HomeMy WebLinkAbout156870 02/21/2008 i�;ITY OF CARMEL, INDIANA VENDOR: 00351368 Page 1 of 1
O ONE CIVIC SQUARE WALLACK SOMERS 3, HAAS PC
CARMEL, INDIANA 46032 ONE INDIANA SQUARE CHECK AMOUNT: $34,164.74
SU11E1500
a CHECK NUMBER: 156870
INDIANAPOLIS IN 46204
CHECK DATE: 2/2112008
DEPA ACCOUNT PO N UMBER INVOICE NUMBER AMOUNT DE
Z 90 4340000 13205 ,568.02 LEGAL FEE
90 4340000 13206 13,177.26 LEGAL FEE
902 4460814 13207 461.25 STREET DEPT FACILITY
902 4460816 13208 922.50 PELTON
902 4460802 13209 461.25 PEDCOR
902 4460821 13210 1,076.27 CAC
902 .4460849 13212 6,380.65 TUESDAY MORNING
9 4460805 13213 9,117.54 RETAIL SITE #5
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Matter: carmgolf
Carmel, IN 46032 Inv 13205
Attention: Mr. Les Olds
RE: Brookshire
FEES EXPLANATION ATTY HRS
Jan -07 -08 Conference call with S. Godby, Provide materials to S. KPH 0.50
Godby for bid supplement.
Jan -08 -08 Attend to equipment lease and operating matters; Calls and KPH 0.50
ernails with S. Mielke.
Attend to equipment lease. RRW 0.25
Jan -10 -08 Attend to various agreements and operating issues. KPH 0.25
Review email from J. Stampfli, re: status of assignment and RRW 0.25
assumption documents; Reply to J. Stampfli.
Jan -14 -08 Review economic and related terms of Ritz Charles bid; KPH 2.25
Prepare economic analysis; Prepare bid issues memo; Emails
with CRC group; Extended memo and email to
Commissioners; Emails with L. Olds and S. Mielke.
Jan -15 -08 Prepare for and attend CRC executive session and regular KPH 1.50
meeting; Address Ritz Charles service bid and John Deere
lease assumption; Emails with S. Godby.
Prepare assignment and assumption documents for RRW 0.50
execution.
Jan-16 -08 Follow up on meeting issues; Prepare memo, re: KPH 1.25
supplemental information for Ritz Charles bid; Extended
memo and email to S. Godby; Emails with R. Carter, R.
Sharp, C. Anker, L. Olds, and S. Mielke.
Distribute executed assignment and assumption documents. RRW 0.25
Jan -18 -08 Attend to accounting and operating issues. KPH 0.50
Jan -21 -08 Attend to food service bid and related issues; Multiple KPH 0.75
emails.
Totals 8.75
DISBURSEMENTS Disbursements Receipts
Courier, Delivery 14.00
Overnight Express 16.50
Totals $30.50 $0.00
$2,537.52
X30.50
Prescribedby State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
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An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
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LI (e q Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
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I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
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Clerk- Treasurer
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Wallack Somers Haas
Payable in February 2008
Invoice No. Parcel Line Item Amount
13206 Gen. Matters 4340000 13,177.26
13207 Parcel 14 60814 461.25
13208 Parcel 16 60816 922.50
13209 Parcel 60802 461.25
13210 Parcel 21 60821 1,076.27
13212 Parcel 49 60849 6,380.65
13213 Parcel 5 60805 9,117.54
Total 31,596.72
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317 /231 -9000 Fax: 317/231 -9900
City of Carmel Redevelopment Commission Feb 05, 2008
One Civic Square
Carmel, IN 46032 Matter: cannisc
Inv 13206
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Attention: Mr. Les Olds
RE: General Matters
FEES EXPLANATION ATTY HRS
Jan-03 -08 Review RFP for marketing communications services: RRW 2.75
Review statutes for compliance; Revise and edit RFP.
Jan-04 -08 Attend to architectural review committee and plan approval JRS 0.50
issues.
Discuss revised marketing communications RFP with K. RRW 0.25
Haas; Email same to S. Mielke.
Jan -07 -08 Review and correct December meeting minutes; Extended KPH 1.25
memo and email to L. Olds and S. Mielke.
Jan -08 -08 Prepare for and attend weekly projects meeting with B. KPH 2.00
Cordingley and Pedcor team; Address Monon overlay issues;
Prepare for architectural review committee meeting; Attend
to marketing communicating services RFP; Conference with
R. Wilmering; Conference with L. Olds and J. Shoup; Calls
and emails with S. Mielke.
Attend weekly projects meeting with Pedcor team; JRS 1.50
Follow -up conference with K. Haas and L. Olds.
Jan -10 -08 Memo and email to S. Mielke, re: plan review panel; Attend KPH 1.50
to Monon overlay issues; Conference with J. Shoup; Draft
plan review panel recommendation memo.
Conference with K. Haas, re: Monon overlay ordinance; JRS 0.75
Review R. Brown comment memo, re: same.
Jan -11 -08 Attend to meeting agenda and action items; Revise proposed KPH 2.25
action items and draft additional action items; Draft plan
review panel recommendation memo.
Jan -12 -08 Draft, review, and revise panel recommendation memo. KPH 1.50
Jan -14 -08 Finalize review panel recommendation memo; Conference KPH 2.25
call with L. Olds to confirm agreement with same; Distribute
same; Emails with L. Olds, S. Mielke, and CRC group;
Prepare for CRC executive session and regular meeting.
Jan -15 -08 Prepare for and attend CRC executive session and regular KPH 4.25
meeting; Prepare for and attend weekly projects meeting
with B. Cordingley and Pedcor team; Address Monon
overlay issues; Address architectural review committee
approval; Conference with L. Olds, re: budgeting matters;
Address plan review panel role authorization and
membership; Address budgeting issues; Attend to
confinnation of architectural review committee approval;
Conference with J. Shoup.
Attend weekly projects meeting with Pedcor team; Draft JRS 1.75
confinnation of ARC approval; Conference with K. Haas, re:
same.
Discuss Indiana open door law with K. Haas; Research same; RRW 1.25
Determine applicability to plan review panel meetings,
Jan -16 -08 Follow up on meeting issues; Attend to confirmation of ARC KPH 1.25
approval; Attend to declaration amendment.
Review underlying documents and plans approved; Draft JRS 3.00
confirmation of ARC approval.
Jan -17 -08 Attend to confirmation of ARC approval; Attend to KPH 1.50
declaration amendment; Conference with J. Shoup; Multiple
calls and emails, re: plan approval process; Conference with
R. Brown and Pedcor group.
Draft confirmation of ARC approval; Draft fifth amendment JRS 4.75
to City Center declaration; Conference call with Pedcor
team, re: plan approval process and fifth amendment.
Jan -18 -08 Attend to confirmation and amendment. KPH 0.25
Draft confirmation of ARC approval; Draft fifth amendment JRS 3.25
to City Center declaration; Fix references in multiple
unsigned documents to the City Center declaration so they
include reference to fifth amendment.
Jan -21 -08 Attend to financial projections; Begin preparation of KPH 1.00
projections with long -term financing; Emails with C.
Coonrod.
Draft confirmation of ARC meeting; Draft fifth amendment JRS 0.75
to city center declaration.
Jan -22 -08 Complete preparation of projections with long -term KPH 1.75
financing; Emails with C. Coonrod.
Jan-23 -08 Attend to budgets and projections; Attend to marketing KPH 1.00
service bidder issues; Memo and email to C. Anker.
Jan -24 -08 Attend to administrative matters; Calls with L. Olds and S. KPH 0.50
Mielke.
Jan -28 -08 Attend to plan approval and Monon overlay issues; Call with KPH 1.00
R. Brown; Attend to budgeting and projections.
Jan -29 -08 Prepare for and attend weekly projects meeting with B. KPH 0.75
Cordingley and Pedcor team; Address Monon overlay issues;
Conference with L. Olds, re: budget status.
Totals 44.50
DISBURSEMENTS Disbursements Receipts
Courier, Delivery 14.00
Totals $14.00 $0.00
Total Fees $13,163.19
Total Disbursements $14.00
Total Fees and Disbursements $13,177.19
Previous Balance $6,054.72
Previous Payments $6,054.65
Balance Due Now $13,177.26
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Matter:marmparcel14
Carmel IN 46032
Inv 13207
Attention: Mr. Les Olds
RE: Parcel 14
FEES EXPLANATION ATTY HRS
Jan -15 -08 Prepare for and attend CRC executive session; Conference KPH 1.50
with L. Olds, re: joint CRC and City offering; Address joint
offering and residence relocation issues.
Totals 1.50
Total Fees $461.25
Total Disbursements $0.00
Total Fees and Disbursements $461.25
Previous Balance $1,316.27
Previous Payments $1,316.27
Balance Due Now $461.25
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis IN 46204
Phone: 317 /231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Mattemarinparcel16
Carmel, IN 46032 Inv 13208
Attention: Mr. Les Olds
RE: Parcel 16
FEES EXPLANATION ATTY HRS
Jan -07 -08 Attend to continuing CRC payments; Review declaration, KPH 3.00
HCCVB agreement, and lease; Extended memos and emails
to R. Carter, L. Olds, and S. Mielke.
Totals 3.00
Total Fees $922.50
Total Disbursements $0.00
Total fees and Disbursements $922.50
Previous Balance $438.76
Previous Payments $438.75
Balance Due Now $922.51
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Matter: cannparce12
Cannel IN 46032
Inv 13209
Attention: Mr. Les Olds
RE: Parcel
FEES EXPLANATION ATTY HRS
Jan -17 -08 Conference call with R. Brown and Pedcor group; Attend to KPH 1.50
association issues.
Totals 1.50
Total Fees $461.25
Total Disbursements $0.00
Total Fees and Disbursements $461.25
Previous Balance $700.63
Previous Payments $700.63
Balance Due Now $461.25
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Matter:;armparcel21
Carmel, IN 46032 Inv 13210
I
Attention: Mr. Les Olds
RE: Parcel 21
FEES EXPLANATION ATTY HRS
Jan -15 -08 Prepare for and attend CRC executive session; Conference KPH 0.75
with L. Olds, re: Missing Pieces parking status.
Jan -16 -08 Follow up on meeting issues. KPH 0.25
Jan-22 -08 Conference call with P. Reis, re: Missing Pieces parking; KPH 0.50
Review notes and file.
Jan -23 -08 Attend to form intent to lease; Attend to other miscellaneous KPH 0.50
matters.
Jan -27 -08 Attend to Missing Pieces parking issues; Review notes and KPH 0.25
file.
Jan -29 -08 Conference with L. Olds, re: CRC second floor lease and KPH 1.25
Missing Pieces parking; Consider same; Provide financial
information, re: Fifth Third loan and condo sales; Emails
with S. Miller and C. Coonrod.
Totals 3.50
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Total Fees $1,076.27
Total Disbursements $0.00
Total Fees and Disbursements $1,076.27
Previous Balance $585.00
Previous Payments $585.00
Balance Due Now $1,076.27
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317/231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Matter:;armparcel49
Cannel, IN 46032
Inv 13212
Attention: Mr. Les Olds
RE: Parcel 49
FEES EXPLANATION ATTY HRS
Jan -07 -08 Outline terms of offering materials; Conference with J. KPH 0.75
Shoup.
Draft offering materials. JRS 6.00
Jan -08 -08 Address offering issues; Outline terms of request for KPH 1.25
proposals; Conferences with J. Shoup.
Draft offering materials, Conference with K. Haas, re: same. JRS 2.00
Jan -09 -08 Review and revise project agreement outline; Conference KPH 1.50
with J. Shoup; Emails to CRC group.
Review and revise offering materials. JRS 1.25
Jan -10 -08 Attend to offering materials; Conference with J. Shoup. KPH 0.50
Review and revise request for proposals; Review and revise JRS 1.50
project agreement online.
Jan 1 -08 Calls with L. Olds and J. Thomas. KPH 0.50
Jan -15 -08 Prepare for and attend CRC executive session; Conference KPH 1.50
with L. Olds, re: VFW deal status; Review offering
materials; Address offering and VFW deal issues.
Jan 6 -08 Follow up on meeting issues; Review and revise offering KPH 1.00
materials.
Jan -27 -08 Attend to VFW deal and offering issues; Review notes and KPH 0.50
file.
Jan -29 -08 Conference with L. Olds and J. Shoup, re: VFW deal and KPH 0.25
project offering.
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Conference with L. Olds and K. Haas; Prepare notes for 3RS 0.50
revisions to VFW letter of intent.
Feb -01 -08 Review and revise VFW letter of intent; Calls and emails KPH 1.75
with L. Olds and S. Mielke.
Totals 20.75
Total Fees $6,380.65
Total Disbursements $0.00
Total Fees and Disbursements $6,380.65
Previous Balance $5,588.81
Previous Payments $5,588.81
Balance Due Now $6,380.65
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Wallack Somers Haas, P.C.
One Indiana Square
Suite 1500
Indianapolis, IN 46204
Phone: 317 /231 -9000 Fax: 317/231 -9900
City of Carmel Feb 05, 2008
One Civic Square
Suite 140 Matter: carmparcel5
Carmel, IN 46032 Inv 13213
Attention: Mr. Les Olds
RE: Parcel
FEES EXPLANATION ATTY HRS
Jan -03 -08 Review email from D. Stirsman, re: architectural review RRW 0.25
committee meeting; Discuss same with K. Haas; Reply to
same.
Jan -04 -08 Attend to plan approval issues; Extended memo and email to KPH 1.50
R. Brown; Address parking management agreement issues;
Outline additional agreement terms; Conferences with J.
Shoup.
Jan -07 -08 Review parking management agreement provisions; KPH 1.00
Conference with J. Shoup; Prepare for architectural review
committee meeting.
Jan -08 -08 Prepare for and attend weekly projects meeting with B. KPH 1.50
Cordingley and Pedcor team; Address plan approval issues
and collateral assignment; Conduct architectural review
committee meeting.
Attend weekly projects meeting with Pedcor team. JRS 0.50
Jan-09 -08 Review and revise parking management agreement. JRS 1.00
Jan -10 -08 Attend to parking management agreement and public areas KPH 0.75
management agreement; Conferences with J. Shoup.
Review and revise parking management agreement; Revise JRS 3.75
public areas stacking declaration.
Jan -11 -08 Attend to public areas stacking declaration and coordination KPH 0.75
with other ancillary documents; Conferences with J. Shoup.
Review and revise public areas stacking declaration. JRS 6.75
Jan -14 -08 Attend to public areas stacking declaration; Conference with KPH 0.50
J. Shoup.
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Review and revise public areas stacking declaration; Review JRS 2.75
and revise parking management agreement based on
considerations raised during review and revision of public
areas stacking declaration.
Jan -15 -08 Prepare for and attend weekly projects meeting with B. KPH 1.50
Cordingley and Pedcor team; Address plan review panel and
explain approved plans; Address ancillary document issues;
Attend to signature of ancillary documents.
Attend weekly meeting with Pedcor group; Finish preparing JRS 2.50
ancillary documents for signature by R. Carter.
Jan -17 -08 Prepare plan approval matrix. KPH 0.50
Attend to documents signed by R. Carter. JRS 0.50
Jan -18 -08 Complete plan approval matrix. KPH 1.00
Jan -24 -08 Attend to ancillary documents, including distribution of KPH 0.50
executed documents.
Jan -27 -08 Attend to parking and public areas management agreements; KPH 0.25
Review agreement provisions.
Jan -29 -08 Prepare for and attend weekly projects meeting with B. KPH 0.25
Cordingley and Pedcor team; Attend to collateral contract
assignments.
Review collateral contract assignments. JRS 0.50
Jan -31 -08 Review collateral contract assignments and send comments JRS 1.25
to O. Lands.
Totals 29.75
Total Fees $9,117.54
Total Disbursements $0.00
Total Fees and Disbursements $9,117.54
Previous Balance $1 9,718.82
Previous Payments $19,718.82
Balance Due Now $9,117.54
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Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
`�►Lp� owls IU 4 0910 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
U.k
b
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same i jac rdan ce
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
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