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Home My WebLink About155369 01/10/2008 CITY OIL CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,890.00 CARMEL, INDIANA 46032 1326 COOL CREEK DROVE CARMEL IN 46033 CHECK NUMBER: 155369 CHECK DATE: 111012008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 12 -30 -07 4,185.00 WEB PAGE FEES 1160 R4355400 16230 12 -30 -07 705.00 WEB PAGE FEES I i I y.� f INVOICE Details Akr;J00 Richard G. Heck Irwin Computer Services, Inc. 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: January 7, 2008 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 12 -31 -07 City of Carmel, Indiana (http: /www.ci.carmel.in.us) (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis: Every Day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Update all web pages with new updated information. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar 2006. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update "Carmel City Notices" web pages. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly what design they would like on a particular web page. Review emails from city employees to see what is needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, 1 added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 12 -01 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -02 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -03 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Plan Commission Exec. Comm. Mtg. of 12- 07-07 Updated 2008 calendar for BZA committee mtgs. Worked with Comm. Relations on search engine renewal 12 -04 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for CPD Worked on Search engine renewal packages Posted Memorandum of Understanding for Plan Commission Special Studies Committee 12 -05 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to 2 date. Reviewed analysis from Fusion Bot regarding indexable content and worked with company and Comm. Relations re: invoicing issues Posted results from Council mtg. of 12 -03 -07 Posted approved Minutes from BZA mtg. of 10 -22 Worked on streaming video issues for Arborist 12 -06 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Arts District Posted Council Minutes from mtg. of 12 -03 -07 Posted Notices for Council Committee mtgs. for 12- 10, 12 -11, 12 -13 and 12 -17 Worked on search engine comparisons Posted CRC mtg. dates for 2008 12 -07 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Discussed BZA mtg. issues with DOCS staff Posted agendas for BZA Hearing Officer and Regular mtgs. for 12 -17 Posted TAC agenda for mtg. of 12 -19 Updated Road Construction pages 12 -08 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) 12 -09 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) 12 -10 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for Plan Commission mtg. of 12 -18 3 Posted Plan Commission Hearing Officer mtg Agendas 12 -11 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted updated Agenda for BZA mtg. of 12 -17 Posted job for HR Posted cancellation (12 -13) and new date (12 -17) notice for Council Land Use Committee mtg. Posted News Release for CFD Created area for Hearing Officer agendas etc for Plan Commission 12 -12 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release for Comm. Rel. Worked on Hearing Officer for Plan Commission pages issues Posted Notices for CRC mtg. of 12 -18 Posted Notice for Council mtg. of 12 -17 12 -13 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Discussed updated council map issues with DOCS staff Posted Paperless Packet for Council mtg. of 12 -17 Posted Minutes for Subdivision Committee of Plan Commission for mtgs. of 11 -01 and 11 -15 Posted revised Agenda for BZA mtg. of 12 -17 Posted Agenda for BPW mtg. of 12 -19 Discussed updated map issues with DOCS staff Made updates to Urban Forestry section of Web Posted Minutes for Subdivision committee of Plan commission for mtg. of 10 -02 12 -14 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 Made updates to Urban Forestry section of Web Made updates to Road Construction pages Posted updated paperless packet for Council mtg. of 12 -17 Made updates to Clerk Treasurer's pages Updated Plan Commission pages 12 -15 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Snow Removal info on home page due to winter storm 12 -16 Check to see if web site is up and running, then check e- 2. mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Household Hazardous Waste pages Added inaugural invitation info to pages Posted News Release for CPD and an update later in the evening Updated Snow Removal info on home page 12 -17 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Urban Forestry pages Made updates to Clerk Treasurer's pages Discussed video streams with Comm. Rel. Added video stream to web for Urban Forestry Updated Road Construction pages 12 -18 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results from Council mtg. of 12 -17 Posted Approved Minutes from Council mtg. of 12- 03 Posted Notice of Gas Main Break for Comm. Rel. 5 Posted video for CWC Holiday Bloopers 2008 Posted News Release for CPD Posted update to Gas Main Break Worked with Urban Forestry on web design changes 12 -19 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted update to Gas Main Break affecting Street closures and repairs Posted videos to web Posted approved Minutes for BZA mtg. of 11 -26 Posted approved Minutes from Plan Commission Special Studies Committee mtgs. of 11 -01 and 11- 29 Made changes to Urban Forestry pages including new design format and drawings Posted Agenda for Special Council mtg. of 12 -21 Posted Minutes for Plan Commission Subdivision committee mtg. of 11 -29 Posted Cancellation Notice for Plan Commission Hearing Officer mtg. of 12 -20 12 -20 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Zoning Ordinance sections of DOCS pages Posted Paperless Packet for Special Council mtg. of 12 -21 Made updates to sign fee section of DOCS pages Posted Minutes from TAC mtg. of 12 -19 Posted News Release for Parks Continued with changes to Urban Forestry pages 12 -21 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Mayor's Inaugural Speech Posted Results of Special Council mtg. on morning of 12 -21 Posted News Release for Comm. Rel. 6 Updated Road Construction pages 12 -22 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on formatting issue with Mayor's speech 12 -23 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -24 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -26 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Date Change for Plan Commission mtg. of 1 -22 to 1 -24 in 2008 12 -27 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Removed job posting for HR 12 -28 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to 7 t date. Made updates to Applications pages of Plan Commission's pages Uploaded pdf of Mayor's inaugural speech Added new documents to HR pages Posted Agendas for Plan Commission Special Studies and Subdivision mtgs. of 1 -08 and changes to the agenda items for Special Studies 12 -29 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. C ontinued with changes to HR pages 12 -30 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 81.5 $60 per hour X $60 Total due $4890.00 8 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee r'\ 0-0 M p 1� �l U i C_.1� Purchase Order No. �cn` C kZ�1L Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 4 I C.2 S Total Li g1 o. 00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 r i n C' D e-� M .y 1 ,S IN SUM OF e- e.l� C:az Sao O� ON ACCOUNT OF APPROPRIA FOR MaJclCs X.X X. Board Members DEPT IN ICE NO. AA #!TITLE AMOUNT I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the 12. 30 -0 355100 i4 85,CC) materials or services itemized thereon for which charge is made were ordered and received except 20 c Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund