166712 12/10/2008 CITY OF CARMEL, INDIANA VENDOR: 129401 Page 1 of 1
ONE CIVIC SQUARE MICHAEL HOLLIBAUGH
<J CARMEL, INDIANA 46032 GARnnE� w 46032 CHECK AMOUNT: $35.80
s CHECK NUMBER: 166712
CHECK DATE: 12110/2008
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1192 4343002 24.00 EXTERNAL TRAINING TRA
1192 4343004 11.80 TRAVEL PER DIEMS
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CITY OF CARMEL Expense Report (required for all travel expenses)
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EMPLOYEE NAME: Mike Hollibaugh DEPARTURE DATE: 11/20/2008 TIME: AM PM
DEPARTMENT: Community Services RETURN DATE: 11/20/2008 TIME: AM PM
REASON FOR TRAVEL: APA Infrastructure Task Force Hearing DESTINATION CITY: Chicago, IL
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM
Transportation Gas/Tolls/ Meals
Date Parkin Lodging Misc. Total
Air -fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem
11/20/08 $24.00 $9.03 $2.77 $35.80
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total $0.00 $0.00 $0.00 $24.00 $0.00 $0.00 $9.03 $0.001 $2.771 $0.00 $0.00
DIRECTOR'S STATEMENT: hereby ffirm hat al ex a es listed conform to the City's travel policy and are within m d appropriated bud
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Director Signature: Date: Z 6 d
City of Carmel Form ER06 Revision Date 11/26/2008 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date: o
City of Carmel Form ERO6 Revision Date 11/26/2008 Page 2
r
i American Planning Association APA is the premier nonprofit
education, research, and
4 National Infrastructure Investment Task Force advocacy organization
f devoted to urban, suburban,
6 rr; k JUST ANNOUNCED IN CHICAGO regional, and rural planning.
Regional Field Hearing
Thursday, November 20, 2008, 9:30 a.m. -noon Through serial publications,
research monographs, online
American Planning Association resources, and distance and
122 South Michigan Avenue, Suite 1600
Chicago, I l l i n o i s 60603 face -to -face training, we
reach frontline professionals
Rebuilding America is an initiative working to engage planners, transportation experts, policy and decision makers. with
makers, and engaged citizens in a national conversation about how to address our infrastructure more than 44,000 members
crisis and increase investment in building communities of lasting value. and established partnerships
with numerous academic,
Join us on Thursday, November 20, from 9:30 a.m. -noon to learn from industry experts the about nonprofit, and public
state of infrastructure and to share ideas and information about the specific needs and issues institutions, APA is connected
facing infrastructure planning and investment in the Midwest. Please note that following the
hearing, from 1:30 -4:30 p.m., the Chicago Metro Section of the APA Illinois Chapter is hosting to practic al l thinki
and the practical
a program entitled On the Eve of the Centennial: Daniel Burnham, Big Thinkers, and the Future of a realitiees s
of
Metropolis at the Claudia Cassidy Theater, Chicago Cultural Center, 75 East Washington Street. the planning profession.
For more details, visit: www.ilapa.org /calendar.htm].
Please RSVP to infrastructure @planning.org.
About Rebuilding America
Mission
Led by President Robert Hunter FAICP President -Elect Bruce Knight, FAicP, and Immediate Past
President David Siegel FAICP the task force will evaluate current conditions and challenges
affecting the nation's vital infrastructure, develop a new vision for the nation's infrastructure, and
identify specific recommendations for changes in public policy, funding, and planning practice
needed to meet the infrastructure needs of the 21 st century. This work will lay out a blueprint
for action needed to increase and improve performance, competitiveness, community quality
of life, citizen choice, equity, and efficiency.
Reports from the Field
Rebuilding America was launched at the National Design Professionals Infrastructure Summit
in Washington, D.C., on October 20, 2008, when planners, architects, landscape architects, and
engineers began a discussion of the state of the nation's infrastructure and heard from experts
about options for federal policy and investment. Now the task force wil l be conducting a series of
regional field hearings throughout the U. S. convening regional leaders, planners, issue experts,
academics, allied professionals, and engaged citizens. These events will focus on identifying
major issues of local regional concern related to infrastructure policy and investment.
A Plan for Progress
Watch the APA website for new regional meeting locations and dates. These hearings will
culminate in the proposal of policy and practice recommendations to be presented at the
National Planning Conference in Minneapolis, April 28 -29, 2009. mage aedirs:Oisrockpnoros
For more information, visit www.planning.org.
American Planning Association
Making Great Communities Happen
Prescribed by State,ppard of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
1 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Z 1�/ L 'f Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
2.0
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
C IN SUM OF
ON ACCOUNT OF APPROPRIATION FOR
Board Members
Po# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
15 bill(s) is (are) true and correct and that the
9 4,-1)' D,�-- Lj W materials or services itemized thereon for
which charge is made were ordered and
received except
f
WJ X2
Sig nature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund