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June 28, 2011 JAMES BRAINARD, MAYOR
Mr. Liming Zhang
Schmidt Associates
320 East Vermont Street
Indianapolis, IN 46204 -1640
RE: Carmel Lutheran Church expansion and renovation- Project Review #2
Dear Mr. Zhang:
The City has received your comment letter and drawings dated June 23, 2011 based upon the City review
of June 14, 2011.
The comments from the City review have been satisfactorily addressed with the following exceptions:
BOARD OF PUBLIC WORKS AND SAFETY
20. Temporary Construction Entrance Approval. A construction entrance is not shown on the
current plans. Please indicate the location at which construction traffic will access the
site from the public right -of -way.
Based on additional review, the City provides additional comments:
1. General Erosion Control Note 1: Please revise to require conformance to City of Carmel
standards.
2. General Utility Note 6: Please confirm with John Thomas if this is an acceptable practice.
If you have questions, please contact me at 571 -2441.
Sincerely,
Gary R. Duncan, Jr., P.E.
Assistant City Engineer
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Carmel Utilities
Paul Arnone, Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg Ilko, Crossroad Engineers, PC
issvrappsluser data\z:lshared\DHILLIPROJREVI II CARMELLUTHERANCHURCHEXPANSIONANDRENOVATIONREV #2
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CAMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering@carmei in.gov
!Rai FrarAMMALP4
CITYriir b EL
June 14, 2011
JAMES BRAINARD, MAYOR
Mr. Liming Zhang
Schmidt Associates
320 East Vermont Street
Indianapolis, IN 46204 -1640
RE: Carmel Lutheran Church expansion and renovation- Project Review #1
Dear Mr. Zhang:
The City received your construction plans on. May 20, 2011. The project is scheduled for review at the
June 15, 2011 Technical Advisory Committee meeting. We offer the following comments:
GENERAL INFORMATION
1. These comments represent the Department of Engineering's first review of the preliminary
development plans for this project.
2. We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result
in the delay of the:review process.
3. It is critical that this office be made aware of all modifications made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews: Please provide revised plans, including all revisions. Please notify us of
any changes andspecifically state any changes, including changes resulting from Plan
Commission, BZA -or other committee meetings.
4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. if you have, not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
5. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds andperformance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off -site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f. All fees are paid.
6.
The.Departmentreserves the right to provide additional comments based upon subsequent
reviews.
7. An approved Storm Water Management Permit is required prior to commencing any earth
disturbing activity. Please Mr. John Thomas regarding storm water quality
requirements.
8. An approved right -of -way permit is required prior to commencing any work in the public
right-of-way.
9. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within
one -foot of the Outside edge of the proposed right -of -way.
10. The Department requires that the construction drawings be developed in accordance with the
City of Carinel digital submission standards and that all required submittals for primary plat,
DEPARTMENT OF ENGINEERING
ONE CIvic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 31.7.571.2439
EMAIL engineering @carmeI.in.gov
Mr. Liming Zhang
June 14, 2011
RE` Carmel Lutheran Church expansion and renovation- Project Review #1
Page 2 of 4
secondary plat. and construction drawings be'niade: The digital files must be submitted to
the Department of Engineering prior: to the approval of the construction plans. Please contact
the City GIS Department for the requirements.
11. Jurisdictions:.
a. The project site is located within current City of Carmel Corporate Limits:
b. Perimeter Street. and Right-of-Way City of Carmel (131 Street. Gray Road)
c. Water— City of Carmel Utilities
d. Sanitary Sewers City of Carmel Utilities
e. Storm Sewers /Drainage:- City of Carmel.
f. Legal Drains Hamilton. County. Surveyor's Office.
l2. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require 9 sets of drawings for approval after all issueshave been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
13. Carmel Utilities will provide separate rev_ iews of this project for water issues. Please assure
that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities` Distribution Carmel Utilities Collection
3450 West 131 Street 901 North Range Line Road
Westfield, IN 46074 Carmel, IN 46032
14. Carmel Utilities subscribes to "Holey Moley" who should be contacted directly for all water
main locations.
15. The following items will be sent electronically upon request regarding this correspondence
and project:
a. Project Approval Checklist
b. Perfonnance /Maintenance Guarantees
c. Utility Jurisdictions /Right of Way Permits
d. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
16. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be
sent electronically for your use upon request. Please use the Engineering Department
deadlines for submissions to the Board.
17. Any submission to the "Board requires prior approval by the Cannel Clay Plan
Commission and /or the Board of Zoning Appeals (if applicable) and completion of
reaiew by the Technical ;Adsisory Comrnittee All written requests to 1 e;plaeed an the
Board's agenda must suclade the;appropriate Doeket Nrtnrber and the :dat°e tor dates) Of
approval by the Plan Cairnmission the Board of Zoning Appeals (if applicable).
18. Water Availability and Sanitary.; Sewer approval from the Board will be required. This is an
EDU approval based _upon the proposed use of the site Reference Items #33. to #35 below
for additional details /explanations. Please note that iKan entryway or other irrigation
system is planned for this development, _additional Water Availability Approval from
the Board will be required and additional Water Connection Fees ill be assessed based
upon the size and,usage the'systein as determined by the Director of Carmel Utilities.
19. Commercial Curb Cut Approval. It doesn't appear that any additional curb cuts will be
necessary and all work will be completed .utilizing existing curb cuts:
20. Temporary Construction. Entrance Approval. A construction entrance is not shown on the
current plans.
Mr. Liming Zhang
June 14, 2011
RE: Carmel Lutheran Church expansion and Review #1
Page 3 of 4
21. The installation of any permanent, privately owned acid /or maintained improvement (signs,
decorative street signs walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner
and the City of Carmel: Such agreements are executed by the Board of Public Works and
Safety. The City Engineer may approve irrigation system agreements.
22. Secondary Plat approval if applicable. All performance guarantees`inust be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
23. Dedication right -of- -way if not platted. This is based upon the City of Carmel 20 -Year
Thoroughfare' Plan requirements: Dedication documents are available upon request. Please
be advised that all Right -of -Way Dedications mustbe accompanied =by a Sales Disclosure
Agreementcoinpletedby the owner for the property being dedicated t6 the City. The
dedication document cannot be recorded without a completed Sales Disclosure. The form is
available upon request
24. Any open pavement cuts of either 131$` Street or Gray Road will require Board approval.
BONDING REQUIREMENTS
25: Please contact<Mr. Dave Barnes to review performance guarantee requirements. Please
contact Mr. John Duffy to review water and sanitary sewer bonding requirements.
26. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes, and materials, etc.
27. Upon completion and ielease of individual Performance Guarantees, a three -year
Maintenance Guarantee will be required (see Street Sign comments above). The
Maintenance Guarantee ainount is based upon 15% of the Performance amount for Streets
and Curbs and 14% of the Performance amount for all other improvements.
28. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
29. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
30. Any work in the dedicated right -of -way will require an approved Right -of -Way Permit and a
License R. Permit Bond.
31. The bond amount is determined by our Right -of -Way Manager. However, if the work is
included in the scope of work of a required and posted Performance Guarantee. the
Performmance "Guarantee may be used to satisfy the bond requirements of the Right -of -Way
Permit.
32. Please contact our Right -of- Way Manager, Fred Glaser, to arrange right-of-vv ay permitting
and bonding.
AVAILABILITY AND CONNECTION FEES
33. We defer to Cannel Utilities regarding this issue.
34. If an entryway or overall site irrigation system is planned: for this development,
additional Water Connection Fees will be assessed based upon the size and usage of the
system and upon the recommendations of the Director of Carmel Utilities.
35. These fees are required to be paid prior to final approval of construction plans by
Engineering and prior to issuance of building permits by Building Codes Services. Please
confirm these fees and calculations with Carmel Utilities.
CONSTRUCTION DRAWING REVIEW COMMENTS
36. General Comments
a. This project is subject to the City's Storm Water Management and Storm Water Quality
Ordinances.
Mr. Liming Zhang
June 14, 2011
RE: Cannel Lutheran Church expansion and renovation- Project Review 1#1
Page4of4
b. Please add the following note to'the drawings: IF IT WILL BE NECESSARY TO
RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION
SHALL BE THE RESPONSIBILITY OF THE. DEVELOPER. ALL UTILITY POLES
SHALL BE LOCATED WITHIN ONE FOOT OF THE PROPOSED RIGHT -OF-
WAY.'
37. Please add note stating NO EARTH DISTURBING ACTIVITY MAY,COMMENCE
WITHOUT AN APPROVED STORM WATER MANAGEMENT PERMIT to construction
set.
38. All swales on site must have sub- surface pipe installed. Pipe to conform to requirements of
Storm Water Technical Standard's Manual and shall be double wall, HI -Q pipe.
39. Please omit Sheet LP101. Landscape Plan from sets' (and their Index) to be
submitted for review by this department. The:Departinent of Engineering does not have
approval authority over landscape plans:
40. Sheet G -001 Title Sheet.
a. Please remove the title for the Landscape Plan from the Drawing Index.
4I Sheet CL501.
a. Please replace Straight Curb Detail, 2A, with the City's standard, which is available on
the City's website.
I f you have questions, please contact me at 571-2441.
Sincerely,
Nicholas J. Redden, P;E.
Plan Review Coordinator
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy.; Carmel Utilities
Paul Pace, Carrnel'f'Itfities
Paul Arnone, "Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg tlko, Crossroad Engineers, PC
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DEPARTMENT MENT OF COMMUNITY SERVICES
S
June 13, 2011
Mr. Liming Zhang
320 East Vermont Street
Indianapolis, IN 46204
RE: Carmel Lutheran Church
Dear Mr. Zhang:
The following letter represents comments for this project specifically addressing the area of alternative
transportation. I have reviewed the project submitted for review for the June 15, 2011 Technical Advisory
Committee meeting, and the comments from the Alternative Transportation review have been satisfactorily
addressed.
We request that all responses to our comments be provided in writing. Failure to provide written responses may
result in delay of the review process.
It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if
any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans
indicating all revisions. Please notify us of any changes and specifically state any changes, including changes
resulting from Plan Commission, Special Studies or other committee meetings.
The Department of Community Services reserves the right to provide additional comments based on subsequent
reviews.
If you have questions, please contact me at 571 -2417.
Sincerely,
David Littlejohn
Department of Community Services
cc: Angie Conn, Department of Community Services
Engineering Department Review
Project File
Page 1
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -24'17
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Xenton C. Ward, C'"F.?Vt Suite X88
Surveyor of J iamiIton County One .7tami(ton County Square
'PFione 3 1 7 7' ✓1oblesviile, Indiana 4606o -223o
Tax (317) 776 -9628
June '10, 2011
Schmidt Associates
ATTN: Liming Zhang
320 East Vermont Street
Indianapolis, IN 46204 -1640
VIA E -MAIL: lzhang @schmidt- arch.com
RE: Carmel Lutheran Church Addition
Dear Mr. Zhang:
We have reviewed the construction plans submitted to the Hamilton County Surveyor's Office on May
19, 2011, for this project and have the following comments:
1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of
Carmel.
2. The proposed project DOES fall in a Carmel Wellhead Protection Zone.
3. The proposed project falls in the U.G. Mitchner Regulated Drain Watershed.
4. The Hamilton County Surveyor's Office does agree the runoff from the proposed addition
is accounted for in the master drainage plan that was completed for the church property.
5. No permits will be required from our office.
Should you have any questions, I can be reached at 31 7-776-8495,
Sincerely,
4 OLP
Greg Hoyes, AC, CFM, CPESC
Plan Reviewer
CC: Angie Conn Carmel DOCS
Dave Barnes Carmel Engineering
John Thomas Carmel Engineering
Greg Iiko Crossroad Engineers
Conn, Angelina V
From: Larry D. Beard Larry .Beard @hamiltoncounty.in.gov]
Sent: Thursday, June 02, 2011 11:31 AM
To: Conn, Angelina V; Akers, William P; Blanchard, Jim E; Brooke M. Gajownik; David E. Lucas;
Duffy, John M; Duncan, Gary R; Ellison, Christopher M; Greg llko; Hohlt, William G; Huffman,
David; Jason Kirkman; Jason T. LeMaster; Joel B. Thurman; Krueskamp, Theresa A; Redden,
Nick; Ron Farrand; Ryan Hartman; Shirley Hunter; Westermeier, Mark;
Gary.McNamee @duke energy.com; Yackle, Troy jlclark @vectren.com; Thomas, John G;
Duane .whiting @veoliawaterna.com; Greg R. Hoyes; Robert C. Thompson;
dan.davenport @aes.com; doland.w.wise @usps.gov; Mindham, Daren; Littlejohn, David W;
KREBS, STEVEN J (ATTINB); Green, Timothy J
Cc: Boone, Rachel M.; Carter, .Ronald E; Mishler, Nicholas F; Chuck Shupperd; Donahue -Wold,
Alexia K; Fogarty, Michael D; Hancock, Ramona B; Hollibaugh, Mike P; Knott, Bruce; Richard
Heck; Marilyn Anderson; Mark Zukerman; McBride, Mike T; Pace, Paul V; Judy Hagan;
Tingley, Connie S; Maki, Sue; Keeling, Adrienne M; Stewart, Lisa M; Martin, Candy; mw9285
@aol.com; Haney, Douglas C; Jeffrey Cohen; Barnes, David R; Hayes, Melanie; Worthley,
Matthew D; Amy G. Schnick; Jokantas, John M; Wenger, Garry; Randy Marra; Ron Morris;
mike.whitman @duke energy.com; jennifer .marlett @veoliawaterna.com; Rlchreis @aol.com;
Hoover, Aaron; Giovina Cecili; vrodriguez @miescuelitaindy.com; jwheeler @chwlaw.com;
Dave Coots; Hardin, Steven D.; Pohlman, Jesse M.; Liming Zhang; Jon Dobosiewicz; Jim
Shinaver
Subject: RE: June 15 Technical Advisory Committee !meeting agenda
TAC members:
It doesn't appear that any of the applicants have issues with septic systems or will store /prepare food at the facilities. If
these issues are present at the facilities, please contact the Hamilton County Health Department at 317776 -8500 and ask
to be connected to the Environmental Section.
Thanks,
Larry Beard
Hamilton County Health Department
From: Conn, Angelina V 1mailto:Aconnta}carmel.in.caov1
Sent: Thursday, June 02, 2011 9:25 AM
To: Akers, William P; Blanchard, Jim E; Brooke M.'Gajownik; David E. Lucas; Duffy, John M; Duncan, Gary R; Ellison,
Christopher M; Greg Ilko; Hohlt, William G; Huffman, David; Jason Kirkman; .Jason T. LeMaster; Joel B. Thurman;
Krueskamp, Theresa A; Redden, Nick; Ron Farrand; Ryan Hartman; Shirley Hunter; Westermeier, Mark;
Garv. McNamee @duke- enercy.com; Yackle, Troy jldark(a7vectren.com; Thomas, John G;
Duane .whiting(veoiiawaterna.com; Greg R. Hoyes; Robert C. Thompson; dan.daveriport @aes.com;
doland.w.wise@usps.ciov; Mindham, Daren; Littlejohn, David W; KREBS, STEVEN J ATTINB); Larry D. Beard; Green,
Timothy J
Cc: Boone, Rachel M.; Carter, Ronald E; Mishler, Nicholas F; Chuck Shupperd; Donahue -Wold, Alexia K; Fogarty, Michael
'D; Hancock, Ramona B; Hollibaugh, Mike P; Knott, Bruce; Richard Heck; Marilyn Anderson; Mark Zukerman; McBride,
Mike T; Pace, Paul V; Judy Hagan; Tingley, Connie S; Maki, Sue; Keeling, Adrienne M; Stewart, Lisa M; Martin, Candy;
mw92850aol.com; Haney, Douglas C; Jeffrey Cohen; Barnes, David R; Hayes, Melanie; Worthley, Matthew D; Amy G.
Schnick; Jokantas, John M; Wenger, Garry; Randy Marra; Ron Morris; mike.whitmanCa�duke- energv.com;
jennifer.marlettc veoliawaterna.com; RIchreisOaol:com; Hoover, Aaron; Giovina Cecili; vrodriauez Omiescuelitaindy.com;
iwheeler@ chwlaw.com; Dave Coots; Hardin, Steven D.; Pohlman, Jesse M.; Liming Zhang; Jon Dobosiewicz; Jim Shinaver
Subject: June 15 Technical Advisory Committee I meeting agenda
Good morning, TAC members:
The Wednesday, June 15 Carmel Technical Advisory Committee meeting agenda is attached in 2 file formats. Please let
me know if you did not receive plans, or if you have any questions /concerns.
1
Carmel I oI ccc' N,bari men
d;i 46032
�RIl']I7tIl
3
May 23, 2011 RECEIVED
Liming Zhang, r,
RLA, CPESC, LEED AP o OOCS,
Schmidt Associates
320 E. Vermont Street
Indianapolis, IN 46204 -1640 '9 S p E Z
RE: Project: Carmel Lutheran Church Addition
Dear Mr. Zhange:
I have received and reviewed the plans for the above mentioned project.
At the present time, I see nothing in the plans that would hamper law
enforcement efforts.
If we can be of any further assistance to you, please contact us.
Respe ully,
Timo Green
Chie of olice
TJG:vb
cc: Dept. of Community Services
(317) 571 -2500 A Nationally Accredited-Law: Enforcement Agency Fax (317) 571 -2512
Conn, Angelina V
From: Mindham, Daren
Sent: Friday, May 20, 2011 11:23 AM
To: 'Liming Zhang'; `jond @nf- law.com'
Cc: Conn, Angelina V
Subject: RE: Docket No. Assignment: Carmel Lutheran Church #11050012 TAC)
The following email represents comments for this project specifically addressing the area of urban forestry. I
have reviewed the drawings and offer the following comments:
URBAN FORESTRY REVIEW COMMENTS
1) I am fine with the submitted landscape plan. I have no other comments unless the project changes
or landscaping is affected.
If you have any questions, feel free to contact me. Thanks.
Sincerely,
Daren Mindham
Urban Forester
City of Carmel
Department of Community Services
One Civic Square
Carmel, Indiana 46032
Office: 317- 571 -2283
*The true meaning of life is to plant trees, under whose shade you do not expect to sit. Nelson Henderson
From: Conn, Angelina V
Sent: Friday, May 20, 2011 10:38 AM
To: Boone, Rachel M.; Blanchard, Jim E; Mindham, Daren; Donahue -Wold, Alexia K; Hancock, Ramona B; Hollibaugh,
Mike P; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham, Daren; Stewart, Lisa M; Tingley, Connie S;
Dr i y, Elizabeth A; Mishier, Nicholas F; Duncan, Gary R; Redden, Nick
Cc: 'Liming Zhang'; fond @nf law.com
Subject: Docket No. Assignment: Carmel Lutheran Church (#11050012 TAC)
I have updated the file. I have contacted the petitioner and issued the necessary Docket Number for Carmel Lutheran
Church. It will be the following:
Docket No. 11050012 TAC: Carmel Lutheran Church
The applicant seeks TAC approval for a a minor church entry chapel expansion renovation. The site is located at
4850 E. 131" St. and is zoned S 1 /Single Family Residential. Filed by Liming Zhang of Schmidt Associates for Carmel
Lutheran Church Missouri Synod Inc.
Liming can be contacted at 317- 263 -6226 or lzhang @schmidt- arch.com.
FEE: $0.00