The URL can be used to link to this page

Home My WebLink About198924 07/06/2011 CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1 `1. ONE CIVIC SQUARE JAMES BRAINARD CHECK AMOUNT: $8,801.70 CARMEL, INDIANA 46032 CHECK NUMBER: 198924 CHECK DATE: 7/6/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4343001 3,826.90 TRAVEL FEES EXPENSE 1160 4343003 3,902.30 TRAVEL LODGING 1160 4343004 1,072.50 TRAVEL PER DIEMS ca aF 9 '�F f CITY OF CARMEL Expense Report (required for all travel expenses) EXHIBIT A EMPLOYEE NAME: James Brainard DEPARTURE DATE: Various TIME: AM PM DEPARTMENT: Mayor RETURN DATE: Various TIME: AM/ PM REASON FOR TRAVEL: See Page #2 DESTINATION CITY: See Page #2 EXPENSES ARE FOR (ch eck all that apply TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X RA Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 11/10/10 $600.00 $600.00 1116/11 $492.40 $25.00 $1,548.98,/ TO $32.50 $2,098.88 1/17/11 $65.00 $65.00 1/18/11 $65.00 $65.00 1/19/11 $65.00 V $65.00 1/20/11 $65.00 $65.00 1/21/11 $106.00 $65.00 V $171.00 1/25/11 $11.00 $11.00 2/22/11 $416.70 j $25.00 $684.72 $32.50 $1,158.92 2123/11 $65.00 $65.00 2/24/11 $54.0 $65.00 $119.00 4/27/11 $55.00 $287.35,_/ $32.50 $374.8 4/28/11 $65.00 $65.00 5/13111 $863.40 j $18.00 $65.00 (p $946.40 6/16/11 $352.40 $700.00 $1,381.25 .0 1 $65.00 $2,498.6 6/17/11 ry $65.00 $65.00 6118/11- r 1 l $65.00 $65.00 6/19/11 $65.00 $65.00 6/20/11 i $65.00 $65.00 6/21/11 $108.00 $65.001 $173.00' 0.00 Total $2,124,901 $0.00 $1,3 2.001 $3,902.30 $0.00 $0.00 $0.00 $0.00 $1,072.50 $0.00 DIRECTOR'S STATEMENT: I Tb t all expen es listed conform to the City's travel policy a are within my department's appropriated budget. Director Signature: Date: City of Carmel Form ER06 Revision Date 6/28/2011 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel For travel that ends before 1 :00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: hereby acknowledge receipt of such funds .being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: Explanation of Travel: (Q5 4f W,VV\ 1/16/11- 1/21/11 USCM Winter Meeting in Washington, D.C.' �1 1/25/11 Meetings at Barnes Thorburg and Statehouse in Indianapolis, IN 2/22/11 2/24/11 USCM Leadership Meeting in Washington, D.C. 4/27/11 4/28/11 USCM Meeting in Chicago, IL 5/13/11 Meeting with Rob DeRocker in Washington, D.C. Promotion 6/16/11 6/21/11 USCM Annual Meeting in Baltimore, MD City of Carmel Form ERO6 Revision Date 6/28/2011 Page 2 401 WEST PRATT STREET w BALTIMORE, MD 21201 Hil ton TELEPHONE (443) 573 -8700 FAX(443)693-8841 RESERVATIONS NAME &ADDRESS www.hilton.com or 1 800 HILTONS BRAINARD, JAMES ROOM 7011K1 CITY OF CARMEL ARRIVAL DATE 6/16/2011 2:06:00PM 12662 ROYCE CT CARMEL, IN 46033 -2477 DEPARTURE DATE 6/22/2011 3:28:OOPM US ADULTICHILD 1/0 ROOM RATE $239.00 RATE PLAN C -UCM Hhonors 92839820 SILVER AL: DL #070913146 CONFIRMATION NUMBER: 3428219030 6/27/2011 PAGE 1 DATE DESCRIPTION ID REF NO CHARGES CREDITS BALANCE 4/28/2011 CKNIGHT 1321758 6116/2011 GUEST ROOM BRITNEYM 1396025 $239.00 1 6/16/2011 CITY TAX (R) BRITNEYM 1396025 $22.71 6/1612011 STATE TAX (R) BRITNEYM 1396025 $14.34 6/17/2011 GUEST ROOM TMEGGIN 1397908 $239.00 6/17/2011 CITY TAX (R) TMEGGIN 1397908 $22.71 6117/2011 STATE TAX (R) TMEGGIN 1397908 $14.34 6118/2011 GUEST ROOM BRITNEYM 1399444 $239.0 611 812 01 1 CITY TAX (R) BRITNEYM 1399444 $22.71 6/18/2011 STATE TAX (R) BRITNEYM 1399444 $14.34 6/19/2011 GUEST ROOM BRITNEYM 1400795 $239.00 6/19/2011 CITY TAX (R) BRITNEYM 1400795 $22 -71 6119/2011 STATE TAX (R) BRITNEYM 1400795 $14.3 6/19/2011 TELEPHONE -LOCAL LINTR 1400929 $1.00 612 012 01 1 GUEST ROOM TMEGGIN 1402200 $239.00 612012011 CITY TAX (R) TMEGGIN 1402200 $22.71 6/2012011 STATE TAX (R) TMEGGIN 1402200 $14.34 6/21/2011 GUEST ROOM BRITNEYM 1403983 $239.00 612112011 CITY TAX (R) BRITNEYM 1403983 $22.71 6/21/2011 STATE TAX (R) BRITNEYM 1403983 $14.34 6/22/2011 ANCA 1404718 $1,381.25 BALANCE $0.00 ACCOUNT NO DATE OF CHARGE FOLIO 294053 A CARD MEMBER NAME AUTHORIZATION INITIAL ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES LOCATION TRANSMIT TO CARD HOLDER FOR TAXES TIPS MISC TOTAL ANIOUNT 10 MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RETURNED FOR A CASH REFUND PAYMENT DUE UPON RECEIPT American Express US: Manage your Card A000unt: Online Statement 6/27/117:12 AM Transaction Date: 06123120111 Thu Transaction Description: HILTON BALTIMORE BALTIMORE MD 0000 -0623 800- 445.6667 Cardmember Name: JAMES C•BRAINARD Amount 1,381.25 Doing Business As: HILTON BALTMORE ...._............_......_.a Merchant Address: 401 W PRATT ST BALTIMORE MD 21201 -1628 UNITED STATES 1-14.1 Reference Category: Num ber: 320111750346176908 Travel Lodging h": 11onllne. americanexpress. oom /myolestmt/usPist.do?request_ type= authrCg_Staternent& Face= en_US&BPIndex= 0asorted_Index =0 Page 1 of 1 American E )pness US: Manage Your Card Account: Online Statement 6/241111:48 PM Transaction Date: 06/21/2011 Tue Transaction Description: INDIANAPOLIS AIRPORTINDWNAPOLIS IN 000008177 3174875015 3174875015 PARKING $108.00 Cardmember Name: JAMES C BRAINARD Amount 108.00 Doing Business As: INDIANAPOLISAIRPORTAUTH Merchant Address: 7800 COL H WEIR CK Nevi DR INDIANAPOLIS IN 46241 -8000 UNITED STATES Reference Number: 320111730321060216 Category: Transportation Parldng Charges https: online. amedcanexpress. com /mya /estmt/uspist do. type= authreg_statement& Face= en_US&BP index= usorted_ index =0 Page 1 of 1 American Express US: Manage Your Card A cmunt: Online Statement 628111 9:30 AM Transaction Date: 1 1 11 11201 0 Thu Transaction Description: US CONF OF MAYORS ODWASHINGTON DC 202-293-7330 Description WNTRIBU Cardmem bar Name: JAMES C BRAINARD Amount 600.00 Doing Business As: U S CONFERENCE OF MAYORS r Merchant Address: 16201ST W WASHINGTON DC 20DOB-4005 IINM31 STATES Reference Number: 320103150218032610 Category: Other Charities https Page 1 of I Page 1 of 1 Kibbe, Sharon From: USCM Meetings Department [agorman @usmayors.org] Sent: Wednesday, November 10, 2010 10:59 AM To: Kibbe, Sharon Subject: 79th Winter Meeting Hotel Reservation Request r I Y The U.S. Conference of Mayors 79th Winter Meeting Conference Registration January 19 -21, 2011 Washington, DC The Capital Hilton 16th K Streets, NW, Washington, DC 20036 (202) 393 -1000 79th Winter Meeting HOTEL RESERVATION REQUEST Thank you for submitting your hotel reservation request online. NOTE: ALL Changes and /or Cancellations of your request must be submitted in writing and faxed to the USCM Meetings Department at (202) 467 -4276. (You cannot make changes /or cancellations online) Your Reservation Request Number: 11 Winter90623 Name: James Brainard Organization: City of Carmel Address: One Civic Square Add ress 2: City: Carmel State: IN ZIP: 46032 Room: Single ($232 per night) Arrival Date: January 16 Departure Date: January 21 Card Type: AMEX Expiration Date: 02114 King Bed: Yes 1/12/2011 The United States Conference of Mayors 79 Winter Meeting January 19 -2.1, 2011 Capital Hilton Hotel Washington, DC REGISTRATION FORM (No registrations will be processed without accompanying payment) Name James C. Brainard Title: Mayor Organization City of Carmel Street Address One Civic Square City Carmel State IN Zip 46032 Telephone 317 571 -2404 Fax 3{ 17 844 -3498 Email jbrainardAcarmel.in.gov "If would like a second confirmation sent to a different email address,, please list second email address below: 5kibbee,carmel.in.gov Preferred Name on Badge (First Only) Jim Gender cSo Female Attendee(s) has special needs: Yes A�N (If yes, USCM will contact.) Newly Elected: Yes First Time Attendee: Yes Name of Accompanying Spouse /Partner (First) N A (Last) (There is no additional registration fee for spouses.) CONFERENCE REGISTRATION INFORMATION (No registrations will be processed vvkhout accompanying payment) Registration Fees: NON -ytEMBER Early Registration Fee: $600 SIOSO (Payable by Deeemher 30. 20 10 Advance /On -Site Registration Fee: $800 $1300 (After December 30, 2010) Checks or purchase orders for payment of registration fees should be made payable to: The United States Conference of Mayors. Refunds will be made for cancellations received in writing by December 30 (less a $100.00 service fee). NO REFUNDS will be made for cancellations received after December 30, 2010. CREDIT CARD AUTHORIZATION: Please note by submitting your card information. you are authorizing USCM Meetings Department to use the card below to pay your registration fec. Please circle Credit Card Type: Other (Specify) Credit Card Exp.Date Signature (USCM ONLY) Confirmation Number: Date: PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO: The United States Conference of Mayors Attention: Carol Edwards 1620 Eye Street, NW Washington, DC 20006 Telephone (202)293 -7330 Fax(202)467 -4276 HOTEL RESERVATION REQUEST FORM I DO NOT REQUIRE HOTEL ACCOMMODATIONS Please reserve the following accommodations (circle room type): THE CAPITAL HILTON SirugeA44kuble Towers Level Mini -Suite 16"' K Streets, NW $232 $267 $349 Washington, DC 20036 202/393 -1000 Headquarters Hotel V�ing Bed Double Beds Tax: 14.5% Arrival Date: 1/16/2011 Departure Date: 1/21/2011 Guarantee room to the following Credit Card (Check One): Other (Specify) Card No. Exp. Date Reservation Information: L Hotel accommodations cannot be assured at the above hotel after December 30, 2010. 2. Do not call the hotels directly, as the hotels will accept ONLY reservations forwarded by The U.S. Conference of Mayors' office in Washington, DC 3. An advance guarantee equal to one night's room deposit is required by the hotel to guarantee your reservation. This guarantee must be made by ma}or credit card (including VISA, MC, AE, Other), or by check made payable to the hotel Do not make checks payable to the U.S. Conference of Mayors. 4. Changes in arrival and departure dates and cancellations of hotel reservations should be submitted in writing to USCM, not the hotel. 5. Check -in time is 3:00 p.m. and checkout time is 12:00 noon. IL American E7vess US: Manage Your Card Account: Online Statement 6/24111 1:30 PM Transaction Date: 01112/2011 Wed Transaction Description: LIS AIRWAYS ATLANTA GA US AIRWAYS From To: Carrier: Class: 1 NDIANAPOLIS IN WASHINGTON NAIL 0 US WX INDIANAPOLIS IN u5 SX Ticket Number: 03779485695650 Date of Departure 01116 Passenger Nine: BRAINAR0IJAMES Document Type: PASSENGERTICKEf Cardm am be Nam a: JAMES C BRAINARD Amount 492.40 Doing Business As: US AIRWAYS ARC SALES Merchant Address: 4000 E SKY HARBOR BLVD. j PHOENIX AZ 85034 UID ...T STATES Reference Number: 320110130466551237 1-- Category: Travel Airline https on[ ine.amedcanexpress. oom /mycalestmt/us/lisLdo?mquest_ type= authreg_Statement& Fare= en- US&BPlndex= O&Sorted_index =0 Page t of 1 American Ems US: Manage Your Card Account: Online Statement 6/24111 1:30 PM Transaction Date: 01/1612011 Sun i Transaction Description: LIS AIRWAYS INDIANAPOLIS IN LIS AIRWAYS Routing Details Not Available Ticket Number: 03724166449290 Date of Departu :01/16 Passenger Name: BRAINARD/JAMES Document Type: EXCESS BAGGAGE Cardmember Name: JAMES C BRAINARD Amount 25.00 Doing Business As: US AIRWAYS DIRECT SALES Merchant Address: 4000 E SKY HARBOR BLVD M PHOENIX AZ 85034 UNITED STATES Reference Number: 320110170006417581 Category: Travel Airline https: /Ionllne.americane> press .mm /myca/estmt/usAisLdo?equest_ type= authreg_Statement& Face= en_US&BPIndex= O&sorted_lnclex =0 Page 1 of 1 A meriCarl E US: Mana Your Card ^="unt�Online Smmm°m 6/24/11 1:35 PM Transaction Date: mW2011sm Transaction Description: Capital mvono00omweshmnmnoo Arrival Date Departure Date 01116n1 o1u1n/ i LODGING Doing Business As: THECAP17ALHLTON Merchant Address: 16TH K ST NW WASHINGTON DC Reference Number: 320110240084572984 Category: Travel Lodging Pa I of 1 I001 16TH STREET NW rM WASHINGTON, DC 20036 TELEPHONE (202) 393 -1000 FAX(202)639-5784 Hilton RESERVATIONS NAME &ADDRESS www.hilion.wm or 1 800 HILTONS BRAINARD, JAMES ROOM 921/K1J MAYOR, CITY OF CARMEL ARRIVAL DATE 1/16/2011 6:27:OOPM CARMEL, IN 46032 US DEPARTURE DATE 1/21/2011 2:36:00PM ADULT /CHILD 1/0 ROOM RATE $262.00 RATE PLAN C -UCM Hhonors 92839820 SILVER AL: CONFIRMATION NUMBER: 3409103976 6/27/2011 PAGE 1 DATE DESCRIPTION ID RELNO CHARGES CREDITS BALANCE TwFz RA 1/16/2011 GUEST ROOM NYOA 4977248 $262.00 1/16/2011 ROOM TAX NYOA 4977248 $37.99 1/17/2011 GUEST ROOM NYOA 4978098 $262.00 1/17/2011 ROOM TAX NYOA 4978098 $37.99 49 844 1/18/2011 EXT4921 L 659 -2229 0001 15:06 LINTR 4978479 $1.00 1/18/2011 EXT -#921 L 607 -9324 0001 15:08 LINTR 4978480 $1.00 1/18/2011 EXT -#921 L 607 -9234 0001 15:09 LINTR 4978481 $1.00 1/18/2011 EXT -#921 L 296 -1166 0001 18,54 LINTR 4978637 $1.00 1/1812011 EXT -#921 L 965 -1789 0001 19:02 LINTR 4978644 $1.00 111812011 EXT -#921 L 333 -6122 0002 19.34 LINTR 4978661 $1.00 111812011 EXT -#921 L 296- 1166 0001 19:45 LINTR 4978669 $1.00 0 1/1812011 EXT #921 L 333 -6122 0002 19:50 LINTR 4978682 $1.00 1/18/2011 GUEST ROOM NYOA 4979373 $262.00 111812011 ROOM TAX NYOA 4979373 $37.99 1/19/2011 EXT4921 L 228 -6988 0006 13:40 LINTR 4979827 $1.00 1/19/2011 GUEST ROOM NYOA 4980803 $262.00 111 9120 1 1 ROOM TAX NYOA 4980803 $37.99 1/2012011 EXT -#921 317 562 4921000315:29 LINTR 4981316 $8.21 1/20/2011 EXT-#921 412 708 2222 0003 15:33 LINTR 4981326 $8.21 1/20/2011 EXT #921 317 -514 -6254 0001 15:37 LINTR 4981328 $6.17 1/20/2011 EXT4921 317 514 6254 0006 15:38 LINTR 4981331 $11.27 1/20/2011 EXT- #921 317 562 4921000115:47 LINTR 4981333 $6.17 1/20/2011 GUEST ROOM NYOA 4982130 $262.00 1/20/2011 ROOM TAX NYOA 4982130 $37.99 1/2112011 RPRI 4982938 $1,656.73 ACCOUNT NO DATE OF CHARGE FOLIO 01/16111 6:27:OOPM 804854 A CARD MEMBER NAME AUTHORIZATION INITIAL BRAINARD, JAMES 504271 ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES LOCATION TRANSMIT TO CARD HOLDER FOR THANK YOU FOR STAYING WITH US AT THE CAPITAL HILTON. TAXES TIPS M1SC TOTAL AMOUNT MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RETURNED FOR A CASH REFUND PAYMENT DUE UPON RECEIPT 1001 161H STREET NW ru WASHINGTON. DC 20036 TELEPHONE (202) 393 -1000 FAX(202)639-5784 RESE NAME ADDRESS Milt ®n www.hilton.com RVATIONS 1 00 HILTONS BRAINARD, JAMES ROOM 9211K1J MAYOR, CITY OF CARMEL ARRIVAL DATE 1/16/2011 6:27:OOPM CARMEL, IN 46032 US DEPARTURE DATE 112112011 2:36:OOPM ADULT/CHILD 1/0 ROOM RATE $262.00 RATE PLAN C -UCM Hhonors 92839820 SILVER AL: CONFIRMATION NUMBER: 3409103976 6/2712011 PAGE 2 DATE DESCRIPTION ID REF NO CHARGES CREDITS BALANCE BALANCE $0.00 ACCOUNT NO DATE OF CHARGE FOLIO 01/16/11 6:27:OOPM 804854 A CARD MEMBER NAME AUTHORIZATION INITIAL BRAINARD, JAMES 504271 ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES LOCATION TRANSMIT TO CARD HOLDER FOR THANK YOU FOR STAYING WITH US AT THE CAPITAL HILTON. TAXES TIPS Misc TOTAL AMOUNT MERCHANDISE AND /OR SERVICES PURCHASED ON T141S CARD SHALL NOT BE RETURNED FOR A CASH REFUND PAYMENT DUE UPON RECEIPT American EVress US: Manage Your Card AomunC Online Statement 6/28/11 9:32 AM Transaction Date: 01121/2011 Fri Transaction Description: INDIANAPOLIS AIRPOR11NDIANAPOLIS IN 31741575015 I.......... Description Price PARKING $106.00 Cardmamber Name: JANES CBRAINARD _._......______..._.__.__._.._1 Am ount S: 106.00 Doing Business As: INDIANAPOLIS AIRPORTAUTH Merchant Address: 7600 COL H WEIR CK MEId DR INDIANAPOLIS IN 46241 -8000 UNITED STATES Reference Number: 320110220064324979 Categ. ory Transportation Parkin 9 Charges Mtps:/ Ionline. americanexpress .00m /myca/estmt/ushist.do?request_ type= authreg_StatementStFace= en— U5&BPIndex= I&sorted_Inclex =0 Page I of 1 Amedgn Express US: Manage Your Card Account: Online Statement 6/24111135 PM Transaction Date 01/2512011 Tue Transaction Description: MERCkANTS GARAGE PAPJNDIANAPOLIS IN I 3176334 003 Description GENERAL URCRANDISE Cardmember Name: JAMES CBRAINARD Ama.. unt 11.00 Doing Business As: 2040 NIER"NTS GARAGE Merchant Address; 31 S M6tIDIA N ST INDIANAPOLIS IN 46204 -3527 UNITED STATES Reference Number: 320110260105795937 Category: Transportation Paridng Charges Aj irttps:(/ online. ameitane xpress.wm /myp /estmt/us(Iistdo? request- type= authreg_Statement &Face= en_US&BPlndex= 0&sorted index =o Page 1 of 1 A merlcan Express US: Manage Your Card Amount: Online Statement 6124/11 1:38 PM Transaction Date: 0212012011 Sun Transaction Description: US AIRWAYS ATLANTA GA 1--.1 US AIRWAYS 1..--.--...-.--. From To: Carrier: Class: 11__11 INDIANAPOLIS IN WASHINGTON NAIL D US NX NOTAVAILABLE 111-ILII'1-111-1--l-1-111-1--l-I Ticket Minter: 03779587183201 Date of Departure: 02122 -.1-1 I Passenger Name: BRAINARDJANES 11,11.11.1-1.1--.- 1-111-1--, Document Type: PASSENGERnCKET 11.1...'....1-1-1.11- Cardmamber Name: JANES C BRA INA RD Amount 416.70 I Doing Business As: US AIRWA A RC SALES M erchant Address: 4000 F SKY HARBOR BLVD. PHOENV AZ 85034 UNRM STATES I" RE i fe r an ce Num 320110520391 Category! Travel Airline httpG:I/online.amedcane)press.oDm/myca/estmttusPist.do?iNuest_type=authreg_Statement&Face Page 1 of I American Express US! Manage Your Card Account: Online Statement 6/24111 1:39 PM Transaction E ka I a 02122/2011 Tie Transaction Description: US AIRWAYS INDIANAPOLIS IN US AIRWAYS Routing Details Nat Available Ticket Number 03724208826590 Date of Departure: 02122 Passenger 4@ me: EIR A IN A R D/JAMES Document Type: EXCESS BAGGAGE Cardmember Name: JAMES C BRA INA RD Amount 25.00 1 Doing Business As: US AIRWAYS DIRECT SALES --l-I.....I.- Merchant Address: 4000 E SKY HARBOR BLVD PHOENIX AZ 85034 UNITS STATES 1..,,.-..-..'.,,'-'--- Reference Number: 320110530406741651 11 11 Category: Travel Airline https corn/my ca/estnatiusillst. do?request-ty pe= authreg-Staternent&F ace= en S &BP 1ndex=G&sorted-lndex=0 Page 1 of 1 American E)press US: Manage Your Card Account: Online Statement 6(4111 1:39 PM Transaction Date: 02/2512011 Fri Transaction Description! ST REGIS HOTEL WASH WASHINGTON DC Arrival Date Departure Date 02J22111 02/24/11 OOOOODDO .1---.1 1-1-r-- I LODGING Cardmem bar Name: JAMES C BRAINARD Amount 690-22 1-1-11 Doing Elusiness As: ST REGIS WASHINGTON DC Merchant Address: 923 16TH ST NW WASHINGTON DC 20006-1701 UNITED STATES -.1, -1-1-11-1-1-- 1.... 1-1-11......- Fbference Number: 320110560440278539 1--- Category: Travel Lodging https:llonline.amedcane)gress.oDmlmyca/estmt/uspist.do?request-type=authreg Starement&F ace =e n S 9LBPlndex=0&scrted Page 1 of 1 1 RAVEL GLI ks I ROOM 406 AGEN'r ,Tames Brainard RATE NO. PERS 1 1 civic Sq FOLIO 791147 A Carmel, IN 46032-2584 0HAR611. ARRIVE 22-FEB-11 00:00 DEPART 24- FEB -11 00 00 USB22A MYXIEN I DATE IMFERFMT. I)VSCRIVI ION 0 IARGF5, EDITS 22-FEB-11 RT406 Room Chrg Grp Assn 299.00 22- FEB -11 RT406 Room Tax 43.36 23- FEB -11 RT406 Room Chrq Grp Assn 299.00 23-FEB-11 RT406 'Room Tax 43:36 -24- _24 93 Ki-n-i-la 24-FEB-11 690.22- ***For Authorization Purposes Only*** Auth Date Code Authorized 22-FEB-11 540869 897.00 Balance Due 0.00 EXPENSE REPORT SUMMARY Date Room/Tax Outlets Telephone misc. Other Total Payment 22-FEB-11 342.36 0.00 0100 0.00 0.00 342.36 0.00 23-FEB-11 342.36 0.00 0.00 0.00 0.00 342.36 0.00 24-FEB-11 0.00 5.50 0.00 0.00 0.00 5.50 690.22 Total 684.72 5.50 0.00 0.00 0.00 690.22 690.22 Thank you for choosing Starwood Hotels. We look forward to welcoming you back soon! As a Starwood Preferred Guest you have earned at least 1206 Starpoints for this visit A42351302156 James Brainard POLIO 791147 22-FEB-11 S W E :A C; I S WASHINGTON D.C. 923 16 TH AND K STRF, TS. N.W. WASHING] ON, DIS1111('1 01; (A)LUN4151A 2011116 'ri,'i. 202 fi,',N 2(i2f, I'AX 202 638 4231 THE UNITED STATES CONFERENCE OF MAYORS 2011. Winter .Leadership Meeting February 23 -25, 201.1. St. Regis Hotel Washington, DC REGISTRATION FORM (Each participant must complete a separate form) NAME: Jim Brainard TITLE Mayor ORGANIZATION: City of Carmel ADDRESS: One Civic Square CITY: Carmel STATE: IN ZIP: 4603 TELEPHONE: 317-571-2404 FAX: 317- 844 -3498 Email Address: jbrainardecarmel. in, ov Attendee has special needs: Yes (if yes, USCM will call) XX No HOTEL INFORMATION Important: To make room reservations, please call Starwood's St. Regis Desk at 1- 888 -627- 8087. Please identify yourself as an attendee of the U.S. Conference of Mayors to ensure the group rate. A block of rooms has been set aside at: St. Regis Hotel 923 16 K Streets, NW Washington, DC 20005 (202) 638 -2626 RATE /TAXES: $299.00 Single 319.00 Double (14.5% taxes) Please note: Hotel accommodations cannot be assured after February 4 2011. Reservations must be cancelled 24 hours prior to arrival and cancellation number must be obtained to avoid a charge of one night's room and tax. All reservations .MUST be guaranteed for arrival with a major credit card and /or a first night's deposit. Please return this form to: Carol Edwards U.S. Conference of Mayors 16201 Street, NW- Washington, DC Phone: (202) 861 -6747 or .Fax: (202) 467 -4276 American Express US: Manage Your Card Acmunt: Online Statement 6/28/119:33 AM Transaction Date: 03/01/2011 Tue Transaction Description: INDIANAPOLIS AIRPOR11NDIANAPOLIS IN 3174875015 i Description Rice f PARKING $144.00 �Cardmember Name: JAMES CBRAINARD Amount 144.00 _1 Doing Business As: INDIANAPOLISAIt3ORTAUTH I Merchant Address: 7800 COL H WEIR CK MEM DR INDIANAPOLIS IN 46241 -8000 UNITED STATES Reference Number: 320110610497559116 1 Category: Transportation Parking Charges A d ala t": online. americanexpress .mm /mycB/estmt/usfllst.do?request— type= authreg_ Statement& Face= en_US&BPIndex= I&sorted— index =0 Page 1 of 1 A mercan E)Vress US: Manage Your Card Account: Online Statement 6/24/11 1:42 PM Transaction Date: 0412912011 Fri -1 I-- Transaction Description: Chicago Hilton 0000OChicago IL Arrival Date Departure Date 04/27/11 04/28111 00000000 r.----.'.-.-1'.--'...1 LODGING Cardmember Name: JAMES C BRAINARD Amount 337.35 -1--.1 Doing Business As: HILTON TOWERS Merchant Address! 720 S MICHIGAN AVE CHICAGO L 60605-2116 UNITED STATES 111--.1.1-111.11-11-1- 11-11--.1— Reference Number: 320111200182270633 Category: Travel Lodging htW://Onllne.americanexpress.com/mycalestmt/us/list.do?request.type=authreg-Statement&Face=en Page I of 1 American Express US: Manage Your Card Account; Online Statement 6/24111 1:42 PM Transaction Date: 0412912011 Fri Transaction Description: Chicago Hilton 0000OChicago IL Arrival Date Departure Date 0427111 04128111 11 -.1 00000000 I LODGING Cardm a m be r Name: JAMES C. BRAINARD Amount 5.00 Doing Business As: HILTON TOWERS Merchant Address: 720 S MICHIGAN AVE CHICAGO L 60605-2116 UNITEDSTATES I I,--,. lReference Number: 320111200182270632 1-1-1-1--l- 1-...-..-..---.....-1-- Category; Travel Lodging https:/Ionline.amedcane)press.oDm/myca%stmt/us/list.do?requesLtype=authreg_StatementBLFace=en_US&aPlndex=O&sorted_index=O Page 1 of 1 720 SOUTH MICHIGAN AVE rM CHICAGO, IL 60605 TELEPHONE (312) 922 -4400 FAX (312) 922 -5240 RESE NAME ADDRESS Hilton www.hilton.com RVATIONS or 1800 HILTONS BRAINARD, JAMES ROOM 1753 /D2RRX CITY OF CARMEL ARRIVAL DATE 4/27/2011 1:22:OOAM 12662 ROYCE CT DEPARTURE DATE 4128/2011 1:40:OOPM CARMEL, IN 46033 -2477 US ADULT /CHILD 1/0 ROOM RATE $249.00 RATE PLAN C -NMC Hhonors 92839820 SILVER AL: DL 9070913146 CONFIRMATION NUMBER: 3428411425 6/28/2011 PAGE 1 DATE DESCRIPTION ID REF NO CHARGES CREDITS BALANCE 4/27/2011 GUEST ROOM RALM 11943448 $249.00 4/2712011 HOTEL CITY TAX RALM 11943446 $8.72 4/2712011 HOTEL STATE TAX RALM 11943448 $29.63 4/28/2011 GARAGE PARKING -VALET MLARE 11943497 $55.00 4/28/2011 MRUAC 11944257 $5.00 BALANCE $0.00 ACCOUNT NO DAT£ OF CHARGE FOLIO 04/28/11 2:23:OOPM 1890237 A CARD MEMBER NAME AUTHORIZATION NITIAL BRAINARD, JAMES 123772 ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES LOCATION TRANSMIT TO CARD HOLDER FOR TAXES TIPS MISC TOTAL AMOUNT MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RETURNED FOR A CASH REFUND PAYMENT DUE UPON RECEIPT A meritan Express US: Manage Your Card A 000unt: Online Statement 6/24/11 1:47 PM Transaction Date: 05/11/2011 Wed Transaction Description: US AIRWAYS ATLANTA GA I US AIRWAYS I From To: Carrier: Class: INDIANAPOLIS IN WASHINGTON NAIL D US NX I INDIANAPOLIS IN us NX Ticket M i nib e r 03786516864 teofD�Ie Z&13� D a te of De p art u re Passenger Name: BRAINAKYJAMES C I Document Type: PASSENGER TICKET Cardmember Name: JAIMES C BRAINARD I I Amount 863.40 Doing Business As: US AIRWAYS ARC SALES I Merchant Address: 4000 E SKY HARBOR BLVD. PHOEND( AZ 85034 UNITED STATES Reference Number: 320111320327958818 Category: Travel Airline https://online.americanexpress.com/myca/estmt/uspisLdo?request USBLBPlndex=O&sorted_lndex=O Page 1 of 1 American Express U5: Manage Your Card Acmdunt: Online Statement 6/28/119:33 AM Transaction Date: 05/13/2011 Fri Transaction Description! INDIANAPOLIS AIRPORTINDANAPOLIS IN 3174875015 Description Rice PARKING $18.00 Cardmember Name: JAMES C BRA INARD Amount 18.00 Doing Business As: INDIANAPOLIS AIRFORTALITH ---l".1 Merchant Address: 7800 COL H WBR CK IVEM OR INDANAPOLiS IN 46241 -8000 UNITED STATES Reference Number: 320111340353186486 Category: Transportation Parking Charges https .J online. americanexpress mm /myca/estmtlus/list.do? request_ type= authreg_StatemerfM Face= en_US &BPlndex= l&sorted_index =0 Page 1 of 1 American Egress US: Manage Your Card A000unt: Online Statement 6124/11 1:47 PM Transaction Date: 05/2912011 Sun Transaction Description: SOOT WEST AIRLINES DALLAS TX SOUrHNESTAIF;LNES 1-I.-I From To: Carrier: Class: I INDIANAPOLIS IN BALTIMORE MD WIN 0 I INDIANAPOLIS IN WN S I Ticket Number: 52621771948575 Date of Departure: 06!16 Passenger Name: BRALARDIJAMES C I I....._.......- I Document Type: PASSENGER TICKET Cardmember Name: JAMES C BRAINARD -1 -.1 Amount 352.40 i Doing Business As: SOUTFWESTAU -.11--l-, 11 .........................._...I Merchant Address: PC BOX 36611 DALLAS TX 75235 UNITED STATES I Reference Number: 320111500041484262 Category: Travel Airline https:/Ionline.amedcanexpress.oDm/myca/estmt/uspistdo?tequesLtype=authreg3tatement&Faoe=en Page 1 of 1 Confirmation Email Page 1 of 2 Kibbe, Sharon From: Southwest Airlines [SouthwestAirlines @luv.southwest.com] Sent: Sunday, May 29, 2011 3:52 PM To: Kibbe, Sharon Subject: Ticketless Travel Passenger Itinerary BOUT -'f ESI.COM This e-mail contains Southwest Airlines Ticketless Travel information and is being sent to you at the request of the Purchaser, Passenger, or individual responsible for arranging this air travel. Ll h Confirmation Number: WUZLLQ (7 :Passen Passenger(s) JAMES C BRAIARD Depart: Indianapolis to Baltimore Travel Time: 1 hrs 35 mins Date Flight Flight Information Thu Jun 16 524 Depart Indianapolis(IND) at 12:00 PM Arrive in Baltimore(BWI) at 01:35 PM Return: Baltimore to Indianapolis Travel Time: 1 hrs 40 mins Date Flight Flight Information Tue Jun 21 1018 Depart Baltimore(BWI) at 01:45 PM Arrive in Indianapolis(IND) at 03:25 PM This is an itinerary only and is not considered a receipt. Clickn Save -I Sign up today at southwest.com to receive a weekly e-mail announcing our latest special offers! Im portant Passengers who do not obtain a boarding pass and are not present and available for boarding in the departure gate area at least ten minutes prior to scheduled departure time may have their reserved space cancelled and will not be eligible for denied boarding compensation. S outhwest Notice of r Terms 5/31/2011 Confirmation Email Page 2 of 2 Air transportation by Southwest Airlines is subject to Southwest Airlines' Passenger Contract of Carriage, the terms of which are incorporated by reference. Notice of Incorporated Terms Additional Information for Travelers Online Checkin I Free Baggage Allowance I Checkin Procedure I Inflight Service Travel Tools I Refund Information I Privacy Policy I Southwest Airlines Destinations We can notify you of flight departure or arrival status via text messages on your cell phone, pager, personal digital assistant (PDA), or e -mail account. Or, use our automated phone service by calling 1- 888 -SWA -TRIP. www.southwest.com I Book Air I Book Car I Book Hotel I Book Cruise I Book Vacation Package 1 Download DING! 5/31/2011 UNITED STATES CONFERENCE OF MAYORS For USCM Use Only 1620 EYE STREET, N.W., WASHINGTON, D.C. 20006 REGISTRATION RECEIPT PLEASE PRESENT AT REGISTRATION) IDNo: 57 Fee: $700.00 Date: 3/30/2011 Paid: Yes Payment: RegType: MayorMember Meeting: 79th Annual Meeting, Baltimore, MD, June 17 21, 2011 Spouse /Partner: V 57 Children: James Brainard Mayor City of Carmel One Civic Square Carmel, IN 46032 Arrival Date: 6/16/2011 Depart Date: 6/22/2011 The Hilton Baltimore Original The United States Conference of Mayors Conference Registration 79" Annual Meeting June 17 21, 2011 Baltimore, MD REGISTRATION FORM Name Jim Brainard Title: Mayor Preferred Name on Badge (First Name Only) Jim Organization City of Carmel Street Address One Civic Square- city Carmel State IN Zip 46032 Telephone 317 571 °2404 F 317 844 -3498 *Email Address JbrainardCcarmel.in.gov Please make sure that this is a valid email account. Your receipt for payment and hotel request will be sent here. (Must he conWIeted) Attendee(s) has special needs: Yes No (If yes. USCM will contact.) Gentler (Mayors Only): Male 1-emale Newly Elected: Yes 4 B No First Time Attendee: Yes Accompanying Family Members (No fee for spouse and children under l8 years of age): Name of Spouse /Partner (First and Last ]Fame) Name of Children (First and Last Name): Name: Age: Name: Age: Name: Age: Name: Age: CONFERENCE REGISTRATION INFORMATION (No registrations will be processed without accompanying payment) Registration Fees: NILM NON MEMBER Advance Registration: $700 $1400 (Payable by Mav 13) Late /On -Site: $900 $1700 (After May 13 and On -site) Checks or purchase orders Ior payment of registration ices should he made payable to: The United States Conference of Mayors. Refunds will be made for cancellations received in %writing by May 13 (less a $1010.00 service fer). NO REFUNDS will be ntadc for cancellations received after May 13.2011. CREDIT CARD AUITIORIZATION: I'lease note by submitting your card information, you are authorizing the USCM Meetings Department to USX- the card below to pay your registration Ice. Credit Card "type: 3400 Exp.Date / Signature of Cardholder PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO: The United States Conference of Mayors Attention: Carol Edwards 1620 Eye Street, N.W. Washington. DC 20006 Telephone (202)861 -6747 Fax (202)467 -4276 PLEASE SEE ATTACHED FOR HOTEL RESERVATION REQUEST FORM MOTEL ACCOMMODATIONS RESERVATION REQUEST I DO NOT REQUIRE HOTEL ACCOMMODATIONS Please circle room type: The Hilton Baltimore SinglejMuble Executive Level One Bedroom Suite 401 West Pratt Street C23 $264 $499 Baltimore, MD 21201 (443) 573 -8700 King tied Two Double Beds (Headquarters Hate!) Taxes: 13.5 Reservations mast be cancelled 72 hours prior to arrival to avoid penalo. A deposit equal to one night's stay shall be charged at the time the reservation is made Name on Reservation: Jim Brainard Arrival Date: 6/16/11 Departure Date: 6/22/11 Guarantee room to the following Credit Card (Check One): Exp. Date Signature of Cardholder: Reservation Information. I. Do not call the hotels directly, as the hotels will accent ONLY reservations forwarded by The U.S. Conference of Mayors' office in Washington, DC 2. Hotel accommodations cannot be assurer/ cd the above hotels after 11 qv 13, 2011. 3. All reservations must be guaranteed by credit card or advanced payment. Please make checks payable to the hotel Do not make checks for room deposits pc {vable to the U.S. Conrerence of Mcivors. Please mail hotel deposit check with registration form. 4. Changes in arrival or departure dates and cancellation of hotel reservations must be submitted in writing to USCM, not the hotel 5. In the event that you check out before your reserved checkout date, the hotel will add an early checkout fee to your account. To avoid this charge, all changes to the reservation must be made before you check in. 6. Check -in time is 3:00 p.rn. and checkout time is 12:00 noon. Page 1 of 1 Kibbe, Sharon From: Jim Brainard [brainardjc @aol.com] Sent: Thursday, July 07, 2011 3:02 PM To: Kibbe, Sharon Subject: Fwd: Requested Email: Itinerary Reconfirm Itin: 135345607474 Case ID [REQ:S- 24761512] Begin forwarded message: From: travel customercare. expedi a. com Date: July 7, 2011 2:43:49 PM EDT To: brainardic&aol.com Subject: Requested Email: Itinerary Reconfirm Itin: 135345607474 Case ID: [REQ :S- 24761512] Passenger: BRAINARD /JAMES Expedia itinerary number: 135345607474 Expedia booking ID: DEGZRS (2) Airline ticket number(s): 0377948569565 US Airways confirmation code: BZN39W Sunday January 16, 2011 From Indianapolis (IND) 04:20p to Washington (DCA) 05:59p US Airways 3088 Friday January 21, 2011 From Washington (DCA) 4:00p to Indianapolis (IND) 05:50p US Airways 3181 Total $492.40 This is an unmonitored e -mail box. Please do not reply to this e -mail. If Thank you for choosing Expedia. Expedia Customer Service 7/7/2011 Brainard, James C From: travel @customercare.expedia.com Sent: Thursday, July 07, 2011 2:50 PM To: Brainard, James C Subject: Requested Email: Itinerary Reconfirm Itin: 136943442521 Case ID (REQ:S- 24761921] Passenger: BRAINARD /JAMES C Expedia itinerary number: 136943442521 Expedia booking ID: IOMOYR (2) US Airways confirmation code: A9RQSX Friday May 13, 2011 Indianapolis (IND) 06:00a to Washington (DCA) 07:30a US Airways 3442 Friday May 13, 2011 Washington (DCA) 04:15p to Indianapolis (IND) 06:00p US Airways 3151 Total $863.40 This is an unmonitored e -mail box. Please do not reply to this e -mail. If you have further questions, please contact Expedia Customer Service at 1- 800- EXPEDIA (1- 800 -397- 3342) or 1- 404 728 -8787 and reference Customer Case ID: S- 24761921 You can also visit the Expedia.com "Customer Support" page http: /www.expedia.com /daily /service /default.asp for more customer service information. Thank you for choosing Expedia. Expedia Customer Service Page 1 of 4 Kibbe, Sharon algal A aLI I I I From: Jim Brainard brainardjc @aol.com] ��r- ,7ra, Ve` cc Or U Sent: Wednesday, July 06, 2011 4:59 PM To: Kibbe, Sharon Subject: Fwd: Itinerary Washington, DC (4) Feb 22, 2011 (Itin# 135836830142) Begin forwarded message: From: brainardic(a),aol.com Date: July 6, 201 l 2:38:00 PM EDT To: brainardjc i aol.com Subject: Itinerary Washington, DC (4) Feb 22, 2011 (Itin# 135836830142) From: Name: James Brainard Email: brainardjc gaol.com This e -mail contains a copy of an Expedia itinerary sent by Expedia travel agent from Elizabeth H. Brainard's account. TRAVELING WITH YOUR E- TICKET Airline check -in locations require a government- issued photo ID and may request proof of current date travel (such as a printed copy of this itinerary or a printed receipt) to issue a boarding pass. Airport security checkpoints may require you to display both your boarding pass and photo ID before proceeding to the gate, so we recommend that you obtain your boarding pass before proceeding to the security checkpoint. FLIGHT SUMMARY Booked Expedia itinerary name: Washington, DC (4) Expedia itinerary number: 135836830142 Expedia booking ID: IHKBTS (2) Airline ticket number(s): 0377958718320 US Airways confirmation code: EBVSZF The tracking number will be available by the end of the next business day. 7/6/2011 Page 2 of 4 One Way Traveler: James Brainard Flight: from Indianapolis, IN (IND- Indianapolis Intl.) to Washington, DC (DCA- Ronald Reagan Washington National) Depart: Tue 22- Feb -11 at 4:20 PM Arrive: Tue 22- Feb -11 at 5:59 PM Depart: Indianapolis (IND), 22- Feb -11 at 4:20 PM Arrive: Washington (DCA), 22- Feb -1 I at 5:59 PM Terminal: C Flight: US Airways 3088, operated by US AIRWAYS EXPRESS CHAUTAUQUA AIRLINES Aircraft: Embraer EMB -145 Meal Service: n/a Duration: 1hr 39mn Distance: 487 mi (784 km) Economy /Coach Class COST SUMMARY 1 adult: $406.00 Taxes Fees: $10.70 Total Cost: $416.70 Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior for flights to Hawaii and international destinations). You may check your flight status and departure gate online or contact your airline directly at httl2://www.expedia.com/ pub /agent_dll ?gscr =alni &emlcid= progTM- campPC- issuX test01 segmX- seg�aX- date20l l O706l O3817- vers02- linkX- paidX -dmaX Seat assignments, meal preferences and special requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special meals are not available on many flights. 7/6/2011 Page 3 of 4 ADDITIONAL INFORMATION ABOUT YOUR FLIGHT Airlines require government- issued photo identification upon check in, such as a drivers license or passport. For questions concerning this requirement please contact the airline. Questions about your E- Ticket? Read our frequently asked questions: http://www.expedia.com/j2ub/agent.dll? gscr= hgen &hfnm =h FW etix.htx& emlcid progTM campPC- issuX- testOl- segmX- segaX- date20110706103 817- vers02- 11nkX -paidX -dmaX AIRLINE RULES REGULATIONS Ticket is nonrefundable. Tickets are nontransferable and name changes are not allowed. Please read important information regarding airline liability limitations: http: /www. expedia. com/ pub agent .dll ?gscr= hgen &hfnm =warsaw,htx Prices do not include baggage fees or other fees charged directly by the airline: http: www. expedia. com daily /tlights /airline- fees.asp #airline Other penalties may apply. See an overview of all the rules and restrictions applicable for this fare: http: /www.expedia.coln /pub /agent.dll ?gscr =ffrs &itid= 358368301 &tovr 1294427296 &emlcid= progTM- campPC- issuX- test0l- segmX- segaX- date201.10706103817- vers02- linkX -pai dX -dmaX View the complete penalty rules for changes and cancellations associated with this fare: http: /www. expedia. com/ pub /agent.dll ?gscr= ffrs &itid 358368301 &rtyp =l &tovr 1294427296& emlcid= prop,TM- campPC- issuX- test0l segmX- segaX- date20l l O7O6 l O3 817 vers02- IinkX -paidX -dmaX CUSTOMER SUPPORT If you have questions about your reservation, fill out our itinerary assistance form. We'll respond within 24 hours: http: /www.expedia.coln /pub /agent.dll ?gscr =itin &itid =3 58368301 7/6/2011 Page 4 of 4 ITINERARY NUMBER: 135836830142 For immediate assistance, call our customer support center at 1- 800 EXPEDIA (1 -800-3 97- 3342) or 1- 404 728 -8787. Thank you for choosing Expedia. Don't Just Travel. Travel Right. http: /www.exl2edia.com 7/6/2011 Page 1 of 4 Kibbe, Sharon From: Jim Brainard [brainardjc @aol.com] Sent: Wednesday, July 06, 2011 5:06 PM To: Kibbe, Sharon Subject: Fwd: Itinerary Oakland, CA Feb 24, 2011 (Itin# 135713633925) Please remember this leg of the trip was for political purposes and can't be reimbursed I believe I understand this is for puises of calculating the washington per diem Begin forwarded message: From: brainardjc cr,aol.com Date: July 6, 2011 2:38:00 PM EDT To: brainardjc(a�aol.com Subject: Itinerary Oakland, CA Feb 24, 2011 (Itin# 135713633925) From: Name: JAMES BRAINARD Email: brainardicO,)aol.com This e -mail contains a copy of an Expedia itinerary sent by Expedia travel agent from Elizabeth H. Brainard's account. TRAVELING WITH YOUR E- TICKET Airline check -in locations require a government- issued photo ID and may request proof of current date travel (such as a printed copy of this itinerary or a printed receipt) to issue a boarding pass. Airport security checkpoints may require you to display both your boarding pass and photo ID before proceeding to the gate, so we recommend that you obtain your boarding pass before proceeding to the security checkpoint. FLIGHT SUMMARY Booked Expedia itinerary name: Oakland, CA Expedia itinerary number: 135713633925 Expedia booking ID: IZRGWB (2) Airline ticket number(s): 2797956268055 JetBlue Airways confirmation code: JWEQRX The tracking number will be available by the end of the next business day. 7/6/2011 Page 2 of 4 One Way Traveler: JAMES BRAINARD (Requested: Pure Vegetarian) Flight: from Washington, DC (IAD- Washington Dulles Intl.) to Oakland, CA (OAK Oakland Intl.) Depart: Thu 24 -Feb -I I at 6:51 PM Arrive: Thu 24- Feb -11 at 9:43 PM Depart: Washington (IAD), 24 -Feb -I I at 6:51 PM Arrive: Oakland (OAK), 24- Feb -11 at 9:43 PM Terminal: 1 Flight: JetBlue Airways 321 Aircraft: Airbus A320 Meal Service: n/a Duration: 5hr 52mn Distance: 2,415 mi (3,887 km) Economy /Coach Class COST SUMMARY 1 adult: $129.00 Taxes Fees: $10.70 Total Cost: $139.70 Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior for flights to Hawaii and international destinations). You may check your flight status and departure gate online or contact your airline directly at http://www.expedia.com/ pub agent.dll ?gscr= alni &emlcid= progTM- campPC- issuX- test0l- segX- s_egaX- date20110706103 805- vers02- IinkX- paidX -dmaX Seat assignments, meal preferences and special requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special meals are not available on many flights. 7/6/2011 Page 3 of 4 ADDITIONAL INFORMATION ABOUT YOUR FLIGHT Airlines require government- issued photo identification upon check in, such as a drivers license or passport. For questions concerning this requirement please contact the airline. Questions about your E- Ticket? Read our frequently asked questions: ht!p://www.expedia.com/pub/agent.dll? gscr =hgen &hfnm =h FW etix.htx& emlcid= progTM- campPC- issuX- test0l- segmX- segaX- date20110706103805- vers02- linkX- paidX -dmaX AIRLINE RULES REGULATIONS Ticket is nonrefundable. A fee of $100.00 will be charged for itinerary changes after the ticket is issued. Tickets are nontransferable and name changes are not allowed. Please read important information regarding airline liability limitations: http: /www.expedia.com/ pub /agent.dll ?gscr =hgen &hfnm warsaw.htx Prices do not include baggage fees or other fees charged directly by the airline: http: /www.expedia.com/daily /flights /airline- fees.asp #airline Other penalties may apply. See an overview of all the rules and restrictions applicable for this fare: http: /www.expedia.com /pub /agent.dll ?gscr =ffrs &itid =3 57136339 &tovr 1294427296 &emlcid= progTM- campPC- issuX- test0l se=X- segaX- date20110706103 805 vers02-linkX- paidX -dmaX View the complete penalty rules for changes and cancellations associated with this fare: http: /www.expedia.com /pub /agent.dll ?gscr= ffrs &itid 357136339 &rtyp =l &tovi 1294427296 &emlcid =pro gTM- cainpPC- issuX- test0l seginX- segaX- date20110706103 805 vers02-linkX- paidX -dmaX SPECIAL REQUESTS We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that they will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the vendor. Free and special meals are not available on many flights. FLIGHT: Washington to Oakland 7/6/2011 Page 4 of 4 JAMES BRAINARD Meal: Pure Vegetarian CUSTOMER SUPPORT If you have questions about your reservation, fill out our itinerary assistance form. We'll respond within 24 hours: http: /www.expedia. com/ pub /agent.dll ?gscr =itin &itid= 357136339 ITINERARY NUMBER: 135713633925 For immediate assistance, call our customer support center at 1- 800 EXPEDIA (1- 800 -397- 3342) or 1- 404 -728 -8787. Thank you for choosing Expedia. Don't Just Travel. Travel Right. http: /www.expedia.com. 7/6/2011 Page 1 of 1 Transaction Date: 0313012011 Wed Transaction Description: US CONF OF MAYORS OOWASHINGTON DC 202- 293 -7330 Description CONTRIBUTIONS/ Cardmember Name: JAMES C BRAINARD Amount 700.00 Doing Business As: U S CONFERENCE OF MAYORS Merchant Address: 16201 ST NW WASHINGTON DC 20006 -4005 UNITED STATES Reference Number 320110890316733229 Category: Other Charities https:// online. afnericanexpress. com/ myea /estmt/us /docs /print_doc.html 7/7/2011 VOUCHER NO. WARRANT NO. ALLOWED 20 Mayor Jim Brainard IN SUM OF One Civic Square Carmel, IN 46032 $8,801.70 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1160 Expense Report 43- 430.01 $3,826.90 1 hereby certify that the attached invoice(s), or 1160 Expense Report 43- 430.03 $3,902.30 bill(s) is (are) true and correct and that the 1160 Expense Report 43- 430.04 $1,072.50 materials or services itemized thereon for which charge is made were ordered and received except Thursday, June 30, 2011 f Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 06/28/11 Expense Report $3,826.90 06/28/11 Expense Report $3,902.30 06/28/11 1 Expense Report $1,072.50 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 ,20 Clerk- Treasurer