201058 08/31/2011 CITY OF CARMEL, INDIANA VENDOR: 354950 Page 'I of 1
ONE CIVIC SQUARE R W ARMSTRONG ASSOCIATES
CARMEL, INDIANA 46032 300 S MERIDIAN ST CHECK AMOUNT: $146,424.10
INDIANAPOLIS IN 46225
CHECK NUMBER: 201058
CHECK DATE: 8131/2011
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBE AMOUNT DESCRIPTION
2200 4340100 27509 91015 6,403.50 MIDTOWN REDVMT PLANNI
211 R4462863 25803 91018 140,020.60 ASA #2 96TH /KEYSTONE D
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Inspiration to reality.
Mike McBride, P.E. August 12, 2011
City of Carmel Invoice No: 91015
Department Of Engineering
One Civic Square
Carmel, IN 46032
Project 20116435 -000 CARMEL SOUTHWEST QUADRANT OLD TOWNE: MIDTOWN CARMEL
REDEVELOPMENT PH1: TASK 1 &2
CONTACT: Jonathan Mooney (317) 780 -7318
Services per the agreement effective June 7, 2011.
Additional Service Amendment #1, PO #27509 RW Armstrong Contract #011911.01.
Phase 1: Planning Tasks 1 2 NTE $26,759.50
Professional Services from June 25. 2011 to July 29, 2011
Phase 000010 Mobilazition Data Collection Review
Professional Personnel Hours Rate Amount
Senior Project Manager
Brown, Jeffrey 1.00 146.00 146.00
Mooney, Jonathan 4.00 146.00 584.00
Engineer
Downey, Sean 5.00 126.00 630.00
Starling, Charles 12.50 126.00 1,575.00
Planner
Davis, Dale 6.00 90.00 540.00
Totals 28.50 3,475.00
Labor Subtotal 3,475.00
Phase 000020 Collecting and Compiling GIS Existing TOPO Survey
Professional Personnel Hours Rate Amount
Director
e lynthi4 v. nn 175,00- 525
Senior Project Manager
Mooney, Jonathan 8.00 146.00 1,168.00
Planner
Davis, Dale 13.50 90.00 1,215.00
Totals 24.50 2,908.00
Labor Subtotal 2,908.00
Phase 000090 Expenses
Reimbursable Expenses
Reimbursable Mileage Per Vehicle 20.50
Reim bursable_Subtotal 20.50 20.50
1 ;3 "R416Pk^i
jr Total Due This Invoice $6,403.50
O Union Statfon 300 S. Meridian St. Indianapolis, IN 46225
PH 317.786.0461 TF 800.321.6959 FX 317.788.0957
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Inspiration to reality.
TO: City of Carmel
Mike McBride, City Engineer
FROM: Jonathan Mooney, RLA, LEED AP
RE: Carmel Midtown Development (RWA 2 01 1 6435)
DATE: July 29, 2011
Below is the project progress status of the RW Armstrong Team's progress from Jude 25 to July 29:
1. Final identification of potential transportation and utility conflicts
2. Ongoing coordination with Jeff Speck
3. Final field work
4. Utility company coordination
5. Meetings:
a. Internal
i. June 28, 30, July 6,14
b. External
i. Jeff Speck: July 25 work session
ii. City of Carmel, Jeff Speck: July 25 review meeting
iii. Jeff Speck: July 26 work session
Union Station 300 S. Meridian St, Indianapolis, IN 4623.5
PH 317.786.0461 rF 800.321.6959 Fx 317.788.0957
rwArmstrong.com
RW ST
Mike McBride, P.E. August 12, 2011
City of Carmel Invoice No: 91018
Department of Engineering
One Civic Square
Carmel, IN 46032
Project 20075030 -000 CARMEL 96TH KEYSTONE TEARDROP RAB INTERCHANGE
CONTACT: David Henkel (317) 780 -7227
Contract#0707.04.08 dated July 7, 2004. Professional Services per the Notice to Proceed dated 217108.
Purchase Order No. 183080 Keystone Fund dated February 7, 2008; NTE $174,300.00.
Refer also to Purchase Order No. 19796 96th and Keystone dated January 13, 2009; NTE $167,700.38.
Refer also to Additional Services #5A Supplemental to Purchase Order No. 19796; NTE $879,999.62
Additional Services #56 Supplemental to Purchase Order No. 19796; NTE $969,665.
Total contract amount now $2,191,665.00
Professional Services Through July 29, 20.11
Percent Previous Current
Billing Phases Fee Complete Fee Billed Fee Billing
Phase 10 Traffic Study 107,000.00 100% 107,000.00 0.00
Phase 20 30% Traffic Simulation 13,600.00 100% 13,600.00 0.00
Phase 30 30% Visualization 44,000.00 100% 44,000.00 0.00
Phase 40 30% Survey Field Work 60,000.00 100% 60,000.00 0.00
Phase 50 30% Survey Compifaton 95,200.00 100% 95,200.00 0.00
Phase 60 SUE Work 30,000.00 90% 27,000.00 0.00
Phase 70 30% Hydraulics 66,400.00 100% 66,400.00 0.00
Phase 71 30% Hydraulics Environmental 16,300.00 100% 16,300.00 0.00
Phase 80 Phase 1 Environmental Assessment 12,600.00 100% 12,600.00 0.00
Phase 81 NEPA Documentation 90,400.00 100% 90,400.00 0.00
Phase 90 30% Road Design Indy 491,000.00 100% 491,000.00 0.00
Phase 91 TIGER Renderings 36,400.00 100% 36,400.00 0.00
Phase 92 TIGER Presentation /Simulation 43,300.00 100% 43,300.00 0.00
Phase 100 30% Bridge Design 58,300.00 100% 58,300.00 0.00
Phase 110 30% MOT 48,100.00 100% 48,100.00 0.00
Phase 120 Preliminary ROW 39,400.00 100% 39,400.00 0.00
Phase 130 Geotech 40,000.00 100% 40,000.00 0.00
Phase 140 Roundabout QA1QC 9,700.00 0% 0.00 0.00
Phase 150 Project MgmtlCoordination Efforts 171,100,00 33% 45,700.00 11,132.00
Phase 160 Additional Topographic Survey 51,800.00 100% 51,800.00 0.00
Phase 170 Interchange Justification Concept Approval 56,100.00 25 °/9 14,025.00 0.00
Phase 180 Final Hydraulics Analysis 243,700.00 60% 97,480.00 49,714.80
Phase 190 Roadway Design 100% 1,026,400.00 46% 404,560.00 67,900.80
Phase 200 Structural Design 100% 267,500.00 40% 107,000.00 0.00
Phase 210 MOT Design 100% 53,500.00 15% 0.00 8,025.00
Phase 220 Final ROW Engineering 110,900.00 100% 110,900.00 0.00
Phase 230 Environmental Document Modification 153,900.00 25% 38,475.00 0.00
Phase 240 Animation Revisions 8,800.00 0% 0.00 0.00
Phase 900 Extra Work(HaverlThreei) 38,180.00 79% 26,760.00 3,248.00
Total Fee 3,483,580.00 2,185,720.00 140,020.60
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Total Project Billing Limits d Current Billing Prior Billing Billed To Date
Total Billings 140,020.60 2,185,720.00 2,325,740.60
Billing Limit a', 3,483,580.00
Remaining 1,157,839.40
Total Due This Invo ice $140,020.60
ti union Station 300 5. Meridian St. indianapolis, IN 46225
PH 317.786.0461 TF 800.321.6959 FX 317.788.09$7
Qt rwArmstrons.cpnl
Form Prescribed by State of Accounts City Form No. 201 Revised 1964
A claim, to be properly itemized must show; Kind of Service, where performed, dates service rendered, by whom, rate per
day, number of hours, rate per hour, price per foot, per yard, per hundred, per pound, per ton, etc.
City Of CARMEL
To R. W. ARMSTRONG ASSOCIATES, INC.
ON ACCOUNT OF APPROPRIATION FOR
CARMEL 96TH KEYSTONE TEARDROP Address UNION STATION, 300 S. MERIDIAN, INDPLS, IN 46225
ORDER ITEMIZED CLAIM DOLLARS Cts.
2010 No.
7129111 Professional services rendered per the agreement between the
City of Carmel and R. W. Armstrong Associates Inc.
CARMEL 96TH KEYSTONE TEARDROP RAS INTERCHANGE
per the attached invoice 140 0 2 0 .60
Project 20075030 -000
FL
Pursuant to the provisions and penalties of Chapter 155, Acts of 1953,
1 hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after allowing all just
credits, and that no part of the same has been paid.
Date August 12, 2011 fCP
Title
CLAIM NO. WARRANT NO. I have examined the within claim and hereby
certify as follows;
IN FAVOR OF
That It is in proper form.
That it is duly authenticated as required by law
contract
That it is based upon
statutory authority
That it is apparently correct
incorrect
ON ACCOUNT OF APPROPRIATION Clerk- Treasurer
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Inspiration to reality.
CONTACT: Mike McBride, PE, City Engineer DATE: A 8, 2
CLIENT: C ity of C PROJECT NO.: 20075030
PROJECT: 96th St at Keystone Parkway Interchange
BY: David A. Henkel, PE, PTOE PAGES: 1 of 3
PROGRESS THIS REPORT (Thru July 29,2011):
Project Coordination
Notice to Proceed to advance the project from Stage 2 design thru final design was given by the
City of Carmel on July 6, 2011.
The City of Carmel has requested several modifications to the current Stage 2 design in order to
accommodate an interim and full build -out condition. The interim condition will be constructed
if funding for the full build -out is not secured. To date, funding has been secured for design only
(i00% local).
Developed month's project invoice.
Attended meeting to define revised project scope and schedule. Project must be let by July of
2012 in order for updated Keystone Parkway to be operational by the end of the 2013
construction season.
Met with subconsultant (United) to coordinate revised right -of -way engineering tasks.
Coordinated with surveyor to obtain Enterprise Drive survey data.
Coordinated with subsurface utility subconsultant (TBE) to obtain Enterprise Drive SUE info.
Topographic Survey
o Topo surveyor is under contract to collect and provide survey data for missing portion of
Enterprise Dr connector.
o Survey due by Aug 1, 2o11. Cost $17,700. City of Carmel may be invoiced for this
amount at end of project, dependent upon project costs.
Design
o Revised road configuration as follows:
Interim configuration connects to 96th St at Enterprise Dr instead of Priority Way.
Roundabout at Aronson has been replaced with right -in, right -out.
96 St vertical profile between Keystone and Priority Way modified to accommodate
drainage requirements associated with roundabout removal.
Interim configuration
Final configuration consists of "T" intersection at Enterprise Dr and Priority Way
connector.
A "Progress Set" of plans will be developed containing all changes and incorporating the
full build -out configuration for submittal to Carmel and Indy for review in early
September.
A "Public hearing" set will be provided to INDOT the week of August 16 to facilitate the
public hearing. This set will include only plan /profile, construction details, and cross
sections. Drainage, signing, lighting, and MOT will not be provided in this plan set.
o Revised drainage structure placements, calculations, and report will be required.
o Revised signing and lighting plans will be required east of Keystone.
o MOT will be designed to facilitate substantial completion of Keystone and interchange
construction by the end of the 2013 construction season. Haverstick and Priority Way
roundabouts will be constructed in 2014. If funding is not available for Haverstick and Priority
Way construction in 2014, interim configuration will be constructed. When funding becomes
available for Haverstick /Priority RAB's, several hundred feet of reconstruction will be required
on 96 11, St to accommodate revised profile alignments to facilitate roundabout drainage.
Geotechnical
o Geotechnical report is complete and has been delivered to City of Carmel. No revisions required.
P1Transponation120075030 Keystone Parkwayt00 Adminis"Uon110 Qperatlonst08 InvaicesViinal design status report #1 2011 Aug -08.doc
Union Station 300 S. Meridian St. Indianapolis, IN 46225
PH 317.786.0461 TF 800.321.6959 Fx 317.788.0957
rwArmstrong.corn
PROJECT STATUS
96 St at Keystone Parkiway
ZNwARM.SSTRONG. August 9, 2011
inspira>wn io rea1hy. Page 2
o Pavement design has been completed. Currently reviewing status to determine if any additional
modifications are required.
Utility Coordination
Utility coordination is continuing in accordance with INDOT LPA process.
Requests for relocation plans are in process of being sent.
Utilities scheduled to be clear by April, 2012 RFC date.
Environmental Permitting
CE document has been submitted to INDOT.
We are awaiting INDOT's release of document for public involvement. Upon notification, we
will schedule hearing (assumed early September) and will then be able to formulate the details of
the project schedule, with letting date of July, 2012.
Stormwater permits and best management practices for Carmel and Indianapolis are being
developed.
Right -of -way
Preliminary right -of -way engineering revisions are required to 25 parcels in order to
accommodate revised full build -out configuration. Cost $32,500. Subconsultant (United
Consulting) is requesting additional fee to cover the re -work.
Plats have been submitted to Crossroads Engineers for assessment of appraisal costs.
If federal funds involved, property owner contact will start upon FMIS approval, which will in
turn be dictated by the Hearing schedule once the CE document has been released for public
involvement.
ANTICIPATED WORK DURING NEXT MONTH:
Project Coordination:
Obtain release of CE document for public involvement.
Schedule public hearing (or public meeting if no federal funds involved).
Resolve additional right -of -way engineering fee issue.
Attend meetings of IRTC technical and policy committees, and develop presentations.
Attend meeting with Indy DPW Director.
Determine if Indy Interlocal Agreement is needed for land acquisition. Develop agreement if
required.
Coordinate with INDOT on tie -in to 1 -465 /Keystone project.
Design
Continue development of full build -out "Progress Set" for submittal to Carmel and Indy for
review in early September.
Submit hearing set to INDOT (p /p, cons details, xsections only).
Finalize hydraulic calculation revisions and report for submittal with "Progress set
Continue stage 3 design plans (all phases).
Develop Carmel and Indy stormwater /BMP permits.
Right -of -way
Finish right -of -way engineering and plan revisions for submittal with "Progress Set
Coordinate with Crossroads Engineers for ROW appraisal info.
SCHEDULE:
INDOT Release of CE for Public Involvement pending.
Hearing plan set to be submitted to INDOT week of August 15.
Utility relocation plan requests to be sent out week of August 8.
Full build -out "Progress Set" to be sent to Carmel and Indy for review by 9/2/11. Will include signs,
lighting, MOT, and all hydraulic info.
"Interim configuration" design TBD pending funding notification.
Union Station 300 S. Meridian St. Indianapolis, IN 46225
PH 317.786.0461 TF 800.321.6959 Fx 317.788.0957
rwArmstrong.com
PROJECT STATUS
g g� 96 St at Keystone Parkway
RIARMSTRONG- August 9, 2011
Inspiration to reality. Page 3
STATUS OF PERMITS:
All ESA evaluations complete.
Rule 5 permit pending.
Stormwater permits, BMP permits under development.
SCOPE OR BUDGET CHANGES:
Add7 topo survey for Enterprise Drive ($17,700, may be requested at end of project).
ROW engineering revisions to accommodate changes to full build -out footprint ($32,500 requested by
United Consulting).
INFORMATION NEEDED FROM CLIENT OTHERS:
Construction /ROW Funding amount and sources.
Interlocal agreement with Indy for land acquisition determination if document is needed.
Union Station 300 S. Meridian St. Indianapolis, IN 46225
PH 317.786.0461 TF 800.321.6959 Fx 317.788.0957
rwArmstrong.com
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
_&Ems �Vnag Purchase Order No.
Ubns Sck nlj 'LD0 S 1211 er d w QYt Terms
4�o 2 Z Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
(z 9 and D&S" qp�N i 90 O zn.
Total t
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with iC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO,
ALLOWED 20
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DEPT. 1 hereby certify that the attached invoice(s), or
25rs -�plg b3 i9 0,�o bill(s) is (are) true and correct and that the
'21961 c l l o l S ZZOO a i p3 co materials or services itemized thereon for
which charge is made were ordered and
received except
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Signature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund