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Home My WebLink About157989 04/01/2008 0 e•-"�� CITY OF CARMEL, INDIANA VENDOR: 354366 Pa 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING �,ua CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $6,360.00 CARMEL IN 46033 CHECK NUMBER: 157989 CHECK DATE: 41112008 DEPARTMENT ACCOUN PO NUMBER INVOICE NUMBER AMO DESCRIPTION 1160 4355400 3/30/08 6,360.00 WEB PAGE FEES s INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: March 30, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 03/30/2008 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. 1 Details: Date Services Provided Hours Worked 03101 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03102 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03103 Check to see if web site is up and running, then check e- 12 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made Arts Design changes Posted News Release for Comm. Rel. Posted and added icon and link for Carmel Clay Reads video Continued work on CCCC all new website including phone conferences and 2 meetings with staff. 03/04 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Council mtg. of 02/18 Posted Results for Council mtg. of 03/03 Made updates to website based on CFD staffing changes Made CFD calendar changes Posted News Release for CPD Updated some arts links on things to do pages Continued with CCCC updates 03/05 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance 2 items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued work on CCCC website updates to new pages Posted Memorandum of Meeting for Special Studies mtg. of 03/04 Updated meetings pages for BPW Posted Notices for Council Committee meetings and Notices of Cancellations Posted Notice of Council mtg. cancellation due to Spring Break Made various changes to DOCS pages Posted Notice for Special Meeting of CRC Posted Minutes for Plan Commission Sub Division Committee Made changes to Business section of pages 03/06 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Made various changes to statistics pages Picked up CD at CCCC and met with CCCC staff and had phone call too Posted descriptions for online videos Created icon, link and posted new CWC on line video 03/07 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made additional changes to statistics page on site Removed links from DOCS pages associated with Action Online Posted News Release for Comm. Rel. Posted Agenda for Plan Commission mtg. of 03/18 Updated Public Meeting notice on Urban Forestry site due to snow cancellation Created and added link for Public Sign Permit on DOCS pages Posted Agenda for TAC meeting of 03/19 03/08 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 3 Worked on changes to new CCCC site based on CD received 03/07 03109 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Continued work on CCCC pages 03/10 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Continued on CCCC new pages updates and some phone calls to staff Posted News Release for CPD Made changes to CNAN district lists Posted Notice of Public Hearing for West Clay Development Area Posted Holocaust Ceremony info on pages Posted News Release for Comm. Rel. 03/11 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of CRC Executive Session on 03/18 Updated pages for CFD with Burn Camp and new stats info Phone call to server provider re: maintenance issues 03/12 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notices of Special Meetings for BPW on 04/09 and 04/25 Made additional updates to CFD pages Posted Notices for Council Committee mtgs. of 03/14 and 03/17 Made icons and links for new CFD Ambulance dedication video Posted Agenda for Council mtg. of 03/17 Added Job Posting for HR 4 Replaced CSO logo on Arts pages in Things to Do Phone conversation with CCCC staff 03/13 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued work on CCCC pages with phone call to staff Posted Paperless Packet for Council mtg. of 03/17 Made update to stats page Posted Agenda for BPW mtg. of 03/19 Posted News Release for Arts Design District 03/14 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted 2008 dates for Gazebo Concert Series and updated all related links Posted Agenda for BZA Regular and Hearing Officer mtgs. of 03/24 03/15 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03116 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03/17 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated CarmelCan website Updated Road Construction pages 5 Fixed link on CPD pages Made updates to sections of our site displaying Parks logo with new version 03118 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Road Construction update Posted Minutes for Council mtg. of 03103 Posted Results for Council mtg. of 03/17 Posted Agenda for CRC mtg. of 03118 03/19 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted four News Releases for Comm. Rel. Posted to DOCS pages the Minutes from Plan Commission Sub Division mtg. of 02105, the Plan Commission mtg. of 02/19, Special Studies mtg. of 03104, and Memorandum of Meeting for Plan Commission mtg. of 03118 Made preparations for new logo and link for Carmel Link site to go live on Friday. Continued working on CCCC pages and had phone conversations with staff 03120 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted event and conference info to CFD pages Posted Media Advisory for Comm. Rel. Posted Minutes for CRC mtg. of 02119 03121 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated newsletter link for Comm. Rel. Posted News Release for Arts Design District Posted News Release for Comm. Rel. Made link from home a e available for Carmell-ink 6 Posted Agendas for Plan Commission Special Studies and Sub Division committee mtgs. of 04/01 Made updates to Storm Water pages on Engineering site Updated Road Construction pages Updated Job Postings 03/22 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03/23 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03/24 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Special Meeting for Council on 03/26 Made changes to DOCS pages for Bldg and code enforcement and other staff changes Posted Agenda for Special Council mtg. of 03/26 Posted Paperless Packet for Special Council mtg. of 03/26 03/25 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from Hearing Officer and Regular BZA mtgs. of 02/25 Added new construction bond map to Road Construction pages 03/26 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for TAC mtg. of 03/19 03/27 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site 7 from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates and changes to CFD pages Posted Agenda for BPW for mtg. of 04102 Posted Agenda for mtg. of 03127 and Notice for CRC mtg. of 04103 Phone call with Clerk staff 03128 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted info for Arbor Day ceremonies and had phone conversation with Park staff Made updates to CFD pages 03129 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03130 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updates to Road Construction pages Total hours 106 $60 per hour X $60 Total due $6360 8 3/31/08 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Richard G. Heck Purchase Order No. Irwin Computer Services 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3/3 08 3/30/08 Professional Web Site Maintenance March 2008 $6360.00 Total $6360.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VQUCHER NO. WARRANT NO. „3131/08 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 6360.00 ON ACCOUNT OF APPROPRIATION FOR Mayors 1160 4355400 Internet Services Board Members PO# or INVOICE NO. ACCT #!TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 3/30/08 4355400 $6360.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 31 &4"l 20 os YQ�� to e Cost distribution ledger classification if Title claim paid motor vehicle highway fund