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Home My WebLink About155498 01/10/2008 i CITY OF CARMEL, INDIANA VENDOR: 357468 Page 1 of 1 ONE CIVIC SQUARE S G A CONSULTING LLC 0 3662 E CARMEL DRIVE CHECK AMOUNT: $10,770.00 CARMEL, INDIANA 46032 CARMEL IN 46033 CHECK NUMBER: 155498 CHECK DATE: 1/10/2008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4341999 18352 200801 10,770.00 PROFESSIONAL FEES i l I SGA Consulting, I. LC Invoice: 2008 -01 Date: January 1, 2008 Page 1 11/21/07 Meeting with Ron Carter and Les Olds, multiple issues 9.00 Meeting with Cindy Sheeks, Brookshire Tax Issues Review CRC General Fund budget Review time -line for completion of Santa House 11/25/07 Review expenditure budget 3.00 Prepare claims for submission 11/26/07 Conference call with Curt Coonrod, 7.50 Review debt service payments Review /revise ads for Holiday events Review expenditure reports 11/27/07 Conference call with Curt Coonrod and Les Olds regarding 13.25 financial forecast Review Umbaugh bond payment schedule Review debt service forecast Review, coordinate and approve ads for holiday events 11/28/07 Meeting with Les Olds regarding financial forecast 13.00 Discussion with Loren Matthes, TIF review Review PAC documents Review construction forecast -Event coordination/lift arrival 11/29/07 Review Bond compliance issues with Mike Wells, Hylant 11.00 Conference call with Les Olds, Loren Matthes and Curt Coonrod regarding five year financial forecast, debt service schedules -Attend to Brookshire budget issues Review event materials, needs for holiday events -Event coordination/order materials at Kipp Brothers 11/30/07 -Attend to compliance requests for PAC bond 8.00 Attend to multiple event issues and preparation Address Brookshire tax issues 3662 East Carmel Drive Carmel, IN 46033 (C) 317- 345 -4440 Email: sherrymielkegyahaa.cam S GA Consulting, LLC Page 2 12/01/07 Holiday in the District event coordination and set -up 9.50 Attend to completion issues with Santa House construction Coordinate carriage rides and police officer coverage -Meet with attendees regarding CRC projects -Meet with merchants regarding event 12/03/07 -Attend to compliance items for PAC Bond 10.00 Claims preparation/copy -Meet with Diana Cordray regarding GASB 34 issues /timing Review PAC budget -Event coordination and review 12/04/07 Meeting with Doreen Ficara, multiple issues 11.50 Meeting with Holiday Event Committee Meeting with Karl Haas, Jennifer Shoup and Les Olds regarding bond issues, financial forecast Conference call with Curt Coonrod, Loren Matthes, Bruce Donaldson, Les Olds and Jennifer Shoup regarding financial issues 12/05/07 Meeting with Dave Huffman, multiple issues, signage 10.25 Meeting with Kathy Henderson/Steve Myers Meeting with Les Olds, multiple issues Meeting with owner of Pillow Talk -Attend to contract for Motor Court -Attend to billing issues regarding Swarz contract Attend to lighting issues for event 12/06/07 Meeting with Old Town Merchants regarding signage 8.75 Meeting with HCCVB, District promotion Discussions with Ron Carter, multiple issues Review Coonrod financial forecast 12/07/07 Meeting with Ron Carter, Sheri Piebs and Les Olds 10.00 regarding signage and cooperative advertising issues Discussion with Curt Coonrod and Les Olds regarding long range revenue and expenditure forecast Review November budget reports Attend to Brookshire Golf Course financial issues 3662 East Carmel Drive Carmel, IN 46033 (C) 317 345 -4440 Email: sherrymielkegyahon.com S GA Consulting, LLC: Page 3 12/08/07 Holiday in the District event coordination/set -up 9.00 -Attend to lighting issues Attend to safety issues 12/09/07 -Attend to District light issues .50 12/10/07 Balance CRC General Fund to Pentamation 12.00 Review payables Prepare /revise claims Prepare /revise payables submission report 12/11/07 Balance Fund 905: Brookshire to Pentamation 16.25 Prepare spreadsheet by Fund Prepare /combine Funds 902/905 for spreadsheet Prepare construction spreadsheet Coordinate with Hylant on PAC Bond compliance items Meeting with sub contractor regarding billing issue 12/12/07 -Attend OTADMA Meeting 14.25 -Attend to bond compliancy issues with Hylant Meeting with Kathy Henderson regarding construction/ billing issues Meeting with Les Olds Review PAC payables Prepare PAC submission Schedule A 12/13/07 -Attend to billing issues, revisions 16.00 -Attend to PAC compliance issues Prepare PAC requisition Review GASB 34 project costs by Parcel 12/14/07 Attend to packet preparation 14.50 Prepare agenda for CRC Public Meeting Prepare action items /motions for CRC Public Meeting Review GASB 34 project costs by Parcel Prepare final GASB document for submission Review Commissioner's packets and distribute 3662 East Carmel Drive Carmel, IN 46033 (C) 317 345 -4440 Email: sherrymielkeCyahoo.com SGA Consulting, LLC Page 4 12/15/07 Coordinate Holiday in the District event 6.25 Address safety issues for carriage rides Address police coverage for holiday event Address safety issues for holiday event Address lighting issues/National City Bank Discussion with Bob Merrill regarding prospective restaurant I I 12/17/07 Address PAC Bond compliancy issues/builder's risk binder 9.00 -Order building replacement cost certificate -Attend to holiday event issues -Attend to Brookshire Golf Course issues 12/18/07 Meeting with Bob Merrill, prospective restaurant 12.25 -Attend to bond compliancy issues with Hylant Revise agenda Meeting with Les Olds and Ron Carter, multiple issues -Attend CRC Executive Session -Attend CRC Public Meeting 12/19/07 Meeting with A. Stumpf, multiple issues 3.50 Meeting with Bob Merrill regarding new gallery Meeting with sub contractor regarding billing issues -Attend to lien waver for construction billing Review Brookshire costs, compose spreadsheet 12/20/07 Discussion with Francesca Jarosz, Brookshire costs 6.00 -Attend to bond compliancy issues Meeting with Kathy Henderson/Steve Myers Meeting with sub contractor regarding billing issues Meeting with Evan Lurie, multiple issues 12/21/07 Attend to Brookshire issues 6.50 -Attend to event preparation/coordination -Attend to PAC bond compliancy issues 12/22/07 -Event preparation/coordination 7.00 -Meet with merchants regarding event issues -Meet with public about new projects Attend to lighting issues 3662 East Carmel Drive Carmel, IN 46D33 (C) 317 345 -4440 Email: sherrymielkegyahoo.com i S G.A Consulting, LLC Page 5 12/24/07 -Attend District lighting issues .50 -Attend to event preparation/coordination -Attend to PAC bond compliancy issues 12/26/07 Prepare Meeting Notice for 12/28/0 4.00 -Re- schedule meeting time for CRC Special Meeting Prepare agenda for Special Meeting 12/27/07 Review /revise RFP for Marketing Agency 2.50 Discussion with Ron Carter regarding RFP publication dates 12/28/07 Revise RFP publication dates 4.50 Prepare action items for CRC Special Meeting Revise agenda Attend CRC Special Meeting Total Hours Worked during billing period: 11/21/07- 12/31/07 269.25 Total Due: 269.25 x $40 Hourly Rate $10,770.00 3662 East Carmel Drive Carmel, IN 46033 (C) 317- 345 -4440 Email: sherrymielke@yahoo.com Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Q Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1-1-6% goog-0 1) ovYmb-<-rt SZr 10 "oz zC) 0 b Total l 0 7 0• OD I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 SGA LL C- IN SUM OF C&A n�eii, 1AJ 0 33 /0 �'7o. oo ON ACCOUNT OF APPROPRIATION FOR Board Members PO# r INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or 476- a009 L 13 YI94 1 10 776, bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except �C1(1 20 'Sol J 4 nature Cost distribution ledger classification if Title claim paid motor vehicle highway fund