158259 04/15/2008 CITY OF CARMEL, INDIANA VENDOR: 356229 Page 1 of 1
ONE CIVIC SQUARE MILLENNIUM HOTEL CINCINNATI CHECK AMOUNT: $1,149.20
CARMEL, INDIANA 46032 150 WEST 5TH ST
CINCINNATI OH 45202 CHECK NUMBER: 158259
CHECK DATE: 4/15/2008
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1192 4343002 1,149.20 EXTERNAL TRAINING TRA
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MILLENNIUM
HOTELS AND RESORTS
MILLENNIUM HOTEL
HOTEL CONVENTION/MEETING AGREEMENT
Date: March 13, 2008
The "Group" City of Carmel Indiana
Authorized Representative: Adrienne Keeling
Address: 1 Civic Square
Carmel, IN 46032
Telephone: (317) 571 -2421
Email Address akeeling @carmel.in.gov
Function Name: City of Carmel Indiana
ROOM BLOCK
This contract applies to the following block of rooms: (the "Room Block
Day Friday Saturday
Date 4/18/2008 4/19/2008
Block 20 Checkout
All guest rooms are run -of -the -house unless otherwise set forth above. Guest room types (kings, double /doubles,
etc.) cannot be guaranteed and will be reserved on a first -come, first -served basis. The Hotel shall be advised of
suite requirements at least 30 days before arrival. All suites are subject to availability unless otherwise set forth
above.
ROOM RATES
Your attendees will be charged the 2008 Government per diem rate. Current government rates are:
Single Occupancy $104.00
Double Occupancy $104.00
Triple Occupancy $104.00
Quadruple Occupancy $104.00
The above rates are net non commissionable and are subject to local and state taxes. Current taxes on hotel guest
rooms are as follows, subject to change without notice: 17 To receive the appropriate tax exemption, payments
must be made with a government check or credit card with presentation of a valid Government M. P R A'„ zxemf
Meeting Rates will be extended three days before and three days after the meeting dates on a space
available basis. Meeting rates are per room, per night and do not include taxes. Maximum number of
guests per room is four.
150 WEST 5THSTREET CINCINNATI, OHIO 45202
(513) 352 -2100
W W W.M ILLENNIUM HOTELS.COM
City of Carmel Indiana
Event Dates: April 18, 2008 to April 19, 2008
March 13, 2008
Page 2 of 2
�4
RELEASE OF ROOMS NOT RESERVED
The Room Block will be held until March 28, 2008, at which time all unreserved guest rooms within the Room
Block will be released for general sale (the "Released Rooms Thereafter, additional reservations for Group
Guests for the Meeting Dates will be accepted on a space available basis at the Meeting Rates.
RESERVATIONS
Check -in time is 4:00 p.m. on the first date reserved. Check -out time is 12:00 p.m. A late departure charge may
apply for any room occupied after the check -out time. The hotel requires that registered guests be at least 21 years
of age.
RESERVATIONS TO BE MADE BY: Rooming List
A rooming list including names, arrival and departure dates and the number of guests occupying each
room must be received by the hotel no later than March 28, 2008. Rooming list changes are required to
be submitted to the hotel Convention Services Manager 48 hours prior to group arrival. Any changes
received after this time may be subject to a fee.
PARKING
The Millennium Hotel Cincinnati has on- premise valet parking for approximately 225 vehicles. Parking is subject
to availability and will be at the 2008 daily parking rate. The current 2008 daily parking rate is $20.00 for
registered guests. Additional off street parking is available in several garages in the immediate vicinity of the
hotel. Use of the Hotel's parking lot by a Group Guest shall not constitute a bailment between the Hotel and any
such Guest. All such parking is at the Group Guest's sole risk and the Hotel shall have no liability related thereto.
HOTEL: The Millennium Hotel Cincinnati
Name: Roxie Stevison, CHSP
Title Director of Group and Transient Sales
Date: 3/13/2008
GROUP: City of Carmel Indiana
I
Field Study, April 18 -19, 2008
Hotel Room List
First Name Last Name Rate Tax Total`'
1 Christine Barton- Holmes 104.00 10.92 114.92
2 Rachel Boone 104.00 10.92 114.92
3 Scott Brewer 104.00 10.92 114.92
4 Michael Hollibaugh 104.00 10.92 114.92
5 Adrienne Keeling 104.00 10.92 114.92
6 David Littlejohn 104.00 10.92 114.92
7 Nancy Heck 104.00 10.92 114.92
8 Michelle Krcmery 104.00 10.92 114.92
9 IMelanie Lentz 104.00 10.92 114.92
10 Dan Dutcher 104.00 10.92 114.92
11 Luci Snyder 104.00 10.92 114.92
12
13
14
15
$1,144.00 120.12 $1,264.12 DOCS
Dept 1192
Acct 430 -02
Please deliver check to Adrienne Keeling
Pay to the order of:
Millennium Hotel
150 West 5th Street
Cincinnati, OH 45202
I
3/14/2008
APRIL 18 10,2008
C omm.uni P ann.inb
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Deparimenl, of Community Services
City of Carmel, Indiana
Cincinnati Area Field Study
City of Carmel, Indiana
Department of Community Services
City of Carmel, Indiana
Cincinnati Area Field Study Tour April 18 -19 (Friday /Saturday)
FRIDAY, APRIL 18, 2008
7:30 am EST Arrive at Carmel City Hall, Load Bus
Juice, Coffee, Pastries, and Bananas Available
I
8:00 am Depart Carmel City Hall
VIDEO: Historical Vintage Video Segments of the Urban and Suburban Development from the
50's, 60's, and 70's. Lessons Learned and Forgotten.
10:15 am Arrive City of Hamilton, Ohio
Welcome and Background Presentation on planning and development related
activities in Hamilton (Major Developments, Approach to Code /Zoning Issues, etc.)
Walking Tour of Downtown "The City of Sculpture"
German Village Historic District
Miami University (Hamilton Campus) Vora Technology Park University Connections
12:00 pm LUNCH Riverbank Cafe (Hamilton, Ohio)
1:00 pm Depart for Fairfield, Ohio
1:15 pm Arrive City of Fairfield, Ohio
o Village Green Case Study: How the City of Fairfield created a regulatory framework
to create a unique development in the context of a traditional suburban setting.
3:00 pm Depart for Downtown Cincinnati
3:40 pm Arrive and Check -In Millennium Hotel Cincinnati
4:30 pm Walking Tour Downtown Cincinnati
o Fountain Square
o Historical and Contemporary Architecture and Urban Design
o Government Square Multi Modal Transportation Hub
o Proctor and Gamble Headquarters
6:00 pm Dinner To Be Announced
7:10 pm OPTIONAL: Cincinnati Reds Game vs. Milwaukee Brewers
Walk to the Great American Ball Park
(Tickets on Sale as of March 1, 2008 $22 $7 per ticket certainly others are higher)
(If you would like to attend the game, please send request by overall trip deadline of
March 15th and indicate what end of the price spectrum you would like.)
OPTIONAL: Hofbrauhaus Newport, KY
Cincinnati Area Field Study
City of Carmel, Indiana
Department of Community Services
SATURDAY, APRIL 19, 2008
7 8:00 am Breakfast
ON YOUR OWN Keep and Submit Receipt for Reimbursement
8 8:30 am Load Bags in Bus Check out of Hotel
8:45 am Depart Hotel for Over the Rhine Neighborhood
9:00 am Tour the Over the Rhine Neighborhood
o Findlay Market (Outdoor Farmers Market)
o Medium Density Residential Projects in Historical Revitalization Context
o Urban Design and Neighborhood Commercial Land Uses
10:30 am Depart for University of Cincinnati
10:45 am Tour of the University of Cincinnati
Major urban campus development including recently completed gathering and
landscape architecture projects.
Contemporary Architecture in Campus Setting
Medium Density Housing in neighborhood setting
11:30 am Depart for Newport on the Levee Newport, KY
12:00 pm Lunch at Newport on the Levee Lunch Location to be Announced
Large Scale Entertainment and Retail Complex
Examples of Urban Design Positives /Negatives on the success of retail and shopping
1:30 pm Depart for Mariemont Neighborhood with Drive Throughs of Mount Adams /Eden Park
2:00 pm Arrive Mariemont. Ohio
Tour and Introduction into one of the first "planned" communities in America
Village Urban Design Issues
Discussion about challenges with new development and maintaining character and
scale
3:30 pm Depart for Carmel City Hall
VIDEO: Design E2 PBS Series on Development and Environmental Issues
6:00 pm Arrive at Carmel City Hall
Cincinnati Area Map
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Field Study Tour Destinations:
L Cite of Hamilton, Ohio
2. Cite of Fairfield, Ohio
3. Downtown Cincinnati, Ohio
Over the Rhine Neighborhood (Cincinnati, Ohio)
5. University of Cincinnati (Cincinnati, Ohio)
6. Newport, Kentucky
7. TMariemont, Ohio
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Friday, April 18t.1i, 2008 (10:15vn 1:00pin)
rI City' of Ha milton, Ohio
A cvtvty hcrmrlton trty: cvcncv.Ci /tof•ai�f�lnre.oib;
4� i cc�cvcv. hnin. rnuuhiae- rlu,mmtl�rrvenc�rnkcr%.corn
Designated as l he Cate of Sculpture' Iamilton is home to
F y I a brilliant inventory of ail; and sculpture. An assortment of
I indoor and outdoor arts and culture options are available
fur the entire family. Front beautiful parks to high -tech
manufactln•ing facilities. Hamilton's proximity to major
educat.innal institutions and technologically based resources
h ensures a foundation for a diversely skilled and
global marketplace.
1 With big -city antertil.ies and small -town charm, Hamilton
continues to retain the character of the city's past while
slti 1 nr Is locus on 1 bright lulure
:rye, �ngi: �righ.
f• ilk;:
i r T.UiA'CFf Crr ?The Rivet Cafe (513) 896- "IG(i(i
['riday. April "18th. 2008 (L• 155pin 3:00pm)
City of* Fairfield Ohio
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A prince example of what happens when business. citizens
and government work together. Fairlield's 'town Center t
and Village Green are inspired Nvorks of city planning
and landscape, architecture that are as beautiful as they
are functional Described as one of the crown jewels of
Fairheld'sVillage Green, the S' 10 million Community Arts
Center horses a 250 -seat theater. an arts and crafts studio.
dance and fitness studio, children's room, senior lounge,
a banquet room wilh a balcony overlookiirgVillage Green
Park and an art gallem%
Village Green lark, with its healltiflll li>itiitains. sculptures
and amphitheater, is one of Fairfield's premier veinles
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couuinulity evetils and is horse to a popular summer concert.
series and numerous festivals.
J l Pridav-April 181.h, 2008 (tlpprox.3: /Jpnl)
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PMillennium Hotel Check-
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(5 1.3)3_52 -2100
The Millennium Hotel Cincinnati offiers sit teriorservice,
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spacious aceemunoda[.[ofIs and the convenience of a prime
�au■ downtown location, close to hundreds of shops, museums,
reslallr'aills and Hnterlalmnenl verities.
The only ho_ tel in Cilicrnn Iti connected ba enelosed skyai
to the Duke Energy Convention Certler, we are sleps from
the Great American 13111 Park. Paul 13romn Stadium, the
Cincinnati Zoo and the 13olanicat Garden among other
attractions. Enjoy skyline city views from one of our 872
guest rooms and suites or li•oni the rooftop pool and
sundeck. F_xperience our convenient amenities including a
fitness center, business center. valet parking, and on site car
rental.
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c� a Friday, April 1811i 2008 (4:30pm %:00pm)
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wcvwdowwocvncinc;innnti.com, auva rn)fincntainsynare.corn
Also known as Ihe'Queen Cily' and more polrrrlarly as
'CincY' Cincinnati was America's first major inland city and
is also considered to be the first major American morutown'
after its economic growth in the e.irl 19111 centur7�.
R Cincinnati fatuous ati is also fat for having the lar "est collection of in
ninel.eenl.h- ce;nl.ury llalianale acchilecture in fire USA.
nw_ Cincinnan offers ru:ury popular attractions such as the
CarewTo�aer the tallest buildin U in Cincinnati and the
I'ountarn Square one of the most popular Cincinnati
al.tracl.ions. Recenl.addil.ions include die CACArl.a\Iuseum
and the Government Square Transit Station.
DINaNER
Fridav, April 18th, 2008 (r 10pin Game 5tui: Time)
Cincinnati Feeds vs 1Vltlwatikee Brewers
Wevwreds.c•om flee Gr•ecrt /I merrcan Bx11 Pcurk
GOINGTO GAivIG IS OPTIONAUE -X'IiA COST. Tickets
musL be requested by i\la rch 15th if you desire to go.
Located on the winding hanks of the Ohio River in 3
downtown Cincinnati. Greatt\tnerican Ralt Park serves as
the home of the Cincinnati Reds, baseball's first professional
franchise.
All.limigh praised for its innoval.ive l brealhlaking
views and affordable seating options upon its opening in
2003. Great, American Ball Park also pays tribute to the Reds
rich hrslorv. Croslev sl aloes II alrua nauble mosaics, i a
famous d ales banners and a nost al Sun /i \loon Deck are r
just. a handful, of features I hat, give dais modern marvel a l
truly historic influence,
Friday, April 18th, 2008 (After Dinner or Came)
Newport on the Levee Flolbrauhaus
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wwwnewportorulcelevee.com, wwwlrgfbraahausnewport.corn
mi THIS IS AN OPTIONAL ACTINITY.
1 \era port on [lie Levee, oil' rs 350.000 square feel of fun,
7. �TLrl4[I open spaces, unique shopping, international dining, an
M \SIC 20- stadimn- sl.yIe se, movie Lhealer, live sl.r(
entertainers, a world under-the -sea at the Newport
-d' i \tlutnarrnr and r_b•an!atrc Cincinnati downtowir sk vitae views.
The first. authentic Hofbrviuhaus in /\mer•ica is in Newport.
Cared~ are now able to enjoy mauq of Hie Iraditions froua
Gerna uay that have made Ilofhrauhaus fa Molls. prom the
traditionally decorated rooms in the building to the beer
that: is brewed on -site, and of course the excellent German
fare, Ffoflar iiuhaus Newport is a memorable experience for
t� all.
Saturd ry April Nth, 2008 (9:00ama 10:30amr)
Over the Rhine iVci�hborhood
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R i l f r 'tr Over fhe Rhine clrnlains Ihr, tar esl culleclinrl of 19111
century ltalianate architecture still standing in the United
States The eiaire 360 acre distl ict o(' Over- the -Rhine is
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recognized on the National historic Register. About %000
i people curreialy reside in Over-the- Rhine. At one time,
over :50,000 people lived here. OTR has over 500 empty
buildin 2500 empty un and
its, %00 vacant lots available
for repopulal.ion and renovation. dally of these require
g` 'eP serious renovation. Residential development Is a v ital
I,rusiness ill Over the -Rhine at this time, an,l one that the
1 Cl', Over -Lhe Rhine (alanlher supports. 6 districts of character
1 and personality make up the 360 acres of Over- the Rhine, a
neighborhood rich in its diversity and history.
Saturday Apr 11 10th, 2008 (I0:47am 11:30au1) v
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University of Cincinnati;
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The University of Cincinnati ofl crs students a balance of P�
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edllcanonal excellence Ind real -world experience. Since 7.
its founding in 1810. UC has been the source of many ptl
discoveries creating positive change for society. including the first antihistamine, co -op education, the first. electronic
organ.the. Golden Cate Bridge designer and the oral polio
r
The University of Cincinnati is a lop 25 tmhlic research
university and the regnon's largest. employ=ee UG has an
enrollment of more than 36.000 students. The Campus
is a compact urban campus Lhal has been recognized
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internationally fur its design an architecture.
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Newport, KY Pompilio's
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(513)352 -2100
Founded in 1795, Newport: provides an excellent mix of
rte-= historic anrenll'ics and Coll Icnlporal,y developn [ell 1'. The
communil.y's riverfront area provides a striking view of
the Cincimial.i skyline and is host. In premier al.tracl.ions
including the Newport Aquarium, Newport on the Levee,
and the nearlvWorld Peace Bell. Newport: is also honk
to the l asl Row Historic Distuel and a revitalized, historic
downtown filled with eclectic businesses. (NI WPORT will
he a driving [our oil our
way to LUNCH)
LUNCH (ii) Pompilio's (859) 581
(Pomplho's Is the on- screen location for the famous "slumber
of toothpicks scene" an the naoyre'Rainnlan." vvvv
com /waichiv vatbXPfal\_A /Nt
Saturday; r \pril 19th, 2008 (Driye'fhrough)
1'lount Adams Neighborhood
Edcn Park ��rca
This trench= hillside neighborhood overlooking downtown is
the place to be on the weekend. Nightclubs and restaurants
line the main streets along with stately homes and
residences. lt. also has many boutiques and rows of dignified
I Nyn homes. N10 unL Ada nrs Iooks out on Lhe Ohio Itiver to
the south and east. downtown to the west, and has Eden
Park Ibr a backyard.
?den Park is home to a number of'c landmarks and
landlirrms, such as Krohn Conserval n" the (:incinnaLiArl.
S
Museum, l?Isinore Tower, Cincinnati Playhouse in the Park.
Seasoligood Pavilion, I.he Eden Park WaievToN er, Nlelan
Y Arch Bridge and Nlirror Lake. All total 1.86 Acres of land
i�
r comprise Eden Park.
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Saturday; April 19th, 2008 (2:00pm 3:Npm)
Village of 1Vlariemont, Ohio z-��
ecer oi a�a a irrctrtemurrt(�resere ahort.o�n -2.i 1
lfariemont is located in the State of Ohm, east, e,rf the Ciky of
Glieinnal.i. 11 is bordered I the Village of Fairfax, Columbia
Township, and the Cincinnati suburb \Madisonville.
One of the first planned communities in the United
States. Mar'iemont is well -known for its charming historic
archilecl.ure, lush Coliage award winning schools and
fi-iendl community nun.led residents. In 2007 the Village r• n� was de.signaled a National Historic Landmark.
In all of i\merica, there are only aborrl. 14 "linen Criers.
NIariemonl. is keeping Lhrs venerable, Lradil.ion alive acrd also
has a Town hall' form of government.
l
Prescribed,by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payees yQ
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
an
ao o
Total /C�(��
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT f NO.
ALLOWED 20
IN SUM OF
Q�S
Oq (3 y!C �cR L,lC.2ti�
&11y�
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
-k materials or services itemized thereon for
which charge is made were ordered and
received except
1
2Q
Signature
Cost distribution ledger classification if
Title
claim paid motor vehicle highway fund