177691 09/29/2009 CITY OF CARMEL, INDIANA VENDOR: 00350224 Page 1 of 1
b ONE CIVIC SQUARE NANCY HECK CHECK AMOUNT: $964.72
CARMEL, INDIANA 46032
CHECK NUMBER: 177691
CHECK DATE: 912912009
DEPARTMENT ACCOUNT PO NUMBER INVOIC NUMBER AMOUNT DESC
1160 4343002 629.92 EXTERNAL TRAINING TRA
1160 4343004 225.00 TRAVEL PER DIEMS
1160 4355100 109.80 PROMOTIONAL FUNDS
5401 N. Scottsdale Road Scottsdale, A7_ 85250
D O U 8 L E T R E E' Phone (480) 947 -5400 Fax (480) 946 -1524
Reservations
Name Address RESORT www.doublctree.com or 1 800 222 TREE
SCOTTSDALE /PARADISE VALLEY
HECK, NANCY Room 1211/NQ2
1326 Cool Creek Drive Arrival Date 1/22/2009 4:06:00PM
Departure Date 1/25/2009 7:13:00AM
Carmel, IN 46033
US Aduh/Child 1/0
Room Rate 109.00
RATE PLAN C -CMA
HH# G Z
AL:
CAR:
CONFIRMATION NUMBER: 86912278
9125/2009 PAGE 1
DATE REFERENCE DESCRIPTIONS AMOUNT "I�]'e1111�.0``}1)lLS'alll.l_t�
9/22/2009 3482346 CMA REBATE PACKAGE $109.00
9/22/2009 3482346 TAXES $12.99
9/23/2009 3483296 CMA REBATE PACKAGE $109.00 Hilton
9/23/2009 3483296 TAXES $12.99
9/2412009 3484487 CMA REBATE PACKAGE $109.00
9/24/2009 3484488 TAXES $8.22
9/25/2009 3484775 ($361.20) CON RAD'
BALANCE $0.00
nt
DOUBLE r REE•
I
Hilton
Garden Inn•
(aJ.
ACCOUNT NO. DATE OF CHARGE FOLIO NO. /CHECK NO, Hilton
Grand Vacations Club
09/22/09 16:06:00
CARD MEMBER NAME AUTHORIZATION INITIAL 2w
HOMEVA)OD
Hr-C'K NANCY 09259R SUFTES
ESTABLISHMENT NO. &LOCATION ESTABI.L%IINTNT AGREES 1'O'I'RAN5MITT0 CAM BULDER I CR PAYMENT PURCHASES SERVICES HIXnn
TAXES
TIPS MISC. U S A
CARD MEMBER'S SIGNATURE V V n
TOTAL AMOUNT 36120
X C_, Official Sponsor
MERCHANDISE ANDIOR SERVICES PURCHASED ON THISCARD SHALL NOT BE RESOLD OR RETURNED FOR A CASH REFUND, PAYMENT DU-1 UPON RECEIPT 1.5% 1 MN'rH INI'ERFbT CHARGE: WILL BE APPLIED TO ALL PAST DUE: INVOICES.
a 0 T1
2 '��iiee
CITY OF CARMEL Expense Report (required for all travel expenses)
;NdIPNP!' EXHIBIT A
EMPLOYEE NAME: o,x�C.a! t�Pr DEPARTURE DATE: �(22�p�j TIME: '•L�p AM 40
DEPARTMENT: amyo�� 1 Kew cys RETURN DATE: 1 25 p TIME: AM /<fg
REASON FOR TRAVEL: IfA CAr�PJt�CQ� DESTINATION CITY:
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total:
fie- Tips Luggage Parking Breakfast Lunch Dinner Snacks Per Diem
r7 !6 CD
4 4 S c 5,CD
Total
2-l
DIRECTOR'S STATEMENT: I hereby irm hat all expenses listed conform to the City's travel policy and are my department's appropriated budget.
Director Signature: Date: D'0 9
City of Carmel Form ER06 Revision Date 8/25 /2008 Page 1
PHOENIX SKVHARBOR
RENTAL RECORD: 01007101
HECK NANCY
COMPLETED BY: LBELTT
RENTED: PHOENIX SKYHARBOR
RENTAL: 09-22 -09 1526
RETURN: 09 25.09 0839
MILES IN: 95 OUT: 4
MILES DRIVEN: 91
PLAN IN /OUT: SPC IEM260
CLS: FOAR
3 DAYS 33,00 99.00
SUBTOT 99.00
TAXABLE TOT 99.00
SALES TAX INCLUDED
LDW1 22.99/DAY 68.97
FUEL 6.990 16.60
CUSTFACCHG 18.00
FACMAINFEE 2
ERF 1.35
CONCRECFEE 20 ,66
STATE TAX 23.42
VEHLICFEE 10.54
MCPASTDTX 7.39
NET DUE 266.72
PAYMEN 268.72
PAID BY: VI
Rental Location Out Vehicle Information Rprital Expires On
DIG OPERATIONS dba THRIFTY CAR RENTAL Veh: Cls: FDAR 9/25/2009 8:30:00 AM WM1007 Z0 —1
1805 E SKY HARBOR,CIR S Lic.€(: Color:
Date /Time Out WAIT
D
PHOENIX, AZ 0000085034 Rate: EM26D Clsu FDAR Stall: 9/22/2009 1 2:59:00 PM MIN CHARGE 1DAY =24 hra
877 -283 -0898 Fuel Level Out: FULL Mileage Out; D 1111111111 �I I I 11,111
Rental Location In (if different F —Rental Rates EST CHG
DTG OPERATIONS dba THRIFTY CAR RENTAL Hourly 10.89
YOU ACCEPTED: Daily 3 33.00 99.00
LOSS DAMAGE 3 22.99 /Day
6e.97 Day 33.00
WAIVERa 99.00
A Total Time Mileage
Optional Coverages 68.97
Custainer Information PREPAID FUEL 15 2.61/Gal 39.15
HECK, NANCY CUSTOMER FACILITY 3 6.00 /Day 18.00
1326 COOL CREEK DR YOU DECLINED: CHARGE
UNINSURED FACILITY 3 a 0.93 /Day 2.79
CARMEL, IN 46033 MOTORIST
7766 IN 12/7/2012 3175712494 PROTECTION MAINTENANCE FEE
ENERGY RECOVERY 3 0.45 /Day 1.35
SUPPLEI.IENTAL
FEE
Additional D rivers Nn LIABILITY INS
CCNCFEERECOV£RY 11. Ilk 23.16
PERSONAL
PASSENGER STATE TAX 10.30': 26.00
PROTECTICN VEHLICNSFEE 5.004 12.62
COUNTY STADIUM 3.25's 8.20
Taxes /Fees /Options 131.27
YOU HAVE ACCEPTED OR DECLINED THE
ABOVE OPTIONAL ITEMS. Optional Coverages 68.97
LOSS DAMAGE WAIVER ADDED ON 9/22/2009,
Credit Ca AuthfCasli Deposits TERMINATED ON 09/25/2009 8:30 AM
VI/ 1a 0057/ 02245B/ 350.00/ Auth/9/22/2009 Estimated Charges, 299.24
You have accepted prepaid fuel. There
are no refunds on full or partial
tanks on return.
YOU ARE LIABLE FOR PAYMENT OF ALL TRAFFIC AND
MOVING VIOLATIONS. THESE INCLUDE, BUT ARE NOT
@I LIMITED TO; ALL TOLL FINES, PARKING VIOLATIONS,
KB LII+7T /931 TRAFFIC FINES, AND ANY VIOLATION CAPTURED BY
CAMERA. FAILURE TO PAY BY ORIGINAL DUE DATE
WILL RESULT IN EACH VIOLATION, AS WELL AS A $25
ADMINISTRATIVE FEE, BEING CHARGED TO YOUR
CREDIT CARD OR BILLING ACCOUNT.
ESTIMATED /ACTUAL CH -RGES MAY VARY
Original Due: 9/25/2009 8:30:30 AM
A RETURN CHANGE FEE OF $15 ?JILL APPLY IF YOU
RETURN PRIOR TO 9/24/2009 8:30:00 AM. IF YOU
RETURN AFTER 9/26/2009 8:30:00 AM, A RETURN
CHANGE FEE OF $10.99 PER DAY WILL APPLY ($54.95
MAX.), IN ADDITION TO ANY OTHER RENTAL CHARGES.
ARIZONA RENTAL VEHICLE RETURN: OPTIONAL INSURANCE: LIABILITY TO PASSENGERS
Rental Vehicle Return You are required to return the Vehicle to the rental Company at the date and time
specified above. If you knowingly fail to return the Vehicle within 72 hours of the return date without notice to and without
our permission and without good cause, you will be in violation of Arizona statute section 13 -1806 and may be subject to a
fine of up to $2500 and imprisonment for up to 6 months.
Optional Insurance The optional insurance products offered by us may duplicate overage provided by your personal
automobile insurance or insurance you may have through another source. Purchase of insurance products is not required
to rent a Vehicle.
Liability to Passengers The third -party liability protection provided with this rental does not cover your liability for
injuries to passengers in the Vehicle.
These terms supersede any conflicting terms stated elsewhere.
This Rental Agreement is between the undersigned and company identified above ('Rental Company By signature below, the undersigned acknowledge and
represent that they are legally authorized to operate the rental vehicle, by valid Driver's License, and that they read and agree to the terms,
conditions and notices, both printed and written, including damage waiver information, that appear on this Rental Agreement and on the separate rental
jacket, which ie incorporated herein. THE UNDERSIGNED AUTHORIZE RENTAL COMPANY TO PROCESS AND CHARGE THEIR CREDIT, DEBIT, OR CHARGE CARD IN THE AMOUNT
SPECIFIED ABOVE FOR THIS RENTAL. SIGNATURE BELOW AND FOR ALL ADDITIONAL CHARGES DUE UPON RETURN OF THE VEHICLE. No additional drivers are permitted
without Rental Conpany's approval.
nmar Rente Additional Renter s
J�
i KJ I t c 5
Heck, Nancy S Cd o,
From: Southwest Airlines [SouthwestAirlines @luv.southwest.com]
Sent: Tuesday, August 18, 2009 10:55 AM
To: Heck, Nancy S
Subject: Ticketless Confirmation HECK/NANCY NV51TK
S ®l!THWES7:G AN}'
�0
Receipt and Itinerary as of 08118109 9:54 AM {t
Confirmation Number Srt ��It
L C� J
NV51 TK
Confirmation Date: 08/07/09 I
Received: WNIRICHARD HECK BY ICBM Be prepared when you get there! t
Consult Travel Guide for relevant Q
tips from real travelers.
Passenger Information
Passenger Name Account Number Ticket# Expiration'
HECK/NANCY None Entered 5262148812811 08/07/10
All travel involving funds from this Confirmation Number must be completed by the expiration date
Itin
9
Fli ht Routing Details
Date
Tue Sep 22 2610 Depart INDIANAPOLIS IN (IND) at 1:40 PM
Arrive in PHOENIX AZ (PHX) at 2:30 PM
Fri Sep 25 3890 JDepart. PHOENIX AZ (PHX) at 10:45 AM
'Arrive in INDIANAPOLIS IN (IND) at 5:10 PM
Cost and Payment Summary
Air $288.38
Tax $28.82
PFC Fee $9.00
Security Fee $5.00
Total Payment: 331.20
Current payment(s)
08/18/09 Ticket Exchange 5262146999193 $331.20
Fare Rules)
All travel involving funds from this Confirmation Number must be completed by the expiration
date. Any change to this itinerary may result in a fare increase.
Important Checkin Requirement
Passengers who do not obtain a boarding pass and are not present and available for boarding in
the departure gate area at least ten minutes prior to scheduled departure time may have their
reserved space cancelled and will not be eligible for denied boarding compensation.
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CONFERENCE SCHEDULE
TUESSDAY SEPTEMBER 22, 2009
3:00 P.M. BOARD OF DIRECTORS MEETING
WEDNESDAY SEPTEMBER 23, 2009
8:00 a.m. Pre- Conference Registration
9:00 a.m. Pre Conference Sessions Begin
11:30 a.m. Pre Conference Luncheon
(only for attendees who have registered and paid for the Pre Conference)
11:00 a.m. General Conference Registration
12:15 p.m. Gathering for First Timers
1:00 P.M. Opening Session
2:00 p.m. Concurrent Sessions
3:15 p.m. Networking Break
3:45 p.m. Concurrent Sessions
5:30 p.m. Welcome Reception
6:30 p.m. Restaurant Romp
THURSDAY SEPTEMBER 24, 2009
7:30 a.m. Continental Breakfast
8:00 a.m. 3CMA Business Meeting
9:00 a.m. General Session Putting Social Media to Good Use
9:45 a.m. General Session Putting Social Media to Good Use
10:30 a.m. Networking Break
10:45 a.m. General Session Putting Social Media to Good Use
Noon Savvy Awards Luncheon
2:00 p.m. Concurrent Sessions
3:15 p.m. Networking Break
3:45 p.m. Concurrent Sessions
Evening Discover Scottsdale
FRIDAY SEPTEMBER 25, 2009
3' a
7:30 a.m. Continental Breakfast
9:00 a.m. Concurrent Sessions
10:15 a.m. Networking Break
10:45 a.m. Concurrent Sessions
Noon General Conference Adjourns T I
2:00 p.m. Optional Networking Sessions
Prescribed by Stale Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Iy6.(1CV�G� Purchase Order No.
Terms
G )L VY\CA y 6032 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1S— 2-2— I 25
M C &A c_o en ICA 2 25. 0
0 1 6A VV--e_ C_'Z n C e +2-
Total 65
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VO CHER NO. WARRANT NO.
2�0�
ALLOWED 20
IN SUM OF
SSL�.C, Z
ON ACCOUNT OF APPROPRIATION FOR
M &ID 60 XXX
Board Members
PO#
EP or
EPT. INVOICE NO. ACCT #!TITLE AMOUNT
D I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
3(a0 Z. Z5:D0 materials or services itemized thereon for
yZ tj6S, 2 which charge is made were ordered and
received except
YZ
20 D°j
nat
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
LA MIE EMILIE
15 W Main pal" ��GG
CarME1 1N 46032
(317)616-1200
ILIL
Person 4: 1 1 5 ly Na W.
Veck P:77280 I ah W:
Time: 3:48:58 PM We: 9/1
I CROISSANI PLAITP
3:49:42 PM
1 FRUIT PLATTER
2 G&WE Lorraine
1 CROVE MONSIEUR 7.45 Emi is
3 T�, chk shi 2015
1 V, V.7 25
1 n, nate w.ge Pie 13.95 miNT 91.80
Fool Sub-Iota! 80.00 lip /1100
2 COKE 3.70
1 DIET COKE 85
I !CEO TEA 50
1 2% MILK 00 WE 01724B
1 Petit Cafe au Lah 2.75
1 ADD Qvar SHOT 0.50
_QTS COPY FOR YOUR RECORDS
Beverage Sub-h& 11.80 nk you for your business
SUB TOTAL 91.80
TOTAL 91.
THANK YOU
Emille
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
9/28109 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Nancy Heck Purchase Order No.
One Civic Sq Terms
Carmel IN 47032 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1 Receipt Lunch for OMNI crew 8109.80
Total 109.80
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
x_! 28/09
ALLOWED 2a
Nancy Heck IN SUM OF
One Civic Sq
Carmel IN 46032
109.80
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355100
Promotional funds
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
Receipt 4355100 $109.80 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20 67
Signat re
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund