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Home My WebLink About165830 11/12/2008 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 d ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,160.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 165830 CHECK DATE: 11/1212008 D EPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4341999 5,160.00 OTHER PROFESSIONAL FE _M Tz Y3 Yr 9 9 5 !INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E- mail: RichardHeck @yahoo.com Today's Date: November 9, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 10 -31 -08 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering. Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. 1 Details: Date Services Provided Hours Worked 10 -01 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for City Council Committee mtg. of 10- 09-08 Posted job notice for HR Posted News Release for Comm. Rel. Posted Agenda for City Council mtg. of 10 -06 -08 Posted Notice for CRC mtg. of 10 -22 -08 10 -02 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new agenda for Council mtg. of 10 -06 -08 Picked up CD from CT's office for postin 10 -03 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date- added a dozen items Posted bid tabulations and summary page for CTs office Created new link and posted City's newsletter 10 -04 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 10 -06 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Updated Road Construction pages with new links and updated info for existing projects Created new link and posted new video Posted News Release for Comm. Rel. Posted bid notice and summary page for CTs office Checked and repaired link for roundabout brochure 10 -07 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted approved Minutes from City Council mtg. of 09 -15 -08 and Special City Council mtg. of 09 -26 -08 Posted Agenda for Hearing Officer for mtg. of 10 -17- 08 Posted Results from City Council mtg. of 10 -06 -08 Posted News Release for CFD 10 -08 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted corrected Results pages from City Council mtg. of 10 -06 -08 Posted News Release for Comm. Rel. Discussed new website with Comm. Rel. Posted Meeting Notice and Cancellation Notice for Council C ommittee mtgs. of 10 -13 -08 an 10 -16 -08 10 -09 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice for City Council Committee mtg. of 10- 09-08 Posted two News Releases for Comm. Rel. Made changes and updates to CFD pages 10 -10 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance 3 items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Agendas for Special Plan Commission Subdivision Committee mtg. of 10 -20 -08 Continued changes to CFD pages Made updates to Road Construction pages Posted Agenda for the Plan Commission mtg. of 10- 21 -08 10 -11 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted video for Comm. Rel. Made updates to Carmel Link videos on our pa es 10 -12 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Meeting at CFD Station 44 10 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -14 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted update to Agenda for TAC mtg. of 10 -15 -08 Posted Notice for Special Meeting of the CRC on 10- 17 -08 Posted newsletter for Arts District 10 -15 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 Posted Notice for City Council mtg. of 10 -20 -08 Made updates to DOCS pages including update to main page for the department 10 -16 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two separate Bid Tabulations and Summaries for CTs office Created Link and posted rules and form for using Gazebo and grounds Posted Media Advisory for Comm. Rel. Posted Agendas for Clearing Officer and Regular BZA mtgs. of 10 -27 -08 Worked with DOCS regarding US 31 Usage Survey for website Meeting with CT staff 10 -17 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new Carmel Link videos Posted Public Auction item to Bid Opportunities page Posted Notice for Special Meeting of BPW on 10 -22- 08 Posted Bid Notices for CTs office Updated Road Construction pages 10 -18 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted updated Carmel Link videos 10 -19 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -20 Check to see if web site is up and running, then check e- 3.5 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Right of Way permit Made updates to DOCS staff info Discussed new pages with Engineering Posted Notice for Special meeting of City Council on 10 -22 -08 Posted Fire Fighters recipe from Farmers Market cook -off 10 -21 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notices for CRC Posted Notice of Cancellation for Council committee mtg. of 10 -22 -08 Made changes to CFD pages Made changes to CRC pages Posted Agenda for Plan Commission Special Studies committee mtg. of 10 -30 -08 10 -22 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to RFP for CRC Posted approved Minutes for Special Studies and Plan Commission mtgs. of 09 -16 -08 and 10 -07 -08 Posted approved Minutes for City Council mtg. of 10 -06 -08 Posted approved Minutes for Plan Commission mtg. of 08 -19 -08 Posted Results from City Council mtg. of 10 -20 -08 Posted News Release for Comm. Rel. Worked on link for US 31 Survey on web 10 -23 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Clarian North's logo on our pages Made multiple updates to Comp Plan section of DOCS pages Posted revised Agenda for Special Studies 6 committee mtg of 10 -30 -08 10 -24 Check to see if web site is up and running, then check e- 3 trails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Road Construction pages Posted Road Opening notice for Comm. Rel Posted Agenda for Comp. Plan mtg. of 10 -28 -08 10 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -27 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Deleted specific links to US 31 survey Made updates to Urban Forestry pages Posted new videos to pages for Comm. Rel. Discussed photo pages with Urban Forestry staff Made multiple updates to pages and replacement for pages for DOCS Discussed new engineering pages 10 -28 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made some changes to the daylight savings time info Posted Plan Commission calendar Posted Notice for Special Meeting of CRC for 11 -13- 08 Removed job postings from web for HR Posted meeting time changes for CRC 10 -29 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard 7 web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added holiday event info Posted bid notices for CRC via CTs office Made changes to DOCs pages for Building and Code Enforcement Posted Notice for City Council mtg of 11 -03 -08 Posted Bid Tabulations for CTs office Posted Agendas for CRC mtgs. Posted Agenda for City Council mtg. of 11 -03 Checked issue with BZA printing correctly from the web Posted Paperless Packet for Council mtg. of 11 -03- 08 Made updates to 2008 Veterans Day poster and essay contest winners 10 -30 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made updates from CTs November calendar Updated mtg. time on CRC pages and bid notice pages Posted Agenda for BPW mtg. of 11 -05 -08 Posted News Release for CPD Posted News Release for Arts District 10 -31 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to DOCS pages Added Poster Contest winners' names and poster images to Veterans Day contest pages and discussed this item with Comm. Rel. staff Posted updates and changes to BZA pages Posted info for Comm. Rel. re: Carmel Link Keystone Reconstruction project Total hours 86 $60 per hour X $60 Total due $5160.00 8 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) 11/10%08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. a 1326 Cool Creek Dr. Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/31/08, Stmt Professional Services Web Site Maintenance 10/2008 $5,160.00 Total $5,160.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 10/11/08 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 5,160.00 ON ACCOUNT OF APPROPRIATION FOR 1.160 Mayor 4341999 Other Professional Fees Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Stmt 4341999 5 160.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Sjgnatur Cost distribution ledger classification if Title claim paid motor vehicle highway fund