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HomeMy WebLinkAbout158259 04/15/2008 CITY OF CARMEL, INDIANA VENDOR: 356229 Page 1 of 1 ONE CIVIC SQUARE MILLENNIUM HOTEL CINCINNATI CHECK AMOUNT: $1,149.20 CARMEL, INDIANA 46032 150 WEST 5TH ST CINCINNATI OH 45202 CHECK NUMBER: 158259 CHECK DATE: 4/15/2008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343002 1,149.20 EXTERNAL TRAINING TRA I f MILLENNIUM HOTELS AND RESORTS MILLENNIUM HOTEL HOTEL CONVENTION/MEETING AGREEMENT Date: March 13, 2008 The "Group" City of Carmel Indiana Authorized Representative: Adrienne Keeling Address: 1 Civic Square Carmel, IN 46032 Telephone: (317) 571 -2421 Email Address akeeling @carmel.in.gov Function Name: City of Carmel Indiana ROOM BLOCK This contract applies to the following block of rooms: (the "Room Block Day Friday Saturday Date 4/18/2008 4/19/2008 Block 20 Checkout All guest rooms are run -of -the -house unless otherwise set forth above. Guest room types (kings, double /doubles, etc.) cannot be guaranteed and will be reserved on a first -come, first -served basis. The Hotel shall be advised of suite requirements at least 30 days before arrival. All suites are subject to availability unless otherwise set forth above. ROOM RATES Your attendees will be charged the 2008 Government per diem rate. Current government rates are: Single Occupancy $104.00 Double Occupancy $104.00 Triple Occupancy $104.00 Quadruple Occupancy $104.00 The above rates are net non commissionable and are subject to local and state taxes. Current taxes on hotel guest rooms are as follows, subject to change without notice: 17 To receive the appropriate tax exemption, payments must be made with a government check or credit card with presentation of a valid Government M. P R A'„ zxemf Meeting Rates will be extended three days before and three days after the meeting dates on a space available basis. Meeting rates are per room, per night and do not include taxes. Maximum number of guests per room is four. 150 WEST 5THSTREET CINCINNATI, OHIO 45202 (513) 352 -2100 W W W.M ILLENNIUM HOTELS.COM City of Carmel Indiana Event Dates: April 18, 2008 to April 19, 2008 March 13, 2008 Page 2 of 2 �4 RELEASE OF ROOMS NOT RESERVED The Room Block will be held until March 28, 2008, at which time all unreserved guest rooms within the Room Block will be released for general sale (the "Released Rooms Thereafter, additional reservations for Group Guests for the Meeting Dates will be accepted on a space available basis at the Meeting Rates. RESERVATIONS Check -in time is 4:00 p.m. on the first date reserved. Check -out time is 12:00 p.m. A late departure charge may apply for any room occupied after the check -out time. The hotel requires that registered guests be at least 21 years of age. RESERVATIONS TO BE MADE BY: Rooming List A rooming list including names, arrival and departure dates and the number of guests occupying each room must be received by the hotel no later than March 28, 2008. Rooming list changes are required to be submitted to the hotel Convention Services Manager 48 hours prior to group arrival. Any changes received after this time may be subject to a fee. PARKING The Millennium Hotel Cincinnati has on- premise valet parking for approximately 225 vehicles. Parking is subject to availability and will be at the 2008 daily parking rate. The current 2008 daily parking rate is $20.00 for registered guests. Additional off street parking is available in several garages in the immediate vicinity of the hotel. Use of the Hotel's parking lot by a Group Guest shall not constitute a bailment between the Hotel and any such Guest. All such parking is at the Group Guest's sole risk and the Hotel shall have no liability related thereto. HOTEL: The Millennium Hotel Cincinnati Name: Roxie Stevison, CHSP Title Director of Group and Transient Sales Date: 3/13/2008 GROUP: City of Carmel Indiana I Field Study, April 18 -19, 2008 Hotel Room List First Name Last Name Rate Tax Total`' 1 Christine Barton- Holmes 104.00 10.92 114.92 2 Rachel Boone 104.00 10.92 114.92 3 Scott Brewer 104.00 10.92 114.92 4 Michael Hollibaugh 104.00 10.92 114.92 5 Adrienne Keeling 104.00 10.92 114.92 6 David Littlejohn 104.00 10.92 114.92 7 Nancy Heck 104.00 10.92 114.92 8 Michelle Krcmery 104.00 10.92 114.92 9 IMelanie Lentz 104.00 10.92 114.92 10 Dan Dutcher 104.00 10.92 114.92 11 Luci Snyder 104.00 10.92 114.92 12 13 14 15 $1,144.00 120.12 $1,264.12 DOCS Dept 1192 Acct 430 -02 Please deliver check to Adrienne Keeling Pay to the order of: Millennium Hotel 150 West 5th Street Cincinnati, OH 45202 I 3/14/2008 APRIL 18 10,2008 C omm.uni P ann.inb r l r L» s T U» �T ^ti 3 4 y Deparimenl, of Community Services City of Carmel, Indiana Cincinnati Area Field Study City of Carmel, Indiana Department of Community Services City of Carmel, Indiana Cincinnati Area Field Study Tour April 18 -19 (Friday /Saturday) FRIDAY, APRIL 18, 2008 7:30 am EST Arrive at Carmel City Hall, Load Bus Juice, Coffee, Pastries, and Bananas Available I 8:00 am Depart Carmel City Hall VIDEO: Historical Vintage Video Segments of the Urban and Suburban Development from the 50's, 60's, and 70's. Lessons Learned and Forgotten. 10:15 am Arrive City of Hamilton, Ohio Welcome and Background Presentation on planning and development related activities in Hamilton (Major Developments, Approach to Code /Zoning Issues, etc.) Walking Tour of Downtown "The City of Sculpture" German Village Historic District Miami University (Hamilton Campus) Vora Technology Park University Connections 12:00 pm LUNCH Riverbank Cafe (Hamilton, Ohio) 1:00 pm Depart for Fairfield, Ohio 1:15 pm Arrive City of Fairfield, Ohio o Village Green Case Study: How the City of Fairfield created a regulatory framework to create a unique development in the context of a traditional suburban setting. 3:00 pm Depart for Downtown Cincinnati 3:40 pm Arrive and Check -In Millennium Hotel Cincinnati 4:30 pm Walking Tour Downtown Cincinnati o Fountain Square o Historical and Contemporary Architecture and Urban Design o Government Square Multi Modal Transportation Hub o Proctor and Gamble Headquarters 6:00 pm Dinner To Be Announced 7:10 pm OPTIONAL: Cincinnati Reds Game vs. Milwaukee Brewers Walk to the Great American Ball Park (Tickets on Sale as of March 1, 2008 $22 $7 per ticket certainly others are higher) (If you would like to attend the game, please send request by overall trip deadline of March 15th and indicate what end of the price spectrum you would like.) OPTIONAL: Hofbrauhaus Newport, KY Cincinnati Area Field Study City of Carmel, Indiana Department of Community Services SATURDAY, APRIL 19, 2008 7 8:00 am Breakfast ON YOUR OWN Keep and Submit Receipt for Reimbursement 8 8:30 am Load Bags in Bus Check out of Hotel 8:45 am Depart Hotel for Over the Rhine Neighborhood 9:00 am Tour the Over the Rhine Neighborhood o Findlay Market (Outdoor Farmers Market) o Medium Density Residential Projects in Historical Revitalization Context o Urban Design and Neighborhood Commercial Land Uses 10:30 am Depart for University of Cincinnati 10:45 am Tour of the University of Cincinnati Major urban campus development including recently completed gathering and landscape architecture projects. Contemporary Architecture in Campus Setting Medium Density Housing in neighborhood setting 11:30 am Depart for Newport on the Levee Newport, KY 12:00 pm Lunch at Newport on the Levee Lunch Location to be Announced Large Scale Entertainment and Retail Complex Examples of Urban Design Positives /Negatives on the success of retail and shopping 1:30 pm Depart for Mariemont Neighborhood with Drive Throughs of Mount Adams /Eden Park 2:00 pm Arrive Mariemont. Ohio Tour and Introduction into one of the first "planned" communities in America Village Urban Design Issues Discussion about challenges with new development and maintaining character and scale 3:30 pm Depart for Carmel City Hall VIDEO: Design E2 PBS Series on Development and Environmental Issues 6:00 pm Arrive at Carmel City Hall Cincinnati Area Map _r� I( �Irc±t` r lei, r aitt Y f' d jr xm ..nF.. 'fi r};� r s� �14�3 f+l'1f��Li 1 c s �,'iPttllfl�kllJ aura: 3— 1 t j, '&d lt m 0 p J� jt �IF]�f'$`�nA$' tom i� i Jyi'. e r 12 T j L` w t i,.�� Field Study Tour Destinations: L Cite of Hamilton, Ohio 2. Cite of Fairfield, Ohio 3. Downtown Cincinnati, Ohio Over the Rhine Neighborhood (Cincinnati, Ohio) 5. University of Cincinnati (Cincinnati, Ohio) 6. Newport, Kentucky 7. TMariemont, Ohio I�r<mrlton; Ohuo t -1 +an,fiel�i, 064 n' 't.,,,�''•7.., 4,�1 b''$n w lr' =a �i�, I-- y yr-kr S p ,,f ;F fa AV b=�..3 4"'! ff` t.y ��r Y y' 6,Y f r f l �F -1 f.., 1, r F r•— 11'__x, s�,�a 6, '4 I z JI, J xt J r Y ri lT?.�'. FL lul 1 1 t I �i F( fi t it I f in �1 ��.Nl� •t L "1' I fiw�k..4�r 3 a.' �l A' j t r�i l '�,If`�' r ee. 4 x.,1 Ih �1._ �m ����O 191e11�91 t i f Y 711�C1ti1�� r d a ri i p }k25 i ra' N tr�r� SyQ" L� t` v t Q;> F" t �`.1J q t7 [r L I as^ 'ci "7i� 61 r` r S- f t -,t3# i je; l'J Yr _r L` t A t i ,e,�. M i; 1F p�� 1i y�t w r .11'� i �..��s,� i �����rt IL��l�n o- f t INl<iriemunt`Oli19- E �t f fig= ETC Cdr __j 1V �011llt/Ikf�8lll5� f �A� F 1�� t` i Cam••- -a�±n 1 dz'1 a" 'r'` ��14 a' '6 ly� ter, '�d`�ryy i 6 1�, yr 1 1 j �,�t r''P t t�( A' r v y nr r Friday, April 18t.1i, 2008 (10:15vn 1:00pin) rI City' of Ha milton, Ohio A cvtvty hcrmrlton trty: cvcncv.Ci /tof•ai�f�lnre.oib; 4� i cc�cvcv. hnin. rnuuhiae- rlu,mmtl�rrvenc�rnkcr%.corn Designated as l he Cate of Sculpture' Iamilton is home to F y I a brilliant inventory of ail; and sculpture. An assortment of I indoor and outdoor arts and culture options are available fur the entire family. Front beautiful parks to high -tech manufactln•ing facilities. Hamilton's proximity to major educat.innal institutions and technologically based resources h ensures a foundation for a diversely skilled and global marketplace. 1 With big -city antertil.ies and small -town charm, Hamilton continues to retain the character of the city's past while slti 1 nr Is locus on 1 bright lulure :rye, �ngi: �righ. f• ilk;: i r T.UiA'CFf Crr ?The Rivet Cafe (513) 896- "IG(i(i ['riday. April "18th. 2008 (L• 155pin 3:00pm) City of* Fairfield Ohio cvrvcv �nr�ielcl <tt/:urn ri j A prince example of what happens when business. citizens and government work together. Fairlield's 'town Center t and Village Green are inspired Nvorks of city planning and landscape, architecture that are as beautiful as they are functional Described as one of the crown jewels of Fairheld'sVillage Green, the S' 10 million Community Arts Center horses a 250 -seat theater. an arts and crafts studio. dance and fitness studio, children's room, senior lounge, a banquet room wilh a balcony overlookiirgVillage Green Park and an art gallem% Village Green lark, with its healltiflll li>itiitains. sculptures and amphitheater, is one of Fairfield's premier veinles �r couuinulity evetils and is horse to a popular summer concert. series and numerous festivals. J l Pridav-April 181.h, 2008 (tlpprox.3: /Jpnl) r PMillennium Hotel Check- wwc emilleanironh otels .cutnhrrillenniioncr�ncinnate (5 1.3)3_52 -2100 The Millennium Hotel Cincinnati offiers sit teriorservice, y`. spacious aceemunoda[.[ofIs and the convenience of a prime �au■ downtown location, close to hundreds of shops, museums, reslallr'aills and Hnterlalmnenl verities. The only ho_ tel in Cilicrnn Iti connected ba enelosed skyai to the Duke Energy Convention Certler, we are sleps from the Great American 13111 Park. Paul 13romn Stadium, the Cincinnati Zoo and the 13olanicat Garden among other attractions. Enjoy skyline city views from one of our 872 guest rooms and suites or li•oni the rooftop pool and sundeck. F_xperience our convenient amenities including a fitness center, business center. valet parking, and on site car rental. I c� a Friday, April 1811i 2008 (4:30pm %:00pm) {L a' Do wnto wn (:tnclnn$tt wcvwdowwocvncinc;innnti.com, auva rn)fincntainsynare.corn Also known as Ihe'Queen Cily' and more polrrrlarly as 'CincY' Cincinnati was America's first major inland city and is also considered to be the first major American morutown' after its economic growth in the e.irl 19111 centur7�. R Cincinnati fatuous ati is also fat for having the lar "est collection of in ninel.eenl.h- ce;nl.ury llalianale acchilecture in fire USA. nw_ Cincinnan offers ru:ury popular attractions such as the CarewTo�aer the tallest buildin U in Cincinnati and the I'ountarn Square one of the most popular Cincinnati al.tracl.ions. Recenl.addil.ions include die CACArl.a\Iuseum and the Government Square Transit Station. DINaNER Fridav, April 18th, 2008 (r 10pin Game 5tui: Time) Cincinnati Feeds vs 1Vltlwatikee Brewers Wevwreds.c•om flee Gr•ecrt /I merrcan Bx11 Pcurk GOINGTO GAivIG IS OPTIONAUE -X'IiA COST. Tickets musL be requested by i\la rch 15th if you desire to go. Located on the winding hanks of the Ohio River in 3 downtown Cincinnati. Greatt\tnerican Ralt Park serves as the home of the Cincinnati Reds, baseball's first professional franchise. All.limigh praised for its innoval.ive l brealhlaking views and affordable seating options upon its opening in 2003. Great, American Ball Park also pays tribute to the Reds rich hrslorv. Croslev sl aloes II alrua nauble mosaics, i a famous d ales banners and a nost al Sun /i \loon Deck are r just. a handful, of features I hat, give dais modern marvel a l truly historic influence, Friday, April 18th, 2008 (After Dinner or Came) Newport on the Levee Flolbrauhaus r. wwwnewportorulcelevee.com, wwwlrgfbraahausnewport.corn mi THIS IS AN OPTIONAL ACTINITY. 1 \era port on [lie Levee, oil' rs 350.000 square feel of fun, 7. �TLrl4[I open spaces, unique shopping, international dining, an M \SIC 20- stadimn- sl.yIe se, movie Lhealer, live sl.r( entertainers, a world under-the -sea at the Newport -d' i \tlutnarrnr and r_b•an!atrc Cincinnati downtowir sk vitae views. The first. authentic Hofbrviuhaus in /\mer•ica is in Newport. Cared~ are now able to enjoy mauq of Hie Iraditions froua Gerna uay that have made Ilofhrauhaus fa Molls. prom the traditionally decorated rooms in the building to the beer that: is brewed on -site, and of course the excellent German fare, Ffoflar iiuhaus Newport is a memorable experience for t� all. Saturd ry April Nth, 2008 (9:00ama 10:30amr) Over the Rhine iVci�hborhood R a b ZI k: R i l f r 'tr Over fhe Rhine clrnlains Ihr, tar esl culleclinrl of 19111 century ltalianate architecture still standing in the United States The eiaire 360 acre distl ict o(' Over- the -Rhine is PC y recognized on the National historic Register. About %000 i people curreialy reside in Over-the- Rhine. At one time, over :50,000 people lived here. OTR has over 500 empty buildin 2500 empty un and its, %00 vacant lots available for repopulal.ion and renovation. dally of these require g` 'eP serious renovation. Residential development Is a v ital I,rusiness ill Over the -Rhine at this time, an,l one that the 1 Cl', Over -Lhe Rhine (alanlher supports. 6 districts of character 1 and personality make up the 360 acres of Over- the Rhine, a neighborhood rich in its diversity and history. Saturday Apr 11 10th, 2008 (I0:47am 11:30au1) v t University of Cincinnati; 4 W(P(fll1w Or The University of Cincinnati ofl crs students a balance of P� R edllcanonal excellence Ind real -world experience. Since 7. its founding in 1810. UC has been the source of many ptl discoveries creating positive change for society. including the first antihistamine, co -op education, the first. electronic organ.the. Golden Cate Bridge designer and the oral polio r The University of Cincinnati is a lop 25 tmhlic research university and the regnon's largest. employ=ee UG has an enrollment of more than 36.000 students. The Campus is a compact urban campus Lhal has been recognized l au internationally fur its design an architecture. ,v, t Satmrd ay. aril 19If1 2008 "t2 noon 1:30 d A I I r M' Newport, KY Pompilio's s_ cv(n(vao2newporGCOm, c wwPonipilios.com (513)352 -2100 Founded in 1795, Newport: provides an excellent mix of rte-= historic anrenll'ics and Coll Icnlporal,y developn [ell 1'. The communil.y's riverfront area provides a striking view of the Cincimial.i skyline and is host. In premier al.tracl.ions including the Newport Aquarium, Newport on the Levee, and the nearlvWorld Peace Bell. Newport: is also honk to the l asl Row Historic Distuel and a revitalized, historic downtown filled with eclectic businesses. (NI WPORT will he a driving [our oil our way to LUNCH) LUNCH (ii) Pompilio's (859) 581 (Pomplho's Is the on- screen location for the famous "slumber of toothpicks scene" an the naoyre'Rainnlan." vvvv com /waichiv vatbXPfal\_A /Nt Saturday; r \pril 19th, 2008 (Driye'fhrough) 1'lount Adams Neighborhood Edcn Park ��rca This trench= hillside neighborhood overlooking downtown is the place to be on the weekend. Nightclubs and restaurants line the main streets along with stately homes and residences. lt. also has many boutiques and rows of dignified I Nyn homes. N10 unL Ada nrs Iooks out on Lhe Ohio Itiver to the south and east. downtown to the west, and has Eden Park Ibr a backyard. ?den Park is home to a number of'c landmarks and landlirrms, such as Krohn Conserval n" the (:incinnaLiArl. S Museum, l?Isinore Tower, Cincinnati Playhouse in the Park. Seasoligood Pavilion, I.he Eden Park WaievToN er, Nlelan Y Arch Bridge and Nlirror Lake. All total 1.86 Acres of land i� r comprise Eden Park. L Saturday; April 19th, 2008 (2:00pm 3:Npm) Village of 1Vlariemont, Ohio z-�� ecer oi a�a a irrctrtemurrt(�resere ahort.o�n -2.i 1 lfariemont is located in the State of Ohm, east, e,rf the Ciky of Glieinnal.i. 11 is bordered I the Village of Fairfax, Columbia Township, and the Cincinnati suburb \Madisonville. One of the first planned communities in the United States. Mar'iemont is well -known for its charming historic archilecl.ure, lush Coliage award winning schools and fi-iendl community nun.led residents. In 2007 the Village r• n� was de.signaled a National Historic Landmark. In all of i\merica, there are only aborrl. 14 "linen Criers. NIariemonl. is keeping Lhrs venerable, Lradil.ion alive acrd also has a Town hall' form of government. l Prescribed,by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payees yQ Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) an ao o Total /C�(�� I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT f NO. ALLOWED 20 IN SUM OF Q�S Oq (3 y!C �cR L,lC.2ti� &11y� ON ACCOUNT OF APPROPRIATION FOR Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the -k materials or services itemized thereon for which charge is made were ordered and received except 1 2Q Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund