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Home My WebLink AboutCCPR-07-26-11 (Approved: CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting July 26, 2011, 6:00 P.M. Monon Community Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS J Engledow D Cihak Hansen M Westermeier W Franklin J Kirsh A Kostrzewa J Hagan R Taylor D Grisham P Knowles videographer R Leirer J Miller I. ROLL CALL The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:10 p.m. on July 26, 2011 pursuant to notice. President J Miller asked Vice President J Hagan, to call the roll in the absence of Secretary R Taylor. Members present other than J Miller and J Hagan, were J Engledow, W Franklin, P Knowles and R Leirer. D Cihak Hansen, J Kirsh and R Taylor were absent. Others in attendance are noted above. II. CALL TO ORDER And PLEDGE OF ALLEGIANCE President Miller called the meeting to order with a quorum which commenced after the Pledge of Allegiance. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Engledow, Hagan): "When a motion is carried but not unanimously, the results of the vote will be listed i.e. Engledow, Hagan; 6 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added i.e. "(Engledow, Hagan; C -Un)." III. PUBLIC COMMENTS None IV. ACTION ITEMS A. Minutes Judith F. Hagan for Richard F. Taylor, III. The July 12, 2011 Regular Park Board Meeting Minutes were approved as presented. (Hagan, Knowles 4 -0 with 2 abstaining.) B. Financial Reports James L. Engledow 1. City of Carmel Financial Report- Receipt was acknowledged (Engledow, Knowles C -Un.) 2. CCPR P &L Statements Receipt was acknowledged (Engledow, Leirer C -Un). Mark reported that after working with Beth Magers to place revenue receipts in the month received for the last couple of years, Michael now has at least 2 years of meaningful comparative history. C. Claims James L. Engledow 1. Claim Sheet July 26, 2011 was approved as presented after Mark confirmed that Eagle Trident was engaged to lock and unlock the Hazel Landing Park entrance. (Engledow, Franklin C -Un.) 2. Clay Township Claim Sheet July 26, 2011- was approved as presented. (Engledow, Hagan C -Un.) V. DISCUSSION ITEMS A. Park Board Vision and Goals J Miller introduced the continued discussion of 2011 Park Board Vision and Goals, noting that the June 28 discussion concluded with the consensus to delete 2010 Goal 2.2 (Increase Use of Monon Center's East Building) as having been met and to start tonight's discussion with Goal 2.3, renumbered as Goal 2.2. Key Directive #2: Develop existing resources in the park and recreation system: o Goal 2.2: Provide accessible recreation opportunities within the community: 1 2011 Objectives: (Replaced "Develop" with "Perform" and "Plan" with "Assessment" to read: "Perform an ADA Transition Assessment to enhance accessibility within existing park and recreation system." Future Objectives: 1. Develop ADA Transition Plan based on Assessment; 2. Provide budget to implement ADA Transition Plan. o Goal 2.3: Replace "Finish planned development of Founders and Hazel Landing Parks" with: "Continue to explore feasibility of, and the public interest in, the following (projects) 2011 Objectives: Deleted 2010 goal to complete Phase 2 development of Founders Park; Bridge across White River at Hazel Landing Park; Addition of a skate park at Founders Park; Disc Golf at Hazel Landing Park with input, lead of community representatives; Dog Park Addition of Flow -rider feature at Central Park. Future Objectives: 1. Complete development of Hazel Landing Park; 2. Develop projects determined to be feasible. During discussion of the various parks, the Board agreed that inconsistent with the approved June 28, 2011 Park Board meeting minutes, the 2011 Objective for Goal 2.1 (Develop and /or update master plans for select parks within the park system) is to "Begin evaluation of future use of Cherry Tree Park" with 2011 Objective to be "Completion of boundary survey." oGoal 2.4: Leverage community resources and reduce duplication of services through collaboration with other organizations: 2011 Objective regarding the creation of a partnership policy was determined unnecessary and replaced with "Continue to explore various community relationships Key Directive #3: No change to "Sustain the..park and recreation system for future generations." o Goal 3.1: No change to "Pursue accreditation through the Commission of Accreditation of Park and Recreation Agencies (CAPRA) 2010.Obiectives.became 2011 Objectives without change. oGoal 3.2: Delete completed goal, "Establish a Carmel Clay Parks Foundation to support the park and recreation system" and replace with former Goal 3.3 reworded slightly as: "Maintain at least 80% cost recovery at the Monon Community Center." 2011 Objectives: Deleted all 2010 Objectives and no specific objectives suggested. Future Objectives: Deleted reference to specific year objectives Kept and added parenthetical to "Resolve long -term funding issues for operation of Monon Community Center (to prepare for COIT cessation /bond retirement.)" oGoal 3.3 (formerly Goal 3.4): Replace 1 word with "Maintain" to read: "Maintain communications with the City of Carmel and Clay Township to foster a cooperative relationship." 2011 Objectives: 1. Publish the Annual Report by the end of the first quarter; 2. No change to the 2 objective: "Ensure at least one Park Board member attends public meetings with agenda items directly involving or impacting the park system 3. Tweak to read: "Offer to host at least one gathering and /or meeting with the City Council and Township Board to discuss issues pertaining to the park and recreation system." 4. Deleted 4th objective regarding submission of quarterly eNewsletter due to all the communication currently in place. oGoal 3.4 (formerly Goal 3.5): No changes: "Compensate employees based on best practices within the parks and recreation profession and local market and consistent with cost recovery expectations." 2011 Objectives: 2 1. Tweaked to add Archer Report: "Review findings from Archer Report and Eppley Compensation Study and make recommendations to Park Board (Finance and Personnel Committees) 2. (Changed year to read: "Incorporate recommendations into 2013 budgets." VII. BOARD COMMENTS J Engledow (a) mentioned that before the Interurban is open for use at 116 Street, the directional signage for the MCC should be moved so that people do not feet invited to drive onto the Interurban, (b) advised that communications with the funding bodies should continue to be on the straight and narrow, (c) asked for a status on the 146 Street pedestrian bridge project to which M Westermeier responded that there has been no change. J Hagan asked when the 2012 capital budgets would be corning back to the Park Board. After Mark reported that he and Michael were meeting with Trustee Callahan next week, J Engledow stated that the Finance Committee would meet in August to consider.ttem for recommendation to the Park Board. W Franklin reported her disappointment in the unkempt,ranner in which the CPEDP construction contractors are leaving the work sites (loose tarps andic<general:;untidiness) with which Mark agreed to continue to ask them to clean up the site at the end Hof a workday: VIII. ADJOURNMENT The Meeting adjourned at approximately 8:00 p.m. (Hagan, Engledow without objection.) Signature: Date.: Signature: Date 3 THIS PAGE INTENTIONALLY LEFT BLANK