HomeMy WebLinkAboutCCPR-08-23-11 Carmel /Clay Board of Parks and Recreation
Park Board Meeting
6:00 p.m.
Tuesday, August 23, 2011
Monon Community Center East
1235 Central Park Drive East
Carmel, IN 46032
The Carmel /Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing
safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The
Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the
citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a
manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and
recreation system better than we found it.
TENTATIVE AGENDA
I. Roll CaII
II. CaII to Order Pledge of Allegiance
III. Public Comments
IV. Staff Reports
V. Action Items
A. Minutes Richard F. Taylor III
1. August 9, 2011 Park Board Meeting
B. Financial Reports James L. Engledow
1. City of Carmel Financial Report
C. Claims James L. Engledow
1. Claim Sheet August 23, 2011; and
2. Clay Township Claim Sheet August 23, 2011.
D. Appointment of Common Construction Wage Committee members Debra Grisham
VI. Discussion Items
VII. Board. Comments
VIII. Adjournment
(Approved:
CARMEL /CLAY BOARD OF PARKS AND RECREATION
BOARD MEETING MINUTES
Regular Meeting
August 23, 2011, 6:00 P.M.
Monon Community Center East
1235 Central Park Drive East
CARMEL, IN 46032
MEMBER ATTENDEES MEMBER ABSENTEES OTHERS
D Cihak Hansen J Hagan M Westermeier
J Engledow M Klitzing
W Franklin D Grisham
J Kirsh videographer
P Knowles
R Leirer
J Miller
R Taylor
I. ROLL CALL
The regular board meeting of the Carmel /Clay Board of. Parks and Recreation was'°convened at approximately
6:00 p.m. on August 23, 2011 pursuant to notice. Presidernt.J Miller asked SecretaryR Taylor to take the roll.
Members present other than J Miller and R Taylor were D Cihak Hansen, J Engledow, W Franklin, P Knowles
and R Leirer. J Hagan was absent. OthersAn'fattendance are noted above.
II. CALL TO ORDER And PLEDGE OF ALLEGIANCE
President Miller called the meeting to order with; €a quorum::which commenced after the Pledge of Allegiance.
NOTE: Hereinafter these minutes will state the motion followed parenthetically by the name of the one who
made the motion (listed first) and then the one whoseconded it For-example the motion would read, It was
moved to approve the minutes...etc. (Engledow, Hagan). When a motion is carried but not unanimously, the
results of the vote will be listetl,i:e. Engledow, Hagan?-6-,to 2, with one abstaining). When the motion was
carried unanimously a "C-Un" will be added:=•i.e. "(Engledow, Hagan; C -Un)."
III. PUBLIC; COMMENTS= None
IV. STAFF REPORTS Michael'Klitzing
Michael summarized the financial report withuse of power point. He reported that the 10.3 Million in reserves
will decrease asplanned due to payments made for the Founders Park and Central Park Eastside
Development Project He noted th both Fund 108 and 109 are tracking positive trends with cost recovery
above 100% as he presented a 3 year comparison.
V. ACTION ITEMS
A. Minutes Richard F. Taylo glll'
The August 9, 2011 Regular Park Board Meeting Minutes were approved as presented, noting minor
grammatical changes. (Taylor, Knowles C -Un.)
B. Financial Reports James L. Engledow
1. City of Carmel Financial Report- Receipt of July report was acknowledged (Engledow, Taylor C -Un.)
C. Claims James L. Engledow
1. Claim Sheet August 23, 2011 was approved as presented. (Engledow, Taylor C -Un.)
2. Clay Township Claim Sheet August 23, 2011- was approved as presented. (Engledow, Taylor C -Un.)
D. Appointment of Common Construction Wage Committee members Debra Grisham
Deb referenced the summary of the common construction wage committee makeup and responsibility in
the board packet coversheet, focusing on the Park Board's two appointments. Referencing the new law,
she mentioned that the appointment previously made by the Governor is now made by the state president
of the Associated Builders and Contractors, currently, JR Gaylor. She next reported that the committee
meeting will be scheduled to occur at 9:00 a.m. Tuesday, September 27, 2011, to allow Mr. Gaylor to
1
attend. She next emphasized that while the Park Board can consider others, she conversed with past
appointees Tim Tolson, Steve Pittman and David Lambdin regarding their availability to serve again and
reported that (a) Mr. Tolson is willing and available to serve as the person representing industry and C.
William Wright, a Clay Township resident, is willing to serve as an alternate should Mr. Tolson not be able
to serve; (b) Steve Pittman, a past taxpayer appointee, recommended Peter Powers to serve as the
taxpayer appointee and agreed to be an alternate in the event the taxpayer appointee could not serve; and
(c) Mr. Powers, a resident of Clay Township whose company builds primarily residential structures, is
available and pleased to serve as the taxpayer appointee. Deb explained that due to an inadvertent
omission of the previous and longstanding $150,000 threshold in the new law, common construction wages
must be used on all CCPR public works projects through 2011. After discussion, the Park Board appointed
to its Common Construction Wage Committee for all public works projects that are awarded for or on behalf
of the Park Board within three (3) months of the wage rate determination, Tim Tolson as the industry
representative and in the event that Tim cannot serve, C. William Wright and Peter Powers as the taxpayer
who pays the tax that will be the funding source for the project -and resides in Hamilton County, where the
project is located, and in the event that Peter cannot serve as.the taxpayer, Steve Pittman shall serve as
the taxpayer appointee. (Engledow, Knowles C -Un.)
VI. DISCUSSION ITEMS None.
VII. BOARD COMMENTS
J Miller recognized the obvious hard work that the Department staff had spent with regard to Saturday's
20 Anniversary Celebration and the opening of`Founders Park. He noted that.the 20 anniversary will
continue to be celebrated at various events to be` held on'the'20 of the next'se■eral months.
J Kirsh added accolades regarding the ,Saturday celebration;
D Cihak Hansen applauded the event 'as_well.
VIII. ADJOURNMENT
The Meeting adjourned at approximately 6:18 p:m. (Knowles Hansen without objection.)
Signature: Date:
Signature: Date:
41)
2