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Home My WebLink About162816 08/20/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING z o CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,p80.00 CARMEL IN 46033 CHECK NUMBER: 162816 CHECK DATE: 8/20/2008 DEPARTMENT ACCOU PO NUM INVOICE NUMBER AMOUNT DESCRIPTION '1160 4355400 4,080.00 WEB PAGE FEES j I y s� c INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: August 17, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 07 -31 -08 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media I News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas, Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic.hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 07 -01 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council Committee mtg of 07 -08- 08 and cancellation of mtg. of 07 -10 -08 Posted Agenda of Council mtg. of 07 -07 -08 Posted Paperless Packets for Council mtg. of 07 -07- 08 07 -02 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some items Posted Agendas for CRC mtgs. of 06 -18 -06 and 07- 02-08 Posted News Release for Comm. Rel. 07 -03 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for TAC mtg. of 07 -16 -08 Posted Plan Commission Agenda for mtg. of 07 -15- 08 Posted Multiple Road Construction Updates Posted Special Studies Memorandum of Meeting for mtg. of 07 -01 -08 Posted approved Minutes for CRC mtg. of 05 -21 -08 07 -04 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. see beginning of invoice for more 2 Made sure Carmel Community Calendar is up to date. 07 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -06 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -07 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added items Posted Notice for CRC Executive Session of 07 -16- 08 07 -08 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Agenda of BZA mtg. of 07 -17 -08 Posted Notice for Council Committee mtg. of 07 -10- 08 Posted results from Council mtg. of 07 -07 -08 Posted Minutes from Council mtg. of 06 -16 -08 Posted additional item for TAC agenda for mtg. of 07 -16 -08 07 -09 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made changes to BZA sections of DOCS pages Posted Notice for Council Committee mtg. of 07 -14- 08 Made updates to CRC section of pages 07 -10 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance 3 items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice of BPW mtg. of 07 -16 -08 and BPW Special mtg. of 07 -28 -08 07 -11 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Discussed Web programming options with CPD Updated Veterans Plaza Paver Form linked to home page Posted Minutes for TAC mtg. of 06 -18 -08 Posted Cancellation Notice for Council Committee mtg. of 07 -17 -08 Posted multiple Road Construction Updates 07 -12 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 07 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -14 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Reviewed spam issue for Urban Forestry Posted TAC Minutes for 04 -16 -08 Posted News Release for Comm. Rel. 07 -15 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated graphics and links for Hamilton County Convention Visitors Bureau on our pages Posted News Release for Comm. Rel. 4 07 -16 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes of Plan Commission mtg. of 07 -17- 08 Posted Subdivision Committee Minutes of 05 -12 -08 and 07 -01 -08 Posted City Newsletter 07 -17 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made multiple changes and updates to Court site Posted Paperless Packet for Council mtg. of 07 -21- 08 Made changes to DOCS pages 07 -18 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added items Posted multiple changes to Road Construction pages and added new links Posted BZA Agenda for mtg. of 07 -28 -08 Continued with Court site changes 07 -19 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -20 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -21 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site 5 from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for the Council mtg. of 07 -21 -08 Posted Paperless Packet for Council mtg. of 07 -21- 08 07 -22 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from Council mtg. of 07 -07 -08 and Executive Meeting of 07 -07 -08 Made changes to Hamilton County Convention and Visitors Bureau pages Posted Results from Council mtg. of 07 -21 -08 Created graphics and links for multiple streaming videos and posted copy for descriptions Made changes to Carmel Can section of pages 07 -23 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date Made updates to the Plan Commission sections of DOCS pages Made changes to Building code section of DOCS pages Posted revised Agenda for BZA mtg. of 07 -28 -08 Posted News Release for Comm. Rel. 07 -24 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date, added multiple items and made some event corrections Posted new Alarm Permit Change Form to 911 Center sections of pages Added graphic and link for new Roundabout brochure from Comm. Rel. Created new page for Comp. Plan, added links for pdf of document and multiple links for a breakdown of a es 07 -25 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site 6 from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made multiple changes to Urban Forestry pages and added new links Worked with CFD on link forwarding issues Made multiple changes to Road Construction section of pages Posted Agendas for Plan Commission Subdivision Committee and Special Studies Committee mtgs. of 08 -05 -08 Posted new Court secretary job listing to pages Added graphics to Roundabout links Added logo graphics for Comp Plan Added time lapse video of PAC Music Hall with graphics 07 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -29 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted approved Minutes for BZA, Hearing Officer and Special Meeting Made changes to Comp Plan section of DOCS pages Posted new flyer info to Engineering pages 07 -30 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. see beginning of invoice for more 7 Made sure Carmel Community Calendar is up to date. 07 -31 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new Laborer job listing to pages Posted News Release for Comm. Rel. Posted Agenda for Council mtg. of 08 -04 -08 Posted Paperless Packets for Council mtg. of 08 -04- 08 Posted Agenda for BPW mtg. of 08 -06 -08 Total hours 68 $60 per hour X $60 Total due $4080.00 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 8%18/08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 8/17/08 Stmt Professional services Web site maintenance $4080.00 Total $4080.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 8/•1.8/08 ALLOWED 20 I rwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 4,080.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayors 4355400 Web Page Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Stmt 4355400 $4080.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Signatupp�� Cost distribution ledger classification if Title claim paid motor vehicle highway fund