HomeMy WebLinkAbout166054 11/19/2008 CITY OF CARMEL, INDIANA VENDOR: 065950 Page 1 of 1
0 ONE CIVIC SQUARE DIANA CORDRAY
it CARMEL, INDIANA 46032 11843 STONEY BAY CIRCLE CHECK AMOUNT: $1,650.32
*y CARMEL IN 46033 -9501
c CHECK NUMBER: 166054
CHECK DATE: 11/19/2008
DEP ARTMENT ACCOUNT PO NUMBER INV OICE NUMBER AMOUNT DESCRIPTION
1701 4343004 1,650.:;.,32 NLC CONFERENCE
f
4.
e,
/y ca
CITY OF CARMEL Expense Report (required for all travel expenses)
,�NO, EXHIBIT A
EMPLOYEE NAME: r DEPARTURE DATE: f TIME: CAM)/ PM
DEPARTMENT: G RETURN DATE: f� TIME: AM PM
REASON FOR TRAVEL: �y�`` (Lmurc DEST[NATION C[TY: &r
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total`
Air -fare IcarRenta l .der arking Breakfast Lunch Dinner Snacks Per Diem
0
vd
c ado s.
a
k-
k
c�
..r.r r.. L. t fr:...€
r. e;.•,�., w.. M�.�:.�+?.��. ,3f`a,:�, ,�'�K.,:�s���..� �?....��.=�"iE�a�. ±R. «=m sus ,�.:r. it
DIRECTOR'S STATEME I hereby affirm that all expenses listed conform to the City's travel policy and are within y department's appropriated budget. J�
';Director Signature: (�.d Date:
City of Carmel Form ER06 Revision Date 10/17/2006 Page 7
AirTran Airways Online Check -In Page 1 of 1
C n ss bags
Your excess ags purchase is confirmed.
�diaran
DATE FLIGHT DEPART ARRIVE Conf.Number: UE1MXK
10NOV08 397 Indianapolis, Orlando, Issued Dat 09Nov08
IN FL FOP:
Number:
DIANA CORDRAY Total Cost: USD 25.00
Not valid for transportation
https: /ebyepass. airtran .com /PrintUpgradeReceipt.aspx ?process= ExcessBags 11/9/2008
AirTran Airways Online Check -In Page 1 of 1 S
an
check -in
excess bags
ss ags purchase is confirmed.
I
ffran
DATE FLIGHT DEPART ARRIVE Conf.Number: UE1MXK
15NOV08 370 Orlando, Indianapolis, Issued Date: 14Nov08
FL IN FOP:
Number:
DIANA CORDRAY Total Cost: USD 25.00
Not valid for transportation
https: /ebyepass. airtran .com /PrintUpgradeReceipt.aspx ?process= ExcessBags 11/14/2008
Reservation num} I;(s): -7 82257 382256 Inbox Yahoo! Mail Page 2 of 3
g w tr r i+ ^m as
as r, t
i, k"°' .i p �..w .a
n
an car inssul"al` cc
It's s:hri rt a �t t i t!� e unibrdla.
e i
Mail Contacts Calendar Notepad What's New? Mobile Mail Options
Check Mail Compose Search Mail Search the Web
TERVEM
What's your car Previous I Next I Back_to Messages Mark _as_Unread I print
Worth? Find out! I
Delete Move...
Folders .[Add Edit] Reservation nu nber(s) 82257 82256
i Inbox (1) Sunday, November 9, 2008 8:16 AM
Drafts From: "Carey Indiana Limousines" <indyres @ecarey.com>
Sent To: CORDRAY@mail4.ecarey.com, "DIANA"
<diana_cordray@yahoo.com>
Spam Empty
Trash (Empty]
My Folders [Hide]
genealogy Thank you for using Carey Indiana Limousines.
Miscellaneous PLEASE DO NOT REPLY TO THIS MESSAGE. Responses from this
Personal Data address are not checked on a daily basis. May incur
cancellation fees or other fees if response is made from
Political this address.If you would like to update your reservation,
please contact a Customer Care Representative at
(317)241 -71
Search Shortcuts 00
My Photos This email contains your reservation confirmation. Below
My Attachments is your scheduled roundtrip service. Please review it
carefully and call us immediately at the number listed if
ADVERTISEMENT there are any corrections that need to be made.
Service Leg 1:
4 We will be picking up CORDRAY, DIANA, .party of 1 on
Monday, November 10, 2008 at 01:15 PM.
The pickup will be from 11843 STONEY BAY CIR. Carmel for a
trip to Indianapolis International Airport.
�r The requested service type is NOPref Shared.
The fare for this trip is $49.32 and will be
p paid b y
L
Credit card.
The reservation number for the first leg of your trip is:
382256.
Se vice Leg 2:
We i be picking up ORDR DIANA, party of 1 on
Sat day, November 15, 0 at 05:19 PM.
l T Y �p ckup will be from dianapolis International
"1 A'� ML'V p71V /'TD
http /us.mc5 8.mail.yahoo.com /Inc /showMessage ?f d= nbox &sort =date &order— down &st... 11/9/2008
Aarnott.
HOTELS RESORTS
MARRIOTTS ORLANDO WORLD CENTER GUES F
41031 CORDRAY /DIANA 205.00 11/15/08 11:.00 6102 26351
ROOM NAME RATE DEPART TIME ACCT# GROUP
NSKG NAT'L LEAGUE OF CITI 11/10/08 18:25
TYPE ARRIVE TIME
116 1301 PENNSYLVANIA AV PASSPORT:
ROOM WASHINGTON DC
CLERK 20004 PAYMENT
ADDRESS
DATE REFERENCE CHARGES CREDITS BALANCE DUE
11 /10 S
11 /10 ROOM 41031, 1 205.00
11 /10 TAX 41031, 1 13.33
11 /10 RMOCTAX 41031, 1 12.30
1 FD CO It
11 11 S 0 L-A R -I S 5--
11/11 ROOM 41031, 1 205.00
11 /11 TAX 41031, 1 13.33
11 /11 RMOCTAX 41031, 1 12.30
11/12 P
11%12 ROOM 41031, 1 205.00
11/12 TAX 41031, 1 13.33
11/12 RMOCTAX 41031, 1 12.30
11/13 ROOM 41031, 1 205.00
11/13 TAX 41031, 1 13.33
11/13 RMOCTAX 41031, 1 12.30
11/14 ROOM 41031, 1 205.00 1 1 0 0
11/14 TAX 41031, 1 13,33
11/14 RMOCTAX 41031, 1 12.30
11/15 AX CARD °$,i�258.79
TO BE SETTLED TO: CURRENT BALANCE .00
THANK YOU FOR CHOOSING THE ORLANDO WORLD CENTER MARRIOTT!
FOR A QUICK, EFFICIENT CHECK -OUT PLEASE DIAL EXT. 85000 AND
FOLLOW THE AUTOMATED INSTRUCTIONS ON THE VOICE MAILBOX.
GET ALL YOUR HOTEL BILLS BY EMAIL BY UPDATING YOUR MARRIOTT
REWARDS PREFERENCES. OR, ASK THE FRONT DESK TO EMAIL YOUR
BILL FOR THIS STAY. SEE "INTERNET PRIVACY STATEMENT" ON
MARRIOTT.COM
Earn 20,000 Marriott Rewards(R) Bonus Points and a Free Night Stay
with the Marriott Rewards Visa Signature(R) card. Plus, receive
3 Marriott Rewards points per $1 spent at Marriott. Please
vi.s i.t_Marr_i ot,tRewards com /visa to l earn more and apply.
Thank you for staying with Marriott! Your Marriott Rewards
points miles earned for this stay will be credited to
your account and will appear on your next statement. For
account activity: 801- 468 -4000 or www.Marriott.com.
a rnott MARRIOTTS ORLANDO WORLD CENTER
WORLD CENTER DRIVE
HOTELS RESORTS ORLANDO, FL 32821
This statement is your only receipt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to
you. The amount shown in the credits column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above. (The
credit card company will bill in the usual manner.) If for any reason the credit card company does not make payment on this account, you will owe us such amount. If you
are direct billed, in the event payment is not made within 25 days after checkout, you will owe us interest from the check -out date on any unpaid amount at the rate of 1.59
per month (ANNUAL RATE 18%), or the maximum allowed by law, plus the reasonable cost of collection, including attorney fees.
Signature X
THE TRAVEL AGENT tel 317846.9619 800.347.2512
v iit� s t-w fax 317848.3998
E E bh4wd1979. email info @thetravelagent.travel VIRTUOSO MEMBER
11562 Westfield Boulevard Carmel, Indiana 46032 web www.thetravelagent.travel SPECIALIST! IN THR ART OF TRAVEL
SALES PERSON: A09MV ITINERARY /INVOICE NO. 50698 DATE: SEP 09 2008
ACCOUNT CPD QN8981 PAGE: 01
FOR:
CORDRAY /DIANA L
TO: CITY OF CARMEL CITY OF CARMEL TREASURE DEPT
ONE CIVIC SQUARE 3RD FLOOR ONE CIVIC SQUARE
CARMEL Ir? 46032 CARMEL IN 46032
10 NOV 08 MONDAY MILES— 828 ELAPSED TIME— 2:09
AIR LV INDIANAPOLIS 321P AIRTRAN AIR FLT: 397 COACH CLASS CONFIRMED
AR ORLANDO /INTL 530P NONSTOP
15 NOV 08 SATURDAY MILES— 828 ELAPSED TIME— 2:20
AIR LV ORLANDO /INTL 3.05- P- .AIRTRAN AIR FLT: 370 COACH CLASS CONFIRMED
AR INDIANAPOLIS 525P NONSTOP
*YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED
FEES AND PENALTIES EXIST FOR REISSUES REFUNDS CHANGES. FOR
AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL
877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED
A CANCELLATION FEE OF 10PCT ON TTL COST OF BOOKED TOURS— CRUISES
LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE
FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE
THE TRAVEL AGENT THANKS YOU -317 846 9619..MARIANNE..WWW.TTA.TRAVEL
AIR TRANSPORTATION 174.89 TAX 34.12 TTL 209.01
PROCESSING FEE 35.00
SUB TOTAL 244.01
CREDIT CARD PAYMENT 244.01
TOTAL AMOUNT 0.00
AS YOURTRAVEL ADVISOR, WE RECOMMENDYOU ALWAYS PURCHASE INSURANCE FOR ALL TRAVEL COMPONENTS. TRAVELEX INSURANCE SERVICES IS OUR PREFERRED PROVIDER_
FORTERMS AND CONDITIONS, REFERTO: IMM.TfA.TEAVEL/_LERM$
J
Cordray, Diana L
From: nlcregandhousing @jspargo.com
Sent: Tuesday, April 08, 2008 4:21 PM
To: Cordray, Diana L
Subject: Registration /Housing Confirmation and Receipt 850681
National League of Cities Congress of Cities and Exposition November 11 -15, 2008
Orlando World Center Marriott Convention Center Orlando, FL
Confirmation Number: 850681
Date of Registration: 04/08/2008
Name: Diana Cordray
Title /Position: City Clerk /Treasurer
Representing City:
Address: 1 Civic Sq
Address Con't:
City /State /Zip: Carmel, IN 46032 -2584
Country: USA
Phone: (317)571 -2414
Fax: (317)571 -2410
Email: dcordray @carmel.in.gov
Alternate Email:
This confirmation includes BOTH YOUR HOUSING AND REGISTRATION information. This is your
official confirmation for conference payment as well as your hotel reservation. Please
print this out and retain it for your records.
Click on Click here for On -Line Registration Registration Information
REGISTRATION
[FULL] Full Conference
Total Event Fee: $380.00
Payment Information
Payment Type: CCD Payment
Reference.: American Express
3xxx2002 Exp:_ 11 /10
Payment Amount: $380.00
Amount Due: $380.00
Amount Paid: $380.00
Balance Due: $0.00
The credit card supplied for payment has been charged for the applicable registration fees
for the NLC Congress of Cities and Exposition. We will not accept alternate forms of
payment or change of payment type once registration is submitted. Duplicate payments will
be returned.
Registration Change /Cancellation information
All requests for cancellation must be in writing, postmarked by, October 20, 2008 and are
.subject to a $50.00 processing fee. No partial refunds will be made if you decide not to
attend particular functions. No registrations or cancellations will be accepted by
1
telephone. No refunds for cancellations after October 20, 2008.
Hotel Reservation Information
Orlando World Center Marriott
8701 World Center Drive
Orlando, FL
Phone: 407 239 -4200
Fax: 407 238 -8777
Room Type: Sin le (1 person /1 bed) $205.00
Arrival: 1 10/08
Departur 11/16/08
Smoking R
Room Guaranteed by:
Card Number:
Expiration Date: 11 /10
Property is 100% smoke -free. There is a penalty charged for violation of this policy.
Complimentary fitness center for guests.
Hotel Change /Cancellation Information
Thank you for reserving your hotel room in advance. You must cancel or make changes to the
reservation on -line by visiting www.nlc.org or in writing via email at
nlcregandhousing jspargo.com or via fax at 703 631 -6288 on or before October 15, 2008.
Making your changes or cancellations on -line is easy and a confirmation will be
resent instantly. If you fax or email your change or
cancellation, we will process it within 3 business days and resend a confirmation to the
email or fax number in this record. If you do not receive a confirmation within 3 days,
please contact us at 888 -319 -3864 or 703 449 -6418 to ensure that we received your
requested change or cancellation. Your hotel will attempt to.provide your room type
preference but it is not guaranteed.
Please verify that your arrival and departure dates are correct. NOTE: Some hotels
charge an early departure fee.
Your assigned Hotel requires cancellations to be submitted at least 72 hours prior to
arrival date. If your Hotel does not receive notice outside the 72 -hour period, you will
forfeit your deposit equivalent to one night's room and tax.
Please note some hotels charge your credit card for the one night's guarantee immediately
upon receipt of the hotel reservation information.
Please be sure to save your changes before logging out of the system. If you do not
receive an updated confirmation email or fax with 3 days, please contact NLC Registration
and Housing Center at 888 319 -3864 or nlcregandhousing @jspargo.com.
Registration and Housing Center Information
NLC Registration and Housing Center
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030
Phone: (703) 449 -6418
Fax: (703) 631 -6288
Email: nlcregandhousing jspargo.com
2
AFFIDAVIT FOR EXPENSES
I, Diana L. Cordray, incurred expenses while on City business (National League of
Cities) for which a receipt was not possible. The following non receipted expense(s)
are as follows:
Baggage storage at Conference Hotel $4.00 Nov. 15, 2009
Diana L. Cordray
Nov. 19, 2008
I t
Diana L. Cordray
Clerk Treasurer
Prescribed'by State Board of Accounts City Form No. 201 (Rev, 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Nj LIL h e i
C�J
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
3 c�
ON ACCOUNT OF APPROPRIATION FOR
0 1`901
Board Members
PO# or INVOICE NO. A AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
J
Signature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund