157989 04/01/2008 0 e•-"�� CITY OF CARMEL, INDIANA VENDOR: 354366 Pa 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
�,ua CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $6,360.00
CARMEL IN 46033 CHECK NUMBER: 157989
CHECK DATE: 41112008
DEPARTMENT ACCOUN PO NUMBER INVOICE NUMBER AMO DESCRIPTION
1160 4355400 3/30/08 6,360.00 WEB PAGE FEES
s
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail. RichardHeck @yahoo.com
Today's Date: March 30, 2008
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 03/30/2008
City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update,
development maintenance which includes the following functions on a daily
basis.
Every day in the "Early" morning check the Carmel City web site to make sure it is up
and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road construction
reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from Clerk
Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water Department,
Engineering Department, Communications Department and other Departments as
necessary.
Phone calls to and from city employees to get explanations as to exactly how they want
their web pages designed or what they would like on a particular web page.
Daily review of emails from city employees to see what needs updating or posting.
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new
graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files,
added new graphics, add new executables and new digital images, update dynamic
hyperlinks and more. Also includes any standard web maintenance items.
1
Details:
Date Services Provided Hours
Worked
03101 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03102 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03103 Check to see if web site is up and running, then check e- 12
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made Arts Design changes
Posted News Release for Comm. Rel.
Posted and added icon and link for Carmel Clay
Reads video
Continued work on CCCC all new website including
phone conferences and 2 meetings with staff.
03/04 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for Council mtg. of 02/18
Posted Results for Council mtg. of 03/03
Made updates to website based on CFD staffing
changes
Made CFD calendar changes
Posted News Release for CPD
Updated some arts links on things to do pages
Continued with CCCC updates
03/05 Check to see if web site is up and running, then check e- 7
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
2
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Continued work on CCCC website updates to new
pages
Posted Memorandum of Meeting for Special Studies
mtg. of 03/04
Updated meetings pages for BPW
Posted Notices for Council Committee meetings and
Notices of Cancellations
Posted Notice of Council mtg. cancellation due to
Spring Break
Made various changes to DOCS pages
Posted Notice for Special Meeting of CRC
Posted Minutes for Plan Commission Sub Division
Committee
Made changes to Business section of pages
03/06 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Made various changes to statistics pages
Picked up CD at CCCC and met with CCCC staff
and had phone call too
Posted descriptions for online videos
Created icon, link and posted new CWC on line
video
03/07 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Made additional changes to statistics page on site
Removed links from DOCS pages associated with
Action Online
Posted News Release for Comm. Rel.
Posted Agenda for Plan Commission mtg. of 03/18
Updated Public Meeting notice on Urban Forestry
site due to snow cancellation
Created and added link for Public Sign Permit on
DOCS pages
Posted Agenda for TAC meeting of 03/19
03/08 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
3
Worked on changes to new CCCC site based on CD
received 03/07
03109 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Continued work on CCCC pages
03/10 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Continued on CCCC new pages updates and some
phone calls to staff
Posted News Release for CPD
Made changes to CNAN district lists
Posted Notice of Public Hearing for West Clay
Development Area
Posted Holocaust Ceremony info on pages
Posted News Release for Comm. Rel.
03/11 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice of CRC Executive Session on 03/18
Updated pages for CFD with Burn Camp and new
stats info
Phone call to server provider re: maintenance issues
03/12 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notices of Special Meetings for BPW on
04/09 and 04/25
Made additional updates to CFD pages
Posted Notices for Council Committee mtgs. of
03/14 and 03/17
Made icons and links for new CFD Ambulance
dedication video
Posted Agenda for Council mtg. of 03/17
Added Job Posting for HR
4
Replaced CSO logo on Arts pages in Things to Do
Phone conversation with CCCC staff
03/13 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Continued work on CCCC pages with phone call to
staff
Posted Paperless Packet for Council mtg. of 03/17
Made update to stats page
Posted Agenda for BPW mtg. of 03/19
Posted News Release for Arts Design District
03/14 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Posted 2008 dates for Gazebo Concert Series and
updated all related links
Posted Agenda for BZA Regular and Hearing
Officer mtgs. of 03/24
03/15 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03116 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03/17 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated CarmelCan website
Updated Road Construction pages
5
Fixed link on CPD pages
Made updates to sections of our site displaying
Parks logo with new version
03118 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Road Construction update
Posted Minutes for Council mtg. of 03103
Posted Results for Council mtg. of 03/17
Posted Agenda for CRC mtg. of 03118
03/19 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted four News Releases for Comm. Rel.
Posted to DOCS pages the Minutes from Plan
Commission Sub Division mtg. of 02105, the Plan
Commission mtg. of 02/19, Special Studies mtg. of
03104, and Memorandum of Meeting for Plan
Commission mtg. of 03118
Made preparations for new logo and link for
Carmel Link site to go live on Friday.
Continued working on CCCC pages and had phone
conversations with staff
03120 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted event and conference info to CFD pages
Posted Media Advisory for Comm. Rel.
Posted Minutes for CRC mtg. of 02119
03121 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated newsletter link for Comm. Rel.
Posted News Release for Arts Design District
Posted News Release for Comm. Rel.
Made link from home a e available for Carmell-ink
6
Posted Agendas for Plan Commission Special
Studies and Sub Division committee mtgs. of 04/01
Made updates to Storm Water pages on Engineering
site
Updated Road Construction pages
Updated Job Postings
03/22 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03/23 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03/24 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice of Special Meeting for Council on
03/26
Made changes to DOCS pages for Bldg and code
enforcement and other staff changes
Posted Agenda for Special Council mtg. of 03/26
Posted Paperless Packet for Special Council mtg. of
03/26
03/25 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes from Hearing Officer and Regular
BZA mtgs. of 02/25
Added new construction bond map to Road
Construction pages
03/26 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for TAC mtg. of 03/19
03/27 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
7
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates and changes to CFD pages
Posted Agenda for BPW for mtg. of 04102
Posted Agenda for mtg. of 03127 and Notice for CRC
mtg. of 04103
Phone call with Clerk staff
03128 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted info for Arbor Day ceremonies and had
phone conversation with Park staff
Made updates to CFD pages
03129 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03130 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updates to Road Construction pages
Total hours 106
$60 per hour X $60
Total due $6360
8
3/31/08
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Richard G. Heck Purchase Order No.
Irwin Computer Services
1326 Cool Creek Drive Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
3/3 08 3/30/08 Professional Web Site Maintenance March 2008 $6360.00
Total $6360.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VQUCHER NO. WARRANT NO.
„3131/08 ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
6360.00
ON ACCOUNT OF APPROPRIATION FOR
Mayors 1160 4355400
Internet Services
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
3/30/08 4355400 $6360.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
31 &4"l 20 os
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to e
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund