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Home My WebLink AboutCCM-08-01-11Office of the Clerk Treasurer COMMON COUNCIL MEETING AGENDA MONDAY, AUGUST 1, 2011 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2, PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. July 18, 2011 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll b. General Claims c. Retirement 9. COMMITTEE REPORTS City of Carmel a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 1 10. OLD BUSINESS 08!01/11 CC Meeting Agenda a. First Reading of Ordinance D- 2041 -11; An Ordinance of the Common. Council of the City of Carmel, Indiana, Authorizing the Acceptance of Cannel Fire Department Payments made by Credit Card by Adding Chapter 2, Article 5, Section 2 -184.4 (Payments By Credit Card To Carmel Fire Department For Ambulance Services) to the Carmel City Code; Sponsor(s): Councilor(s) Seidensticker and Snyder. 11. PUBLIC HEARINGS a. Resolution CC- 08- O1- 11 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Designating 201 West 103 Street, Suite 520, Indianapolis, Indiana 46290 (Allegient, LLC) as an Economic Revitalization Area; Sponsor(s): Councilor(s) Seidensticker, Rider, Sharp and Snyder. 12. NEW BUSINESS a. First Reading of Ordinance D- 2043 -11; An Ordinance of the Common Council of the City of Carrnel, Indiana, Amending Chapter 3, Article 1, Division II, Section 3- 19(a), to the Carmel City Code; Sponsor: Councilor Seidensticker. 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT 2 1 1 COMMON COUNCIL MEETING MINUTES MONDAY, AUGUST 1, 2011 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Council President W. Eric Seidensticker, Council Members Richard L. Sharp, John V. Accetturo, Luci Snyder, Kevin Rider, Clerk- Treasurer Diana L. Cordray and. Deputy Clerk Treasurer Lois Fine. Mayor Brainard and Councilor Griffiths were not in attendance. Council President Seidensticker called the meeting to order at 6:00 p.m. Carmel Police Department Chaplain, George Davis, pronounced the Invocation. Council President Seidensticker led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Rider made a motion to approve minutes from the July 18, 2011 Regular Meeting. Councilor Carter seconded. There was no Council discussion. Council President Seidensticker called for the vote. Minutes were approved 6 -0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: There were none. COUNCIL, MAYORAL AND CLERK- TREASURER COMMENTS /OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. ACTION ON MAYORAL VETOES: There were none. 1 1 1 CLAIMS: Councilor Snyder made a motion to approve claims in the amount of $861,098.41. Councilor Carter seconded. There was no Council discussion. Council President Seidensticker called for the vote. Claims were approved 6 -0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee met and reviewed Dormir's tax abatement status. The committee unanimously recommended to support their tax abatement for the year 2012 pending approval by the Council. The committee also received a report from Jeff Burt from the Hamilton County Alliance. A representative from the Fire Department was not in attendance to discuss Ordinance D- 2041 -11. Therefore, the item was tabled and will remain in committee. The next meeting will be held on Thursday, August 18, 2011 at 5:30 p.m. Councilor Sharp reported that the Land Use, Annexation and Economic Development Committee had not met. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. Council President Seidensticker reported that the Utilities, Transportation and Public Safety Committee had not met. Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for questions of the Council regarding the financial activities of the Carmel Redevelopment Commission. There was brief Council discussion. OLD BUSINESS Council President Seidensticker announced the Second Reading of Ordinance D- 2041 -11; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing the Acceptance of Carmel Fire Department Payments made by Credit Card by Adding Chapter 2, Article 5, Section 2 -184.4 (Payments By Credit Card To Carmel Fire Department For Ambulance Services) to the Carmel City Code; Sponsor(s): Councilor(s) Seidensticker and Snyder. Remains in the Finance, Administration and Rules Committee (8/18/11). This item was not discussed. There was brief Council discussion regarding the poor quality of the Council meeting audio broadcast by the Bright House Network. PUBLIC HEARINGS Council President Seidensticker announced Resolution CC- 08- O1- 11 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Designating 201 West 103 Street, Suite 520, Indianapolis, Indiana 46290 (Allegient, LLC) as an Economic Revitalization Area. Councilor Sharp made a motion to move this item into business. Councilor Rider seconded and presented this item to the Council. 2 1 1 Councilor Sharp referred to Leslie Wagoner, GINOVUS, 8888 Keystone Crossing, to address the Council. There was no Council discussion. Council President Seidensticker opened the Public Hearing at 6:30 p.m. Seeing no one who wished to speak, Council President Seidensticker closed the Public Hearing at 6:31 p.m. Councilor Sharp made a motion to approve Resolution CC- 08- 01- 11 -01. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker called for the vote. Resolution CC- 08- O1 -11 -01 was adopted. NEW BUSINESS Council President Seidensticker announced the First Reacting of Ordinance D- 2043 -11; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 3, Article 1, Division II, Section 3- 19(a), to the Carmel City Code. Councilor Snyder made a motion to move this item into business. Councilor Sharp seconded. Councilor Sharp suggested that this item be set aside until the next Council meeting (8/15/11). OTHER BUSINESS Councilor Snyder presented the Finance, Administration and Rules Committee report regarding Dormir's tax abatement with the City. Councilor Sharp made a motion to allow Dormir to receive their 2012 tax abatement. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker called for the vote. The motion was approved 5 -1 (Councilor Accetturo opposed). ANNOUNCEMENTS Councilor Sharp addressed the Council regarding the "Opt Out" option that is contained in Ordinance D- 2040 -11 As Amended. Councilor Sharp announced that the Carmel Repertory Theatre would be presenting "Hairspray" at the Tarkington Theatre beginning August 11, 2011 through August 26, 2011. Council President Seidensticker announced that the first Council meeting in September (5 would be cancelled. A Special Meeting will be noticed for Tuesday, September 6, 2011 at 6:00 p.m. EXECUTION OF DOCUMENTS ADJOURNMENT Council President Seidensticker adjourned the meeting at 6:37 p. Respectfully submitted, ATT Diana L. Cordray, IAMC, Clerk -Tre s. urer o8/o1/11 CC Meeting Minutes Clerk- Treasurer Diana L. Cordray, Appr7d, 3 es Brainard, Mayor CRC Meetings CARMEL REDEVELOPMENT COMMISSION August 1, 2011 CITY COUNCIL REPORT (Prepared for David Bowers and Brad Meyer 7/22/11) Due to lack of quorum, the CRC rescheduled their regularly scheduled public meeting from Wednesday, July 20, 2011 to Wednesday, July 27 at 6:30 p.m. Upcoming Meetings: o Wednesday, July 27, 2011 at 6:30 p.m. Rescheduled Regular Meeting o Wednesday, August 17, 2011 at 6:30 p.m. Regular Meeting Financial Matters: The end of month June CRC Operating Balance is $6,789,090 CRC Public /Private Partnerships: 1. City Center CRC/Pedcor LLC (Parcel #5) a. Please see attached report from Signature Construction (To be distributed at 7/27/11 CRC meeting). b. Bids for Veterans Way Street plantings, bollards, street lights and benches were reviewed by the Construction Manager and brought to the C.RC for review and consideration. The CRC approved the contract, subject to available funding, and contracts are being written. c. The CRC staff is working with Pedcor to determine how to proceed forward with the way finding signage for Veterans Way and the Motor Court. d. The City of Carmel's urban forester and his team are complete with all of the landscaping at the corner of Range Line Road and City Center Drive. All materials are funded by the CRC. e. Holy Cow Cupcakes opened on July 19, 2011. f. The Motor Court and fountain are anticipated to be open and operational by the first week in August. 2. The Palladium (Parcel #7 -A) a. Exterior landscape on the north side of the Palladium is 98% complete. b. The green roof has been installed at the north roof of the building service area. c. Bids for the landscaping around the Palladium were reviewed by the Construction Manager and brought to the Commission for their review and consideration. Bids were rejected for being over budget. Construction Manager will re -bid the work in separate packages. The CRC staff 1 is working in coordination with CSO Architects and Shiel Sexton on a new bid format for the balance of the landscape package at the Palladium The Palladium's scheduled season has ended with 5 special shows ongoing. Miscellaneous items are being handled by CPAF and the Construction Manager. 3. Center Green (Parcel #7 -B) a. The Cannel Rotary plaque and wheels were installed and the dedication ceremony took place on July 8, 2011. There were a number of people in attendance and the event was successful. b. Final punch list items are being completed. 4. Energy Center Piping Extensions to City Buildings (Parcel #7 -C) a. The first two phases of the piping extension have been successfully completed. Phase Three of this project began July 6 after CarmelFest was complete and out of the Civic Square area. b. City department directors are meeting with the Construction Manager and engineers on coordinating work during business and after hours by construction crews. This will continue to occur until the project is complete. All construction and piping extension for the three buildings are scheduled to be completed by January 1, 2012. 5. Main Stage Theater CRC, REI, Pedcor LLC and Signature Construction (Parcel #7C -1) a. The Tarkington Theater is substantially complete. b. Tuning concerts will be taking place from July 15 August 6, 2011. A ribbon cutting is planned for July 31, 2011 with the grand opening night event taking place on August 6, 2011. c. Artec is in the midst of commissioning sound, lighting and stage equipment. d. Shop drawings and mock ups are in process now for the signage for all of Parcel 7C (Office Building, Studio Theater, Garage, Support Space, and Tarkington). A majority of the interior signs should be installed by the end of August. e. The FF &E interior furnishings package has been approved and contracts are being written for this work. 6. Support Space (Parcel #7C) a. This space is contained within the 7C parking garage. This space will serve both The Center for the Performing Arts as well as Civic Theater. This space will be used for rehearsal, classroom and meeting spaces for the groups listed above as well as serve as the dressing rooms for the Studio Theater. This space is complete and operational with the final punch list items being resolved. 2 7. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47) a. Streetscape work along Main Street is approximately 90% complete. Minor landscaping is still needed along with the installation of street lights. These street lights should start to be installed by the end of July. b. Construction on Cafe St. Tropez and Huddles Frozen Yogurt's retail space is progressing nicely. c. The Monon Trail stairs are open and operational; 2nd Avenue NW is nearly complete. d. Bike racks and bike parking are being reviewed and discussed. A plan should be in place by the end of the month that can hopefully be implemented immediately after all approvals are given. Arts Design District Update: 1. News and Events a. CRC staff is currently finalizing an Arts Design District public parking map for distribution, due to the increased traffic and demand within the area. b. The 1U Health North Hospital Celebration Series of events is in full swing. Events have been successful and well- attended, including Rock the District, Art of Wine, Jazz on the Monon and Gallery Walks. Upcoming events include: i. Saturday, July 30, 6 -9 p.m. IU Health North Hospital Jazz on the Monon featuring Stammer Jazz Quartet ii. Saturday, August 6, 6 -9 p.m. IU Health North Hospital Jazz on the Monon featuring Blair Clark iii. Saturday, August 13, 5 -10 p.m. IU Health North Hospital Gallery Walk iv. Saturday, September 10, 12 -6 p.m. IU Health North Hospital Artomobilia 3 3 r J rw m a ti rM, m 8 §§.87.1.8. aN ,m ^gym 7 §s 4,895,186 98,046,698 o' G o o P 8 0 o$ 4 d N m a o g "22 r n M o P>n $P _zbo c G Ca' a h e rm m m o o a^ e r mR°0 285'96075 ZP9'lii'Z o m RR §55�� g 983'966'25 I6E'L11 060'683'95 018'285'0 r10'SOE a Ili 555'9519 531'309'1 618'685 1111 11111111111111111 I IIIII11111111111111111111111 715'9345 809'818'7 05854 11111 111111111111111 11111111111111111111 532,538 51,991,080 5799,077 11111 IIIIIIIIIIIIIIIIIII 111111111111111111111111111 E78 0368 915 809'89 269'OLL I I 1111111111111111 1111111111111111111111111 EPL'640 75 861'995'19 660'08 E E w 5 1 o aMu V aoo a Carmel Redevelopment Fund (902/ wear 2011 CRC Monthly Projected Sources (Cash Balance Revised July l5. 2011 OPERATING BALANCE 4CDC Grants Lake City Bank Key Bank Wells Fargo (Energy Center/ RECEIPTS: TIF Revenue Developer Payments Other Receipts: Reimbursements 4C0C Grant Sale of Assets Parcel 16 -Old Town Shops II Parcel 21- Lurie Building Condos Parcel 92 Apostolic Church Energy consumption Parcel70 roof repair reimbursement Parcel 71 -2 revenue Interest Miscellaneous revenue Total Revenues EXPENDITURES: Land Acquisitions and Leases Energy Center Parcel? other final expenses Parcel 7 streetscape Other land acquisitions and lease Other construction Parce14 &11 interest Fees Parcel5 City Center Parcel 9 -28 Party lime Parcel 9.31 Chaos land acquisition Parcel 10 Shapiro5 Parcel 14 Harrill Property Purchase Parcel 47 Arts District Lofts and 5hoppes Parcel 73 Streetscape Lessees, 035, CRC, Woodswire. B -1 Construction Projects: RPAC PAC Consonant Bills Operations and Maine. Operations 4COC Grants Parking revenue shortfall Marketing Communications Marketing/Bus. Development Professional Fees Legal Arch /Engineering Accounting Fees Administrative and other Miscellaneous Debt Service "Non -Pac Debt Service Contract Purchase Payments Tit Payments/Interest Total Expenditures ENDING OPERATING BALANCE rgiCreure onstruct LLc City Progress Report 7/14/11 Signature Construction is pleased to provide a brief list of highlighted g cnitieS being completed in Carmel within the last month for the P111 Parcel 73 Streetscape, Village on the Green Theater, Parcel 5 Motor Court Brick Veneer, Parcel 5 P112 Site Amenities and Tenant information at Indiana Design Center as well as Carmel City Center Buildings A B. 1. Parcel 73 Streetscape Project The close out documents are being prepared. The installation of the irrigation system at the planting areay fountain is complete. the The City of Carmel completed mulch installation around the 2. P -111 Waterproofing, Mud Slab and Pavers Installation of Motor Court pavers is in progress. The installation of the Jersey Barrier railings is complete. ain. The Chandelier fountain is complete and cast stone will be installs week. The Hanover Square fountain is on site and installation has begun. The Motor Court fountain feature has been set. Piping installation co. 3. Parcel 5 Motor Court Brick Veneer A contract for the base bid has been released. This work consists of the exterior brick and limestone coping. 4 Parcel 5 P112 Site Amenities Contracts for plaza level si na e prepared. g g ,Precast planters, and light poles have been 5. Village on the Green Theater Parcel 7C 1 Final tuning for sound system within the stage /auditorium took place on 7/13. Artec was on site earlier this week to commission or partially commission the following: stage /auditorium curtains /draperies, orchestra pit in -fill system, auditorium seating, stage rigging, and production lighting. In addition, Artec is in the ttpcess of commissioning the SVC system. i W our life safety inspection with the Carmel Fire Dept. on 7/13. We ar cheduled to walk the building with the City on 7/14 to obtain our tempby certificate of occupancy. wef the process of completing misc. finishes work, i.e. flooring, VWC, wot ise, etc... within the 1 floor lobbies and corridors. Fi ailding cleaning began earlier this week and is currently in progress. c mental (loose) stage equipment arrived on site on 7/14. ting with REI Property Management maintenance was held on 7/14 them a brief overview of how the HVAC controls and the electrical mining systems function and operate (REI wanted to be familiar with rior to the l performance on 7/15). More detailed Owner training for systems to take place later on. resign Center Tenant Spaces 6. I total leasable square footage for Indiana Design Center is 82,975 square I. Currently, 74,685 square feet is leased. (City Center Tenant Spaces e total leasable space for Carmel City Center Phase 1 is 78,427 square feet. arrently, 25,818 square feet is leased. t Ti 4.'1 i :-"•'"-T.-1"-'-7 I 1....1 1 .1- 1 ,,J z 2 i i i 1 •i 'i i I '-i 1 r. i o' I• i_ /9 r 7 i ._.1 v 1;- -t T I t Z .—.I 1 7 r .e i .1: 1" "fr.:J r 2 ..4 7 -Z i: .-7:. "--1 ..:1‘-...\;L:" ___cr:L.• z' 4: 2 7 7. 5 -1 i f 7 7i 1. 1-7--- 7 ,1 7. ...2.47., r 7: r` 7:- i 7 7" 7. I 1= y f 77. i. .....-J 7 ...........,_.....\--7, 4, ...i I____77,7 ,.._.......--4......-... r■ 1 ,z L.... 1- .-----.-i.,./ \..._„_,„___1____ r- .r-- 'T T '1 1 •••■•••■■:L....r k or t■IM 1 �f i' 't. J 4 r:to --_mss �t•,�... =,r tom. 1 4 .JO 'ii