HomeMy WebLinkAbout162339 08/07/2008 CITY OF CARMEL, INDIANA VENDOR: 00351101 Page 1 Of 1
ONE CIVIC SQUARE PEGGY GORDON CHECK AMOUNT: $544.50
CARMEL, INDIANA 46032 C/O COMM CENTER
C/O COMM CENTER CHECK NUMBER: 162339
CHECK DATE: 8/7/2008
DEP ARTMENT ACCOUNT PO NUMBER INVOICE NUMBER A D
1115 4343002 T 544.50 EXTERNAL TRAINING TRA
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CITY OF CARMEL Expense Report (required for all travel expenses)
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EMPLOYEE NAME: pig GGy O yY\ DEPARTURE DATE: D. n TIME: AM jM
DEPARTMENT: CL 1r� CO A RETURN DATE: S
09 TIME: AM PM
REASON FOR TRAVEL: CQ�- 0,C sec CO P6D ESTINATION CITY: Plan d
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE U TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Date Transportation Gas/Tolls/ Lodging Meals Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
7- 22 -7 -27-
08 $34.50 $34.50
$0.00
7/22/08 $75.00 $140.00
7/23/08 $65.00 $65.00
7/24/08 $65.00 $65.00
7/25/08 $65.00 $65.00
7126/08 $65.00 $65.00
7/27/08 $77.50 $32.50 $110.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total $0.00 $0.00 $152.50 $34.50 $0.00 $0.00 $0.00 $0.00 $0.00 $357.50 $0.00 1
DIRECTOR'S STATEMENT: I her at all expe es lis nform to the City's travel policy and are within my department's appropriated budget.
Director Signature: T Date:
City of Carmel Form ER06 Revision Date 7/30/2008 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date: 7 3 O Os
City of Carmel Form ERO6 Revision Date 7/30/2008 Page 2
08/1- 8/2008 14 07 FAX 1a003/004
Dear Ms. Gordon,
We are pleased to confirm your upcoming stay at the Boca Raton Resort Club, arriving on July 22,
2008 departing on July 27, 2008.
You have requested a Resort Selected accommodation with Comm. On Accreditation/Law Enforcement
Agencies, at the rate of $148.00* per room, per night, for 1 Guest(s) *rates are subject to 11.5% room
tax for 1 Guest(s). For your convenience the Resort fee includes the following: unlimited local and 800
calls, daily czeess to wired Internet service, fitness center, daily newspaper, welcome key lime cooler,
Resort transportation and bellman services.
Your confirnation number is 13R5452461. Please retain this number for reference if you need to make
modifications to your reservation,
Thank you Jbr your Advance Deposit of $825.10.
Please note the following comments,
$825.10 Has Been Posted To This Reservation
The following has been noted on your reservation.
48 Hour Cancel Required
Oceanview Requested
We are looking forward to your upcoming stay with us, and as our valued guest, would like to share the
exciting news about the renovation of our Boca Beach Club, currently in progress. The transformation of
this boutique hotel includes new arrival, lobby, guestrooms, restaurants bars, fitness center, children s
activity center, and pools. While the Beach Club is closed for the renovation, including its current pool
deck catanas, the beach remains open with a Temporary Beach Arrival Center that provides guests
with easy access, towel service, chaise lounges and restrooms.
For more illformation about our resort, and to assist you in planning your stay, please review at your
leisure, the following links:
Room pcco modations
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Conference Hotel Page 2 of 3
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Boca Raton Resort Club
East Camino Real
Boca Raton, FL 33432
The conference rate is $148US for single /double, plus 10.5% tax.
CHECK IN 03:00 PM CHECK OUT 11:00 PM
To ensure the accommodations of your choice at the Atlanta Hilton call the
hotel's reservations department at 561- 447 -3406 and advise that you are with the
Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA®). The
conference rate is $135 for single /double room, plus 15% sales tax. Check -in
time is 4:OOpm and check out is 11:00am. Cancellation policy is 48 hours from
the date of arrival. Rooms are based upon availability, and the hotel must receive
reservation request no later than June 21, 2008. There is a credit card guarantee
or one nights room deposit required to reserve a room.
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Send mail to calea @calea.org with questions or comments about this web site
or write or phone us at: 10302 Eaton Place, Suite 100, Fairfax, Virginia 22030 -2215, 800 368 -3757
3/26/2008
Page 2 of 2
In the interim, should you have any questions about your reservation, please contact one of our
Reservation Sales Associates at 1- 800 327 -0101.
On behalf of the Management and Staff of the Boca Raton Resort Club, we are delighted that you havf
chosen to stay with us, and look forward to your arrival on July 22, 2008.
Sincerely,
The Boca Raton Resort Club Reservations Team
Boca Raton Resort Club 501 East Camino Real Boca Raton, FL 33431 www.bocaresort.com
3/26/2008
VOUCHER NO. WARRANT NO.
ALLOWED 20
Peggy Gordon
IN SUM OF
7256 Jessman Road E. Drive
Indianapolis, In. 46256
$544.50
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
1115 43- 430.02 $357.50 1 hereby certify that the attached invoice(s), or
1115 43- 430.02 $152.50
bill(s) is (are) true and correct and that the
1115 43- 430.02 $34.50
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday, July 30, 2008
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
r
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/29/08 $357.50
07/29/08 $152.50
07/29/08 $34.50
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer