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Home My WebLink About199072 07/06/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING Q� CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,035.00 CARMEL IN 46033 CHECK NUMBER: 199072 CHECK DATE: 7/6/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 R4341999 27193 1,185.00 2011 SUPPORT FEES 1115 4351502 27541 2,850.00 WEB PAGE MAINT INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: July 1, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 06 -30 -11 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. o Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 06 -01 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for CRC Exec. Session of 06 -15 -11 Made additions and updates to HR pages 06 -02 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for City Council mtg. of 06 -06 -11 Posted Agenda for TAC mtg. of 06 -15 -11 Posted Paperless packets for City Council mtg. of 06 -06 -11 Made changes to HR pages Added CRC info to pages Worked on new web issues 06 -03 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made edits to Clerk Treasurer's page on new site Posted new pay schedule on new site Added content for CFD to new pages Reviewed final outstanding web edits for new pages 06 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 06 -05 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -06 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Worked with Comm. Rel. staff on new pages issues 06 -07 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release for Comm. Rel. Updated Road Construction information Posted Marathon info and Rock the District info 06 -08 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Worked with Comm. Rel. staff on new web issues Posted Minutes for Plan Commission Subdivision Committee mtg. of 05 -04 -11 Posted Results for City Council mtg. of 06 -06 -11 Made HR updates Posted News Release for CRC Added documents to new pages 06 -09 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notices of meetings and cancellations for City Council committees for mtgs. on 06- 13 -11, 06 -14 -11 and 06 -16 -11 Posted video links for Carmel Marathon information Posted Agendas for Plan Commission mtg. on 06 -21 -11 Posted Agenda for BPW mtg. of 06 -15 -11 Made changes to Carmel Can pages 3 06 -10 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Worked with Comm. Rel. staff on new site Posted Minutes for City Council mtgs. of 04 -28 -11 (Special meeting) and 05 -16 -11 (regular mt 06 -11 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -12 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -13 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for special meeting of City Council committee on 06 -20 -11 Worked with Comm. Rel. and CFD staff on new web issues Posted info for CFD re Safety Day Worked with Comm. Ctr. Staff on Alarm permit issues Worked with CFD on other web issues 06 -14 Check to see if web site is up and running, then check a -mails to 2.5. see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Plan Commission Subdivision info Made changes to DOCS info on pages Worked with Comm. Rel. on web issues Posted News Release for Comm. Rel. and Parks Reviewed website switch options and info 4 06 -15 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Parks Posted Notice for City Council committee mtg. of 06 -16 -11 Made Road Construction updates Worked with Comm. Rel. staff on new site issues Made update to Parks section of our pages 06 -16 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for City Council mtg. of 06 -20 -11 Posted Survey link for Utilities to home page Posted Road Construction updates 06 -17 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to surrey link from home page Continued with Road Construction updates 06 -18 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -19 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -20 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to FAQs for Utilities trash issue Reviewed info necessary for web transfer Made Road Construction updates Additions to Utilities pages 5 06 -21 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new video links and graphics Posted Results from City Council mtg. of 06 -20 -11 06 -22 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission mtg. of 05 -17 -11 Posted Notice of Cancellation of City Council committee mtg. of 06 -28 -11 Made changes and updates to DOCS pages 06 -23 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added new graphic and link to CFD info on recall to home page Made updates to EDC membership Posted Minutes from TAC mtg. of 06 -15 -11 06 -24 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added dates from CT calendar. Posted Agendas for Plan Commission Subdivision and Special Studies committees mtgs. of 07 -05 -11 06 -25 Check to see if web site is up and running, then check a -mails to 3.75 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made multiple updates to Utilities, DOCS, Boards, BPW, CRC, CFD, and online video postin 06 -26 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 6 06 -27 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new links and info for Utilities' water reports Posted Minutes for City Council mtg. of 06 -06 -11 Posted Bid Notice for CT office Reviewed final steps for web transfer Worked with Urban Forestry on web issues 06 -28 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from BZA mtg. of 05 -23 -11 Made updates to Urban Forestry pages 06 -29 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless packets for City Council Special Meeting of 06 -30 -11 Posted Agenda for City Council Special Meeting of 06 -30- 11 Worked with Comm. Rel. on new web issues 06 -30 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web issues Total hours 67.25 $60 per hour X $60 Total due $4035.00 7 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,035.00 ON ACCOUNT OF APPROPRIATION FOR #1115 Comm.Ctr. $2,850.00 #1192 DOCS $1,185.00 �0# Dept. INVOICE NO. I ACCT #/TITLE AMOUNT Board Members 2 7 5 41 nvo i c e 1 4351502 1 $2,850. 0 0 1 hereby certify that the attached invoice(s), or 27193 I nvoice 4341999 $1 18 5 0 0 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except j Mayo Title Cost distribution ledger classification if I claim paid motor vehicle highway fund v Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 711111 Invoice $4,035 ereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance h IC 5- 11- 10 -1.6 20 Clerk- Treasurer