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HomeMy WebLinkAbout161424 07/11/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,490.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 161424 CHECK DATE: 7/11/2008 DEPARTMENT ACCOUNT PO NUMBER IN NUMBER AMOUNT DESCRIPTION 1160 4355400 5,490.00 WEB PAGE FEES i 5 E. INVOICE Details I tkal Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: July 7, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 06 -30 -08 City of Carmel, Indiana (http: /Www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 06 -01 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -02 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases for Comm. Rel. Posted Media Advisory for Comm. Rel. Worked with Comm. Rel. staff of website issues 06 -03 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted results from Council Mtg. of 06 -02 -08 Posted Minutes from Council mtg. of 5 -19 -08 Updated Road Construction pages Posted Notice for Exec. Session of CRC for mtg. of 06 -18 -08 Posted Release for Comm. Rel. 06 -04 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation and mtg. notices for Council Committees Posted Notice for Special Mtg. of BPW on 06 -06 -08 Discussed Road Construction pages with 2 Engineering staff 06 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -06 Check to see if web site is up and running, then check e- 7.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted two News Releases for Comm. Rel. Posted Memorandum of Meeting for Special Studies committee of Plan commission for mtg. of 06 -03 -08 Posted Agenda for Plan Commission mtg. of 06 -20 Posted Agenda for TAC mtg. of 06 -18 -08 Added new link and information for new path connection Updated several Road Construction pages Posted News for Arts District 06 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 06 -08 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 06 -09 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice for Exec. Session of BZA for 06 -12- 08 Added link for US 31 construction to home page Posted Minutes for Regular BZA and Hearing Officer mtgs. of 03- 24-08 06 -10 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance 3 items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Release for Comm. Rel. Made changes re: date for Plan Comm. Mtg on 06- 17 -08 Posted Cancellation notice for Plan Commission Subdivision committee mtg. of 06 -10 -08 Made updates to several Road Construction pages Made changes and updates to the CAB pages for DOCS Made changes and updates to Gazebo Concert pages Discussed pages with DOCS staff M ade new graphics for links 06 -11 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council Committee mtg. of 06 -19- 08 Posted Agenda for Council mt of 06 -16 -08 06 -12 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted revised Agenda for Council mtg. of 06 -16 -08 Posted Agenda for BPW mtg. of 06 -18 -08 Made updates and changes to CAB pages for DOCS Posted News Release for CPD Posted Paperless Packet for Council mtg. of 06 -16- 08 Posted News Release for Comm. Rel. Discussed CAB pages with DOCS staff 06 -13 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CAB pages for DOCS Made changes to web pages on Forestry pages for DOCS Made updates to Road Construction pages 4 Removed job posting Made changes to Gazebo Concert pages 06 -14 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -15 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -16 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Monon Detour Posted Notice of Exec. Session of CRC on 06 -18 -08 Posted info for Comm. Rel. 06 -17 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted info re: Monon Detour and added links Removed Job Posting Posted Results from Council mfg. of 06 -16 -08 Posted Minutes from Council mtg. of 06 -02 -08 Posted Regular BZA and Hearing Officer Agendas for mtgs. of 06 -23 -08 Added links for Community Calendar postin 06 -18 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission mtg. of 05 -20- 08 Posted Minutes for Special Studies Committee mtg. 5 of 06 -03 -08 Added Appeal Instructions to DOCS pages Posted News Release for Comm. Rel. Posted Memorandum of Plan Commission mtg. of 06 -17 -08 Updated links for on -line videos Posted info for Comm. Rel. Posted news for Comm. Rel. 06 -19 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added Gazebo link to home page Posted News Release for Comm. Rel. Updated Church listings page and added link 06 -20 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added information links for West Park events Posted news items for Comm. Rel. Posted two News Releases for CPD Posted three News Releases for Comm. Rel. Updated Storm Water Management pages Made changes to Primary Plat info for DOCS Posted Agendas for Plan Commission Subdivision and Special Studies mtgs. of 07 -01 -08 06 -21 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Gazebo Concert listing Updated CarmelCan pages 06 -22 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -23 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. see beginning of invoice for more 6 Made sure Carmel Community Calendar is up to date. Posted Notice for Special Mtg. of Council Committee for 06 -26 -08 06 -24 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA Regular and Hearing Officer mtgs. of 05 -19 -08 06 -25 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added links and info for Brick Pavers at Veterans Memorial Began working on Veterans Memorial pages for website 06 -26 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 07 -02 -08 Posted Notice for Exec. Session of Plan Commission for mtg. of 07 -02 -08 Posted Cancellation of Exec. Session of Plan Commission 06 -27 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added deadlines and public meetings for July Posted Notice of Special Mtg. of CRC on 07 -02 -08 Updated CarmelCan pages 06 -28 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Discussed web redesign with Comm. Rel. 06 -29 Check to see if web site is up and running, then check e- .5 7 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 06 -30 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added link and made new graphics for PAC webcam to home page Added latest City Newsletter to pages with fink Total hours 91.5 $60 per hour X $60 Total due $5,490.00 8 Prescribed 5y State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 7/7/08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 6/301081 Stmt Professional web page services for month of .Tune 2008 Total $5490.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with 1C 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 7/7/08 ALLOWED 2a Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 5,490.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayors 4355400 Web Page. Board Members PO# or INVOICE NO. ACCT /TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Etmt 4355400 5 490.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 i nature Cost distribution ledger classification if Title claim paid motor vehicle highway fund