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Home My WebLink About164778 10/16/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,040.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 164778 CHECK DATE: 10/1612008 DEPARTMENT ACCOUNT PO NUMBER INV NUM AMOUNT DESCRIPTION 1160 4355400 5,040.00 WEB PAGE FEES y35.5 j'oo INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: October 13, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 09 -30 -08 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media I News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 09 -01 Check to see if web site is up and running, then check e- 4.5 malls to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued working on new bid pages for Clerk Tr. 09 -02 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Ran test for new email request feature on News Release page Meeting in Clerk Tr. Office re: bid pages 09 -03 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on bid pages for Clerk Treasurer in preparation for going live with the new feature Posted Memorandum of Meeting for Special Studies Committee mtg. of 09 -02 Posted Notice of Special Meeting of CRC 09 -10 Posted Notice of Special Meeting of CRC 09 -15 Posted Notice of Exec. Mtg. of CRC 09 -17 Posted Notices of Cancellation and mtgs. for City Council Committees 09 -08, 09 -09 and 09 -11 Continued testing email request link for News Releases Made additions to Bid notice web pages Posted News Release for Comm. Rel. Posted Agenda for Plan Comm. Comp Plan mtg of 09 -09 2 09 -04 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council Committee mtg. of 09 -11 Posted two sets of Bid Tabulations Discussed list sery options with Comm. Rel. Made additions to bid pages Posted Minutes for Council mtg. of 08 -18 Posted Results from Council mtg. of 09 -02 Made changes to DOCS pages re: public event and MSRB sign permits Posted two News Releases for Comm. Rel. Added article to Urban Forestry pages Added a dozen character screens to events links 09 -05 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made changes to event listing for Family Campout Posted updated flyer for Safety Day Worked on issues related to Public Event sign info on web Updated Bid section copy and issues with email list. responses Began working on video link issues with Comm. Rel. and OMNI Posted Agenda for TAC mtg. of 09 -17 Posted Agenda for the Plan Commission mtg. of 09- 16 Created graphic and link for home page to Carmel Green Posted Supplemental packet for Plan Comm Comp Plan Review Committee mtg. of 09 -09 Road Construction updates 09 -06 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar and added some screens for events Continued working with OMNI on streaming video links 3 09 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 09 -08 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Added link for Veterans Day and uploaded info Added link and graphic for "No Idling" news conf. Added link and graphic for September CWC Posted notice to bidders Posted Notice for CRC sub committee mtg. of 09 -18 Posted Road Closure Notice for Comm. Rel. 09 -09 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release for CPD Posted News Release for Arts District Posted Agenda for Hearing Officer mtg of 09 -19 Posted Cancellation Notice for CRC mtg. of 09 -10 Posted News Release for Comm. Rel. Posted job for HR 09 -10 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Added new employee info and picture on HR site Posted Agenda for council mtg of 09 -15 Made addition to school listing with related link, copy and info 09 -11 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 09 -17 Picked up and posted Paperless Packet for council mtg. of 09 -15 4 09 -12 4.5 3.5 09 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -14 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -15 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Replaced Paperless Packet for Council mtg. of 09- 15 Updated DOCS pages with new info for site plan app Posted revised time for CRC mtg, of 09 -17 09 -16 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new employee info for DOCS building and code services Posted News Release for Comm. Rel. Posted Agenda for Plan Comm. Comp Plan Review Comm. Mtg. of 09 -23 Posted Notice to Bidders for Clerk Tr. Posted Revised Agenda for BZA mtg. of 09 -22 Worked with OMNI on streaming issues 09 -17 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated info and graphics on Emerald Ash Borer on Forestry pages 5 Continued to work with OMNI on streaming issues Posted two News Releases for Comm. Rel. Posted Bid Tabs for Clerk Tr. 09 -18 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results from Council mtg. of 09 -15 Road Construction updates Posted Corrected News Release for Comm. Rel. Meeting at OMNI re: video stream issue 09 -19 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Changed codes for 97 video streaming links Made updates to Urban Forestry pages Posted bid tabs for Clerk Tr. Road construction updates Continued working with OMNI on Streaming video issues 09 -20 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -21 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Checked updated streams from OMNI 09 -22 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted three Notices to Bidders for Clerk Tr. Posted Plan Commission and special studies committee Minutes for mtgs of 08 -19 and 09 -02 Posted Memorandum of Mt g. for Plan Commission 6 mtg. of 09 -16 Posted Subdivision Committee minutes for mtg. of 08 -05 Posted Notice of Special CRC mtg. of 10 -07 09 -23 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from BZA mtg. of 08 -25 Added feature to Urban Forestry pages Made updates to Stormwater pages Posted Media Advisory for Comm. Rel. 09 -24 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added Carmel School Planetarium info Made updates to Urban Forestry pages Made updates to church listings Posted Agenda for Special Council mtg. of 09 -26 Posted Paperless Packet for Council mtg. of 09 -26 Created new link and area for Proclamation request form on Comm. Rel. pages 09 -25 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 10 -01 Posted News Release for Arts District 09 -26 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission and Special Studies mtgs. of 10 -07 Posted Agenda for Plan Comm comp plan review mtg. of 09 -30 Road Construction updates Continued working with OMNI on video streaming issues. 09 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard 7 web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -29 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Removed job posting from HR web pages Updated bid pages Posted three News Releases for Comm. Rel. 09 -30 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notice for Clerk Tr. Updated US 31 Overlay Visual Guide for DOCS Posted HR employee newsletters Posted Carmel Dr /Range Line Road overlay zone on DOCS pages Total hours 84 $60 per hour X $60 Total due $5040.00 8 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) 10/13/08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/13/ 8 Stmt Professional Web Site Maintenance September 2008 $5,040.00 Total $5,040.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. .10/13,08 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46032 5,040.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web Page Fees Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or St=mt 4355400 $5,040 .00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 2 ,Y g n ►j re` Cost distribution ledger classification if Title claim paid motor vehicle highway fund