161505 07/11/2008 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
ONE CIVIC SQUARE PARTY TIME RENTAL INC
CARMEL, INDIANA 46032 1212 S RANGELINE RD CHECK AMOUNT: $2,421.91
CARMEL IN 46032 CHECK NUMBER: 161505
CHECK DATE: 7/11/2008
DEPARTMENT ACC OUNT PO NUMBER INVOICE N AMOUNT DESCRIPTION
TO47 4239099 159042 79.50 OTHER MISCELLANOUS
902 4359003 160004 2,342.41 FESTIVAL /COMMUNITY EV
Jul., 08 03:26p PARTY TIME 3175870670 p.2
1212 South Rangeline Rd. RENTAL AGREEMENT
The below equipment hz_ <Seen received by !he undersigned `or rental purposes only, are it Is understood t!iat P i fl, Inc okra ?any Tkne PIMA PIMA Carmel, IN 46032 "Lesser') shall not be held respcnsiole bar any accident or damago res.tliing d.rectly or indir<tly hom me use at the leased equipment. The lesse:
`t) PA ff 1 RIT pres =_I; disrlairnr al +ranant os either expressed er implied mclaci ^g ny implied 'wananlies or mercl or fitness for a pa icUar purpose, t and neither as >vmes no� authorizes any other person to a °sumo for it arry habll.l cenneclix milh Ina use of this equipment. The lessee adwErs :o
indemnify and hold the Lessor 1 R. mless fmm and acainst anv claims, actions. proceedings costs darrages tc praperty, consequerhal damace,
FAX (317) 575 -2272 to =s. of inoon�e or any oCner incldentzl damages, even Ihcse damages caused 0 the red pence at tosser, i
cn, l aecrneys' fees. Wising out ef,
1 1 11 1 t J ILIi1J1 onnrda9wib, resuA ingfmmtheuseGI theequipmenl .including,butnotiimit h2manulacture.sdea'cn delivey,possession use
or opera on.
Vr "1JVJ.'� t! i I I:.CO or return of the equipment. X
RiEE1]�Ren ro
]RIVER 10 INVOICE tlo.
CARMEL REDEVELOPMENT Res# 119289
CARMEL REDEVELOPMENT RANGELINE AND MAIN Con# 160004
3662 E CARMEL DR CARMEL IN 46032
CARMEL IN 46033
OATS rltdE
NA- 000655049 W (317) 571 -2787 06/22/08 9:39 AM AW
W (317) 571 -2790
P.O. ]ROfP,E] 84
0 DOG WALK LAURA RETURNS 06/22/08 6:00 PM B3
*FINAL Charge for 1.00 Days) Page: I
i}ty Ite® Day Week 4 Wk Ext Ant Disc Net Ant
Rental Text BILLING
DEL: 6/22 *MUST BE THERE BETWEEN 6:30- 7AM
PU: 6/22 6PM
*SU /TD TENT STAGE
*TENT WILL BE WEIGHTED ON ASPHALT
CONTACT IS LAURA 848 -2624 SHE WILL SHOW YOU
WHERE TO PLACE THE EQUIPMENT
*NOTE: NEED TO GET TABLES OFF TRUCK FIRST, THEN
SU THE STAGE, THEN SU TENT
1 6439 -0000 TENT FRAME 2OX30 WHITE 340.00 340.00
2 4482 -0000 20' FRAME END W 0.00 0.00
1 6115 -0000 20 MID W 0.00 0.00
182.00 182.00
14 4473 -0000 TENT WEIGHT
1 4599 -0000 TENT TARP 20X30 FRAME 0.00 0.00
14.00 14.00
14 7793 -0000 TENT WEIGHT COVER WHITE VINYL
400.00 400.00
10 6721 -0000 STAGE 4 (DELIVERY ONLY)
NEEDS A 5/16" ALLEN WRENCH TO INSTALL
10 6723 -0000 16" LEGS FOR STAGE(4 -PER UNIT) 0.00 0.00
80 8244 -0000 TABLE 8' BANQUET 520.00 520.00
DO NOT USE IN RAIN SNOW OR STRONG WIND
DO NOT STAPLE TABLES FEES WILL BE ASSESSED
10 7373 -0000 TOOL ALLEN WRENCH 5/16" 0.00 0.00
131.25 131.25
5 5831 -00 SKIRTING BLACK 21'
00
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
PLEASE RETURN CLIPS REPLACEMENT FEE: $1.50 EA
PLEASE RETURN HANGERS REPLACEMENT FEE: $5 EACH
105 5 863 =0 SKIRTING CLIP X00 0.00_
0
QUOTE FINAL BILLING
Z
J O
4
W U
N
Z_
I HEREBY AUTHORIZE THE LESSOR To MAKE APPROPRIATE CHARGES TO MY CflEDfT CARD.
YES_ INITIALS
FA11 URE TO RETURN PROPERTY (LEASED) TO LESSOR'hlTHIG 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACE I
EVIDENCE -OF UNAUTHCRIZED CONTROL O'JER SAID PROPERTY VJHIGH CAN COtJSTITUTESTHEFT.THEFT IS PUNISHABLE
ai 2YEARS IN PPISO'd PLUS UPTO A $10,000 FINE EQUIPIrtENi RENTED CV THIS CCWRACT IS rJCT FOP, SALE.
I HAVE BEEN INSTRUCTED DEMONSTRATED ONTHE SAFE PROPER OPERATION OF THE
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terns as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to rent the above equipment mides on the terms and cwclilions set ionh
in this Rental Agreement, and is an authorized agent for the Lessee,
ECUIPMENT LEASED BY X
ECUIPMENT PEI UHNED BY X l
PrescrP,ed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
I Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
�z 0? 16 oo L] A L-12, V1
Total 3 y
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
zs
VOUCHER NO. WARRANT NO.
ALLOWED 20
/17 IN SUM OF
L i
�3Z
ON ACCOUNT OF APPROPRIATION FOR
�0 y 3 5 vv3
Board Members
k
PO# or INVOICE NO. ACCT #!TITLE AMOUNT I hereby certify that the attached invoices
DEPT. Y Y invoice s) or
C o Z 1(0 onLl L 59063 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
G
c
Si ture
P, 40 U
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
.1212 South Rangellne Rd. RENTALAGREEMENT
PA Rff The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Party Time Rental
'Carmel, I N 46032 "Lessor") shall not beheld responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
expressly disclaims all warranties either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
(317) 844 °5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
RE N' M/ FAX (317) 575-2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including' attorneys' fees, adsing out of,
r connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
WWyy,plrlEtC.COtl1 or return of the equipment. X_
Dill(TU/flENT TO �t ti �tT,�� (�tv� K I v INV OICE DELIUER TO INOOICE_HO
,L CARMEL CLAY PARKS RECREATION MONON CENTEI RRE 118331
1411 EAST 116TH STREET CARMEL MAY 3 U 200$ Con(# 159042
CARMEL IN 46032
BY
pea �DATE neu TIME �r
AR -795 W,(317) 848 -7275 05/21/08 12:26 PM MC
F (317) -571 -4136
2a pg. #_,.'.�1`.,.;.. ",`.V \b�, t sFORDERED RV a, l�___" o r' \V�t_ h �\1T•' s` .�+Q
AW POULSEN CASEY'LAZARRA DUE 05/23108 12 :26 PM.MC
CONTRACT Charge for 1.00 Day(s) Page: 1
t Y. 1 �,u,; p\ W ^�ay N \ur e)t a 4uk+ k �t An"' Bit Not °r. Abt
Rental Text BILLING I n
DEL MAY 21 A. M. s `_.n S. G9 U-
P /U: MAY 23 A. M.
MONON.CENTER ENTER FROM 111TH STREET
1. 4147 -0000 WEDDING LATTICE GAZEBO 8' 75.00 225.00 675.00 75.00 75.00
ALL DECOR MIDST BE REMOVED PRIOR TO RETURN
1 46032 CARMEL P /D -32 0.00 0.00
---7-
No Payment Made
r
Po Vv
f
CE
IVD
JUN 2 3:' 2008
z Call 252.3832 be f ore 9 after QUOTE y.. a, "G
a hours for equipment problems.
a Customer responsible for ALL
Cn
Cn Z DAMAGED MISSING equipment Rent 75.00
Sales 0.00
EMERGENCY #(317) 252 -3832 UNDERGROND (800).382 -5544.
.U. .........Other -.T_ -0.00 t
I HEREBY AUTHORIZE THE LESSORTO MAKE APPROPRIATE CHARGESTO MY CREDIT CARD. Dm g Wa i V er 4.50
YES INITIALS SME Tax 0.00
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS'AFTER AGREED TIME CONSTITUTES PRIMA FACIE f
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE S a les -Tax 0.00
BY 2 YEARS IN PLUS UP TOA $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED.& DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE De po.s i t 0.00
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on TOTAL DUE 79.50 TOTAL PA I 0. 00
the reverse side hereof, hereby agrees'fo rergtdhe aapove equipmentfarticles on the terms and conditions set forth
in this Rental Agreement, and is an•autbtorized agent for the Lessee 1
EQUIPMENT LEASED BY
EQUIPMENT RETURNED BY EST AMT DU 79.50
c'20' 0ri -�4
V! 20 7 `{J J ..6-V O 0 V 5
Terms and Conditions
1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good condition. Lessee understands
its proper use. Lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a•material breac= e;•Ls-i*.?�e's
obligations under this contract. Time is,of_the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT. At the.te mynai d tr is� r4e me W, shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the condition
and repair as when delivered to Lessee.`subje onl
vine sonaW and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned
within Lessor's regular business hours. If Les5gr bas agreed to deliver tfie Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or
damage to the Equipment from time of deli\6k 1.lQ,LegsQ and:yJ ;I it pick up by Lessor.
4. PARTIES. As used in this Rental Agreement. the terms `Lessor" and "we" shall mean PTR, Inc. d /b /a Party Time Rental. The terms "Lessee' and "you" shall mean the party executing
this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT:- Lessee•shalLdefend,.indel r6ify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
damages to property or otherwise, and expenses, of every character atsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee
or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the
indemnification provision in this paragraph.
6. TIME. All equipment rental charges are for time out, NOT TIME USED. Most prices quoted are for a one day (24 hours) charges. If equipment is needed for a longer time period, we
also have weekly (7 days) and monthly (28 days) rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate.
7. LIABILITY. All equipment is for rental purposes only and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from
the use of the leased equipment. The Lessor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, and neither assumes nor authorizes any other person to assume for it any liability in with the use of this equipment., The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims. actions, proceedings, costs, damages to property, consequential damages loss of income or any other incidental damages, even those
damages caused by the negligence of the Lessor, including attorneys' fees, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
manufacture, selection, delivery, possession, use operation, or return of the equipment.
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcement of the
Lessor's rights under this'contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. if the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any
incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER. A six percent (6%) non refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be
construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft Minor damage is defined as damage that can be repaired loran
amount less than six percent (6 of the equipment's rental fee.
.11.,PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date.
12. THEFT OF EQUIPMENT The Lessee agrees to pay for equipment rat its feplacement cost when rented) for all types of theft or mysterious disappearance. Damage Waiver does not
cover theft.
13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting become unusable due to high wind., snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in full of all
charges.
14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out of
possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be borne by the Lessee.
whether performed by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the
leased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.
Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental. The credit card number will secure the reservation until the date of the event. If a credit card is not presented at pick,-up, then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17 CANCELLATION. A party making a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty (30) days of the event. This policy applies
to all parties, including'those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal equipment will be subject to a 100% fee.
18. DELIVER AND PICK -UP. Delivery is -made to closest point truck can park. Extra charges will result in deliveries to upstairs. elevator use or any point where extra time is involved.
Our service does not include set up and knockdown of tables and chairs. If this service is required, arrangements should be made several days prior to delivery with a special charge
quoted. If no arrangements are made and this service is desired on delivery, our-driver-must-call for. authorization. If.time permits, vve_will try-to accommodate.you after quoting the price.,
On pick up where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area, tables and chairs will be left until the next day when
a special crew can be scheduled There will be an additional one day rental. A knock down fee will result if equipment is still up.
19, PREPARATION OF SITE: Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of
the Lesso'r's work crewlessee further agrees to have all tents cleared for removal prior to our arrival. Ail non leased equipment and decorations shall be cleared and taken from site. If
Lessee fails to,00 so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDER
tzFt&UNO ACItIT1 Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation clearly marked prior to the arrival of Lessor's work
cre Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE
YOU DIG 800 -382 -5544
21. SE.T UP/FEAR- DOWN. Set'up-and/or tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
set -up /torn down. Any equipment not previously scheduled to be set -up or torn down will be assessed normal set- up/tear down charges plus a minimum $50 fee.
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each customer on how to safely use the equipment.
Should an item not wfork properly, please contact the Lessor as soon as you have discovered the problem. We will either provide further instruction or we will replace the item. Also.
upon picking up or accepting delivery of equipment, be sure that you have received all of the.items that you reserved. Provided that the items are not correct or acceptable, we must be
advised immediately in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner.
24, LIQUIDATED DAMAGES. in the event that the Lessor fails to deliver any equipment, or is unable to remedy problems with the delivered equipment, the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for.the particular equipment.
25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such
invalidity shall not affect the other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES, in the event that either party files an action in relation to this Rental Agreement, the Unsuccessful party in the action shall pay to the successful party, in additior
to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorneys' fees.
27. LINENS. Table linens are inspected prior to pickup and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG -mildew will result. If there is obvious damage suet
as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste.
28. COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred Ia
damage and or cleaning expense to tent tops due to cooking processes under or near tents.
ti
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
237300 Party Time Rental
1212 S. Rangeline Rd Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) Amount
5/21/08 159042 Wedding Lattice Gazebo 79.50
Total 79.50
1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20_
Clerk- Treasurer
Voucher No. Warrant No.
Allowed 20
237300 Party Time Rental
1212 S. Rangeline Rd
Carmel, IN 46032 In Sum of
79.50
ON ACCOUNT OF APPROPRIATION FOR
104 Program Fund
PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members
Dept
1047 159042 4239099 79.50 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
3 -Jul 2008
Signature
79.50 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund