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Home My WebLink About160424 06/10/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 s ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,100.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 160424 CHECK DATE: 6/1012008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 05 -31 -08 5,100.00 WEB PAGE FEES 'j N INVOICE Details Aajm Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: June 2, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 05 -31 -08 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 05 -01 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 05 -07 Added information slides for upcoming events Posted Agenda for City Council mtg. of 05 -05 05 -02 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added Planetarium show info slide. Posted News Release and photo for Comm. Rel. Posted Paperless Packet for City Council mtg. of 05- 05 05 -03 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -04 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -05 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 Posted Road Closure Notice Consulted Comm. Relations on web issues 05 -06 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Connecting with Carmel link and thumbnail 05 -07 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted CRC Agenda for mtg. of 04 -24 and made changes to meetings section of page itself. Posted Notice for BZA executive session mtg. of 05- 13 Posted Notices for various City Council Committee mtgs. of 05 -12, 05 -13, and 05 -15 Posted Minutes for Special City Council mtg. of 04- 15 and City Council mtg. of 04 -21 Posted Results of City Council mtg. of 05 -05 Posted approved Minutes for Plan Commission Special Studies Committee mtg. of 04 -01 05 -08 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and reflected time changes to the CRC executive session Posted News Release for Comm. Rel. 05 -09 Check to see if web site is up and running, then check e- 10 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added info for Go Green and Mobility Awareness Day Posted Agenda for the TAC mtg. of 05 -21 Updated time of Plan Commission Subdivision Committee mtg. of 05 -12 Posted revised Agenda for TAC mtg. Created graphic for and added link to home page for US Senior Open Posted Road Closure Notice Posted News Release for Comm. Rel. Advised Comm. Rel. on linking to and from 3 commercial directory Updated Road Construction pages Posted additional revised TAC Agenda for mtg. of 05 -21 Posted Agendas for BZA regular and hearing officer mtgs. of 05 -19 05 -10 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added lin for Mobility Awar eness Da 05 -11 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -12 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated link for US Senior Open from homepage Added updated info regarding Water Utility Drawing Standards Made updates to web pages for Urban Forestry Posted Agenda for Plan Commission mtg. of 05 -20 05 -13 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation Notice for City Council Finance, Admin. And Rules Committee mtg. of 05 -15 Posted News Release for Comm. Rel. Posted News Release for Arts District 05 -14 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 Posted News Release for Comm. Rel. Posted Agenda for City Council mtg. of 05 -19 Posted CarmelLink News Release for Comm. Rel. 05 -15 Check to see if web site is up and running, then check e- 10 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 05 -21 Posted Notice and Agenda for Special Mtg. of BPW on 05 -19 Posted Paperless Packet for City Council mtg. of 05- 19 Created pages for Carmel's Access Bikeway (CAB) including graphics, link graphics and map links Posted Agendas for BPW Special mtg. of 05 -19 and Regular mtg. of 05 -21 05 -16 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates and additions to CAB pages Posted News Release for Comm. Rel. Updated Road Construction pages 05 -17 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -18 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -19 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 Posted Agenda for CRC mtg. of 05 -21 Posted Minutes for BZA mtg. of 04 -28 05 -20 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for City Council mtg. of 05 -19 Posted Minutes for City Council mtg. of 05 -05 Posted Notices and Agendas for CRC mtgs. of 05- 21 and 05 -14 Posted Road Closure Notices and updated Road Construction pages Posted Minutes for Special Studies Committee of Plan Commission mtg. of 04 -01, Plan Commission mtg. of 04 -15 and Plan Commission Exec. Committee mtg. of 04 -28 05 -21 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added not for profit event info link. Posted two News Releases for Comm. Rel. Posted revised Plan Commission Exec. Committee mtg. of 04 -28 05 -22 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Carmell -ink News Release for Comm. Rel. Updated Road Construction pages 05 -23 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted approved CRC Minutes for mtgs. of 04 -16, 04 -24, 04 -30 to 05 -02 and 05 -14 Posted Notice for Special Meeting of City Council Finance, Admin and Rules Committee on 05 -29 Updated Ordinance page for DOCS Posted News Release for Comm. Rel. Posted Agendas for Plan Commission Special Studies and Subdivision Committee mtg. of 06 -03 6 Posted Detour Map for CarmelLink project Posted Notice for Special Meeting of CRC on 05 -29 05 -24 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -27 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Media Advisory for Comm. Relations Posted News Release for Comm. Relations Updates to Gazebo Concert pages Posted Notice and Agenda for CRC retreat of 04 -30 to 05 -02 05 -28 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation Notice for Special Mtg. of Finance, Admin and Rules Committee on 05 -29 Added job posting to HR pages Made updates and changes to Urban Forestry pages Posted Cancellation Notice of CRC Special Mtg. of 05 -29 Posted Agenda for City Council mtg. of 06 -02 Posted Minutes for TAC mtg. of 05 -21 05 -29 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to 7 date. Posted Agenda for BPW mtg. of 06 -04 Posted Paperless Packet for City Council mtg. of 06- 02 05 -30 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Media Advisory for Comm. Rel. 05 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 85 $60 per hour X $60 Total due $5100.00 8 Prescribed;)y State Board of Accounts City Form No. 201 (Rev. 1995) 6/9/08 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 6/2/08 #5 -31 -08 Professional Web Site Maintenance May 2008 $5,100.00 Total $5,100.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 6/9/08 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cook Creek Drive Carmel IN 46033 5.100.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayors 4355400 Internet Services Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 05 -31 -08 4355400 $5,loo.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Sig t re,. Cost distribution ledger classification if Title claim paid motor vehicle highway fund