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Home My WebLink About158402 04/15/2008 CITY OF CARMEL, INDIANA VENDOR: 099385 Page 1 of 1 ONE CIVIC SQUARE FRANK E IRISH INC CARMEL, INDIANA 46032 PO BOX 19029 CHECK AMOUNT: $9,275.00 INDIANAPOLIS IN 46219 -9029 CHECK NUMBER: 158402 CHECK DATE: 4/15/2008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1110 4350100 17323 56737 4,840.00 HEAT PUMP REPAIRS #20 1110 4350100 17324 56843 4,435.00 HEAT PUMP REPAIRS i I c+' i i THE FR4NK IRISH Co. Mechanical Contractors NVO�CE P.O. Box 19029 1'h% monthly service charge 11335 Indianapolis, Indiana 46219 -9029 will apply to all accounts 30 Telephone: (317) 357 -2337 FAX: (317) 354 -4950 days past invoice date. CARMEL POLICE DEPARTMENT SOLD ATTN: TERESA ANDERSON TO: THREE CIVIC SQUARE CARMEL IN 46032 THREE CIVIC SQUARE JOB LOCATION: JOB NO. CUSTOMER ORDER NO. TERMS DATE S60160 -000 NET 30 PLEASE REMIT BY\ 56737 3/31/08 DAYS INVOICE NUMBER QUANTITY DESCRIPTION UNIT PRICE AMOUNT REPLACE HEAT PUMP #209, LOCATED IN MECHANICAL ROOM #1: REPLACE DEFECTIVE HEAT PUMP. DISCONNECT ELECTRICAL AND WATER PIPING CONNECTIONS AT UNIT. REMOVE OLD HEAT PUMP AND DISPOSE OF UNIT ACCORDING TO EPA REGULATIONS. SET NEW HEAT PUMP IN SAME LOCATION RECONNECT ELECTRICAL WATER CONNECTIONS. REMOVE EXISTING ROOM THERMOSTAT AND REPLACE WITH FACTORY ROOM THERMOS_T_AT..__ INSTALL NEW SUPPLY (D,.UCT ADAPTER TOO 1 FIT NEW DISCHARGE OUTLET TO )EXISTING SUPPLY I DUCT WORK. l i u� CHECK OPERATION! OF -'NEW UNIT__& !PROGRAM ROOM THERMOSTAT. REFERENCE OUR PROPOSAL �DATED.�DECEMBE_ R 26, 2007. WFCV1030 HEAT PUMP, I -1 r*t JJ t l I I SUBTOTAL MATERIAL of QUOTED PRICE 4,840.00 SUBTOTAL LABOR T j l j 4,840.00 TOTAL 4,840.00 M d of OU S M-110 mv� PLUMBING o HEATING o AIR CONDITIONING o REFRIGERATION 4 INDIANA RETAIL TAX EXEMPT PAGE o Carmel PURCHASE ORD CERTIFICATE NO. 003120155 002 0 1 ER 1 JL ER NUMBER a POlic:e Department FEDERAL EXCISE TAX EXEMPT 35- 60000972 17323 3 ONE�NCIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,' SHIPPING LABELS AND ANY CORRESPONDENCE. FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Janua�ry 8 20011 r. enlace er_t heat Dump VENDOR The Frank Irish Company SHIP City of Carmel Police ,Department P.O. Box 19029 To 3"C ivic Square Indianapolis, IN 46219 Carmel, IN 46032 CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION replace heat pump #209 4,840.00 o 6 "7 bb 4 0 Y g Send Invoice To: r a f .X PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT 1110 501 building repairs and m• me PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. i NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND 1 VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS.APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. SHIP REPAID. C.O.D. SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY PURCHASE ORDER NUMBER MUST APPEAR ON ALL r SHIPPING LABELS. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 i TITLE Chief of Police AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.3`'� CLERK- TREASURER DOCUMENT CONTROL NO.17 3 2 3 A.P.V. COPY SIGN AND RETURN TO CLERK'S OFFICE VOUCHER NO.__ WARRANT. NO._.-----.__:_-- I ALLOWED 20 IN THE SUM OF ON ACCOUNTOF APPROPRIATION FOR Board Members PO# or INVOICE NO, ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received 20 Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee The Frank Irish, Co. Purchase Order No. P.O. Box 19029 Terms Indianapolis, IN 46219 -9029 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3/31/08 56737 paymetn for replAcing replacing heat pump 4,840.00 Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUC.i -IER NO. WARRANT NO. ALLOWED 20 T he Frank Irish Co. IN SUM OF P.O. Box 19029 Indianapolis, IN 46219 4.840.00 ON ACCOUNT OF APPROPRIATION FOR p olice general fund Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 17323F 56737 501 4,840.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except April 1 20 08 Signature Chief of Police Title Cost distribution ledger classification if claim paid motor vehicle highway fund THE FMK IRISH Co. Mechanical Contractors NVUCE P.O. Box 19029 1'h io monthly service charge Indianapolis, Indiana 46219 -9029 will apply to all accounts 30 11335 days past invoice date. Telephone: (317) 357 -2337 FAX: (317) 354 -4950 SOLD CARMEL POLICE DEPARTMENT TO: ATTN: TERESA ANDERSON THREE CIVIC SQUARE CARMEL IN 46032 REPLACE HEAT PUMP #208 JOB LOCATION: MECHANICAL ROOM #1 JOB NO. CUSTOMER ORDER NO. TERMS DATE S60161-000 NET 30 PLEASE REMIT BY\ 56843 4/07/08 DAYS INVOICE NUMBER QUANTITY DESCRIPTION UNIT PRICE AMOUNT REPLACE HEAT PUMP #208 LOCATED IN MECH ROOM #1: REPLACE DEFECTIVE HEAT PUMP. DISCONNECT ELECTRICAL AND WATER PIPING CONNECTIONS AT UNIT. REMOVE OLD HEAT PUMP AND DISPOSE OF UNIT ACCORDING TO EPA REGULATIONS. SET NEW HEAT PUMP IN SAME LOCATION AND RECONNECT ELECTRICAL AND WATER CONNECTIONS. REMOVE EXISTING ROOM THERMOSTAT AND REPLACE WITH FACTORY ROOM THERMOSTAT. INSTALL NEW SUPPLY DUCT ADAPTER T—O- -FIT NEW DISCHARGE OUTLETFT I DUCT WORK. CHECK OPERATION OF NEW UNITAND; ROOM l i THERMOSTAT. I u 4 REFERENCE OUR PROPOSAL A �DTTED l I a DEGEMBER� 26, 2007. WFCV1019 1. 5 TON f HEAT' SUBTOTAL MATERIAL i iA I QUOTED PRICE r 1 l i 4,435.00 i SUBTOTAL LABOR 4,435.00 TOTAL 4,435.00 S�Cmqadm cl a PLUMBING o HEATING 0 AIR CONDITIONING 0 REFRIGERATION C 0 INDIANA RETAIL TAX EXEMPT PAGE t tstr- 11 Carmel CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER POlice Department FEDERAL XEMPT EXCISE -TAX E 35- 60000972 17 3 ON t""' E CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/P CA0ME INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION .1?nu ry A 200 ranl nc•amF+n1". hPAt »limn SHIP. VENDOR Frank F Irish Company City of Carmel Police Department P.O. Box 19029 TO 3 Civic Squvre Indianapolis, IN 46219 Carmel., IN 46032 CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION r UNIT PRICE EXTENSION replace heat pump #208 4,435.00 T �,osr a r iiv G7 I)iXo.� s of ,�ic g r. Send Invoice To: j PLEASE INVOICE. IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT 1110 501 building repairs and maintena A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND I VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. •SHIP REPAID. 04 '4�11 C.O.D. SHIPMENTS CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 .%-TITLE Ch i f Of 'PnI j r ra AND ACTS AMENDATORY THEREOF -AND SUPPLEMENT THERETO. CLERK- TREASURER DOCUMENT CONTROL NO.17 3 2 ,w DEPARTMENT COPY 12/2t/2007 12:03 3173544953 FRANK IRISH SERVICE PAGE e2 PROPO THE FRANK IRISH Co. Mechanical Contractors 6701 East English Avenue Date: December 26, 2007 Indiariapolis, IN 46219 317 /354 -4900 FAX: 317/354 -4953 Quote: SQ 1417 Carmel Police Three Civic Square Carmcl, IN 462032 Attn: Robert Robinson Phone: 31.7- 571-2500 Fax: 317 -571 -2512 Project: Replace Heat Pump 4208, Located in Wchan.ical. ROoTn 41. Scope of Work: Frank Irish Co, proposes to provide labor and material to perform the following: Replace defective heat pump, old unit has multiple refrigerant leaks in the evaporator coil, we feel It would be better to replace unit that attempt to repair or replace evaporator coil Disconnect electrical and water piping connections at unit Remove old heat pump and dispose of unit according to EPA regulations Set new heat pump in same location and reconnect electrical and water connections Remove existing room thermostat and replace with factory room 'thermostat Install new supply duct adapter to fit new discharge outlet to existing supply duct work Check operation of new unit and program room thermostat Terms and C_ nditions All work to be completed during Normal business hours Monday thru Friday lam to 4pm If job progress is extended due to interferences outside of F_I.C.'s control, additional equipment rental and labor expenses may be billed on a Time and Material basis This proposal has been estimated using industry standard practices. If materials uncovered after from Industry standard practices, additional changes may occur and would be performed on a time and material basis This proposal excludes performance and payment bonds Warranty: Labor warranted to be free from defects in workmanship for (90) ninety days from date of completion Heat Pump comes with a part only warranty of (1) one year and a compressor warranty of (5) five years from date of completion Total Price $4,435.00 PAYMENT TERMS NET THIRTY (30) DAYS or contracts exceeding $50,000.00 billed 50% upon equipment arrival and balance upon job completion All material Is guaranteed to be as specified. And, all warranties exclude damage due to accident, abuse, Improper use external causes, freezing, corrosion, erosion or deterioration. all work to be completed In a workmanlike manner according to standard practices. Any alteration ordavlation from above specifications Involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control, Owner to carry fire, tornado, and other necessary insurance, Our workers are fully covered by Workers Compensation insurance, Authorized Signature: Tom Manley, Service 0apartment NOTE: We may withdraw this proposal if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Fr Irish Co. Purchase Order No. 17324 PO Box 19029 In ,dpls, IN 46219 -9029 Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 4/7/2008 56843 payment for replacement heat pump #208 4,435.00 Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer I VOUCHER NO. WARRANT NO. ALLOWED 20 Frank E. Irish Co. IN SUM OF PC% Box 19029 Indpls, IN 46219 -9029 4,435.00 ON ACCOUNT OF APPROPRIATION FOR police general fund Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 17324 56843 501 4,435.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except April 8, 2008 1 Police Cost distribution ledger classification if Title claim paid motor vehicle highway fund