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Home My WebLink About199989 08/03/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,110.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 199989 OM CHECK DATE: 8/3/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2201 R4350900 21462 295.00 WEB PAGE MAINT 1192 R4341999 27193 3,815.00 2011 SUPPORT FEES INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317 -848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: July 29, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 07 -31 -11 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early' morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 a Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 07 -01 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web issues, uploading doc, resizing pic, checking links Posted News Release for Community Relations Worked on new webcam links 07 -02 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web updating and loading data and checking links 07 -03 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web 07 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -05 Check to see if web site is up and running, then check e- mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Plan Commission Subdivision Special Meeting of 07 -12 -11 Posted Utility Construction Update Worked on new web issues 2 07 -06 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Made updates to Comm. Ctr. Pages 07 -07 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Cancellation Notices for City Council committee mtgs. of 07 -11 -11 and 07 -12 -11 07 -08 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for TAC mtg. of 07 -20 -11 Posted Agenda for Plan Commission mtg. of 07 -19 -11 Uploads to new web Posted Road Construction Updates Posted News Release for Community Relations 07 -09 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 07 -10 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 07 -11 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of CRC Exec. Session of 07 -20 -11 Worked on new web edits 3 07 -12 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -13 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for City Council committee mtg. of 07 -21- 11 07 -14 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 07 -20 -11 Posted Paperless Packet for City Council mtg. of 07 -18- 11 Posted Agenda for City Council mtg. of 07 -18 -11 Resized photos for new web image libra 07 -15 Check to see if web site is up and running, then check e -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added many new dates to both new and current web calendars. Posted Agendas for BZA Regular and Hearing Officer mtgs. of 07 -25 -11 Made changes and updates to Utilities pages 07 -16 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -17 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 07 -18 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Removed completed projects and made updates to Road Construction pages 07 -19 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for BZA Regular and Hearing Officer mtgs. of 07 -25 -11 Posted Agendas for BZA Regular and Hearing Officer mtgs. of 06 -27 -11 Reviewed web edits for new site Posted Results from City Council mtg. of 07 -18 -11 Posted Minutes for City Council mtg. of 06 -20 -11 and Minutes from Special Mtg. of 06 -30 -11 Discussed posting issues with city staff Posted Results from City Council Special Mtg. of 06 -30- 11 07 -20 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. and added info and link to homepage Posted Minutes from Plan Commission subject mtg. of 06- 21 -11 Posted Minutes for TAC mtg. of 07 -20 -11 Posted Cancellation Notice for City Council Committee mtg. of 07 -26 -11 Posted Notice of Cancellation for CRC mtg. of 07 -20 -11 07 -21 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to DOCS pages 5 07 -22 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Special Studies and Subdivision Committees mtgs. of 08 -02 -11 Posted Road Construction updates Posted Notice of CRC Exec. Session mtg. of 07 -24 -11 07 -23 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -24 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Resized pictures for web. 07 -25 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted newsletter for HR 07 -26 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA regular and Hearing Officer mtgs. Of 06 -27 -11 07 -27 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to DOCS pages Worked on converting documents for upload to new web 07 -28 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web updates 6 07 -29 Check to see if web site is up and running, then check a -mails to See see what needs updated or posted to the web site from the August different departments. Aiso includes any standard web bill maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -30 Check to see if web site is up and running, then check a -mails to See see what needs updated or posted to the web site from the August different departments. Also includes any standard web bill maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -31 Check to see if web site is up and running, then check a -mails to See see what needs updated or posted to the web site from the August different departments. Also includes any standard web bill maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 68.5 $60 per hour X $60 Total due $4110.00 7 V NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,110.00 ON ACCOUNT OF APPROPRIAT.1 -1 rOR #1192 DOCS $3,815:00 #2201 Streets $295.00 �O# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 27193 Invoice 4341999 3 815.0 0 1 hereby certify that the attached invoice(s), or 21462 Invoice 4350900 2 9 5. 0 0 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except I Mayor Title Cost distribution ledger classification if I claim paid motor vehicle highway fund a Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) /29/11 Invoice Web Site Maintenance $4,110.00 ereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance t IC 5- 11- 10 -1.6 20 Clerk- Treasurer