177582 09/29/2009 a� CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1
ONE CIVIC SQUARE JAMES BRAINARD CHECK AMOUNT: $1,302.37
Q�f CARMEL, INDIANA 46032
CHECK NUMBER: 177582
CHECK DATE: 9/29/2009
DEPARTMENT ACCOUNT PO N UMBE R INVOICE NUMBER AMOUNT DESCRIP
116 0 4 3 4 3 0 0 3 RETMB 1,302,37 TFZAVEL LODGING
Itinerary 129195090412 Page 1 of 2
Washington, DC (2
4
Booked items
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Flight: Indianapolis to Washington back to top
Expedia itinerary number: 129195090412 Main contact: James Brainard
Airline ticket number(s): Check back in 24 hours E -mail: brainardjc @aol.com
Home phone: (317) 573 -9929
Work phone: (317) 571 -2401
Traveler and cost summary
James Brainard Adult $288.00
Taxes Fees $21.21
Total ( $309.21
Change this flight View cancellation information
Flight summary
Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior
for flights to Hawaii and international destinations). You may check your flight status and departure
gate online, or contact the airline directly. Seat assignments, meal preferences, and special requests
must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special
meals are not available on many flights.
Mon 14- Sep -09
Indianapolis (IND) to Washington (DCA) 487 mi A. D E LTA,
Depart 2 :00 pm Arrive 3:40 pm (784 km) Flight: 3545
Terminal A Duration: 1 h 40mn Operated by: PINNACLE AIRLINES
Economy/Coach Class( Seat assignments upon check -in Q More Information Canadair RJ
Total distance: 487 mi (784 km) Total duration: 1 hr 40mn
Wed 16- Sep -09
Washington (DCA) to Indianapolis (IND) 487 mi A, D E LTA!
Depart 4:40 pm Arrive 6:33 pm (784 km) Flight: 3548
Terminal A Duration: 1hr 53mn Operated by: PINNACLE AIRLINES
Economy/Coach Class Seat assignments upon check -in QQ More Information Canadair RJ
Total distance: 487 mi (784 km), Total duration: 1 hr 53mn
Airline rules regulations
Ticket changes may incur penalties and /or increased fares.
Tickets are nontrartsferable and name changes are not allowed.
Please read important information regarding airline liability limitations
Prices do not include baggage fees or other fees charged directly by the airline.
Other penalties may apply.
http:// www. expQdia,wni/pub /agent.dll ?gscr= open &itid 291950904 &vmp =4 9/22/2009
Itinerary 129195090412 Page 2 of 2
See an overview of all the rules and restrictions applicable for this fare.
View the complete penalty rules for changes and cancellations associated with this fare.
Customer Support
Itinerary number: 129195090412
If you have questions about your reservation, fill out our itinerary assistance form We'll respond within
24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1- 800 397 -3342) or 1- 404 -728
8787 and have the itinerary number ready.
httpa /www. expedia. com /pub /agent. dll? q scr= open &itid -29 i 950904 &vwtp -4 9/22/2009
Page 1 of 1
Transaction Date: 09/17/2009 Thu
j Transaction Description: Capital Hilton OOOOOWashington
0001280602 (202)393 -1000
I Cardmember Name: JAMES C BRAINARD
I
Amount S: 900.02
Doing Business As: THE CAPITAL HILTON
I Merchant Address: 16TH K ST NW
I WASHINGTON
OC
WASHINGTON
20036
UNITED STATES
Reference Number: 320092600199473918
I
Category: Travel Lodging
httpsi /online.americanexpress. com /myca/estmt/us /does /pri nt_doc.html 9/18/2009
1001 16th Strccl Washington, DC 20036
Capital Hi lton Phone (202) 393 -1000 Fax(202)639-5784
Reservations
Name Address www.hilton.com or 1 800 HILTONS
BRAINARD, JAMES Room 543/Q2D
12662 ROYCE CT Arrival Date 9/14/2009 6:03:OOPM
Departure Date 9/16/2009
CARMEL, IN 460332477 Adult/Child 110
US Room Rate 369.00
RATE PLAN C -USM
HH# 928398206 BLUE
AL NW #070913146
BONUS AL CAR
Confirmation Number 3363234976
9/16/2009 PAGE 1
DATE DESCRIPTION ID E3EF. NO CHA RGES CREDITS BALANCE
9/14/2009 EXT -#543 L 470 -0624 0002 LINTR 4394026
22:01
9/14/2009 EXT -#543 L 470 -0624 0002 LINTR 4394034
22:08
9/14/2009 EXT -#543 L 470 -0624 0001 LINTR 4394036 $00
22:10
9/14/2009 EXT4543 L 470 -0624 0001 LINTR 4394041 .010
22:17
9/14/2009 EXT-#543 L 517 -2900 0001 LINTR 4394042 $1 0
22:17
9/14/2009 EXT4543 L 517 -5906 0001 LINTR 4394044 $X0
22:18
9/14/2009 EXT4543 L 517 -2900 0001 LINTR 4394045 $1x00
22:18
9/14/2009 EXT -#543 L 470 -0624 0001 LINTR 4394075 $1 �10
22:41 t
9/14/2009 EXT -#543 L 470-0624 0001 LINTR,. 4394076 $1 0
22:42
9/14/2009 EXT -#543 L 517 -2900 0001. a I.LINTR 4394078 I AC'
22:42
9/1412009 EXT #543 L 470-0624 0071 LINTR 4394192 10
00:16
9/14/2009 HIGH SPEED INTERNET LINTR 4394194 $13:95
ACCESS
911412009 HIGH SPEED INTERNET LINTR 4394195 $15.95 0-
ACCESS
9/14/2009 EXT4543 L 470 -0624 0001 LINTR 4394196 0 a y.
01:38
9/14/2009 GUEST ROOM NYOA 4394364 69.00
9/14/2009 ROOM TAX NYOA 4394364 $53.51
9/15/2009 EXT -454 L 51 7 -2906 0001 LINTR 4395799 $1.0
23:01
7 \7 DATE OF CHARGE FOLIO NO.(CHECK NO.
zip -Out C h eck -Out' 699073 A JL
Good Morning I We hope you enjoyed your stay. With Zip -Out Check -Outd AUTHORIZATION INITIAL
there is no need to stop at the Front Desk to check out.
Please review this statement. It is a record of your charges as of late last PURCHASES SERVICES
evening.
For any charges after your account was prepared, you may:
TAXES
pay at the time of purchase. 0
charge purchases to your account, then stop by the Front Desk for an
updated statement. TIPS MISC.
or request an updated statement be mailed to you within two business days.
Simply call extension 5610 from your room and tell us when you are ready to
TOTAL AMOUNT
depart. Your account will be automatically checked out and you may use this
statement as your receipt. Feel free to leave your key(s) in the room.
Please call the Front Desk if you wish to extend your stay or if you have any
questions about your account.
Dear Capital Hilton Guest:
It has been pleasure serving you and we hope you enjoyed your stay.
Due to the especially large number of departures expected this morning
September 16, 2009 we would like to make you aware of our express
checkout options for your convenience.
You may bypass the Front Desk at check -out and avoid waiting in line by
taking advantage of one of the following options:
Video checkout is available by pressing the Menu button on
your TV remote control and selecting the services icon. Then,
follow the instructions to review your account balance and
checkout. You will have the option to send your final bill to your
personal e-mail address.
If the receipt you received this morning is correct, you can dial
our ZIP- OUT extension 5610 in order to check -out.
You can stop by our Zip- InlCheck -In® Kiosk located by the
concierge desk where you can check -out, obtain a final copy of
your receipt and print your airline boarding pass.
You can also view and print a copy of your final bill from your
home or office (you have to be a member of the Hilton HHonors
program). For more details, please visit www.hhonors.com.
With any of the above mentioned options, you may leave your key card(s)
in your room upon departure.
As a reminder, our checkout time is 12 NOON. Please be advised that we
are unable to _-grant late departures today Complimentary luggage storage
is available at our Bell Desk located on the lobby level next to the Front
Desk. Please dial 77 or press the Bell Captain button located on your
guestroom phone should you require luggage assistance.
Thank you for staying at The Capital Hilton. Please take a moment to fill
out our Guest Comment Card. You may leave it in your room when
completed or drop it at the Front Desk. We do appreciate your feedback.
Have a safe trip home, and we look forward to welcoming you back.
I
ry
i
1001 16th Street •Washington, DC 20036
C apital u�� Phone (202) 393 -1000 Fax (202) 639 -5 ?84
Name Address Q L 1 �g `ly Reservations
www.hilton.com or 1 800 IiILTONS
BRAINARD, JAMES Room 5431Q2D
12662 ROYCE CT Arrival Date 9/14/2009 6:03:OOPM
Departure Date 9/16/2009
CARMEL, IN 460332477
US Adult/Child 1/0
i;:om Rate 369.00
RATE PLAN C -USM
Hl 928398206 BLUE o
AL NW #070913146.
BONUS AL CAR
Confirmation Number 3363234976
9/16/2009 PAGE 2
DATE DESCRIPTION ID REF. NO C I ARGES CREDITS BALANCE
9/15/2009 EXT -#543 L 517 -2906 0001 LINTR 4395800 $1 0'
23:01
9/15/2009 EXT -#543 L 470 -0624 0002 LINTR 4395801 0
23:01
9/15/2009 EXT -#543 L 470 -0624 0002 LINTR 4395802 1 0
23:03
9/15/2009 EXT -#543 L 470 -0624 0001 LINTR 4395804 $10
23:04
9/15/2009 EXT -#543 L 470 -0624 0002 LINTR 4395842 $1/
23:25
9/15/2009 EXT -#543 L 470 -0624 0002 LINTR 4395844 $1/
23:26
9/15/2009 EXT -#543 L470-0624 0013 LINTR 4395884 $1 0
00:02
4;15/2002 EXTAW`43 L 517 -2906 0001 LINTR 4395886' $1,b0
00:14
9/15/2009 EXT -#543 L 517 -2906 0001. LINTR 4395887',. $�0
00:15 r
9!15/2009 EXT -#543 L 517 -0624 0001;'1 LINTR 4395888
00:15
9/15/2009 EXT -#543 L 470 -0624 0027 LINTR 4395899 $yb(0 I}
00:16
9/15/2009 GUEST ROOM NYOA 4396067 $369:00
9/15/2009 ROOM TAX NYOA 4396067 $53.51
WILL BE SETTLED TO $900.02
EFFECTIVE BALANCE OF $0.00
DATE OF CHARGE FOLIO NOICHECK NO.
699073 A X
Zip Out Check -Out'
Good Morning We hope you enjoyed your stay. With "Lip -Out Check )ut® AUTHORIZATION INITIAL
there is no need to stop at the Front Desk to check out.
Please review this statement. It is a record of your charges as of late last PURCHASES SERVICES
evening.
For any charges after your account was prepared, you may:
TAXES
pay at the time of purchase.
charge purchases to your account, then stop by the Front Desk for an
updated statement. TIPS misc.
or request an updated statement be mailed to you within two business days.
Simply call extension 5610 from your room and tell us when you are ready to
TOTAL AMOUNT
depart. Your account will be automatically checked out and you may use: this
statement as your receipt. Feel free to leave your key(s) in the room.
Please call the Front Desk if you wish to extend your stay or if you have any
questions about your account.
t
�t �lto
Dear Capital Hilton Guest:
It has been pleasure serving you and we hope you enjoyed your stay.
Due to the especially large number of departures expected this morning
September 16, 2009 we would like to make you aware of our express
checkout options for your convenience.
You may bypass the Front Desk at check -out and avoid waiting in line by
taking advantage of one of the following options:
Video checkout is available by pressing the Menu button on
your TV remote control and selecting the services icon. Then,
follow the instructions to review your account balance and
checkout. You will have the option to.send your final bill to your
personal e-mail address.
If the receipt you received this morning is correct, you can dial
our ZIP- OUT extension 5610 in order to check -out.
You can stop by our Zip- InlCheck -InO Kiosk located by the
concierge desk where you can check -out, obtain a final copy of
your receipt and print your airline boarding pass.
You can also view and print a copy of your final bill from your
home or office (you have to be a member of the Hilton HHonors
program). For more details, please visit www.hhonors.com.
With any of the above mentioned options, you may leave your key card(s)
in your room upon departure.
As a reminder, our checkout time is 12 NOON. Please be advised that we
are unable to _-grant late departures today Complimentary luggage storage
is available at our Bell Desk located on the lobby level next to the Front
Desk. Please dial 77 or press the Bell Captain button located on your
guestroom phone should you require luggage assistance.
Thank you for staying at The Capital Hilton. Please take a moment to fill
out our Guest Comment Card. You may leave it in your room when
completed or drop it at the Front Desk. We do appreciate your feedback.
Have a safe trip home, and we look forward to welcoming you back.
Page l of 1
Transaction Date: 0!)11612009 Wed
Transaction Description: INDIANAPOLIS AIRPORTINDIANAPOLIS
000000662 3174875015
3174875015
PARKING $54.00
Cardmem ber Name: JAMES C BRAI NAR D
Amount 5: 54.00
Doing Business As: INDIANAPOLIS AIRPORT AUTH
Merchant Address: 7800 COL H WEIR CK MEM DR
INDIANAPOLIS
IN
INDIANAPOLIS
46241 -8000
UNITED STATES
f Reference Number: 320092600195987407
Category: Transportation Parking Charges
1
r
A anapolis Inter€iational Airport
1'
f Indlar apollsairport com`
R CE�P1°
i
ToledoTickel..Co. Taiedi) DH
TR'hN ;INT TIME OUT TIME `I~EE CC# x
44 r A q, i
F •I
1
3
hops:// online.americanexpress.com /myca /estmt/us /docs /print_doc.html 9/18/2009
TAX ICAB RECEIPT
i t i Time:
********RAYBURN CAFE*********
(Jdcin 705 CECELIA
D -CHK 7543 SEP16'09 17:55PN
RAYOURN CAFE
Fare
Skn� l SODA 20 OZ l.50
1.47 lb
0.03 lb Tare
1.38 lb NET WT
7.O8/lb
I LARGE PLATE l0 6O
0.33 lb
T
RECEIPT 0.03 lb Tare
0.30 l b NET WT
i 8.00/lb
Time: 1 MAIN PAPER PLATE 2.64
Date:
FOOD SUBTOTAL 74.74
Ori PAYMENT 14.74
CASH 14.74
TAXICAB
��~~��~^'��`m� ��a��~EIPT
Ori tr
TAXICAB RECEIPT
Time:
e: J *RAYBURN
Dat i
�1�; c�'/ 705 CECELIA
Zjr
Origin of trip: i C H K 7 5 4 3
SEP16`0q 12.
Destination: C -RA S3PM
'U N CAFE
C 20 OZ
Fare: Sign: 1 SO 1.41 lb 1 50
0.03 1b Tare
1.38 1b NET WT
1 LARGE PLATE
0,33 1b 1 0.60
0.03 1b Tare
TAXICAB RECEIPT 0,30 l b NET 4T 4
8,8 0/1b
Ti
MAIN PAPER PLATE me: 2.64
Date: P AYMENT 1 4,74
1 4.74
Origin of trip: CASH 14, 74
14.74
Destination: K cv
Fare: Sign:
TAXICAB RECEIPT
EIPT
fit NM Ti ti
��ze
Date:�J�
Origi of trig: 17 elf
D estination
F s
are.
Sign: r!
S�
Page l of 1
Transaction Date: 091162009 Wed
i Transaction Description: INDIANAPOLIS AIRPORTINDIANAPOLIS
000000862 3174875015
3174875015
l PARKING $54.00
f Cardmember Name: JAMES C BRAINARD
Amount F: 54.00
Doing Business As: INDIANAPOLIS AIRPORT AUTH
Merchant Address: 7800 COL H WEIR CK MEM DR
INDIANAPOLIS
IN
INDIANAPOLIS
46241 -8000
UNITED STATES
Reference Number: 320092600195987407
Category: Transportation Parking Charges
f
i
x,s9C 7
In riapolls International Airport
ind ian apolisairport. com
RECEIPT
Toledo Picket Co., Toledo, 0" v
TRAN IN TIME OUT TIME FEE CC#
Q 4
r .J, 1 `t 4 r_`� r
https /online.americanexpress .com /myca/estmt /us /does /print doe.htm] 9/18/2009
Prescribed by State Board of Accounts City Form Na. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
9/28/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Mayor Jim Brainard Purchase Order No.
12662 Royce Ct Terms
Carmel. IN 46033 -2477 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
9/14/09 Recei t Air fare from Indianapolis to Washington, D.C. to $309.21
attend meetings
9/16/09 Receipt Hotel. 9/14/09 9/15/09 $874.92
9 /14/09 Receipt Taxi $21.00
9/16/09 Recei t Taxi $9.50
9/16/09 Recei t Taxi $19.00
9/16/09 Receipt Meal 1
9/16/09 Recei t Air ort parking $54.00
Total $1,302.37
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
1 9/28/09
ALLOWED 20
Mayor Jim Brainard IN SUM OF
12662 Royce Court
Carmel IN 47033 -2477
1,302.37
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4343003
Travel lo
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
Receip 4343003 $309.21 bill(s) is (are) true and correct and that the
Recei t 4343003 $874.92 materials or services itemized thereon for
Receipt 4343003 $21.00 which.charge is made were ordered and
Receip 4343003 $9.50 received except
Receipt 4343003 $19.00
Receipt 4343003 $14.74
Receipt 4343003 $54.00
3�p 2
S gr� Ir
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund