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Home My WebLink About163807 09/17/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 0 ONE CIVIC SQUARE IRWIN COMPUTING a CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,760.00 CARMEL IN 46033 CHECK NUMBER: 163807 CHECK DATE: 9117/2008 DEPARTMENT AC COUN T P N UMBE R INVOICE NUMBE AMOUNT DESCRIPTION 1160 4355400 5,760.00 WEB PAGE FEES 1�. Y3 INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: September 2, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 08 -31 -08 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. 1 Daily review of emails from city employees to see what needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 08 -01 Check to see if web site is up and running, then check e- 15 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Road Construction updates Emails regarding council agenda 08 -02 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Redesign of "Things to do" page 08 -03 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 08 -04 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 08 -04- 08 Posted video links for Keystone updates Posted links for "What People Are Saying Videos" to On Line videos page. Posted Family Cam out video 2 Updated Clerk Treasurer page with new CAFR report for 2007 Posted Road Closure Notice Added new Job Posting Added descriptions to video links for Keystone, Police Memorial, and Memorial Day, 08 -05 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Updated Plan Commission members listin 08 -06 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Meeting Notices and Meeting Cancellation Notices for Council Committee mtgs. of 08 -11, 08 -12 and 08 -14 Updated Citizen Police Academy pages Updated Zoning Complaints section of DOCS pages Posted Special Meeting Notice for CRC mtg. of 08- 18 -08 08 -07 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted DOCS job opening on HR pages Posted Keystone School video Posted Memorandum of Meeting for Special Studies Committee mtg of 08 -05 -08 08 -08 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for the TAC mtg. of 08 -20 -08 Road Construction pages updates Posted Plan Commission Agenda for mtg. of 08 -19- 08 Posted three News Releases for Comm. Rel. Created new page for Comp Plan 3 Posted new video updates for Keystone 08 -09 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 08 -10 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 08 -11 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to video pages 08 -12 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results from Council mtg. of 08 -04 -08 Posted Minutes from Council mtg. of 07 -21 -08 Discussed CFD pages 08 -13 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Meeting Notice for Council mtg. of 08 -21 -08 Posted Minutes for TAC mtg. of 07 -16 -08 Road Construction updates Posted Media Advisory for Comm. Rel. Posted Agenda for Council mtg. of 08 -18 -08 08 -14 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 r Made updates and changes to HR pages Added News Release to pages Posted Agenda for BPW mtg. of 08 -20 -08 Posted Paperless Packet for Council mtg. of 08-18 08 Made changes to Urban Forestry section of DOCS pages Posted new CWC graphic, link and description 08 -15 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Discussed changes to video pages Posted News Release for CPD Posted three new Job openings to HR pages Road Construction updates Posted News Release for Comm. Rel. 08 -16 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Completed Road Construction updates 08 -17 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 08 -18 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BZA mtg. of 08 -25 -08 Posted Agendas for CRC mtgs. of 08 -18 -08 and 07- 16 -08 Posted CRC Minutes for mtgs. of 07 -02 -08 and 06- 18 -08 Posted News Release for Comm Rel. 08 -19 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site 5 OF from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for Council mfg. of 08 -18 -08 and Minutes for Council mtg. of 08 -04 -08 Posted new graphics and links for three news videos Posted Road Repaving update 08 -20 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Plan Commission pages Posted News Release for Comm. Rel. Posted job opening on HR pages Posted Minutes for Special Studies mtg. of 08 -05 -08 and Plan Commission mtg. of 07 -15 -08 Made updates to Plan Commission members page Posted new graphic and link for new Gazebo video Posted new graphics and links for several golf instruction videos. Posted Media Advisory for Comm. Rel. 08 -21 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated various links to Plan Comm. members page 08 -21 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Began discussing a bid page for Clerk Treasurer Updated Alarm Permit for Comm. Ctr. Updated Comp. Plan pages Meeting with new CFD web liaison Posted News Release for Comm. Rel. 08 -22 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Road Construction updates 6 Prepared Web Stats and discussed with Comm. Rel. staff Meeting to discuss Clerk Treasurer bid pages expectations and plans Posted Agenda for Plan Commission Special Studies mtg. of 09 -02 -08 Removed job posting per HR request Linked graphics to Calendar Events Posted Minutes for CRC mtg. of 07 -16 -08 Updated River Cleanup flyer posting Road opening ostin 08 -23 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 08 -24 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 08 -25 Check to see if web site is up and running, then check e- 10 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Special Studies Comm. Mtg. of 08 -05 -08 Posted Media Advisory for Comm. Rel. Discussed changes with CFD staff Created several new pages to accommodate new bid web pages and met with Clerk Treasurer to discuss 08 -26 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA Hearin of 07 -28 -08 08 -27 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new Alarm Permit Application Form 7 Posted News Release for Comm. Rel. Posted Memorandum of Plan Comm. Mtg. of 08 -19- 08 Posted Agenda for Council mtg. of 09 -02 -08 Added map to HHWD section of site 08 -28 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new video links for Keystone update Posted News Release for Comm. Rel. Posted Agenda for BPW mtg. of 09 -03 -08 Made changes to CRC pages Posted Paperless Packets for Council mtg. of 09 -02- 08 08 -29 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added updates from official Clerk calendar for Sept. Removed job opening posting per HR request Posted Notice for Exec. Session of BZA on 09 -02 -08 Road Construction updates 08 -30 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 08 -31 Check to see if web site is up and running, then check e- 8.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Redesigned CRC pages Total hours 96 $60 per hour X $60 Total due $5760.00 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 9 /15/08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 9/2/08 08 -31 -08 Professional Web Site Maintenance $5,760.00 Total $5,760.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. _9/15/08 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 5,760.00 ON ACCOUNT OF APPROPRIATION FOR 1160 -Mayor 4355400 Web Page Fees Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 08 -31 -08 4355400 5 760.00bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Sigp ture /J o Cost distribution ledger classification if Title claim paid motor vehicle highway fund