161991 07/23/2008 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
0 ONE CIVIC SQUARE PARTY TIME RENTAL INC
CARMEL, INDIANA 46032 1212 S RANGELINE RD CHECK AMOUNT: $2
CARMEL IN 46032
CHECK NUMBER: 161991
CHECK DATE: 7/2312008
DEPARTMENT ACCOUNT PO NU MBER INVOICE NUM AMOUNT DESCRIPTION
902 4359000 119187 2,328.39 SPECIAL PROJECTS
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1212 South Rangellne Rd. RENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Parry Time Rental
i� Carmel, IN 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
(317) 844 -5178 expressly disclaims all warranties, either p
expressed or implied including any impl warranties of merchantability or fitness for a particular purpose,
and neither assumes nor authorizes an other person to assume for it an liability connection with the use of this equipment. The lessee agrees to
indemnity and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
FAX (317) 575-2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees arising out of,
connected with, or resulting from the,use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
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G RMEL R DE V ELUPMEN I CU MI5510 DUW I LJWN CARMEL Res# 119187
SHERRY MIELKE MAIN RANGELINE ,Con# 159806
111 W MAIN ST SUITE 140 CAH REL
CARMEL. IN 46032
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Rental Text. s BILLING
DEL: 6114 *MUST BE SET UP BY 9 30AM
PU.- 6/14 AT GPM
#SU /TD TENTS
.***TENTS WILL HE WEIGHTED ON. ASPHALT****
CONTACT IS ANDREW X966 -6920 -:HE WILL SHOW YOU
WHERE TO PLACE.THE'TENTS. AA.>
NOTE. GO TO CARMEL HS FIRST TO DROP AND SU ONE
OF THE TENTS -PARK OUTSIDE:THE WEST LOT BY THE
FRESHMAN CENTER WHICH IS AT 4TH 2ND..
THEN YOU WILL TAKE EVERYTHING TO MAIN RANGELINE
ANDREW WI LL SHOW YOU WHERE TO DROP OFF AT YOU
WILL NEED TO PLACE ALL EQUIPMENT 1ST AND THEN GO
BACK TO SET UP
6 G441 �.00Q�0. 'TENT MARQUEE 9X 10 WH I TE 90.00 270. 0 810.0.E 540. 0 0 540.00
6 4 595 -0000 TENT TARP MARQUEE 9 IO. fib. 00 0.00
24 4473 =0000 TENT WEIGHT 13.00 39.00 117.00 312..00 312. 00
.28 6401-0000 EXHIBIT STANCHION WH PLAS 3.'00' 9.00 27a 00 84.00 64.00
3 0 6626 -0000 EXHIBIT STANCHION WH CHAIN 8' 3.00 9.00+ 27.00 90.00 90.00
28 M030-0000 *BASE_ 3 ;FT 0.00 0.00
30 8225-0000 CHAIR WHITE 'RESIN.. 2.50 7.50 22.50. 75.'00 75.00
70, 8220 -0000 CHAIR WHITE SAMSON I TE. 0.75 2.25 6.75. 52. .50 52..5
13 8244 -0000 TABLE 8' BANQUET 6.50 19.50- 58.50 84.50 84.50
DO NOT USE -IN RAIN 1 SNOW OR STRONG WI ND
DO NOT STAPLE TABLES F EES WIL.L.BE ASSESSED
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EMERGENCY. #(317) 252 -3832 UNDERGROUND .(800) 382 -5544
I HEREBY AUTHORIZE THE LESSORTO MAKE APPROPRIATE CHARGES TO MY CREDIT CARD.-
YES INITIALS
FAILURETO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED &DEMONSTRATED ON THE SAFE PROPER OPERATION OFTHE
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS:
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth
in this Rental Agreement, and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
EQUIPMENT RETURNED BY X
Terms and Conditions
1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it sriitabletor his needs and in good con dition.Le_See understands
is proper Ease. Lessee further acknowledges. Lessee responsibility to. inspect the cq .ment prior to its use and to notify Lessor of any defects.
2.TIME•0F RETURN. Lessee right of possession terminates on the expiration of the. rental period and retention of possession after this time constitutes a material breach of Lessees
obligations under this contract. Time is of the essence in this agr6errient. Any extension must, at Lessor's election be.mutually agreed upon in writing.
3. RETURN OF. EQUIPMENT. Af the termination of this agreement, Lessee shall return: all the equipment to Lessor's premises during Lessor's regular business hours, in the condition
and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned
within Lessor's regular business hours. If Lessor has agreed to deliver the Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or
damage tb the Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES. As used in this dental Agreement, the terms `Lessor" and "we" shall mean PTR, Inc. d %b Party Time Rental. The terms "Lessee" and `you" shall mean the party executing
this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
camages to property or others ise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee. Lessee's employees and agent of Lessee
or Lessee subcontractor, The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions`involving liability covered by the
Indemnification provision in this paragraph,
6. TIME. All equipment rentai.charges are for time out, NOT TIME USED. Most prices quoted are fora one day (24 hours) charges. If equipment is needed for a longer time period, we
also have weekly t7 days) and monthly ;28 days,' rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate.
Z LIABILITY. All equipment is for rental purposes only, and it is understood that the Lessor shall not be, held responsible for any accident or damage resulting directly or indirectly from
the use of the leased Equipment. The Lessor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The lessee agrees to indemnify and hold the
Lessor harmless frorn and against any claims actions, proceedings, costs, damages to property, consequential damages loss of income or any other incidental damages even those
damages caused by the negligence of the Lessor, including attorneys' fees, arising out of, connected ivitft or resulting from the use of the equipment, including but not limited to, the
manufacture, selection, delivery, possession, use operation, or return of the equipment.
8. COLLECTION- COSTS_The Lessee agrees to-Pay-all reasonable collection attorney's and court fees anet other expenses involved in the collection-of charges-or enforcement of the
Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any
incidental or consequential damages caused by delays or otherwise, and Lessee he,eby.waives any right or entitlement thereto.
10. DAMAGE WAIVER. A six percent (6 non- refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be
construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does It cover theft. minor damage is defined as damage that can be repaired for an
amount less than six percent (6%) of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to }weather, or other damage that occurs from issue of
equipment, The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date.
12.THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment at its replacement cost when rented) for all types of.theft or mysterious disappearance. Damage Waiver does not
cover theft,
13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in. holding an outdoor tented event. Lessor will endeavor to `minimize said risk, however, should
the tenting become unusable due to high wind, snow, rain, flooding, extreme cold or heal, or any other factor beyond. Lessor's control, Lessee shall stiff; be liable for payment in full of all
charges.
14. DIRTY OR DAMAGED EQUIPMENT. Lessen agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear,, while equipment is out of
possession of Lessor. Lessee also agrees to pay a.reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be borne by the Lessee,
whether performed by Lessor or at the Lessor's option by others,
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing (Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the
leased equipment from any cruse. No loss of or darn age to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.
Lessor shalt have The option.of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental. The credit card number will secure the reservation until the date of the event. If a credit card is not presented at pick -up, then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee,
1 Z CANCELLATION. A party making a reservation will be subject to a 25% cancellation. fee if the entire reservation is cancelled within thirty (34) days of the event. This policy applies
to all parties, including those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal equipment will be subject to a 100°' fee.
18. DELIVER AND PICK -UI? Delivery is made to closest point truck can park. Extra charges will result in deliveries to upstairs, elevator use or any point where extra time is involved.
Our service does not Include set tip and knock down of tables and chairs. If this service.is required, arrangements should be made several days prior to delivery with a special charge
quoted, If no arrangements are made and this service is desired on- delivery, our driver must call for authorization. If time permits, we will try to accommodate yeri =after quoting the price.
On pick Lip where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area tables and chairs will be left until the next day wnen
a special crew can be scheduled. There will be an additional one day rental. A knock down fee will result if equipment is still up.
19. PREPARATION OF SITE: lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of
the Lessor's work crew:. Lessee further agrees to have all tents cleared for, removal prior to our arrival, All non- leased equipment and decorations shall be cleared and taken from site. if
Lessee fails to do so, then Lessee shall pay all costs involved for any delay additional rental. and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's work
crewrs. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE
YOU DIG 800 -382 -5544
21. SET-UP/TEAR DOWN. Set rep and/or tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
set- up/torn down. Any equipment not previously scheduled to be set -up or torn down will be assessed normal set -up /tear down charges plus a minimum "50 fee.
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Drivers License. For insurance purposes, we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the itemts}, We do our best to instruct each customer on how to safely use the equipment.
Should an item not ~'Fork properly, please contact the Lessor as soon as you have discovered the problem, We will either provide further instruction or we will replace the item. Also,
upon picking up or accepting delivery of equipment be sure that YOU have received all of the items that you reserved. Provided that the items are not correct or acceptable, we must be
advised immediately in order to remedy the situation, The Lessee shall use the equipment in a careful and proper manner,
24, LIQUIDATED DAMAGES. In the event that the Lessor fails to deliver any equipment, or is unable to remedy problems with the delivered equipment, the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of coriripeten€ jurisdiction, it shall be considered deleted from this "Rental Agreement, but such
I nvalidly shall not affect the other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES. In the event that either party files an action in relation to this Rental Agreement, the Unsuccessful party in the action shall pay to the successful party, in addition
to all other sums that either party may be called upon to pay, a reasonable sum for the successful parry's attorneys' fees.
27 LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE: NET LINENS IN ANY CRAG -mildew will result. If there is obvious damage such
as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste.
28. COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred {or
damage anc or cleaning expense to tent tops due to cooking processes under or near tents.
1212 South Rangehne Rd Y l3ENTALAGREEMENT
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I The below equipment has been received by the undersigned for rental purposes only; and it is understood that PTR, Inc. dfb /a Parry Time Rental
Carmel, IN 46032 "Lessor") shall not be held responsible for any accident'or damage resulting directly or indirectly from the use of the leased equipment. The lessor
5 C J 8 expressly disclaims all warranties either; expressed or implied including any implied warranties of merchantability or fitness,for a particular purpose
n (31, 7) 84.4' mdemn I y claims, neither assumes nor authorizes any othei person fo assume for it any liability connection with the use of this equipment. The lessee agreesto
ify and ho d the e Lessor harmless from and against an cla actions p roceedi damages to property, consequential damages,
rigs costs, t p
FAX (317);575 -2272 loss of, income or any other incidental damages, even those damages caused by, the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment in but not limited to, the manufacture selection delivery; Possession, use operation,
w�ptrine�D rirr eturn ottne equipment
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BLACK 120XGO 68;00. 210.00: �i3.00 12.00 12a 00
MANGE if REPLACEMENT 1 FEE.: t1 00. EACH
PLEASE D NOT STORE, LINENS I N' PLASTIC BAGS
5$31 iZ!! !D SKIRT iNG BLACK 21 6d 2 5 78 75 23Es.25 52.50 52.52
-EASE-` IYC! NOT STORE :L I NENS IN PLASTIC BAGS I
PL'`EASE RETURN CLIPS REPLACEMENT FEE. $1'.51_ EA
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PLb!§E RETURN HANGERS REPLACEfi ENT. FEE ,EACH �I I.
.42•. 1 5863 -0000 SKIRTING CLIPS FOR 21 1. r 0.0 0.00
11 5545 -0000 TABLECLOTH tJHITE 12.0. X,60 6 :001..0Q► 6e 00 66.:00. 'y;✓ 66.00
HANGER. REPLACEMENT, FEE e i o 01; EACH
PLEASE' DO NOT.STORE LINENS IN PLASTIC BAGS y
11 5597 r 00 SKIRTING WHITE 81' 26.25. 78 75 2 16.85 288. 75 28'8.75
PLEASE :DO NOT STORE'LINENS IN :PLASTIC BAGS
PLEASE RETURN CLIPS.- REPLACEMENT FEE1 5►d EA
PLEASE'RETURhI;
REP ACEPiENT ;FEE S EACH
231; 5463 --0000 SKIRTING CLIPS FOR c1 0.'be
12 x•474 0, i00 MARQUEE ADAPTOR 0. 0 0.00
i 8251 QUO TABLE 3' ROUND 5.75- 17.25,_ �t1. 7,, �r, 5e 75 5.75
DO NOT USE .RAIN' ,S NOW' OR ,S WI
DO• NOT STAPLE TABLES FEES WILL BE, ASSESSEDR' 1 s
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Nov R ,R ALACEM
ENT FEE 1 130 EACH ra j
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7 8254-0000 TABLE 'UMBRELLA .4 6+� x 3'l 0 94.50 73:50, 73 50
7 10
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DO NOT STAPLE CAB! ES FEES WTI;L 8 A5SE55ED
�7 C590 0600 UMBRELLA WHITE (USED W`/ TRBLE10a 0 31 50` 4.;aQ�' 7,3.:50, ix 73 5
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EMERGENCY #(317) 252 -3832 -,UNDERGROUND (800) 382 -5544
v.
-1 HEREBY AUTHORIZETHE LESSOR TO MAKEAPP.ROPRIATE:CHARGES TOM
Y s CREDlT CARD
YES INITIALS t
•FAILURETO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTYWHICH CAN CONSTITUTES THEFT,THEFTIS PUNISHABLE
BY 2 YEARS IN PRISON PLUS UP TOA'$10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE:
I HAVE BEEN INSTRUCTED DEMONSTRATED ONTHE SAFE PROPER OPERATION'OFTHE
ABOVE EQUIPMENTAND I FUL'LY''UNDERSTANDTHOSE INSTRUCTIONS.
The,uridersigned having read and understood the :adbve terms'as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to the above equipmentlarticles.on the terms and conditions set for[fi
inlhis Rental Agreement, and is an authorized agent fa the: Lessee.
EQUIPMENT LEASED 13A.
EQUIPMENT RETURNED BY X
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t
Terms and Conditions
1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good.condition Lessee understands
its proper use., lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects'
2. TIME OF RETURN. Lessen right of possession terminates on the expiration: of the rental period and retention of possession after this time constitutes a materiai breach of Lessee's
obli this contract. Time is of the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT At the termination of this agreement, Lessee shall return all the equipment to Lessors premises during Lessor's regular business hours, in the condition
and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of°the Equipment occurring because it 'was not returned
within Lessor's regular business hours. If Lessor has agreed to deliver the Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or
G amage to the Equipment from time of delivery to Lessee and until picked up by Lessor,
4. PARTIES. As used in this Rental Agreement, the terms "Lessor and "we" shall mean PTR, Inc. dfbia Party Time Rertai. The terms "Lessee" and `'you shall mean the party executing
this Rental Agreement as such on the face hereof.
5, HOLD HARMLESS AGREEMENT Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries. from and against all claims, liabilities, losses,
damages to property or_otherwi,se, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise. of Lessee. Lessee's. employees and agent of Lessee
or Lessee subcontractor, The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the
Indemnification provision in this paragraph.
&TIME, Ali equipment rental.charges are for time grit, NOT TIME USED, Most prices quoted are for a one day (2 hours charges. If equipment is needed for a longer time period. we
also have weekly (7 days; and�monthly (28 days; rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate.
7 LIABILITY, All equipment is for rental purposes only and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or 'indirectly from
the use of the leased equipment. The Lessor expressly disclaims all warranties. either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages, loss of income or any other incidental damages, even those
damages caused by the negligence of the Lessor, including attorneys fees, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
manufactire, selection, delivery, possession, use operation or return of the equipment,
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable coliection and court fees and expenses involved in the collection bf charges or enforcement of the
Lessor's rights under this contract,
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor.
Lessor grill repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any
Incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto,
10. DAMAGE WAIVER. A six percent (6%) non- refundable damage waiver Is applied fo the cost of «I`s rental equipment. This cost is only minor repairable damage, and is not to be
construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an
amount less.than six percent-(6°. of the equipment's rental fee,
11. PROTECTION OF EQUIPMENT, It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date.
12,THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment tat its replacement cost when rented] for all types of theft or mysterious disappearance. Damage Waiver does not
cover theft.
13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting become unusable dire to high wind, snow, rain, flooding extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in full of all
charges.
14. DIRTY,, OR DAMAGED EQUIPMENT Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear while equipment is out of
possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be bonne by the Lessee,
whether performed by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the
:eased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental tees.
Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre
arranged account at Party Time Rental. The credit card number will secure the reservation until the date= of the event. If a credit card is not presented at pick -up, then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
1Z CANCELLATION. A party making a reservation will be subject to a 259 cancellation fee if the entire reservation is cancelled within thirty (30) days of the event. This policy applies
to all parties including, those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal equipment will be subject to a 100'• fee.
18. DELIVER AND PICK-,de- set
UP. is made to closest point truck can park', Extra charges will resuif in deliveries to upstairs, elevator use or any point where extra time is involved.
Our service does not incl."de up and knockdown of tables and chairs. If this.service is required, arrangements should be made several days prior to delivery with a special charge
quoted. If no-arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we will try to accommodate y6u:after quoting the price.-
OR plc', up "aliem no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area, tables and chairs will be left until the next day when
a special cr can be scheduled. There will be an additional one day rental, A knock down fee will result if equipment is still up.
19. PREPARATION OF SITE, Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and mars made, prior to the arrival of
the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to our arrival. All non leased equipment and decorations shall be cleared and taken from site. If
Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's work
crews. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE
YOU DIG 800- 382 -5544
21, SET UPITEAR DOWN. Set up and /or tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
see upitcrn down. Any equipment not previously scheduled to be set -up or torn down will be assessed normal set upltear down charges plus a minimum `50 fee,
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy the
Lessees license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment learn to use the item(s). We do our best to instruct each customer on how to safely use the equipment.
Should an item not work properly, please contact the Lessor as soon as you have discovered the problem. We will either provide further instruction or we will replace the item. Also,
upon picking up or accepting delivery of equipment, be sure 'halt you have received all of the items that you reserved, Provided that the items are not correct or acceptable, we must be
advised immediately in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner,
24. LIQUIDATED DAMAGES. In the event that the Lessor fails to deliver any equipment, or is unable to remedy problems viiih the delivered equipment; the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY if any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such
invalidity shall not affect the other provisions that can be given effect in the absence of the invalid provisions.
26.ATTORNEY'S FEES. In the event that either party files an action in relation to this Rental Agreement the Unsuccessful party in the action shall pay to the successful party, in addition
to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorneys' fees.
27, LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG mildew will result. If there is obvious damage such
as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as 'though it were a sale. Return all linens dry and free of waste,
28. COOKING UNDERTENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and or cleaning expense to tent tops due to cooking processes under or near tents.
1212.South Ran' Iii Rd: RENTALAGREEMENT, i
The below equipment has been received 6y the undersigned for rental purposes only, and it is understood that PTR,1nc. dlbla Pany Time Rental
Carmel, IN 46032 'Lessor:') shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor.'
4 expressly disclaims
all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
84'5
31 and neither assumes nor authorizes any other person to assume for it any, liability connection with the use of this equipment. The lessee agrees to:
indern and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property,.consequential damages,'`
1 J oss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
FAX (317)575'2272
J�y� �r[1J� FF connected with :or resulting from the use of the equipment, including but not limited to, the manufacture selection delve y, Possession, use,operation,
www p`rinci.coR1' or return of the equipment.
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T _CONTRACT Charge for 1.00 Day Es Page: 3
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DO NOT USE IN `RAIN f NOW OR' STRONG WIND
:7 6591 -0000 TAFsLE UMBRELLA ST(�ND:' 0..0
E 6523=-0000 EXHIBIT CARPET,, RED 3X25 25.00 75: X80 225.00 50.00 X0.'00
6766 :O t�0 TREE BAMBOO 6g 30.00 E10.'00. 60.400 y
:1 IW @50 0.00 0 #BAC4;DRDP BLACK 12 F7 40. 00 i E 0 00 X 60; -0>Zs 40.00.00'
M034 4000 *UPRIGHT '9 16a
ro 1 0 00 VASE EXTRA LARGE 0.180 t.-rs' 0.00
-0000: *CROSSBARS 6' -10' ADJLISTALE 0 00
-0 000 #I?RA E BLACF;' i FT 0.00
4 MO40
0.00
1y 9656 10X10 KD CANOPY BLUE (TOP'ONL65.00 5n 00 6� 00.
1 9556 -0000. K CANOPY FRAME .ONLY ..10X 10 0.00 00
1 ,4603: GARMEL P /D -3 1 i' 55.00' 55.00.: 55.00
6 •1 2345 OVERTIME PICKUP 20.00 120.00 i 00
Payments
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c5 S .Cust'omer responsible for ALL
UJI
DAMAGED .MISSING equipment Rent 2031. 50
z Sa I e s 1`75.00
E
EMERGENCY #(317) 252 -3832 •UNDERGROUND (800) 382 -5544 tither 0.00
'Dm Waiver. 12:1.89
IHEREBY ,AUTHORIZETHE,LESSOR.TO MAKE CARD
1= "s ME Tan Oo s71r8
Y.ES INITIALS q
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE S41 e s T a X 162 99
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE a I7 Q 5i t 00
BY 2 YEARS IN PRISON PLUS UP TO A'S10,000 FINE EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I'HAVE BEEN INSTRUCTED' DEMONSTRATED ON THE SAFE PROPER OPERATION OFTHE
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
TOTAL DUE 24 3E CTTAL PAI o.
,The,undersigned having read and uride }Terms stood the above terms as well as the'Additional Te and Conditions on
the reverse side hereof, hereby agrees to rent the'above equipment/articles on the terms and :conditions set forth
in this Rental Agreement, and is an authorized agent.for the Lessee..
4
EQUIPMENT. LEASED BY X EE rT AMT Dt1E 2491. 38
EQUIPMENT RETURNED BY X ,r OF,� 3 /495' 14 c4 F 09
J
Terns and Condition
1. INSPECTION, Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good condition. Lessee understands
its proper use. Lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects.
2, TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's
obligations under this contract. Time is of the essence in this agreement. Any extension must, at Lessors election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the condition
and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring.because it was not returned
within Lessor's regular business hours. If Lessor has agreed to deliver the Equipme.rrt to Lessee.or pick up the Equipment from Lessee. Lessee shall be responsible, for all losses or
damage to the Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES. As used in this Rental Agreement, the terms `Lessor: and "we shall mean PTR, Inc. dr`bla Party Time Rental. The terms "Lessee" and "you" shall mean the party executing
this Rental Agreement as such'on'.the face hereof.
5. HOLD HAMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
damages to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee
or Lessee subcontractor. The indemnities included in this exhibit shaft include reasonable aftorney's fees paid by Lessor in defending suit and actions involving liability covered by the
indemnification provision in this paragraph.
6.TIME, All equipment remal c harges are for time out NOT TIME USED. Most prices quoted are for a one day {24 hours} charges. It equipment is needed for a longer time period, we
also have weekly 7 dal /s) and monthly (28 days) rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate.
7 LIABILITY. All equipment is for rental purposes only, and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from
the use of the leased equipment. The Lessor expressly disclaims all warranfies, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, and neither assumes nor authorizes any.other person to assume for it any liability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims, actions, proceedings, costs, damages to consequential damages loss of income or any other incidental damages even those
damages caused by the negligence of the Lessor, including attorneys' fees arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
manufacture, selection, delivery, possession, use operation, or return of the equipment,
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcement of the
Lessor's rights under this contract,
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace the equipment with similar equipment in good working' order if availab e,. and if the defect is the result of normal use. Lessor is not responsible for any
incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto,
10. DAMAGE WAIVER: A six percent (6%) non refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be
construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft, Minor damage is defined as damage that can be repaired for an
amount less than six percent(6%) of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment. .The Lessee must protect the equipment until it is returned or until the agreed pick time and date.
12.THEFT OF EQUIPMENT, The Lessee. agrees to pay for equiprr ent jat its replacement cost when rented] for all types of theft or mysterious disappearance. Damage Waiver does not
cover they.
13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved In holding an outdoor tented event. Lessor will endeavor to minimize said risk, however should
the tenting become unusable due to high wind, snow, rain, flooding, extreme cold or.heat, or any other factor beyond Lessor's control. Lessee shall still be liable for payment in full of all
charges.
14. DIRTY OR DAMAGED QUIPMENT. Lessee agrees to pay for any damage to' rented equipment regardless of cause, except reasonable wear and tear while equipment is out of
possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty, Accrued rental charges cannot be applied against the purchase or -cost
w repair or damaged goods. Rental Equipment damaged beyond repair will tie paid for by Lessee at its Replacement Cost when rented, The cost of repairs will be borne by the Lessee,
whether performed by Lessor, or at the Lessor's option by others,
15. LOSS OR DAMAGE. To the extent that damage to the equipment is riot covered by the foregoing Damage Waiver provision, the Lessee assumes alt risk of loss or of damage to the
leased equipment from any cause, No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the,repayment of rental fees.
Lessor shad have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs,
16, PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre
arranged account at Party Time Rental. The credit card number will secure the reservation until the date of the event, If a credit card is not presented at pick -up, then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
1Z CANCELLATION. A party making a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty (34) days of the event. This policy applies
to all parties, including those who have pre arranged accounts at Party Time Rental, Cancellation of.inflatabie and special seasonal equipment will be subject to a 100% fee,
18. DELIVER AND PICK-UP. Delivery is made to closest point truck can park. Extra charges will result in deliveries to upstairs. elevator use or any point where extra time is involved.
Our service does not include set up and knock down of tables and chairs. It this service is required, arrangements should be made several: days prior to delivery with a special charge
quoted. !'no arrangements-ars made and this service is desired on delivery, our driver must call for authorization. if time permits, we will try to accommodatey67,1 after ducting the price.
On pick urn where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area, tables and chairs will be left until the next day when
a special crew can be scheduled. There will be an additional one day rental. A knockdown fee will result if equipment is still up.
19. PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of
the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to our arrival, All non- leased equipment and decorations shall be cleared and taken from site. If
Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of !he Equipment installation, clearly marked prior to the arrival of Lessor's work
crews. Lessee assumes furl responsibility for damage to all Underground Facilities, 76 identify Underground Facilities. Lessee must call one week prior to installation. CALL BEFORE
YOU DIG 800 382 -5544
21, SE? UPtTEAR DOWN. Set up and/or tear down of equipment Is also available, Party Time Rental 4,vill be happy to quote a charge to the customer based on the rental item to be
set-up/torn down, Any equipment not previously scheduled to be set -up or torn down will be assessed normal set- up/tear down charges plus a minimum S50 fee,
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy the
Lessee's license,
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment learn to use the item(sj. We do our to instruct each customer on how to safely use the equipment.
Should an item not work properly, please contact the Lessor as soon as you have Ois'covered the problem. We will either provide further instruction or we will replace the item. Also.
upon picking up or accepting delivery of equipment be sure that You have receive
d ;:all °of the items that you reserved, Provided that the items are not correct or acceptable. we must be
advised immediately in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner,
24. LIQUIDATED DAMAGES. in the event that the Lessor fails to deliver any equipment, or is unable to remedy problems with the delivered equipment, the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such
nvalidity shall not affect the other provisions that can be given effect in the absence of the igvali I provisions.
26,ATTORNEY'S FEES. in the event that either party files an action in relation to this Rental "Agreement the Unsuccessful party in the action shall pay to the successful party. in addition
to all other sums that'either party may be called upon to pay, a reasonable sum for the successful party's attorneys' fees.
27 LINENS, Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG mildew will result. If there is obvious damage such
as mildew, excessive stains, burns or tears, you will be charged the cost of the liners and keep same as,though it were a sale. Return all linens dry and free of waste.
28. COOKING UNDERTENTS. Lessee agrees not to do any type of cooking under.or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and or cleaning expense to tent tops due to cooking processes under or near tents.
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of -hours, rate per hour, number of units, price per unit, etc.
Payee
Pa r .r..c Q s.. I Purchase Order No.
Terms
C .-,re.'_ /A! L( 407Z Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total Z Lidj7, 3
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in a�or&nce
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
1 Z1Z
ON ACCOUNT OF APPROPRIATION FOR
4 D Z it 3,5
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
oZ I fr bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Z 20 G
),Jf na-
Signatu
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund