HomeMy WebLinkAbout198924 07/06/2011 CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1
`1. ONE CIVIC SQUARE JAMES BRAINARD CHECK AMOUNT: $8,801.70
CARMEL, INDIANA 46032
CHECK NUMBER: 198924
CHECK DATE: 7/6/2011
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4343001 3,826.90 TRAVEL FEES EXPENSE
1160 4343003 3,902.30 TRAVEL LODGING
1160 4343004 1,072.50 TRAVEL PER DIEMS
ca aF 9 '�F
f CITY OF CARMEL Expense Report (required for all travel expenses)
EXHIBIT A
EMPLOYEE NAME: James Brainard DEPARTURE DATE: Various TIME: AM PM
DEPARTMENT: Mayor RETURN DATE: Various TIME: AM/ PM
REASON FOR TRAVEL: See Page #2 DESTINATION CITY: See Page #2
EXPENSES ARE FOR (ch eck all that apply TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X
RA
Date Transportation Gas/Tolls/ Lodging Meals Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
11/10/10 $600.00 $600.00
1116/11 $492.40 $25.00 $1,548.98,/ TO $32.50 $2,098.88
1/17/11 $65.00 $65.00
1/18/11 $65.00 $65.00
1/19/11 $65.00 V $65.00
1/20/11 $65.00 $65.00
1/21/11 $106.00 $65.00 V $171.00
1/25/11 $11.00 $11.00
2/22/11 $416.70 j $25.00 $684.72 $32.50 $1,158.92
2123/11 $65.00 $65.00
2/24/11 $54.0 $65.00 $119.00
4/27/11 $55.00 $287.35,_/ $32.50 $374.8
4/28/11 $65.00 $65.00
5/13111 $863.40 j $18.00 $65.00 (p $946.40
6/16/11 $352.40 $700.00 $1,381.25 .0 1 $65.00 $2,498.6
6/17/11 ry $65.00 $65.00
6118/11- r 1 l $65.00 $65.00
6/19/11 $65.00 $65.00
6/20/11 i $65.00 $65.00
6/21/11 $108.00 $65.001 $173.00'
0.00
Total $2,124,901 $0.00 $1,3 2.001 $3,902.30 $0.00 $0.00 $0.00 $0.00 $1,072.50 $0.00
DIRECTOR'S STATEMENT: I Tb t all expen es listed conform to the City's travel policy a are within my department's appropriated budget.
Director Signature: Date:
City of Carmel Form ER06 Revision Date 6/28/2011 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel
For travel that ends before 1 :00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
hereby acknowledge receipt of such funds .being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
Explanation of Travel: (Q5 4f W,VV\
1/16/11- 1/21/11 USCM Winter Meeting in Washington, D.C.' �1
1/25/11 Meetings at Barnes Thorburg and Statehouse in Indianapolis, IN
2/22/11 2/24/11 USCM Leadership Meeting in Washington, D.C.
4/27/11 4/28/11 USCM Meeting in Chicago, IL
5/13/11 Meeting with Rob DeRocker in Washington, D.C. Promotion
6/16/11 6/21/11 USCM Annual Meeting in Baltimore, MD
City of Carmel Form ERO6 Revision Date 6/28/2011 Page 2
401 WEST PRATT STREET
w BALTIMORE, MD 21201
Hil ton TELEPHONE (443) 573 -8700 FAX(443)693-8841
RESERVATIONS
NAME &ADDRESS www.hilton.com or 1 800 HILTONS
BRAINARD, JAMES ROOM 7011K1
CITY OF CARMEL ARRIVAL DATE 6/16/2011 2:06:00PM
12662 ROYCE CT
CARMEL, IN 46033 -2477 DEPARTURE DATE 6/22/2011 3:28:OOPM
US ADULTICHILD 1/0
ROOM RATE $239.00
RATE PLAN C -UCM
Hhonors 92839820 SILVER
AL: DL #070913146
CONFIRMATION NUMBER: 3428219030
6/27/2011 PAGE 1
DATE DESCRIPTION ID REF NO CHARGES CREDITS BALANCE
4/28/2011 CKNIGHT 1321758 6116/2011 GUEST ROOM BRITNEYM 1396025 $239.00 1
6/16/2011 CITY TAX (R) BRITNEYM 1396025 $22.71
6/1612011 STATE TAX (R) BRITNEYM 1396025 $14.34
6/17/2011 GUEST ROOM TMEGGIN 1397908 $239.00
6/17/2011 CITY TAX (R) TMEGGIN 1397908 $22.71
6117/2011 STATE TAX (R) TMEGGIN 1397908 $14.34
6118/2011 GUEST ROOM BRITNEYM 1399444 $239.0
611 812 01 1 CITY TAX (R) BRITNEYM 1399444 $22.71
6/18/2011 STATE TAX (R) BRITNEYM 1399444 $14.34
6/19/2011 GUEST ROOM BRITNEYM 1400795 $239.00
6/19/2011 CITY TAX (R) BRITNEYM 1400795 $22 -71
6119/2011 STATE TAX (R) BRITNEYM 1400795 $14.3
6/19/2011 TELEPHONE -LOCAL LINTR 1400929 $1.00
612 012 01 1 GUEST ROOM TMEGGIN 1402200 $239.00
612012011 CITY TAX (R) TMEGGIN 1402200 $22.71
6/2012011 STATE TAX (R) TMEGGIN 1402200 $14.34
6/21/2011 GUEST ROOM BRITNEYM 1403983 $239.00
612112011 CITY TAX (R) BRITNEYM 1403983 $22.71
6/21/2011 STATE TAX (R) BRITNEYM 1403983 $14.34
6/22/2011 ANCA 1404718 $1,381.25
BALANCE $0.00
ACCOUNT NO DATE OF CHARGE FOLIO
294053 A
CARD MEMBER NAME AUTHORIZATION INITIAL
ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES
LOCATION TRANSMIT TO CARD HOLDER FOR
TAXES
TIPS MISC
TOTAL ANIOUNT 10
MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RETURNED FOR A CASH REFUND
PAYMENT DUE UPON RECEIPT
American Express US: Manage your Card A000unt: Online Statement 6/27/117:12 AM
Transaction Date: 06123120111 Thu
Transaction Description: HILTON BALTIMORE BALTIMORE MD
0000 -0623 800- 445.6667
Cardmember Name: JAMES C•BRAINARD
Amount 1,381.25
Doing Business As: HILTON BALTMORE
...._............_......_.a
Merchant Address: 401 W PRATT ST
BALTIMORE
MD
21201 -1628
UNITED STATES
1-14.1
Reference Category: Num ber: 320111750346176908
Travel Lodging
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American E )pness US: Manage Your Card Account: Online Statement 6/241111:48 PM
Transaction Date: 06/21/2011 Tue
Transaction Description: INDIANAPOLIS AIRPORTINDWNAPOLIS IN
000008177 3174875015
3174875015
PARKING $108.00
Cardmember Name: JAMES C BRAINARD
Amount 108.00
Doing Business As: INDIANAPOLISAIRPORTAUTH
Merchant Address: 7800 COL H WEIR CK Nevi DR
INDIANAPOLIS
IN
46241 -8000
UNITED STATES
Reference Number: 320111730321060216
Category: Transportation Parldng Charges
https: online. amedcanexpress. com /mya /estmt/uspist do. type= authreg_statement& Face= en_US&BP index= usorted_ index =0 Page 1 of 1
American Express US: Manage Your Card A cmunt: Online Statement 628111 9:30 AM
Transaction Date: 1 1 11 11201 0 Thu
Transaction Description: US CONF OF MAYORS ODWASHINGTON DC
202-293-7330
Description
WNTRIBU
Cardmem bar Name: JAMES C BRAINARD
Amount 600.00
Doing Business As: U S CONFERENCE OF MAYORS
r
Merchant Address: 16201ST W
WASHINGTON
DC
20DOB-4005
IINM31 STATES
Reference Number: 320103150218032610
Category: Other Charities
https Page 1 of I
Page 1 of 1
Kibbe, Sharon
From: USCM Meetings Department [agorman @usmayors.org]
Sent: Wednesday, November 10, 2010 10:59 AM
To: Kibbe, Sharon
Subject: 79th Winter Meeting Hotel Reservation Request
r
I
Y
The U.S. Conference of Mayors
79th Winter Meeting
Conference Registration
January 19 -21, 2011
Washington, DC
The Capital Hilton
16th K Streets, NW, Washington, DC 20036
(202) 393 -1000
79th Winter Meeting HOTEL RESERVATION REQUEST
Thank you for submitting your hotel reservation request online.
NOTE: ALL Changes and /or Cancellations of your request must be
submitted in writing and faxed to the USCM Meetings Department at
(202) 467 -4276. (You cannot make changes /or cancellations online)
Your Reservation Request Number: 11 Winter90623
Name: James Brainard
Organization: City of Carmel
Address: One Civic Square
Add ress 2:
City: Carmel
State: IN
ZIP: 46032
Room: Single ($232 per night)
Arrival Date: January 16
Departure Date: January 21
Card Type: AMEX
Expiration Date: 02114
King Bed: Yes
1/12/2011
The United States Conference of Mayors
79 Winter Meeting
January 19 -2.1, 2011
Capital Hilton Hotel
Washington, DC
REGISTRATION FORM
(No registrations will be processed without accompanying payment)
Name James C. Brainard Title: Mayor
Organization City of Carmel
Street Address One Civic Square
City Carmel State IN Zip 46032
Telephone 317 571 -2404 Fax 3{ 17 844 -3498
Email jbrainardAcarmel.in.gov
"If would like a second confirmation sent to a different email address,, please list second email address below:
5kibbee,carmel.in.gov
Preferred Name on Badge (First Only) Jim
Gender cSo Female
Attendee(s) has special needs: Yes A�N (If yes, USCM will contact.)
Newly Elected: Yes First Time Attendee: Yes
Name of Accompanying Spouse /Partner (First) N A (Last)
(There is no additional registration fee for spouses.)
CONFERENCE REGISTRATION INFORMATION
(No registrations will be processed vvkhout accompanying payment)
Registration Fees:
NON -ytEMBER
Early Registration Fee: $600 SIOSO
(Payable by Deeemher 30. 20 10
Advance /On -Site Registration Fee: $800 $1300
(After December 30, 2010)
Checks or purchase orders for payment of registration fees should be made payable to: The United States
Conference of Mayors. Refunds will be made for cancellations received in writing by December 30 (less a $100.00
service fee). NO REFUNDS will be made for cancellations received after December 30, 2010.
CREDIT CARD AUTHORIZATION: Please note by submitting your card information. you are authorizing USCM
Meetings Department to use the card below to pay your registration fec.
Please circle Credit Card Type: Other (Specify)
Credit Card Exp.Date
Signature
(USCM ONLY) Confirmation Number: Date:
PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO:
The United States Conference of Mayors
Attention: Carol Edwards
1620 Eye Street, NW
Washington, DC 20006
Telephone (202)293 -7330
Fax(202)467 -4276
HOTEL RESERVATION REQUEST FORM
I DO NOT REQUIRE HOTEL ACCOMMODATIONS
Please reserve the following accommodations (circle room type):
THE CAPITAL HILTON SirugeA44kuble Towers Level Mini -Suite
16"' K Streets, NW $232 $267 $349
Washington, DC 20036
202/393 -1000
Headquarters Hotel V�ing Bed Double Beds
Tax: 14.5%
Arrival Date: 1/16/2011 Departure Date: 1/21/2011
Guarantee room to the following Credit Card (Check One):
Other (Specify)
Card No. Exp. Date
Reservation Information:
L Hotel accommodations cannot be assured at the above hotel after December 30, 2010.
2. Do not call the hotels directly, as the hotels will accept ONLY reservations forwarded
by The U.S. Conference of Mayors' office in Washington, DC
3. An advance guarantee equal to one night's room deposit is required by the hotel to
guarantee your reservation. This guarantee must be made by ma}or credit card (including
VISA, MC, AE, Other), or by check made payable to the hotel Do not make checks
payable to the U.S. Conference of Mayors.
4. Changes in arrival and departure dates and cancellations of hotel reservations should be
submitted in writing to USCM, not the hotel.
5. Check -in time is 3:00 p.m. and checkout time is 12:00 noon.
IL
American E7vess US: Manage Your Card Account: Online Statement 6/24111 1:30 PM
Transaction Date: 01112/2011 Wed
Transaction Description: LIS AIRWAYS ATLANTA GA
US AIRWAYS
From To: Carrier: Class:
1 NDIANAPOLIS IN WASHINGTON NAIL 0 US WX
INDIANAPOLIS IN u5 SX
Ticket Number: 03779485695650 Date of Departure 01116
Passenger Nine: BRAINAR0IJAMES
Document Type: PASSENGERTICKEf
Cardm am be Nam a: JAMES C BRAINARD
Amount 492.40
Doing Business As: US AIRWAYS ARC SALES
Merchant Address: 4000 E SKY HARBOR BLVD. j
PHOENIX
AZ
85034
UID
...T STATES
Reference Number: 320110130466551237
1--
Category: Travel Airline
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American Ems US: Manage Your Card Account: Online Statement 6/24111 1:30 PM
Transaction Date: 01/1612011 Sun
i
Transaction Description: LIS AIRWAYS INDIANAPOLIS IN
LIS AIRWAYS
Routing Details Not Available
Ticket Number: 03724166449290 Date of Departu :01/16
Passenger Name: BRAINARD/JAMES
Document Type: EXCESS BAGGAGE
Cardmember Name: JAMES C BRAINARD
Amount 25.00
Doing Business As: US AIRWAYS DIRECT SALES
Merchant Address: 4000 E SKY HARBOR BLVD M
PHOENIX
AZ
85034
UNITED STATES
Reference Number: 320110170006417581
Category: Travel Airline
https: /Ionllne.americane> press .mm /myca/estmt/usAisLdo?equest_ type= authreg_Statement& Face= en_US&BPIndex= O&sorted_lnclex =0 Page 1 of 1
A meriCarl E US: Mana Your Card ^="unt�Online Smmm°m 6/24/11 1:35 PM
Transaction Date: mW2011sm
Transaction Description: Capital mvono00omweshmnmnoo
Arrival Date Departure Date
01116n1 o1u1n/
i
LODGING
Doing Business As: THECAP17ALHLTON
Merchant Address: 16TH K ST NW
WASHINGTON
DC
Reference Number: 320110240084572984
Category: Travel Lodging
Pa I of 1
I001 16TH STREET NW
rM WASHINGTON, DC 20036
TELEPHONE (202) 393 -1000 FAX(202)639-5784
Hilton RESERVATIONS
NAME &ADDRESS www.hilion.wm or 1 800 HILTONS
BRAINARD, JAMES ROOM 921/K1J
MAYOR, CITY OF CARMEL ARRIVAL DATE 1/16/2011 6:27:OOPM
CARMEL, IN 46032
US DEPARTURE DATE 1/21/2011 2:36:00PM
ADULT /CHILD 1/0
ROOM RATE $262.00
RATE PLAN C -UCM
Hhonors 92839820 SILVER
AL:
CONFIRMATION NUMBER: 3409103976
6/27/2011 PAGE 1
DATE DESCRIPTION ID RELNO CHARGES CREDITS BALANCE
TwFz RA
1/16/2011 GUEST ROOM NYOA 4977248 $262.00
1/16/2011 ROOM TAX NYOA 4977248 $37.99
1/17/2011 GUEST ROOM NYOA 4978098 $262.00
1/17/2011 ROOM TAX NYOA 4978098 $37.99
49 844
1/18/2011 EXT4921 L 659 -2229 0001 15:06 LINTR 4978479 $1.00
1/18/2011 EXT -#921 L 607 -9324 0001 15:08 LINTR 4978480 $1.00
1/18/2011 EXT -#921 L 607 -9234 0001 15:09 LINTR 4978481 $1.00
1/18/2011 EXT -#921 L 296 -1166 0001 18,54 LINTR 4978637 $1.00
1/1812011 EXT -#921 L 965 -1789 0001 19:02 LINTR 4978644 $1.00
111812011 EXT -#921 L 333 -6122 0002 19.34 LINTR 4978661 $1.00
111812011 EXT -#921 L 296- 1166 0001 19:45 LINTR 4978669 $1.00 0
1/1812011 EXT #921 L 333 -6122 0002 19:50 LINTR 4978682 $1.00
1/18/2011 GUEST ROOM NYOA 4979373 $262.00
111812011 ROOM TAX NYOA 4979373 $37.99
1/19/2011 EXT4921 L 228 -6988 0006 13:40 LINTR 4979827 $1.00
1/19/2011 GUEST ROOM NYOA 4980803 $262.00
111 9120 1 1 ROOM TAX NYOA 4980803 $37.99
1/2012011 EXT -#921 317 562 4921000315:29 LINTR 4981316 $8.21
1/20/2011 EXT-#921 412 708 2222 0003 15:33 LINTR 4981326 $8.21
1/20/2011 EXT #921 317 -514 -6254 0001 15:37 LINTR 4981328 $6.17
1/20/2011 EXT4921 317 514 6254 0006 15:38 LINTR 4981331 $11.27
1/20/2011 EXT- #921 317 562 4921000115:47 LINTR 4981333 $6.17
1/20/2011 GUEST ROOM NYOA 4982130 $262.00
1/20/2011 ROOM TAX NYOA 4982130 $37.99
1/2112011 RPRI 4982938 $1,656.73
ACCOUNT NO DATE OF CHARGE FOLIO
01/16111 6:27:OOPM 804854 A
CARD MEMBER NAME AUTHORIZATION INITIAL
BRAINARD, JAMES 504271
ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES
LOCATION TRANSMIT TO CARD HOLDER FOR
THANK YOU FOR STAYING WITH US AT THE CAPITAL HILTON. TAXES
TIPS M1SC
TOTAL AMOUNT
MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RETURNED FOR A CASH REFUND
PAYMENT DUE UPON RECEIPT
1001 161H STREET NW
ru WASHINGTON. DC 20036
TELEPHONE (202) 393 -1000 FAX(202)639-5784
RESE
NAME ADDRESS Milt ®n www.hilton.com RVATIONS
1 00 HILTONS
BRAINARD, JAMES ROOM 9211K1J
MAYOR, CITY OF CARMEL ARRIVAL DATE 1/16/2011 6:27:OOPM
CARMEL, IN 46032
US DEPARTURE DATE 112112011 2:36:OOPM
ADULT/CHILD 1/0
ROOM RATE $262.00
RATE PLAN C -UCM
Hhonors 92839820 SILVER
AL:
CONFIRMATION NUMBER: 3409103976
6/2712011 PAGE 2
DATE DESCRIPTION ID REF NO CHARGES CREDITS BALANCE
BALANCE $0.00
ACCOUNT NO DATE OF CHARGE FOLIO
01/16/11 6:27:OOPM 804854 A
CARD MEMBER NAME AUTHORIZATION INITIAL
BRAINARD, JAMES 504271
ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES
LOCATION TRANSMIT TO CARD HOLDER FOR
THANK YOU FOR STAYING WITH US AT THE CAPITAL HILTON. TAXES
TIPS Misc
TOTAL AMOUNT
MERCHANDISE AND /OR SERVICES PURCHASED ON T141S CARD SHALL NOT BE RETURNED FOR A CASH REFUND
PAYMENT DUE UPON RECEIPT
American EVress US: Manage Your Card AomunC Online Statement 6/28/11 9:32 AM
Transaction Date: 01121/2011 Fri
Transaction Description: INDIANAPOLIS AIRPOR11NDIANAPOLIS IN
31741575015
I..........
Description Price
PARKING $106.00
Cardmamber Name: JANES CBRAINARD
_._......______..._.__.__._.._1
Am ount S: 106.00
Doing Business As: INDIANAPOLIS AIRPORTAUTH
Merchant Address: 7600 COL H WEIR CK MEId DR
INDIANAPOLIS
IN
46241 -8000
UNITED STATES
Reference Number: 320110220064324979
Categ. ory
Transportation Parkin 9 Charges
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Amedgn Express US: Manage Your Card Account: Online Statement 6/24111135 PM
Transaction Date 01/2512011 Tue
Transaction Description: MERCkANTS GARAGE PAPJNDIANAPOLIS IN
I
3176334
003
Description
GENERAL URCRANDISE
Cardmember Name: JAMES CBRAINARD
Ama..
unt 11.00
Doing Business As: 2040 NIER"NTS GARAGE
Merchant Address; 31 S M6tIDIA N ST
INDIANAPOLIS
IN
46204 -3527
UNITED STATES
Reference Number: 320110260105795937
Category: Transportation Paridng Charges
Aj
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A merlcan Express US: Manage Your Card Amount: Online Statement 6124/11 1:38 PM
Transaction Date: 0212012011 Sun
Transaction Description: US AIRWAYS ATLANTA GA
1--.1
US AIRWAYS
1..--.--...-.--.
From To: Carrier: Class:
11__11
INDIANAPOLIS IN WASHINGTON NAIL D US NX
NOTAVAILABLE
111-ILII'1-111-1--l-1-111-1--l-I
Ticket Minter: 03779587183201 Date of Departure: 02122
-.1-1 I
Passenger Name: BRAINARDJANES
11,11.11.1-1.1--.- 1-111-1--,
Document Type: PASSENGERnCKET
11.1...'....1-1-1.11-
Cardmamber Name: JANES C BRA INA RD
Amount 416.70
I Doing Business As: US AIRWA A RC SALES
M erchant Address: 4000 F SKY HARBOR BLVD.
PHOENV
AZ
85034
UNRM STATES
I" RE i fe r an ce Num 320110520391
Category! Travel Airline
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American Express US! Manage Your Card Account: Online Statement 6/24111 1:39 PM
Transaction E ka I a 02122/2011 Tie
Transaction Description: US AIRWAYS INDIANAPOLIS IN
US AIRWAYS
Routing Details Nat Available
Ticket Number 03724208826590 Date of Departure: 02122
Passenger 4@ me: EIR A IN A R D/JAMES
Document Type: EXCESS BAGGAGE
Cardmember Name: JAMES C BRA INA RD
Amount 25.00
1
Doing Business As: US AIRWAYS DIRECT SALES
--l-I.....I.-
Merchant Address: 4000 E SKY HARBOR BLVD
PHOENIX
AZ
85034
UNITS STATES
1..,,.-..-..'.,,'-'---
Reference Number: 320110530406741651
11 11
Category: Travel Airline
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American E)press US: Manage Your Card Account: Online Statement 6(4111 1:39 PM
Transaction Date: 02/2512011 Fri
Transaction Description! ST REGIS HOTEL WASH WASHINGTON DC
Arrival Date Departure Date
02J22111 02/24/11
OOOOODDO
.1---.1 1-1-r-- I
LODGING
Cardmem bar Name: JAMES C BRAINARD
Amount 690-22
1-1-11
Doing Elusiness As: ST REGIS WASHINGTON DC
Merchant Address: 923 16TH ST NW
WASHINGTON
DC
20006-1701
UNITED STATES
-.1, -1-1-11-1-1-- 1.... 1-1-11......-
Fbference Number: 320110560440278539
1---
Category: Travel Lodging
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1 RAVEL
GLI ks I ROOM 406 AGEN'r
,Tames Brainard RATE
NO. PERS 1
1 civic Sq FOLIO 791147 A
Carmel, IN 46032-2584 0HAR611.
ARRIVE 22-FEB-11 00:00
DEPART 24- FEB -11 00 00
USB22A MYXIEN I
DATE IMFERFMT. I)VSCRIVI ION 0 IARGF5, EDITS
22-FEB-11 RT406 Room Chrg Grp Assn 299.00
22- FEB -11 RT406 Room Tax 43.36
23- FEB -11 RT406 Room Chrq Grp Assn 299.00
23-FEB-11 RT406 'Room Tax 43:36
-24-
_24 93 Ki-n-i-la
24-FEB-11 690.22-
***For Authorization Purposes Only***
Auth Date Code Authorized
22-FEB-11 540869 897.00
Balance Due 0.00
EXPENSE REPORT SUMMARY
Date Room/Tax Outlets Telephone misc. Other Total Payment
22-FEB-11 342.36 0.00 0100 0.00 0.00 342.36 0.00
23-FEB-11 342.36 0.00 0.00 0.00 0.00 342.36 0.00
24-FEB-11 0.00 5.50 0.00 0.00 0.00 5.50 690.22
Total 684.72 5.50 0.00 0.00 0.00 690.22 690.22
Thank you for choosing Starwood Hotels. We look forward to welcoming you back soon!
As a Starwood Preferred Guest you have earned at least 1206
Starpoints for this visit A42351302156
James Brainard
POLIO 791147 22-FEB-11 S W E :A C; I S
WASHINGTON D.C.
923 16 TH AND K STRF, TS. N.W. WASHING] ON, DIS1111('1 01; (A)LUN4151A 2011116 'ri,'i. 202 fi,',N 2(i2f, I'AX 202 638 4231
THE UNITED STATES CONFERENCE OF MAYORS
2011. Winter .Leadership Meeting
February 23 -25, 201.1.
St. Regis Hotel
Washington, DC
REGISTRATION FORM
(Each participant must complete a separate form)
NAME: Jim Brainard TITLE Mayor
ORGANIZATION: City of Carmel
ADDRESS: One Civic Square
CITY: Carmel STATE: IN ZIP: 4603
TELEPHONE: 317-571-2404 FAX: 317- 844 -3498
Email Address: jbrainardecarmel. in, ov
Attendee has special needs: Yes (if yes, USCM will call) XX No
HOTEL INFORMATION
Important: To make room reservations, please call Starwood's St. Regis Desk at 1- 888 -627-
8087. Please identify yourself as an attendee of the U.S. Conference of Mayors to ensure the
group rate.
A block of rooms has been set aside at:
St. Regis Hotel
923 16 K Streets, NW
Washington, DC 20005
(202) 638 -2626
RATE /TAXES:
$299.00 Single
319.00 Double
(14.5% taxes)
Please note: Hotel accommodations cannot be assured after February 4 2011.
Reservations must be cancelled 24 hours prior to arrival and cancellation number
must be obtained to avoid a charge of one night's room and tax.
All reservations .MUST be guaranteed for arrival with a major credit card and /or a first
night's deposit.
Please return this form to:
Carol Edwards
U.S. Conference of Mayors
16201 Street, NW- Washington, DC
Phone: (202) 861 -6747 or .Fax: (202) 467 -4276
American Express US: Manage Your Card Acmunt: Online Statement 6/28/119:33 AM
Transaction Date: 03/01/2011 Tue
Transaction Description: INDIANAPOLIS AIRPOR11NDIANAPOLIS IN
3174875015
i
Description Rice
f PARKING $144.00
�Cardmember Name: JAMES CBRAINARD
Amount 144.00
_1
Doing Business As: INDIANAPOLISAIt3ORTAUTH
I
Merchant Address: 7800 COL H WEIR CK MEM DR
INDIANAPOLIS
IN
46241 -8000
UNITED STATES
Reference Number: 320110610497559116
1
Category: Transportation Parking Charges
A
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ala
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A mercan E)Vress US: Manage Your Card Account: Online Statement 6/24/11 1:42 PM
Transaction Date: 0412912011 Fri
-1 I--
Transaction Description: Chicago Hilton 0000OChicago IL
Arrival Date Departure Date
04/27/11 04/28111
00000000
r.----.'.-.-1'.--'...1
LODGING
Cardmember Name:
JAMES C BRAINARD
Amount 337.35
-1--.1
Doing Business As: HILTON TOWERS
Merchant Address! 720 S MICHIGAN AVE
CHICAGO
L
60605-2116
UNITED STATES
111--.1.1-111.11-11-1- 11-11--.1—
Reference Number: 320111200182270633
Category: Travel Lodging
htW://Onllne.americanexpress.com/mycalestmt/us/list.do?request.type=authreg-Statement&Face=en Page I of 1
American Express US: Manage Your Card Account; Online Statement 6/24111 1:42 PM
Transaction Date: 0412912011 Fri
Transaction Description: Chicago Hilton 0000OChicago IL
Arrival Date Departure Date
0427111 04128111
11 -.1
00000000
I
LODGING
Cardm a m be r Name: JAMES C. BRAINARD
Amount 5.00
Doing Business As: HILTON TOWERS
Merchant Address: 720 S MICHIGAN AVE
CHICAGO
L
60605-2116
UNITEDSTATES
I I,--,.
lReference Number: 320111200182270632
1-1-1-1--l- 1-...-..-..---.....-1--
Category; Travel Lodging
https:/Ionline.amedcane)press.oDm/myca%stmt/us/list.do?requesLtype=authreg_StatementBLFace=en_US&aPlndex=O&sorted_index=O Page 1 of 1
720 SOUTH MICHIGAN AVE
rM CHICAGO, IL 60605
TELEPHONE (312) 922 -4400 FAX (312) 922 -5240
RESE
NAME ADDRESS Hilton www.hilton.com RVATIONS
or 1800 HILTONS
BRAINARD, JAMES ROOM 1753 /D2RRX
CITY OF CARMEL ARRIVAL DATE 4/27/2011 1:22:OOAM
12662 ROYCE CT DEPARTURE DATE 4128/2011 1:40:OOPM
CARMEL, IN 46033 -2477
US ADULT /CHILD 1/0
ROOM RATE $249.00
RATE PLAN C -NMC
Hhonors 92839820 SILVER
AL: DL 9070913146
CONFIRMATION NUMBER: 3428411425
6/28/2011 PAGE 1
DATE DESCRIPTION ID REF NO CHARGES CREDITS BALANCE
4/27/2011 GUEST ROOM RALM 11943448 $249.00
4/2712011 HOTEL CITY TAX RALM 11943446 $8.72
4/2712011 HOTEL STATE TAX RALM 11943448 $29.63
4/28/2011 GARAGE PARKING -VALET MLARE 11943497 $55.00
4/28/2011
MRUAC 11944257 $5.00
BALANCE $0.00
ACCOUNT NO DAT£ OF CHARGE FOLIO
04/28/11 2:23:OOPM 1890237 A
CARD MEMBER NAME AUTHORIZATION NITIAL
BRAINARD, JAMES 123772
ESTABLISHMENT NO ESTABLISHMENT AGREES TO PURCHASES SERVICES
LOCATION TRANSMIT TO CARD HOLDER FOR
TAXES
TIPS MISC
TOTAL AMOUNT
MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RETURNED FOR A CASH REFUND
PAYMENT DUE UPON RECEIPT
A meritan Express US: Manage Your Card A 000unt: Online Statement 6/24/11 1:47 PM
Transaction Date: 05/11/2011 Wed
Transaction Description: US AIRWAYS ATLANTA GA
I
US AIRWAYS
I
From To: Carrier: Class:
INDIANAPOLIS IN WASHINGTON NAIL D US NX
I
INDIANAPOLIS IN us NX
Ticket M i nib e r 03786516864
teofD�Ie Z&13�
D a te of De p art u re
Passenger Name: BRAINAKYJAMES C
I
Document Type: PASSENGER TICKET
Cardmember Name: JAIMES C BRAINARD
I I
Amount 863.40
Doing Business As: US AIRWAYS ARC SALES
I
Merchant Address: 4000 E SKY HARBOR BLVD.
PHOEND(
AZ
85034
UNITED STATES
Reference Number: 320111320327958818
Category: Travel Airline
https://online.americanexpress.com/myca/estmt/uspisLdo?request USBLBPlndex=O&sorted_lndex=O Page 1 of 1
American Express U5: Manage Your Card Acmdunt: Online Statement 6/28/119:33 AM
Transaction Date: 05/13/2011 Fri
Transaction Description! INDIANAPOLIS AIRPORTINDANAPOLIS IN
3174875015
Description Rice
PARKING $18.00
Cardmember Name: JAMES C BRA INARD
Amount 18.00
Doing
Business As: INDIANAPOLIS AIRFORTALITH
---l".1
Merchant Address: 7800 COL H WBR CK IVEM OR
INDANAPOLiS
IN
46241 -8000
UNITED STATES
Reference Number: 320111340353186486
Category: Transportation Parking Charges
https .J online. americanexpress mm /myca/estmtlus/list.do? request_ type= authreg_StatemerfM Face= en_US &BPlndex= l&sorted_index =0 Page 1 of 1
American Egress US: Manage Your Card A000unt: Online Statement 6124/11 1:47 PM
Transaction Date: 05/2912011 Sun
Transaction Description: SOOT WEST AIRLINES DALLAS TX
SOUrHNESTAIF;LNES
1-I.-I
From To: Carrier: Class:
I
INDIANAPOLIS IN BALTIMORE MD WIN 0
I
INDIANAPOLIS IN WN S
I
Ticket Number: 52621771948575 Date of Departure: 06!16
Passenger Name: BRALARDIJAMES C
I I....._.......- I
Document Type: PASSENGER TICKET
Cardmember Name: JAMES C BRAINARD
-1 -.1
Amount 352.40
i
Doing Business As: SOUTFWESTAU
-.11--l-, 11 .........................._...I
Merchant Address: PC BOX 36611
DALLAS
TX
75235
UNITED STATES
I
Reference Number: 320111500041484262
Category: Travel Airline
https:/Ionline.amedcanexpress.oDm/myca/estmt/uspistdo?tequesLtype=authreg3tatement&Faoe=en Page 1 of 1
Confirmation Email Page 1 of 2
Kibbe, Sharon
From: Southwest Airlines [SouthwestAirlines @luv.southwest.com]
Sent: Sunday, May 29, 2011 3:52 PM
To: Kibbe, Sharon
Subject: Ticketless Travel Passenger Itinerary
BOUT -'f ESI.COM
This e-mail contains Southwest Airlines Ticketless Travel information and is being sent to you at the request of the
Purchaser, Passenger, or individual responsible for arranging this air travel.
Ll h
Confirmation Number:
WUZLLQ
(7
:Passen
Passenger(s)
JAMES C BRAIARD
Depart: Indianapolis to Baltimore Travel Time: 1 hrs 35 mins
Date Flight Flight Information
Thu Jun 16 524 Depart Indianapolis(IND) at 12:00 PM
Arrive in Baltimore(BWI) at 01:35 PM
Return: Baltimore to Indianapolis Travel Time: 1 hrs 40 mins
Date Flight Flight Information
Tue Jun 21 1018 Depart Baltimore(BWI) at 01:45 PM
Arrive in Indianapolis(IND) at 03:25 PM
This is an itinerary only and is not considered a receipt.
Clickn Save -I
Sign up today at southwest.com to receive a weekly e-mail announcing our latest special
offers!
Im portant
Passengers who do not obtain a boarding pass and are not present and available for
boarding in the departure gate area at least ten minutes prior to scheduled departure
time may have their reserved space cancelled and will not be eligible for denied boarding
compensation.
S outhwest Notice of r Terms
5/31/2011
Confirmation Email Page 2 of 2
Air transportation by Southwest Airlines is subject to Southwest Airlines' Passenger
Contract of Carriage, the terms of which are incorporated by reference.
Notice of Incorporated Terms
Additional Information for Travelers
Online Checkin I Free Baggage Allowance I Checkin Procedure I Inflight Service
Travel Tools I Refund Information I Privacy Policy I Southwest Airlines Destinations
We can notify you of flight departure or arrival status via text messages on your cell phone, pager, personal digital assistant
(PDA), or e -mail account. Or, use our automated phone service by calling 1- 888 -SWA -TRIP.
www.southwest.com I Book Air I Book Car I Book Hotel I Book Cruise I Book Vacation Package 1 Download DING!
5/31/2011
UNITED STATES CONFERENCE OF MAYORS For USCM Use Only
1620 EYE STREET, N.W., WASHINGTON, D.C. 20006
REGISTRATION RECEIPT PLEASE PRESENT AT REGISTRATION) IDNo: 57
Fee: $700.00
Date:
3/30/2011 Paid: Yes
Payment:
RegType: MayorMember
Meeting: 79th Annual Meeting, Baltimore, MD, June 17 21, 2011
Spouse /Partner:
V 57 Children:
James Brainard
Mayor
City of Carmel
One Civic Square
Carmel, IN 46032 Arrival Date: 6/16/2011 Depart Date: 6/22/2011
The Hilton Baltimore
Original
The United States Conference of Mayors
Conference Registration
79" Annual Meeting
June 17 21, 2011
Baltimore, MD
REGISTRATION FORM
Name Jim Brainard Title: Mayor
Preferred Name on Badge (First Name Only) Jim
Organization City of Carmel
Street Address One Civic Square-
city Carmel State IN Zip 46032
Telephone 317 571 °2404 F 317 844 -3498
*Email Address JbrainardCcarmel.in.gov
Please make sure that this is a valid email account. Your receipt for payment and hotel request will be sent here.
(Must he conWIeted)
Attendee(s) has special needs: Yes No (If yes. USCM will contact.)
Gentler (Mayors Only): Male 1-emale
Newly Elected: Yes 4 B No First Time Attendee: Yes
Accompanying Family Members (No fee for spouse and children under l8 years of age):
Name of Spouse /Partner (First and Last ]Fame)
Name of Children (First and Last Name):
Name: Age: Name: Age:
Name: Age: Name: Age:
CONFERENCE REGISTRATION INFORMATION
(No registrations will be processed without accompanying payment)
Registration Fees:
NILM NON MEMBER
Advance Registration: $700 $1400
(Payable by Mav 13)
Late /On -Site: $900 $1700
(After May 13 and On -site)
Checks or purchase orders Ior payment of registration ices should he made payable to: The United States Conference of Mayors. Refunds will
be made for cancellations received in %writing by May 13 (less a $1010.00 service fer). NO REFUNDS will be ntadc for cancellations received
after May 13.2011.
CREDIT CARD AUITIORIZATION: I'lease note by submitting your card information, you are authorizing the USCM Meetings Department to
USX- the card below to pay your registration Ice.
Credit Card "type:
3400 Exp.Date /
Signature of Cardholder
PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO:
The United States Conference of Mayors
Attention: Carol Edwards
1620 Eye Street, N.W. Washington. DC 20006
Telephone (202)861 -6747 Fax (202)467 -4276
PLEASE SEE ATTACHED FOR HOTEL RESERVATION REQUEST FORM
MOTEL ACCOMMODATIONS RESERVATION REQUEST
I DO NOT REQUIRE HOTEL ACCOMMODATIONS
Please circle room type:
The Hilton Baltimore SinglejMuble Executive Level One Bedroom Suite
401 West Pratt Street C23 $264 $499
Baltimore, MD 21201
(443) 573 -8700 King tied Two Double Beds
(Headquarters Hate!)
Taxes: 13.5
Reservations mast be cancelled 72 hours prior to arrival to avoid penalo.
A deposit equal to one night's stay shall be charged at the time the reservation is made
Name on Reservation: Jim Brainard
Arrival Date: 6/16/11 Departure Date: 6/22/11
Guarantee room to the following Credit Card (Check One):
Exp. Date
Signature of Cardholder:
Reservation Information.
I. Do not call the hotels directly, as the hotels will accent ONLY reservations forwarded by The U.S.
Conference of Mayors' office in Washington, DC
2. Hotel accommodations cannot be assurer/ cd the above hotels after 11 qv 13, 2011.
3. All reservations must be guaranteed by credit card or advanced payment. Please make checks payable to the
hotel Do not make checks for room deposits pc {vable to the U.S. Conrerence of Mcivors. Please mail hotel
deposit check with registration form.
4. Changes in arrival or departure dates and cancellation of hotel reservations must be submitted in writing to
USCM, not the hotel
5. In the event that you check out before your reserved checkout date, the hotel will add an early checkout fee to
your account. To avoid this charge, all changes to the reservation must be made before you check in.
6. Check -in time is 3:00 p.rn. and checkout time is 12:00 noon.
Page 1 of 1
Kibbe, Sharon
From: Jim Brainard [brainardjc @aol.com]
Sent: Thursday, July 07, 2011 3:02 PM
To: Kibbe, Sharon
Subject: Fwd: Requested Email: Itinerary Reconfirm Itin: 135345607474 Case ID [REQ:S- 24761512]
Begin forwarded message:
From: travel customercare. expedi a. com
Date: July 7, 2011 2:43:49 PM EDT
To: brainardic&aol.com
Subject: Requested Email: Itinerary Reconfirm Itin: 135345607474 Case
ID: [REQ :S- 24761512]
Passenger: BRAINARD /JAMES
Expedia itinerary number: 135345607474
Expedia booking ID: DEGZRS (2)
Airline ticket number(s): 0377948569565
US Airways confirmation code: BZN39W
Sunday January 16, 2011
From Indianapolis (IND) 04:20p to Washington (DCA) 05:59p US Airways 3088
Friday January 21, 2011
From Washington (DCA) 4:00p to Indianapolis (IND) 05:50p US Airways 3181
Total $492.40
This is an unmonitored e -mail box. Please do not reply to this e -mail. If
Thank you for choosing Expedia.
Expedia Customer Service
7/7/2011
Brainard, James C
From: travel @customercare.expedia.com
Sent: Thursday, July 07, 2011 2:50 PM
To: Brainard, James C
Subject: Requested Email: Itinerary Reconfirm Itin: 136943442521 Case ID
(REQ:S- 24761921]
Passenger: BRAINARD /JAMES C
Expedia itinerary number: 136943442521
Expedia booking ID: IOMOYR (2)
US Airways confirmation code: A9RQSX
Friday May 13, 2011
Indianapolis (IND) 06:00a to Washington (DCA) 07:30a US Airways 3442
Friday May 13, 2011
Washington (DCA) 04:15p to Indianapolis (IND) 06:00p US Airways 3151
Total $863.40
This is an unmonitored e -mail box. Please do not reply to this e -mail. If you have
further questions, please contact Expedia Customer Service at 1- 800- EXPEDIA (1- 800 -397-
3342) or 1- 404 728 -8787 and reference Customer Case ID: S- 24761921 You can also
visit the Expedia.com "Customer Support" page
http: /www.expedia.com /daily /service /default.asp for more customer service
information.
Thank you for choosing Expedia.
Expedia Customer Service
Page 1 of 4
Kibbe, Sharon algal A aLI I I I
From: Jim Brainard brainardjc @aol.com] �����r- ,7ra, Ve` cc Or U
Sent: Wednesday, July 06, 2011 4:59 PM
To: Kibbe, Sharon
Subject: Fwd: Itinerary Washington, DC (4) Feb 22, 2011 (Itin# 135836830142)
Begin forwarded message:
From: brainardic(a),aol.com
Date: July 6, 201 l 2:38:00 PM EDT
To: brainardjc i aol.com
Subject: Itinerary Washington, DC (4) Feb 22, 2011 (Itin# 135836830142)
From:
Name: James Brainard Email: brainardjc gaol.com
This e -mail contains a copy of an Expedia itinerary sent by Expedia travel agent
from Elizabeth H. Brainard's account.
TRAVELING WITH YOUR E- TICKET
Airline check -in locations require a government- issued photo ID and may request
proof of current date
travel (such as a printed copy of this itinerary or a printed receipt) to issue a
boarding pass. Airport security
checkpoints may require you to display both your boarding pass and photo ID before
proceeding to the gate, so we
recommend that you obtain your boarding pass before proceeding to the security
checkpoint.
FLIGHT SUMMARY
Booked
Expedia itinerary name: Washington, DC (4)
Expedia itinerary number: 135836830142
Expedia booking ID: IHKBTS (2)
Airline ticket number(s): 0377958718320
US Airways confirmation code: EBVSZF
The tracking number will be available by the end of the next business day.
7/6/2011
Page 2 of 4
One Way
Traveler: James Brainard
Flight: from Indianapolis, IN (IND- Indianapolis Intl.) to Washington, DC (DCA- Ronald
Reagan Washington National)
Depart: Tue 22- Feb -11 at 4:20 PM
Arrive: Tue 22- Feb -11 at 5:59 PM
Depart: Indianapolis (IND), 22- Feb -11 at 4:20 PM
Arrive: Washington (DCA), 22- Feb -1 I at 5:59 PM Terminal: C
Flight: US Airways 3088, operated by US AIRWAYS EXPRESS CHAUTAUQUA
AIRLINES
Aircraft: Embraer EMB -145
Meal Service: n/a
Duration: 1hr 39mn
Distance: 487 mi (784 km)
Economy /Coach Class
COST SUMMARY
1 adult: $406.00
Taxes Fees: $10.70
Total Cost: $416.70
Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72
hours prior for flights to Hawaii and international destinations). You may check your flight
status and departure gate online or contact your airline
directly at httl2://www.expedia.com/ pub /agent_dll ?gscr =alni &emlcid= progTM- campPC-
issuX test01 segmX- seg�aX- date20l l O706l O3817- vers02- linkX- paidX -dmaX
Seat assignments, meal preferences and special requests must be confirmed with the
airline; we cannot guarantee that they will be honored.
Free and special meals are not available on many flights.
7/6/2011
Page 3 of 4
ADDITIONAL INFORMATION ABOUT YOUR FLIGHT
Airlines require government- issued photo identification upon check in, such
as a drivers license or passport. For questions concerning this requirement
please contact the airline.
Questions about your E- Ticket? Read our frequently asked questions:
http://www.expedia.com/j2ub/agent.dll?
gscr= hgen &hfnm =h FW etix.htx& emlcid progTM campPC- issuX- testOl- segmX- segaX-
date20110706103 817- vers02- 11nkX -paidX -dmaX
AIRLINE RULES REGULATIONS
Ticket is nonrefundable.
Tickets are nontransferable and name changes are not allowed.
Please read important information regarding airline liability limitations:
http: /www. expedia. com/ pub agent .dll ?gscr= hgen &hfnm =warsaw,htx
Prices do not include baggage fees or other fees charged directly by the airline:
http: www. expedia. com daily /tlights /airline- fees.asp #airline
Other penalties may apply.
See an overview of all the rules and restrictions applicable for this fare:
http: /www.expedia.coln /pub /agent.dll ?gscr =ffrs &itid= 358368301 &tovr
1294427296 &emlcid= progTM- campPC- issuX- test0l- segmX- segaX- date201.10706103817-
vers02- linkX -pai dX -dmaX
View the complete penalty rules for changes and cancellations associated with this fare:
http: /www. expedia. com/ pub /agent.dll ?gscr= ffrs &itid 358368301 &rtyp =l &tovr
1294427296& emlcid= prop,TM- campPC- issuX- test0l segmX- segaX- date20l l O7O6 l O3 817
vers02- IinkX -paidX -dmaX
CUSTOMER SUPPORT
If you have questions about your reservation, fill out our itinerary
assistance form. We'll respond within 24 hours:
http: /www.expedia.coln /pub /agent.dll ?gscr =itin &itid =3 58368301
7/6/2011
Page 4 of 4
ITINERARY NUMBER: 135836830142
For immediate assistance, call our customer support center at 1- 800 EXPEDIA (1 -800-3 97-
3342) or 1- 404 728 -8787.
Thank you for choosing Expedia.
Don't Just Travel. Travel Right. http: /www.exl2edia.com
7/6/2011
Page 1 of 4
Kibbe, Sharon
From: Jim Brainard [brainardjc @aol.com]
Sent: Wednesday, July 06, 2011 5:06 PM
To: Kibbe, Sharon
Subject: Fwd: Itinerary Oakland, CA Feb 24, 2011 (Itin# 135713633925)
Please remember this leg of the trip was for political purposes and can't be reimbursed I believe
I understand this is for puises of calculating the washington per diem
Begin forwarded message:
From: brainardjc cr,aol.com
Date: July 6, 2011 2:38:00 PM EDT
To: brainardjc(a�aol.com
Subject: Itinerary Oakland, CA Feb 24, 2011 (Itin# 135713633925)
From:
Name: JAMES BRAINARD Email: brainardicO,)aol.com
This e -mail contains a copy of an Expedia itinerary sent by Expedia travel agent
from Elizabeth H. Brainard's account.
TRAVELING WITH YOUR E- TICKET
Airline check -in locations require a government- issued photo ID and may request
proof of current date
travel (such as a printed copy of this itinerary or a printed receipt) to issue a
boarding pass. Airport security
checkpoints may require you to display both your boarding pass and photo ID before
proceeding to the gate, so we
recommend that you obtain your boarding pass before proceeding to the security
checkpoint.
FLIGHT SUMMARY
Booked
Expedia itinerary name: Oakland, CA
Expedia itinerary number: 135713633925
Expedia booking ID: IZRGWB (2)
Airline ticket number(s): 2797956268055
JetBlue Airways confirmation code: JWEQRX
The tracking number will be available by the end of the next business day.
7/6/2011
Page 2 of 4
One Way
Traveler: JAMES BRAINARD (Requested: Pure Vegetarian)
Flight: from Washington, DC (IAD- Washington Dulles Intl.) to Oakland, CA (OAK
Oakland Intl.)
Depart: Thu 24 -Feb -I I at 6:51 PM
Arrive: Thu 24- Feb -11 at 9:43 PM
Depart: Washington (IAD), 24 -Feb -I I at 6:51 PM
Arrive: Oakland (OAK), 24- Feb -11 at 9:43 PM Terminal: 1
Flight: JetBlue Airways 321
Aircraft: Airbus A320
Meal Service: n/a
Duration: 5hr 52mn
Distance: 2,415 mi (3,887 km)
Economy /Coach Class
COST SUMMARY
1 adult: $129.00
Taxes Fees: $10.70
Total Cost: $139.70
Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72
hours prior for flights to Hawaii and international destinations). You may check your flight
status and departure gate online or contact your airline
directly at http://www.expedia.com/ pub agent.dll ?gscr= alni &emlcid= progTM- campPC-
issuX- test0l- segX- s_egaX- date20110706103 805- vers02- IinkX- paidX -dmaX
Seat assignments, meal preferences and special requests must be confirmed with the
airline; we cannot guarantee that they will be honored.
Free and special meals are not available on many flights.
7/6/2011
Page 3 of 4
ADDITIONAL INFORMATION ABOUT YOUR FLIGHT
Airlines require government- issued photo identification upon check in, such
as a drivers license or passport. For questions concerning this requirement
please contact the airline.
Questions about your E- Ticket? Read our frequently asked questions:
ht!p://www.expedia.com/pub/agent.dll?
gscr =hgen &hfnm =h FW etix.htx& emlcid= progTM- campPC- issuX- test0l- segmX- segaX-
date20110706103805- vers02- linkX- paidX -dmaX
AIRLINE RULES REGULATIONS
Ticket is nonrefundable.
A fee of $100.00 will be charged for itinerary changes after the ticket is issued.
Tickets are nontransferable and name changes are not allowed.
Please read important information regarding airline liability limitations:
http: /www.expedia.com/ pub /agent.dll ?gscr =hgen &hfnm warsaw.htx
Prices do not include baggage fees or other fees charged directly by the airline:
http: /www.expedia.com/daily /flights /airline- fees.asp #airline
Other penalties may apply.
See an overview of all the rules and restrictions applicable for this fare:
http: /www.expedia.com /pub /agent.dll ?gscr =ffrs &itid =3 57136339 &tovr
1294427296 &emlcid= progTM- campPC- issuX- test0l se=X- segaX- date20110706103 805
vers02-linkX- paidX -dmaX
View the complete penalty rules for changes and cancellations associated with this fare:
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FLIGHT: Washington to Oakland
7/6/2011
Page 4 of 4
JAMES BRAINARD
Meal: Pure Vegetarian
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7/6/2011
Page 1 of 1
Transaction Date: 0313012011 Wed
Transaction Description: US CONF OF MAYORS OOWASHINGTON DC
202- 293 -7330
Description
CONTRIBUTIONS/
Cardmember Name: JAMES C BRAINARD
Amount 700.00
Doing Business As: U S CONFERENCE OF MAYORS
Merchant Address: 16201 ST NW
WASHINGTON
DC
20006 -4005
UNITED STATES
Reference Number 320110890316733229
Category: Other Charities
https:// online. afnericanexpress. com/ myea /estmt/us /docs /print_doc.html 7/7/2011
VOUCHER NO. WARRANT NO.
ALLOWED 20
Mayor Jim Brainard
IN SUM OF
One Civic Square
Carmel, IN 46032
$8,801.70
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
1160 Expense Report 43- 430.01 $3,826.90 1 hereby certify that the attached invoice(s), or
1160 Expense Report 43- 430.03 $3,902.30 bill(s) is (are) true and correct and that the
1160 Expense Report 43- 430.04 $1,072.50
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, June 30, 2011
f
Mayor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
06/28/11 Expense Report $3,826.90
06/28/11 Expense Report $3,902.30
06/28/11 1 Expense Report $1,072.50
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
,20
Clerk- Treasurer