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Home My WebLink About166748 12/10/2008 J CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 1 0� ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,170.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE `o CARMEL IN 46033 CHECK NUMBER: 166748 CHECK DATE: 12/10/2008 DEPARTMENT ACCOUNT PO NUMBER IN NUMBER AMOUNT DESC RIPTIO N 1 160 4355400 18433 4,170.00 WEBPAGE MAINTENANCE y3 SSYaU INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: November 30, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 11 -31 -08 City of Carmel, Indiana (http: /Www.carmet.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it Js up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details; Date Services Provided Hours Worked 11 -01 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -02 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -03 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Utilities re: photo format for site Posted Bid Notice 11 -04 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added event for local not- for profit Updated and added to CFD pages Posted release for Comm. Rel. 11 -05 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted release for Comm. Rel. Updated calendar for Plan Commission 2 Posted Minutes for City Council mtg. of 10 -20 -08 Posted Cancellation notices City Council committee mtgs. of 11 -10, 11 -11 and 11 -12 Posted Job Opening for HR Posted 2009 BZA calendar Created new graphic and added the November Connecting with Carmel links Updated video site with descriptions 11 -06 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted update on bid notices pages Added Veterans Day info Posted Media Advisory for Comm. Rel. Discussed renewal of search services for pages 11 -07 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added Carmel Symphony dates Worked with HR on employment application issues for online use and added to site Posted TAC agenda for mtg. of 11 -19 Posted Agenda for Comp Plan review committee mtg. of 11 -12 Made updates to recycling pages on City's site Posted Agenda for Plan Commission mtg. of 11 -18 11 -08 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Communit Calendar 11 -09 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 11 -10 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added 3 event for local business opening Posted News Release for Comm. Rel. Updated Road Construction pages Posted Notice of CRC mtg. of 11 -20 Posted Notice of mtg. of Carmel Redevelopment Authorit 11 -11 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -12 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted cancellation notice for Carmel Redevelopment Authority mtg. of 11 -19 Posted Bid Notice Updated Road Construction pages Posted Agenda for City Council mtg. of 11 -17 Posted Media Advisory for Comm. Rel. 11 -13 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for City Council mtg. of 11- 17 Posted Agenda for BPW mtg. of 11 -19 Posted News Release for Comm. Rel. Posted Job Opening as requested by HR for Comm. Center Updated Comp Plan site and added new chapters 11 -14 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Road Construction pages Updated HR pages with new employee info Made changes and updates to Comp Plan site 4 Discussed and worked with CFD to make updates to Christmas Assistance info on their pages Created Slide show for Veterans Day from photos taken by Comm. Rel. at event 11 -15 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -16 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -17 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made additions and changes to Urban Forestry section of DOCS pages Discussed domain registration issues with Comm. Rel. Made updates to TAC agenda pages 11 -18 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BZA mtg. and Hearing Officer mtg. of 11 -24 Posted updated TAC agenda for mtg. of 11 -19 Posted Cancellation Notice for City Council committee mtg. of 11 -20 Posted Minutes for TAC mtg. of 10 -15 Posted Results from City Council mtg. of 11 -17 Posted Minutes from City Council mtg. of 11 -03 Added new information regarding Holiday on the Square event 11 -19 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council 5 activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to members of Carmel Economic Development Committee Posted Minutes for 'Plan Commission mtg. of 10 -21 Posted Minutes for Plan Commission Special Studies mtg. of 10 -30 Posted info for CSBN for Comm. Rel. 11 -20 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Road Construction pages Made adjustments to Urban Forestry pages Updated job posting info for HR Updated info on Zoning info for DOCS Posted News Release for Comm. Rel. Posted Notice for City Council committee mtg. on 12 -01 Made updates and changes to Utility sections 11 -21 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added CHS planetarium show info Removed job posting for HR Posted Agendas for Plan Commission Subdivision and Special Studies Committee mtgs. of 12 -02 Made updates to Road Construction pages Posted News Release for Comm. Rel. Made updates to Utility pages Posted news for Arts District Created new page for and posted calendar for 2009 for BPW meeting dates and deadlines 11 -22 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added Star News slide show to home page from Holiday on the Square event 11 -23 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard 6 web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -24 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Agenda for BPW mtg. of 12 -03 Posted Agenda for City Council mtg. of 12 -01 Posted Paperless Packet for City Council mtg. of 12- 01 11 -25 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted BZA minutes for mtg. of 09 -22 Posted BZA Hearing Officer Minutes for mtg. of 09- 22 Posted Minutes for BZA mtg. of 10 -27 Posted Release for Comm. Rel. Posted BZA Hearing Officer Minutes for mtg. of 10- 27 Made updates to HR "Current Announcements" p ages 11 -26 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Road Construction pages Added Star News slide show to Veterans Day page 11 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -29 Check to see if web site is up and running, then check e- .5 7 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -30 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 69.5 $60 per hour X $60 Total due $4170.00 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 12/8/08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Dr. Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 11/31/08 Stmt Professional web site maintenance November 2008 $4,170.00 Total $4,170.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 4._170.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor R4355400 Web page fees Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 18433 Stmt R4355400 $4,170 .00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Si nark _ture Cost distribution ledger classification if Title claim paid motor vehicle highway fund