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Home My WebLink About177691 09/29/2009 CITY OF CARMEL, INDIANA VENDOR: 00350224 Page 1 of 1 b ONE CIVIC SQUARE NANCY HECK CHECK AMOUNT: $964.72 CARMEL, INDIANA 46032 CHECK NUMBER: 177691 CHECK DATE: 912912009 DEPARTMENT ACCOUNT PO NUMBER INVOIC NUMBER AMOUNT DESC 1160 4343002 629.92 EXTERNAL TRAINING TRA 1160 4343004 225.00 TRAVEL PER DIEMS 1160 4355100 109.80 PROMOTIONAL FUNDS 5401 N. Scottsdale Road Scottsdale, A7_ 85250 D O U 8 L E T R E E' Phone (480) 947 -5400 Fax (480) 946 -1524 Reservations Name Address RESORT www.doublctree.com or 1 800 222 TREE SCOTTSDALE /PARADISE VALLEY HECK, NANCY Room 1211/NQ2 1326 Cool Creek Drive Arrival Date 1/22/2009 4:06:00PM Departure Date 1/25/2009 7:13:00AM Carmel, IN 46033 US Aduh/Child 1/0 Room Rate 109.00 RATE PLAN C -CMA HH# G Z AL: CAR: CONFIRMATION NUMBER: 86912278 9125/2009 PAGE 1 DATE REFERENCE DESCRIPTIONS AMOUNT "I�]'e1111�.0``}1)lLS'alll.l_t� 9/22/2009 3482346 CMA REBATE PACKAGE $109.00 9/22/2009 3482346 TAXES $12.99 9/23/2009 3483296 CMA REBATE PACKAGE $109.00 Hilton 9/23/2009 3483296 TAXES $12.99 9/2412009 3484487 CMA REBATE PACKAGE $109.00 9/24/2009 3484488 TAXES $8.22 9/25/2009 3484775 ($361.20) CON RAD' BALANCE $0.00 nt DOUBLE r REE• I Hilton Garden Inn• (aJ. ACCOUNT NO. DATE OF CHARGE FOLIO NO. /CHECK NO, Hilton Grand Vacations Club 09/22/09 16:06:00 CARD MEMBER NAME AUTHORIZATION INITIAL 2w HOMEVA)OD Hr-C'K NANCY 09259R SUFTES ESTABLISHMENT NO. &LOCATION ESTABI.L%IINTNT AGREES 1'O'I'RAN5MITT0 CAM BULDER I CR PAYMENT PURCHASES SERVICES HIXnn TAXES TIPS MISC. U S A CARD MEMBER'S SIGNATURE V V n TOTAL AMOUNT 36120 X C_, Official Sponsor MERCHANDISE ANDIOR SERVICES PURCHASED ON THISCARD SHALL NOT BE RESOLD OR RETURNED FOR A CASH REFUND, PAYMENT DU-1 UPON RECEIPT 1.5% 1 MN'rH INI'ERFbT CHARGE: WILL BE APPLIED TO ALL PAST DUE: INVOICES. a 0 T1 2 '��iiee CITY OF CARMEL Expense Report (required for all travel expenses) ;NdIPNP!' EXHIBIT A EMPLOYEE NAME: o,x�C.a! t�Pr DEPARTURE DATE: �(22�p�j TIME: '•L�p AM 40 DEPARTMENT: amyo�� 1 Kew cys RETURN DATE: 1 25 p TIME: AM /<fg REASON FOR TRAVEL: IfA CAr�PJt�CQ� DESTINATION CITY: EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Transportation Gas/Tolls/ Meals Date Lodging Misc. Total: fie- Tips Luggage Parking Breakfast Lunch Dinner Snacks Per Diem r7 !6 CD 4 4 S c 5,CD Total 2-l DIRECTOR'S STATEMENT: I hereby irm hat all expenses listed conform to the City's travel policy and are my department's appropriated budget. Director Signature: Date: D'0 9 City of Carmel Form ER06 Revision Date 8/25 /2008 Page 1 PHOENIX SKVHARBOR RENTAL RECORD: 01007101 HECK NANCY COMPLETED BY: LBELTT RENTED: PHOENIX SKYHARBOR RENTAL: 09-22 -09 1526 RETURN: 09 25.09 0839 MILES IN: 95 OUT: 4 MILES DRIVEN: 91 PLAN IN /OUT: SPC IEM260 CLS: FOAR 3 DAYS 33,00 99.00 SUBTOT 99.00 TAXABLE TOT 99.00 SALES TAX INCLUDED LDW1 22.99/DAY 68.97 FUEL 6.990 16.60 CUSTFACCHG 18.00 FACMAINFEE 2 ERF 1.35 CONCRECFEE 20 ,66 STATE TAX 23.42 VEHLICFEE 10.54 MCPASTDTX 7.39 NET DUE 266.72 PAYMEN 268.72 PAID BY: VI Rental Location Out Vehicle Information Rprital Expires On DIG OPERATIONS dba THRIFTY CAR RENTAL Veh: Cls: FDAR 9/25/2009 8:30:00 AM WM1007 Z0 —1 1805 E SKY HARBOR,CIR S Lic.€(: Color: Date /Time Out WAIT D PHOENIX, AZ 0000085034 Rate: EM26D Clsu FDAR Stall: 9/22/2009 1 2:59:00 PM MIN CHARGE 1DAY =24 hra 877 -283 -0898 Fuel Level Out: FULL Mileage Out; D 1111111111 �I I I 11,111 Rental Location In (if different F —Rental Rates EST CHG DTG OPERATIONS dba THRIFTY CAR RENTAL Hourly 10.89 YOU ACCEPTED: Daily 3 33.00 99.00 LOSS DAMAGE 3 22.99 /Day 6e.97 Day 33.00 WAIVERa 99.00 A Total Time Mileage Optional Coverages 68.97 Custainer Information PREPAID FUEL 15 2.61/Gal 39.15 HECK, NANCY CUSTOMER FACILITY 3 6.00 /Day 18.00 1326 COOL CREEK DR YOU DECLINED: CHARGE UNINSURED FACILITY 3 a 0.93 /Day 2.79 CARMEL, IN 46033 MOTORIST 7766 IN 12/7/2012 3175712494 PROTECTION MAINTENANCE FEE ENERGY RECOVERY 3 0.45 /Day 1.35 SUPPLEI.IENTAL FEE Additional D rivers Nn LIABILITY INS CCNCFEERECOV£RY 11. Ilk 23.16 PERSONAL PASSENGER STATE TAX 10.30': 26.00 PROTECTICN VEHLICNSFEE 5.004 12.62 COUNTY STADIUM 3.25's 8.20 Taxes /Fees /Options 131.27 YOU HAVE ACCEPTED OR DECLINED THE ABOVE OPTIONAL ITEMS. Optional Coverages 68.97 LOSS DAMAGE WAIVER ADDED ON 9/22/2009, Credit Ca AuthfCasli Deposits TERMINATED ON 09/25/2009 8:30 AM VI/ 1a 0057/ 02245B/ 350.00/ Auth/9/22/2009 Estimated Charges, 299.24 You have accepted prepaid fuel. There are no refunds on full or partial tanks on return. YOU ARE LIABLE FOR PAYMENT OF ALL TRAFFIC AND MOVING VIOLATIONS. THESE INCLUDE, BUT ARE NOT @I LIMITED TO; ALL TOLL FINES, PARKING VIOLATIONS, KB LII+7T /931 TRAFFIC FINES, AND ANY VIOLATION CAPTURED BY CAMERA. FAILURE TO PAY BY ORIGINAL DUE DATE WILL RESULT IN EACH VIOLATION, AS WELL AS A $25 ADMINISTRATIVE FEE, BEING CHARGED TO YOUR CREDIT CARD OR BILLING ACCOUNT. ESTIMATED /ACTUAL CH -RGES MAY VARY Original Due: 9/25/2009 8:30:30 AM A RETURN CHANGE FEE OF $15 ?JILL APPLY IF YOU RETURN PRIOR TO 9/24/2009 8:30:00 AM. IF YOU RETURN AFTER 9/26/2009 8:30:00 AM, A RETURN CHANGE FEE OF $10.99 PER DAY WILL APPLY ($54.95 MAX.), IN ADDITION TO ANY OTHER RENTAL CHARGES. ARIZONA RENTAL VEHICLE RETURN: OPTIONAL INSURANCE: LIABILITY TO PASSENGERS Rental Vehicle Return You are required to return the Vehicle to the rental Company at the date and time specified above. If you knowingly fail to return the Vehicle within 72 hours of the return date without notice to and without our permission and without good cause, you will be in violation of Arizona statute section 13 -1806 and may be subject to a fine of up to $2500 and imprisonment for up to 6 months. Optional Insurance The optional insurance products offered by us may duplicate overage provided by your personal automobile insurance or insurance you may have through another source. Purchase of insurance products is not required to rent a Vehicle. Liability to Passengers The third -party liability protection provided with this rental does not cover your liability for injuries to passengers in the Vehicle. These terms supersede any conflicting terms stated elsewhere. This Rental Agreement is between the undersigned and company identified above ('Rental Company By signature below, the undersigned acknowledge and represent that they are legally authorized to operate the rental vehicle, by valid Driver's License, and that they read and agree to the terms, conditions and notices, both printed and written, including damage waiver information, that appear on this Rental Agreement and on the separate rental jacket, which ie incorporated herein. THE UNDERSIGNED AUTHORIZE RENTAL COMPANY TO PROCESS AND CHARGE THEIR CREDIT, DEBIT, OR CHARGE CARD IN THE AMOUNT SPECIFIED ABOVE FOR THIS RENTAL. SIGNATURE BELOW AND FOR ALL ADDITIONAL CHARGES DUE UPON RETURN OF THE VEHICLE. No additional drivers are permitted without Rental Conpany's approval. nmar Rente Additional Renter s J� i KJ I t c 5 Heck, Nancy S Cd o, From: Southwest Airlines [SouthwestAirlines @luv.southwest.com] Sent: Tuesday, August 18, 2009 10:55 AM To: Heck, Nancy S Subject: Ticketless Confirmation HECK/NANCY NV51TK S ®l!THWES7:G AN}' �0 Receipt and Itinerary as of 08118109 9:54 AM {t Confirmation Number Srt ��It L C� J NV51 TK Confirmation Date: 08/07/09 I Received: WNIRICHARD HECK BY ICBM Be prepared when you get there! t Consult Travel Guide for relevant Q tips from real travelers. Passenger Information Passenger Name Account Number Ticket# Expiration' HECK/NANCY None Entered 5262148812811 08/07/10 All travel involving funds from this Confirmation Number must be completed by the expiration date Itin 9 Fli ht Routing Details Date Tue Sep 22 2610 Depart INDIANAPOLIS IN (IND) at 1:40 PM Arrive in PHOENIX AZ (PHX) at 2:30 PM Fri Sep 25 3890 JDepart. PHOENIX AZ (PHX) at 10:45 AM 'Arrive in INDIANAPOLIS IN (IND) at 5:10 PM Cost and Payment Summary Air $288.38 Tax $28.82 PFC Fee $9.00 Security Fee $5.00 Total Payment: 331.20 Current payment(s) 08/18/09 Ticket Exchange 5262146999193 $331.20 Fare Rules) All travel involving funds from this Confirmation Number must be completed by the expiration date. Any change to this itinerary may result in a fare increase. Important Checkin Requirement Passengers who do not obtain a boarding pass and are not present and available for boarding in the departure gate area at least ten minutes prior to scheduled departure time may have their reserved space cancelled and will not be eligible for denied boarding compensation. 1 e x i I i f t, Y a CONFERENCE SCHEDULE TUESSDAY SEPTEMBER 22, 2009 3:00 P.M. BOARD OF DIRECTORS MEETING WEDNESDAY SEPTEMBER 23, 2009 8:00 a.m. Pre- Conference Registration 9:00 a.m. Pre Conference Sessions Begin 11:30 a.m. Pre Conference Luncheon (only for attendees who have registered and paid for the Pre Conference) 11:00 a.m. General Conference Registration 12:15 p.m. Gathering for First Timers 1:00 P.M. Opening Session 2:00 p.m. Concurrent Sessions 3:15 p.m. Networking Break 3:45 p.m. Concurrent Sessions 5:30 p.m. Welcome Reception 6:30 p.m. Restaurant Romp THURSDAY SEPTEMBER 24, 2009 7:30 a.m. Continental Breakfast 8:00 a.m. 3CMA Business Meeting 9:00 a.m. General Session Putting Social Media to Good Use 9:45 a.m. General Session Putting Social Media to Good Use 10:30 a.m. Networking Break 10:45 a.m. General Session Putting Social Media to Good Use Noon Savvy Awards Luncheon 2:00 p.m. Concurrent Sessions 3:15 p.m. Networking Break 3:45 p.m. Concurrent Sessions Evening Discover Scottsdale FRIDAY SEPTEMBER 25, 2009 3' a 7:30 a.m. Continental Breakfast 9:00 a.m. Concurrent Sessions 10:15 a.m. Networking Break 10:45 a.m. Concurrent Sessions Noon General Conference Adjourns T I 2:00 p.m. Optional Networking Sessions Prescribed by Stale Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Iy6.(1CV�G� Purchase Order No. Terms G )L VY\CA y 6032 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1S— 2-2— I 25 M C &A c_o en ICA 2 25. 0 0 1 6A VV--e_ C_'Z n C e +2- Total 65 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VO CHER NO. WARRANT NO. 2�0� ALLOWED 20 IN SUM OF SSL�.C, Z ON ACCOUNT OF APPROPRIATION FOR M &ID 60 XXX Board Members PO# EP or EPT. INVOICE NO. ACCT #!TITLE AMOUNT D I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the 3(a0 Z. Z5:D0 materials or services itemized thereon for yZ tj6S, 2 which charge is made were ordered and received except YZ 20 D°j nat Title Cost distribution ledger classification if claim paid motor vehicle highway fund LA MIE EMILIE 15 W Main pal" ��GG CarME1 1N 46032 (317)616-1200 ILIL Person 4: 1 1 5 ly Na W. Veck P:77280 I ah W: Time: 3:48:58 PM We: 9/1 I CROISSANI PLAITP 3:49:42 PM 1 FRUIT PLATTER 2 G&WE Lorraine 1 CROVE MONSIEUR 7.45 Emi is 3 T�, chk shi 2015 1 V, V.7 25 1 n, nate w.ge Pie 13.95 miNT 91.80 Fool Sub-Iota! 80.00 lip /1100 2 COKE 3.70 1 DIET COKE 85 I !CEO TEA 50 1 2% MILK 00 WE 01724B 1 Petit Cafe au Lah 2.75 1 ADD Qvar SHOT 0.50 _QTS COPY FOR YOUR RECORDS Beverage Sub-h& 11.80 nk you for your business SUB TOTAL 91.80 TOTAL 91. THANK YOU Emille Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 9/28109 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Nancy Heck Purchase Order No. One Civic Sq Terms Carmel IN 47032 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1 Receipt Lunch for OMNI crew 8109.80 Total 109.80 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. x_! 28/09 ALLOWED 2a Nancy Heck IN SUM OF One Civic Sq Carmel IN 46032 109.80 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355100 Promotional funds Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Receipt 4355100 $109.80 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 67 Signat re Title Cost distribution ledger classification if claim paid motor vehicle highway fund