159417 05/14/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
0 ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL. INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $3,930.00
CARMEL IN 46033 CHECK NUMBER: 159417
CHECK DATE: 5/14/2008
DEPARTMENT A CCO UN T PO NUMBER INVOI NUMBER AMOUNT DESCRIPTION
1160 4355400 040308 3,930.00 WEB PAGE FEES
I
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail. RichardHeck @yahoo.com
Today's Date: May 12, 2008
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 04 -30 -08
City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
04 -01 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and posted Prime Life Enrichment event
Posted Media Advisory for Comm. Rel.
Updated Road Construction pages
Updated link on DOCS BZA agenda's page
Phone Conversation with Urban Forestry staff re:
web updates
04 -02 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Cancellation Notices for Council Meeting of
04 -07 and committee mtgs. of 04 -08 and 04 -10
Posted Memorandum of Understanding for Special
Studies Committee of Plan Commission of 04 -01
Updated Road Construction pages
Updated Sign Permit Ap2lication pages
04 -03 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Carmel Symphony Orchestra info on Arts
p ages
04 -04 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
2
Posted Agenda for TAC mtg. of 04 -16
Posted Agenda for Special Meeting BPW on 04 -09
Posted Agenda for Plan Commission mtg. of 04 -15
Posted additions to TAC committee agenda for mtg.
of 04 -16
Posted News Release for Comm. Rel.
Posted Road Closure Notice for Comm. Rel.
04 -05 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -06 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
04 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
04 -08 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Notice for CRC Executive Session and
regular mtg. of 04 -16
Updated Church pages
04 -09 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar and checked
against slides of events
Posted Cancellation Notice for Council Committee
mtgs. of 04 -21 and 04 -14 and Notice for Council
Committee mtgs. of 04 -17 and 04 -22
04 -10 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. see beginning of invoice for more
3
Updated Carmel Community Calendar.
Posted Agenda for BPW mtg. of 04 -16
Posted Agenda for Special Council mtg. of 04 -15
Posted Paperless Packet for Council mtg. of 04 -15
Made changes to page for info on Council
Committee mtg. times
Made changes to Agenda for TAC mtg. of 04 -16
Posted Agenda for Plan Commission mtg. of 04 -15
Posted Revised Notice for BPW mtg. of 04 -25
Updated Road Construction pages
Posted News Release for Comm. Rel.
04 -11 Check to see if web site is up and running, then check e- .5
mails to see what creeds updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -12 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -13 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -14 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Road Construction pages
Posted Media Advisory for Comm. Rel.
Phone Conversation with Urban Forestry staff re:
web updates
04 -15 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
4
Updated Agenda for TAC mtg. of 04 -16
Updated Urban Forestry pages
04 -16 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes from Plan Commission Subdivision
Committee mtgs. of 03 -04 and 04 -01
04 -17 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Council mtg. of 04 -21
Posted Paperless Packet for Council mtg. of 04 -21
Posted Road Closure Notice for Comm. Rel.
04 -18 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for BZA Hearings of 04 -28
Updated Road Construction pages
04 -19 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -20 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -21 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added Shred Day info.
Posted Updated Pa erless Packet for Council mtg.
5
of 04 -21 and phone conversation with staff regarding
updated Council packet
Posted Arts District Release
Posted City Newsletter and added links
04 -22 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added CHS musical to it
Posted Agenda for BPW mtg. of 04 -25
Posted Minutes from Council mtg. of 03 -17 and
Special Council mtg. of 03 -26
Posted Results from Council mtg. of 04 -21
Posted News Release for Comm. Rel.
Posted Minutes from CRC mtgs. of 03 -18, 03 -27 and
04 -03
Posted Notice and Agendas for CRC mtgs. of 04 -24,
04 -03 and 04 -16
Updated Carmel Can pages
Phone Conversation with Clerk Treasurer staff re:
missing docs
04 -23 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
04 -24 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated TAC members pages
04 -27 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for Plan Commission Subdivision
and Special Studies mtgs. of 05 -08
Updated Road Construction pages
Posted News Release for Comm. Rel.
04 -28 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
6
date.
Updated Urban Forestry pages
Posted Policeman's Ball info
Updated Road Construction pages
Updated On Line Video pages
Posted News Release for Comm. Rel.
04 -29 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more
Made sure Carmel Community Calendar is up to
date.
Updated Plan Commission Special Studies Agenda
for mtg. of 05 -08
Posted Notice for Special Meeting of Council
Committee mtg. of 05 -01
Posted News Release for Arts District
04 -30 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Releases for Comm. Rel.
Total hours 65.5
$60 per hour X $60
Total due $3930.00
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•Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
5/12/08 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
1326 Cool Creek Drive Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
5/12/08 X604- 0 -08 Pro e on
Total $3,930.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Drive
3,930.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Internet services
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT:
DEPT. I hereby certify that the attached invoice(s), or
04 -30 -08 4355400 0 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
It
f gna
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund