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Home My WebLink About156666 02/21/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING a`,ro CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,610.00 oµ CARMEL. IN 46033 CHECK NUMBER: 156666 CHECK DATE: 2/21/2008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 5,610.00 WEB PAGE FEES INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: February 18, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 01 -31 -08 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 01 -01 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Finalized some Urban Forestry changes Began updates for 2008 to various pages to reflect new year and redirect to new 2008 pages 01 -02 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Releases for Parks on our pages Posted Agenda for Council mtg. of 01 -07 Continued making changes to accommodate new y ear 01 -03 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 01 -07 Reviewed some changes for DOCS pages Posted CRC minutes Reviewed changes with staff for Housing Authority members page Discussed several new year changes with staff 01 -04 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 Posted TAC Agenda for mtg. of 01 -16 Updated Road Construction pages Assisted Comm. Rel. staff with logo transfer issues 01 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -06 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar 01 -07 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made updates to Urban Forestry web pages Made updates to Road Construction pages Made updates to Stats business pages Began updates of City Council pages with text, p hotos, new maps etc. 01 -08 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Continued updates to Council pages Added job to job posting pages Posted News Release for CFD 01 -09 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice for CRC mtg. of 0 1 -15 Discussed updates to CEDC with staff Posted Memorandum of Meeting for Special Studies Committee of Plan Commission for mtg. of 01 -08 Updated some Council pages Posted News Release for Comm. Rel. Began preparation for posting of RFP for CRC to go live on 1 -11 3 Worked with CRC staff of posting of RFP issues 01 -10 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Council Minutes for mtg. of 12 -17 and Special Council mtg. of 12 -21 Made changes to Urban Forestry pages Updated Plan Commission Membership Worked with staff on search engine issues 01 -11 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted RFP for CRC and made minor changes to contact info. Updated BZA applications pages Posted Agenda for BPW for mtg. of 01 -16 Posted News Release for Comm. Rel. Added info to On -Line video pages Created link and posted Jan. CWC cable show and updated listing Created link and posted 2008 Inauguration Ceremony Updated Road Construction pages Posted Plan Commission Agenda for mtg. of 01 -24 Posted Lane Closure Notice for Comm. Rel. 01 -12 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued Road Update changes 01 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 01 -14 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance 4 items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes and posted addition application to BZA pages Updated Road Construction pages Posted CRC Agenda for mtg. of 0 1 -15 01 -15 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to BZA applications pages Made changes to CRC pages 01 -16 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Notice of Cancellation for Council Committee mtg. of 01 -21 Made changes to DOCS calendar pages Posted News Release for CPD Posted News Release for Arts District Posted info for 2008 Safety Day for CFD Made holiday schedule changes to CFD pages Added new 2007 stats to CRD pages Posted Notice for CRC mtg. of 02 -19 Made updates to On -line video pages Posted Agenda for Council mtg. of 01 -23 01 -17 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added new form and other documents to employee section of NR pages Posted Paperless Packet for Council mtg. of 01 -23 Discussed web issues with CRC staff Posted Minutes for TAC mtg. of 01 -16 Added calendar updates to CFD scheduling pages Made additional changes to CFD employee pages Updated maps for Council districts 01 -18 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site 5 from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CFD pages Posted Agendas for BZA regular and Hearing Officer mtgs. of 1 -26 and 1 -28 Updated Road Construction pages Posted Road Closure notice for Comm. Rel. 01 -19 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Continued Road Construction updates 01 -20 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -22 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted News Release for Comm. Rel. Posted Newsletter to site Posted Minutes from BZA mtg. of 11 -26 Updated CNAN web pages 01 -23 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for CPD Discussed search engine issues with staff 01 -24 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Discussed URL issues with staff Posted Minutes for Special Meeting of Council on 1- 23 and Regular mtg. of 1 -07 Updated links for Council mtg. schedule 6 01 -25 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Made changes to HR pages Posted Minutes for Plan Commission mtg. of 11 -20, 12 -18 and 01 -18 Updated listing for Plan Commission members for 2008 Posted News Release for Arts District Updated Road Construction pages 01 -26 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued Road Construction updates 01 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -28 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Subdivision and Special Studies Committees mtgs. of 2 -05 Updated churches listin section of page 01 -29 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Minutes for BZA Hearing Officer and Regular mtg. of BZA on 12 -17 Worked with CFD staff on page changes 01 -30 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Council mtg. of 2 -04 Updated Plan Commission membership page 7 01 -31 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted BPW Agenda for mtg. of 02 -06 Posted changes on Plan Commission pages Posted Paperless Packet for Council mtg. of 02 -04 Discussed URL issues with staff Total hours 93.5 $60 per hour X $60 Total due $5,610.00 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Fri 1(> C-b D rte V 1 C S Purchase Order No. I y Terms Ax (Y1e�� `lb� Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) O Total �O I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 yV I n C- z�rs1P�'E �P1�.�1 ►CA IN SUM OF ON ACCOUNT OF APPROPRIATION FOR 0 l Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or _p y35�y ,Gobill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 �&&ature Cost distribution ledger classification if Title claim paid motor vehicle highway fund