HomeMy WebLinkAbout161130 06/25/2008 CITY OF CARMEL, INDIANA VENDOR: 00351368 Page 1 of 1
ONE CIVIC SQUARE WALLACK SOMERS HAAS PC CHECK AMOUNT: $28,899.92
CARMEL, INDIANA 46032 ONE INDIANA SQUARE
SUITE 1500 CHECK NUMBER: 161130
o
INDIANAPOLIS IN 46204
CHECK DATE: 6/25/2008
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340000 13605 5,785.39 LEGAL FEES
902 4460812 13606 153.76 O'MALIA'S
902 4460821 13607 6,278.78 CAC
902 4460849 13608 5,996.28 TUESDAY MORNING
_902 4460805 13609 10,608.83 RETAIL SITE #5
'902 4460807 13611 76.88 PERFORMING ARTS CENTE
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Wallack Somer Haas, June 2008
Payable in June 2008
Invoice No. Parcel Line Item Amount
1,3605 06 `M 5,785.39
13606 12 4460812 153.76
13607 21 4460821 6,278.78
13608 49 4460849 5,996.28
13609 5 4460805 10,608.83
13611 7B 4460807 76.88
Total 28,899.92
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317 /231 -9000 Fax: 317/231 -9900
City of Carmel Redevelopment Commission Jun 10, 2008
One Civic Square
Cannel, IN 46032 Matter: carmisc
Inv 13605
Attention: Mr. Les Olds
RE: General Matters
FEES EXPLANATION ATTY HRS
May -08 -08 Draft and send audit letter response. JRS 3.50
May -09 -08 Attend to audit letter response and various administrative KPH 0.50
matters.
May -12 -08 Prepare project summaries. RRW 0.75
May -14 -08 Attend to various administrative matters; Attend to KPH 1.25
Artomobilia contract issues; Emails with S. Mielke;
Conferences with R. Wilmering.
Research CRC signature requirements for payment vouchers; RRW 1.75
Review and revise Artomobilia contract; Discuss same with
K. Haas; Email same to S. Mielke.
May -15 -08 Update financial projections; Attend to administrative KPH 0.50
matters, including administration of retainage escrows and
meeting minutes; Emails with R. Carter and A. Stumpf.
Prepare project summaries. RRW 1.50
May -16 -08 Review and attend to meeting minutes; Emails with R. KPH 0.50
Carter, L. Olds, and A. Stumpf.
May -19 -08 Attend to various administrative matters; Attend to KPH 1.00
Artomobilia contract; Emails with J. Brainard, R. Carter, L.
Olds, S. Mielke, and D. Haney; Conference call with S.
Mielke.
Review email and attachment from R. Carter, re: RRW 0.25
Artomobilia contract; Revise same.
May -20 -08 Attend to various administrative matters. KPH 0.25
May -21 -08 Review and comment on retreat meeting notes; Emails with KPH 3.50
A. Stumpf; Prepare for and attend executive session and
regular meeting; Advise, re: Legacy economic development
area and various other administrative matters.
May -22 -08 Various calls and emails. KPH 0.25
May -27 -08 Address TIF pledge issues; Attend to resolutions; Review KPH 2.50
tri-party agreement; Prepare characterization of same; Emails
with A. Stumpf, Extended memorandum and email to L.
Matthes, J. Semler, B. Donaldson, B. Nelson, and T.
Krzyskowski.
May -29 -08 Administrative matters. KPH 0.25
May -30 -08 Attend to Hirons contract. KPH 0.25
Jun -02 -08 Review draft letter agreement and draft contract for RRW 1.75
integrated communications with Hirons Company.
Totals 20.25
DISBURSEMENTS Disbursements Receipts
Courier, Delivery 14.00
Outside Copy Service 279.42
Totals $293.42 $0.00
Total Fees $5,491.90
Total Disbursements $293.42
Total Fees and Disbursements $5,785.32
Previous Balance $5,933.25
Previous Payments $5,933.18
Balance Due Now $5,785.39
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317 /231 -9000 Fax: 317 /231 -9900
City of Carmel Jun 10, 2008
One Civic Square
Suite 140 Mattemarmparcel12
Carmel, IN 46032 Inv 13606
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Attention: Mr. Les Olds
RE: Parcel 12
FEES EXPLANATION ATTY HRS
May -20 -08 Prepare for and attend weekly projects meeting with B. KPH 0.25
Cordingley and Pedcor team.
Attend weekly meeting with Pedcor team. JRS 0.25
Totals 0.50
Total Fees $153.76
Total Disbursements $0.00
Total Fees and Disbursements $153.76
Previous Balance $1,891.88
Previous Payments $1,891.88
Balance Due Now $153.76
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Jun 10, 2008
One Civic Square
Suite 140 Matter::armparcel21
Carmel, IN 46032 Inv 13607
Attention: Mr. Les Olds
RE: Parcel 21
FEES EXPLANATION ATTY HRS
May -09 -08 Attend to Missing Pieces project agreement; Calls and KPH 1.25
emails with L. Olds and P. Reis; Attend to Lurie financials
and assistance issues; Various emails.
May -12 -08 Attend to Missing Pieces project agreement, easement, and KPH 0.50
project plans.
Prepare for meeting with P. Reis; Discuss same with K. RRW 1.00
Haas.
May -13 -08 Conference with L. Olds and J. Shoup, re: financial KPH 1.50
assistance issues; Various calls and emails; Meet with L.
Olds, P. Reis; J. Zaniker, and R. Wilmering.
Meet with L. Olds, P. Reis, J. Zaniker, J. Zaniker, and K. RRW 2.50
Haas, re: project agreement and parking easement agreement;
Revise project agreement and parking easement agreement.
May -14 -08 Prepare fo'r special Commission meeting; Attend and advise KPH 3.00
during Commission meeting; Participate in and advise during
Lurie financial assistance meeting with J. Brainard, R. Sharp,
J. Worrell, and L. Olds; Conference calls with E. Lurie and
T. Campbell; Follow -up on meeting issues; Emails with J.
Brainard, R. Sharp, J. Worrell, and L. Olds.
Draft project agreement and parking easement agreement. RRW 2.50
May -15 -08 Conference call with L. Olds, re: Lurie financial assistance KPH 0.75
and Missing Pieces deal; Conference with R. Wilmering.
Discuss project agreement and escrow agreement with K. RRW 0.75
Haas; Revise same; Email same to P. Reis, L. Olds and K.
Haas.
May -16 -08 Telephone call with M. Worthley, re: project agreement. RRW 0.25
May -20 -08 Consider forms of financial assistance; Follow -up on Lurie KPH 2.00
financials; Emails with J. Brainard, R. Sharp, J. Worrell, L.
Olds, and E. Lurie; Initial review of financial statements;
Extended memo and email to J. Brainard, R. Sharp, J.
Worrell, and L. Olds.
Telephone call with J. MacPherson, re: condo closing; RRW 0.50
Review and reply to email from M. Worthley, re: status of
draft project agreement and easement agreement; Email P.
Reis, re: same.
May -21 -08 Review of financial statements; Consider forms of financial KPH 2.50
assistance; Prepare for and attend meeting with J. Brainard,
R. Sharp, J. Worrell, and L. Olds; Prepare for and attend
executive session and regular meeting.
May -22 -08 Consider fonns of financial assistance; Emails with S. KPH 0.25
Mielke.
Review emails from P. Reis, re: revised project agreement RRW 1.75
and easement agreement; Review revised agreements;
Discuss same with K. Haas; Revise same; Email same to P.
Reis.
May -23 -08 Telephone call with P. Reis, re: easement agreement and RRW 0.75
project agreement; Revise same; Discuss same with K. Haas;
Email P. Reis, re: same.
May -27 -08 Review financial statements; Consider response to assistance KPH 0.50
request; Conference with L. Olds.
Calls with P. Reis, re: easement agreement and project RRW 0.25
agreement; Review and reply to email from M. Worthley, re:
same.
May -28 -08 Review project agreement and easement agreement; Prepare RRW 0.75
exhibits; Email execution copies to P. Reis; Email M.
Worthley, re: same.
May -29 -08 Consider alternative Lurie deal structures. KPH 0.25
Revise easement agreement; Email P. Reis and M. Worthley, RRW 0.50
re: same; Review replies to same.
May -30 -08 Outline CRC space lease proposal; Extended memorandum KPH 0.75
and email to J. Brainard, R. Carter, and L. Olds.
Jun -04 -08 Conference with L. Olds. KPH 0.25
Totals 25.00
Total Fees $6,278.78
Total Disbursements $0.00
Total Fees and Disbursements $6,278.78
Previous Balance $2,201.89
Previous Payments $2,201.89
Balance Due Now $6,278.78
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Jun 10, 2008
One Civic Square
Suite 140 Mattemarmparce149
Carmel, IN 46032 Inv 13608
Attention: Mr. Les Olds
RE: Parcel 49
FEES EXPLANATION ATTY HRS
May -08 -08 Review bids and prepare matrix for comparison. JRS 5.00
May -09 -08 Bid comparison and bid matrix; Conference with J. Shoup; KPH 1.50
Attend to earnest money deposit and VFW deal; Emails with
L. Olds and D. Coots.
May -12 -08 Attend to earnest money deposit; Emails with L. Olds and S. KPH 0.50
Mielke.
May -14 -08 Prepare for special Commission meeting; Attend and advise KPH 1.25
during Commission meeting; Address bid rejection and bid
comparison issues.
May -15 -08 Outline and determine bid selection process and project KPH 0.75
agreement approval schedule; Extended memo and email to
J. Scimia, J. Thomas, and B. Cranor; Additional emails.
May -16 -08 Attend to bid comparison and project evaluation. KPH 0.25
May -20 -08 Conduct bid review; Review and revise bid comparison KPH 1.50
matrix; Extended memo to Commission members, J.
Brainard, and L. Olds.
May -21 -08 Address bid selection process and project agreement KPH 1.50
approval schedule; Prepare for and attend executive session
and regular meeting.
May -27 -08 Attend to purchase agreement extensions; Conference with KPH 0.50
L. Olds; Emails with J. Thomas, B. Cranor, J. Scimia, and L.
Olds.
May -29 -08 Attend to purchase agreement extensions; Emails with J. KPH 0.75
Thomas, B. Cranor, J. Scimia, and L. Olds.
May -30 -08 Negotiate and determine teens of purchase agreement KPH 1.50
extensions; Various emails; Revise bid comparison; Set
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bidder selection process; Communicate with bidders;
Arrange bidders meeting.
Jun -02 -08 Attend to purchase agreement extensions, VFW deal, project KPH 1.50
financing, bidder meeting, and appraisals; Emails with E.
Ozdemir, D. Barrett, R. Barrett, J. Thomas, B. Cranor, J.
Scimia, and L. Olds.
Jun -04 -08 Prepare for and conduct bidder meeting; Follow up KPH 2.25
conference with L. Olds and M. Worthley.
Jun -05 -08 Attend to bidder issues and confidentiality agreements. KPH 0.75
Totals 19.50
Total Fees $5,996.28
Total Disbursements $0.00
Total Fees and Disbursements $5,996.28
Previous Balance $4,102.02
Previous Payments $4,102.02
Balance Due Now $5,996.28
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Jun 10, 2008
One Civic Square
Suite 140 Matter: cannparce15
Carmel, IN 46032 Inv 13609
Attention: Mr. Les Olds
RE: Parcel
FEES EXPLANATION ATTY HRS
May -08 -08 Participate in conference call with Pedcor Group. JRS 0.25
May -09 -08 Conference call with R. Brown and J. Shoup; Attend to KPH 1.25
ancillary documents and joint /assisted financing issues;
Attend to master project agreement amendment.
Review and revise third amendment to master project JRS 3.25
agreement; Conference call with R. Brown and K. Haas, re:
same.
May -10 -08 Prepare reconciliation against master project agreement KPH 3.50
Exhibit K and D. Krohne draw sheet; Extended memo and
email to Pedcor group and L. Olds; Attend to allocation of
theater building facade costs.
May -12 -08 Attend to master project agreement amendment; Conference KPH 0.75
with J. Shoup.
Review and revise third amendment to master project JRS 5.00
agreement; Draft summary of same.
May -13 -08 Prepare for and attend weekly projects meeting with B. KPH 2.25
Cordingley and Pedcor team; Address joint/assisted
financing and ancillary document issues; Review and revise
reconciliation.
Attend weekly meeting with Pedcor team; Review and revise JRS 1.00
third amendment to master project agreement.
May -14 -08 Attend to public areas uses and use rights. KPH 0.50
Draft public areas use agreement. JRS 0.75
May -15 -08 Conference call with Pedcor legal team; Attend to master KPH 0.75
project agreement amendment and various ancillary
documents.
Draft public areas use agreement. JRS 2.75
May -16 -08 Address joint/assisted financing issues; Attend to ancillary KPH 1.00
documents; Address issues, re: public area uses and use
rights.
May -19 -08 Prepare for weekly projects meeting. KPH 0.50
Review comments to third amendment to master project JRS 0.50
agreement.
May -20 -08 Prepare for and attend weekly projects meeting with B. KPH 0.75
Cordingley and Pedcor team.
Attend weekly meeting with Pedcor team. JRS 0.75
May -21 -08 Review and revise third amendment to master project JRS 0.75
agreement.
May -22 -08 Review notes and financial materials; Prepare explanatory KPH 2.25
reconciliation against master project agreement Exhibit K;
Extended memorandum and email to C. Coonrod.
May -27 -08 Attend to project agreement amendments; Conferences with KPH 0.50
J. Shoup.
Draft second amendment to Phase 1 project agreement; JRS 1.25
Review and revise third amendment to master project
agreement.
May -28 -08 Recalculate parcel line items for projection; Extended KPH 1.00
memorandum and email to C. Coonrod, L. Olds, and S.
Mielke.
Jun -02 -08 Attend to joint/assisted financing and ancillary documents. KPH 0.50
Jun -03 -08 Prepare for and attend weekly projects meeting with B. KPH 1.25
Cordingley and Pedcor team; Follow up conferences with L.
Olds.
Jun -04 -08 Conference with L. Olds, re: Pedcor financing and KPH 0.25
assistance.
Jun -05 -08 Call with K. Smith; Attend to joint/assisted financings. KPH 0.50
Jun -06 -08 Attend to jomt/assisted financings; consider Pedcor
KPH 0.75
financing and assistance; Calls and emails with J. Boyewski.
Totals 34.50
Total Fees $10,608.83
Total Disbursements $0.00
Total Fees and Disbursements $10,608.83
Previous Balance $27,072.58
Previous Payments $27,072.58
Balance Due Now $10,608.83
Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Jun 10, 2008
One Civic Square
Suite 140 Matter:
Carmel, IN 46032 Inv 13611
Attention: Mr. Les Olds
RE: Parcel 7B
FEES EXPLANATION ATTY HRS
May -15 -08 Conference call with Pedcor legal team; Attend to KPH 0.25
amphitheater and "U" road construction commitments.
Totals 0.25
Total Fees $76.88
Total Disbursements $0.00
Total Fees and Disbursements $76.88
Previous Balance $70.00
Previous Payments $70.00
Balance Due Now $76.88
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
l Jo- l l Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
�1
Total 2-£� g 9 9•
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in )rd na ce
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
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