HomeMy WebLinkAbout173861 06/24/2909 +yF CITY OF CARMEL, INDIANA VENDOR: 00350224 Page 1 of 1
ONE CIVIC SQUARE NANCY HECK CHECK AMOUNT: $1,060.98
,-a CARMEL, INDIANA 46032
CHECK NUMBER: 173861
CHECK DATE: 6/24/2009
DEPARTMENT AC COUNT PO NUMBE INVOICE NUMBE AMO DE
116O 4343002 830.31 TRAVEL EXPENSES
1160 4343004 160.00 PER DIEM
1160 4355100 70.67 LUNCH -C W /CARMEL
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From: Southwest Airlines SouthwestAirlines @mail.southwest.com]
Sent: Saturday, June 06, 2009 12:44 PM
To: Heck, Nancy S 4
Subject: Ticketless Confirmation HECK/NANCY JW9STR
SOUTHWES COM'
Receipt and Itinerary as of 06/06/09 11:44 AM
Confirmation Number Where
JW9S`TR You Rle r�
Confirmation Date: 06/06/09
Received: WN /RICHARD HECK BY ICBM Be prepared when you get there!
Consult Travel Guide for relevant
tips from real travelers.
Passenger information
P.assenger`Name. =F Account Number Ticke F Expiration'
�y HECK/NANCY None Entered 5262134342188 06/06/10
HECK/RICHARD GREGORY 00000441526735 5262134342189: 06/06/10
HECK/RICHARD GEORGE None Entered 5262134342190 06/06/10
All travel involving funds from this Confirmation Number must be completed by the expiration date.
Itinerary
Date Fli ht Bouting Details
Wed Jun 17 1491 Depart INDIANAPOLIS IN (IND) at 7:55 AM
Arrive in BALTIMORE WASHNTN (BWI) at 9:30 AM
3396 Change planes in BALTIMORE WASHNTN (BWI) departing at 10:35 AM
Arrive in NORFOLK VA (ORF) at 11:25 AM
Sun Jun 21 3483 ;!Depart NORFOLK VA (ORF) at 11:50 AM
Arrive in BALTIMORE WASHNTN (BWI) at 12:45 PM
0949 'Change planes in BALTIMORE WASHNTN (BW1) departing at 4:25 PM
;Arrive in INDIANAPOLIS IN_(IND) at 6:15 PM
Cost and Payment Summary
Air 745.11
Tax 99.09
PFC Fee 49.50
Security Fee 30.00
Total Payment: 923.70
Current payment(s)
06/06/09
Fare Rules)
NON REFUNDABLE/ STANDBY REQ UPGRADE TO YL. All travel involving funds from this
Confirmation Number must be completed by the expiration date. Any change to this itinerar
1
may result in a fare increase.
Fare Calculation:
IND WN X/BWI WN ORF54.88TD10NR WN X/BWI WN IND193.491-7NR 248.37 END
ZPINDBW IORFBW I XFIND4.5BW 14.50RF3BW 14.5 AY10.00$IND2.50 BW 12.50 ORF2.50
BW 12.50
Important Checkin Requirement
Passengers who do not obtain a boarding pass and are not present and available for boarding in
the departure gate area at least ten minutes prior to scheduled departure time may have their
reserved space cancelled and will not be eligible for denied boarding compensation.
Southwest Airlines Co. Notice of Incorporated Terms
Air transportation by Southwest Airlines is subject to Southwest Airlines' Passenger Contract of
Carriage, the terms of which are incorporated by reference.
Notice of Incorporated Terms
Additional Information for Travelers
Online Checkin I Free Baggage Allowance I Checkin Requirements I Print Security Document
Inflight Service I Travel Tips I Refund Information i Privacy Policy I Southwest Airlines Destinations
We can notify you of flight departure or arrival status via text messages on your cell phone, pager, personal digital assistant
(PDA), or a mail account. Or, use our automated p hone service b callin 1- 888 -SWA -TRIP.
2
4�5� uF CAq�f n
CITY OF CARMEL Expense Report (required for all travel expenses)
�NDIANp
EXHIBIT A
EMPLOYEE NAME: Nth �Ap DEPARTURE DATE: TIME: :*,,5 :*,,5 AM PM
DEPARTMENT: 11kM Lkr1 t�,1�.�.Ai( S RETURN DATE: /pC TIME: 2'. AM(/ PM
REASON FOR TRAVEL: RA �2yitl,�n„L Cart '2yi0 -e— DESTINATION CITY:
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT V TRAVEL PER DIEM
Rp, Gas /Tolls/ Meals
Date Tips Parkin Lodging Misc. Total
Ti s Luggage g Breakfast Lunch Dinner Snacks Per Diem
7::�- gig S tL1 b
S, DO
q
Total
DIRECTOR'S STATEM NT: I hereb. affi m that all expenses listed conform to the City's travel policy aUTarerwi my department's appropriated budget.
Director Signature: r Date:
City of Carmel Form ER06 Revision Date 9/2512008 Pagel
3L�, o l C�r,.e�.P�� r
lllClIa!lapolis lnt ern'Iticnai A1rr)ort
7500 Col. N. weir Cook Meworial Drive
1udm IN 45241
Fee CoiiimiJer Numhw: 11
Cashier: Fowler Id 9105
Irar3sact Number: 73672
Entere O5/17/2009 06:43
ExitEd: 06/21/2009 18:26
Ticket 911405 Disilensel' 45
Lc.l Shout Term Lot
Area: Short Term Area
Rate: Snort le[-pi Variable
Pa'kin9 Fee: 80. G0
DISAbled D1.scouilt (1) 45.00
Subtotal 35.00
Totai Fee: 35.00
A 35.00
!;reedit Card Number:
Total Paid: 35.03
1!ia ik Yoii have, d n i c e (Jay!
(317) 487 501.7
J
IM P rprisel L\
FNIERNRISE i.EASING COMPANY OF
NOW- 01 .K/H I CI IMOND n
2200 NORV I1 W AVE
NOW OLK,VA 235185801 C
855 -1329 G t e.� c� C7�,T c.2
Branch 1010310
f icKet 224818 Rel %491-6
NANCY HECK
Oul: 0611712009 11:38 AM
In 0612112009 9.30 AM
Vehlele 2010 HYUN SOMA GLSQ
Vehicle License: XPJ4265
TIME DISIANCF
40$44.971DAY $1 ?9 88
,HAGI -D FUL=1_ $3G.5ti
FAC I I_ I I Y CHARGE
40$0 62JUAY= $2.48
ICENSL '0
40u$0.23/DAY $0.92
°1N RECOVI RY 111
11.1100% $20.09
VIRGINIA ADDITIONAL {AX
4.0000% $8.13
VIRGINIA R[ FFF
2.0000% $4.07
VIRGINIA RI -NIAL TAX
4.0000% $8.13
Total Charges. $260.25
r..
Chaiye l0
Thank jot, Ioi reeling from
kriierprise Rend -a -Car
fo reserve a car use
1 8001 ITLN I -A -CAR
or
Www Fr, IF rn1itia rem
Pagel of 2
0A QA�' ar _TrakC l
Hetwire
Enterprise confirmation code: RN3X2R Your car rental is confirmed.
Hotwire Itinerary: 4183368016
Thank you for booking your travel with Hotwire. Rental charges are billed by Enterprise when you return the car. We've
saved this information in your account. You do not need to reconfirm with Enterprise or Hotwire.
For your trip:
Print this page or the confirmation email sent to you at nhecklaw @aol.com and take it with you when
traveling.
i
For directions, hours of operation, or for special requests such as GPS, child seats, racks, and additional I
I drivers, please call your car rental agency at the phone number listed in the contact information. An additional
fee may be required for special request items.
i
Trip details
Contact inform
Mid -size car Car rental
Enterprise
Norfolk/Virginia Beach, ORF Pick -up details 1 -800- 325 -8007
Norfolk, Virginia Wed, Jun 17, 2009 at I Confirmation code:
11:30AM I RN3X2R
i
Drop -off details You do not need to reconfirm
Sun, Jun 21, 2009 at your booking with the car rental
11:30AM agency or Hotwire.
Miles Cargo Features
Unlimited (Geographical 1 large, 2 small suitcase Automatic Transmission,
Restrictions may Apply) Power Steering, Air Hotwire Customer Care
Models Conditioning, Air Bags, Hotwire itinerary:
Seating Pontiac G6 or similar AM /FM Stereo 4183368016
4 adults
By email
Driver name support @hotwi re. cam
Richard G Heck
on our site
Visit Customer Care
Important travel information
By phone anytime
Know before you go
U.S. /Canada toll free
Richard G Heck must be present at pick -up with a valid driver's license and a credit card 1- 866- HOTWIRE
with sufficient credit for a deposit. Amount of available credit required depends on car type, (1- 866468 -9473)
rental period, and optional items. Debit cards may not be accepted.
The rental agency will verify the driver is at least 25 years of age. Outside U.S./Canada
The car must be picked up and dropped off at the same rental location. 1 -920- 634 -3150
Booking rules (toll charges apply)
Rental charges are billed by the agency when you return the car. Reservations may be
cancelled at any time without penalty by visiting My Account. Review our Terms of Use for
more information.
https: /www.hotwire.com /car /confirm print.jsp 6/6/2009
Page 2 of 2
Summary of charges
k
Car rental
Car daily rate: $38.97
j Rental days: 4
Subtotal: $155.88
Estimated taxes and fees: $36.89
Estimated total ��$19277
r. Rental Car Protection** .;r $45.00_ 7
Total charges to your credit card: $45.00
i Cate reserved: Sat, 06/06109, 10:08AM
Contact phone: (317) 431 -5393
Contact email: nhecklaw @aol.com
i
Prices are shown in U.S. dollars.
*Estimated total is based on the agency's published rates, taxes, and fees. Enterprise will
bill you when you return the car.
*Rental Car Protection will be listed as a charge from Access America on your credit card
statement.
eke ei� 1 c.ow
https: /www.hotwire.com /car /confine -pri nt. j sp 6/6/2009
cessAme cd
P.O. Box 71533, Richmond, VA 23255 -1533
LETTER OF CONFIRMATION
June 6, 2009
Richard Heck
1326 Cool Creek Drive
Carmel, IN 46033
Dear Richard Heck,
Confirmation Number /Policy ID: H51520254
Thank you for purchasing Access America, This Letter of Confirmation and the enclosed Certificate of
Insurance /Policy contains important information on the travel insurance program you purchased. We
recommend that you take copies of these materials with you on your trip. If you did not receive a
Certificate of Insurance /Policy, or would like another copy, please call 1-800- 771 -1281 or e-mail
hotwire @accessamerica.com.
Program Information
Date of purchase: June 6, 2009
Travel Dates: June 17, 2009 June 21, 2009
All coverages effective date: June 17, 2009
Insured's Name:
Richard Heck
Plan Purchased: Rental Car Protection
Benefits and maximum coverage amounts are per individual (unless otherwise noted
Collision /Loss Damage Insurance $40,000.00
24 -Hour Hotline Assistance
Total Package Price: $45.00
Amount Paid: $45.00
Order Type: Gateway
Satisfaction Guarantee: Within 10 days of purchasing this program, Access America will process a full
refund of premium (the amount you paid for insurance) to you, as long as you have not already departed
on your trip or filed a claim. No refunds shall be paid to you after 10 days of purchasing the program.
Some Important Coverage Information
You may cancel your Rental Car Coverage anytime prior to pick -up providing that you have cancelled your rental
agreement and notified your travel provider. Cancellations made on the day of pick -up will incur a cancellation
charge of $9.00.
California residents: Please note that we are doing business in California as WASC Insurance Agency and our
California License is 01301400.
Insurance coverage is provided under Form No. 52.201 or 52.401 issued by BCS Insurance Company, Chicago, IL.
If You Need to Contact Us If you need help while traveling, call 1.800- 654 -1908 from the U.S., Canada, Puerto
Rico and the U.S. Virgin Islands or call collect to 1 -804- 281 -5700 from all other locations. To file a claim, call 1 -800-
334 -7525 or visit our website at www.accessamerica.com.
152
Thank you again for purchasing Access America. We wish you a safe and pleasant trip.
Sincerely,
Jeff Hyman
Vice President of Travel Operations
152
M\C) %&(Srt N)"C� C C C
gbb3
BEST WESTERN HOLIDAY SANDS (757) 583 -2621
1330 EAST OCEAN VIEW AVENUE
NORFOLK, VA 23503, VA 23053
061J21/2009 09:06 AM
Loyalty Club: 6006637309020576 GCCI Room 742 -A
Conf 3009
Registered To: Arrival 06/17/09
Departure 06/21/09
Heck, Richard
1326 COOL CREEK DR
CARMEL, IN 46033 Room Type T211-2 QUEENS,
Guests 2 0
Payment
(317) 848 -4840 Acct���
°,Posting z� `Oper, AectCo D�scr�pt�on k ,From 'ia 'g Reference, g Ari,rount Y
06/1.7_/.09 MALLO -�RC ROOM_CHRG- REVENUE ?59:99 J
�/17/09�_ MA 9�"�'" —CITY TAX.--- $1.2:80-
C 26 [1 09 MALLOv 91 STATETAX $8.00 �r
006%17/09 CLO 93 1 QCCUPANCY_TAX $1.0
46 1/ 8/0,9 _.__RON_.. RC ROOM CHRG RE VENUE
x06/18%09 RON 9 CITY TAX x$:1'2 "00`
r- 06/18709 ON 91 STATE TAX $7-50-
06/18l09 RON 93 OCCUPANCY TAX-' "1 00 -__7
06/19/09 RON RC ROOM CHRG REVENUE $149.99
06/19/09 RON 9 CITY TAX $12.00
06/19/09 RON 91 STATE TAX $7.50
06/19/09 RON 93 OCCUPANCY TAX $1.00
06/20109 RON RC ROOM CHRG REVENUE $149.99
06/20/09 RON 9 CITY TAX $12.00
06i20iv9 RON 91 STATE TAX $7.50
06/20/09 RON 93 OCCUPANCY TAX $1.00
BalanceDue $693.26
THE UNDERSIGNED GUEST AGREES TO PAY THE AMOUNT INDICATED ON THE BALANCE DUE PORTION OF THIS INVOICE. IF
THE CHARGES ARE TO BE BILLED TO A THIRD PARTY, THE UNDERSIGNED AGREES TO BE PERSONALLY LIABLE FOR
PAYMENT
OF THE CHARGES IN THE EVENT THAT THE INDICATED THIRD PARTY, PERSON, COMPANY OR ASSOCIATION FAILS TO PAY
FOR ANY PART OR THE FULL AMOUNT OF SUCH CHARGES.
Ca.S, Ce
x
GUEST SIGNATURE 4,k)o n-i IA k
CM A c
IC\
Signature
3CMA Official Website Page 1 of 1
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You are here: Home Forms
3CMA Officers Norfolk Regional Conference Registration Form
Regional Conferences
Name'
Contact 3CMA Nancy Heck
Title'
Online Services Director of Community Relations
Juris
Savvy Awards City of Carmel
Street Address'
One Civic S
SUBMIT ONLINE city State' zip_ code'
PAYMENT Carmel Indiana 46032
Phone Number' Fax Number E -Mail Address'
(317) 571 -2494 (317) 844 -3498 nheck@carmel.in.gov
carmel.in.gov
CONFERENCES X.
Conference Registration' r 3CMA Member $100 New Member Bonus 5400
Non Member $125
FORUM
Please Note: New Member Bonus Opportunity only applies to new 3CMA Members and includes the Norfolk Regional Conference and
One -Year 3CMA Membership.
MEMBER indicates required fields.
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heir" i Contact us l "tat Pape i email page i acceeelbiety i rss 0 i Powered by CivicPlua I Copyright NoGeas
http:/ /www.3cma.org/forrns.asp ?fld =54 6/4/2009
Krcmery, Michelle A
From: 3CMA [info @3cma.org]
Sent: Thursday, May 07, 2009 10:01 AM
To: Krcmery, Michelle A
Subject: 3CMA Regional Conference Norfolk, VA
3CMA Regional Conference Hosted by the City of Norfolk, VA
East Beach Club House
f East Beach Drive and 25 Bay Street
Norfolk, VA 23518
Thursday June 18, 2009
Thursday June 18, 2009 9:00 am 8:00 pm
Norfolk VA
With nearly a quarter million residents and more than 100 diverse neighborhoods, Norfolk, VA is
the cultural, educational and business center of the Hampton Roads, VA area. It has the
region's international airport and is one of the busiest international seaports in the United States.
Flow with the tide and join your 3CMA peers in Norfolk, VA for a Regional Meeting on June 18,
2009. This will be an outstanding opportunity to network with your colleagues and learn new
timely techniques for your job.
Registration Fee
3CMA Member: $100
Non Member: $125
8:30 Coffee and Rolls Available
9:00 Welcome
3CMA President Sean Reilly
9:15 Opening Session
NOW1 Media: The Good News is there are No More Deadlines; The Bad News is
EVERYTHING is due NOW!
NOW! Media is mixed media where newspapers want video, TV stations may accept
YOUR video, and advisories and releases better be e- malted with images and links to
additional information to make the cut.
Learn why newsroom cuts work for you
Wake up to the new timing reporters demand
Discover why being LOCAL is golden
Find why you're at risk if you dis' the bloggers
10:15 Networking Break
10:30 Concurrent Sessions
TELEVISION and VIDEO: Who Knew You'd Have Your Own TV Station, a
Worldwide Web Audience, and Be Expected to be a Producer, Director, Writer,
i
Editor, Promoter, Distributor
For many of us videos have become what brochures used to be: the universally
expected product to meet any need! And for many of our leaders, "I WANT TV" is a
consistent cry. How can you master the video resources monster and meet everyone's
needs.
No Resources and Unlimited Expectations! How Can We Work TOGETHER and
Pull Each Other Through
Discuss and develop a plan for shared resources and collaborative virtual work groups
to leverage our resources and serve our publics better and cheaper.
Noon Luncheon and PIRATES!
MAERSK's Alabama and USS Bainbridge Rescue When Corporate, Military, and
Media Fission What's A Local Communicator To Do?
Let MAERSK and U.S. Navy Leaders walk you through a week -long international crisis
and find out what you need to do in crisis situations.
1:30 General Session
Web 2.0 Where is it? What is it? What do I have to do with it? What can it do to
(or for) me!!?
know it's out there and I have to deal with it, but what's an already overextended pro
to do to cope with this new challenge? On January 21, 2009 President Obama issued a
Presidential Memo requiring government agencies to improve communications to the
public using Social Media and Web 2.0 technologies. Learn how the City of Norfolk and
other 3CMA members are complying with the new initiatives.
2:45 Networking Break
3:00 Concurrent Sessions
How Can A Small Staff Deliver BIG Performance: Advertising, Marketing,
Promoting, Events, and NO
You can't be an orchestra, so be the Conductor! How to assemble a virtual band that
gets everyone singing your praises.
How Do I Survive the Politics of Public Service?
The political and public spheres are colliding and creating new dangers (and new
opportunities) for public professionals pushed and pulled by countless powers in every
direction. What's the secret of surviving today's whitewater of competing interests and
agendas.
4:00 Recap Session
Sharing What We Learned, What We Still Need to Find Out, How We Can Stay Linked
to Meet Each Other's Needs, and the ONE THING We Need to Succeed!
5:00 BBQ on the Chesapeake
The grills will be fired up, the beverages will be iced down, and we'll watch the sunset
as we enjoy our new BFFs and one -on -ones with those we may still need to question.
Hotel Accommodations Best Western Holiday Sands Norfolk, VA. Rate: $107.00 per night.
Please ask for
the "3CMA Group" rate. 1330 E Ocean View Avenue, Norfolk, Virginia, 23503. (757) 583 -2621
Conference Location East Beach Club House East Beach Drive and 25th Bay Street,
Norfolk, VA 23518
Please continue to watch www.3cma.orcl /norfolk for up -to -date
2
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
N 0 T) C' Purchase Order No.
5 O JYJ I Terms
C -A 3S Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
l 3W
A
b 11 lol CO
r r
i hel 13o.
l '�et b i i C0 I gAvi rl(___ 22.50
46/1 19
W O r b o o 1352
Total 3
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Ul1G� IN SUM OF
132b e ✓�L
Ca,rrne�, :rN ybD33
A 0.31
ON ACCOUNT OF APPROPRIATION FOR
Oa rs P X
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
2 3�1 bill(s) is (are) true and correct and that the
3CO4 Co materials or services itemized thereon for
which charge is made were ordered and
received except
20
G il_Si a re
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
I
q hD 33
r
olx �-v s C-+ L-D n in e, o-+ 1
l lei dis Brooklyn Deli 1
1 4O0S Gui 1 ford
Suite 100Carmel, IN 46032
PH: 317 569 9231Fax: 317.569.9456
Date: 6/16/2009 1:44:11 PM
I Type:
cct
e::: W lmmw
u16426
heck: 53
Table:
Server: 36 Dred Head
AMOUNT: $70.67
i
TIP
Tf' AL
I AGREE TO PAY A60VE 1OTAL AMOUN:
ACCORDING TO CARD ISSUER AGREEK
(MERCHANT AGREEMENT IF CREDIT VOUCWi,
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
6/22/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Nancy Heck
Purchase Order No.
1 326 Cool Creek Dr. Terms
C armel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
6/16/09 Recei t Lunch for "Connecting w /Carmel" OMNI crew Nancy $70.67
Heck's staff
Total $70.67
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
6��? 1Q9 ALLOWED 20
Nancy Heck IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
70.67
ON ACCOUNT OF APPROPRIATION FOR
1160 mayor 4355100
xxxmm &kzgxxPromotional funds
Board Members
Pots or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
Receip 4355100 $70.67 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
2a 20,0
nSignat
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund