HomeMy WebLinkAbout165383 10/29/2008 CITY QF CARMEL, INDIANA VENDOR. 237300 Page 1 of 1
ONE CIVIC SQUARE PARTY TIME RENTAL INC
CARMEL, INDIANA 46032 1212 S RANGELINE RD CHECK AMOUNT: $1,178.70
CARMEL IN 46032
CHECK NUMBER: 165383
CHECK DATE: 10/29/2008
DEPARTMENT I ACCO PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
853 5023990 161541 777.73 OTHER `EXPENSES
853 5023990 161542. 367.58 OTHER EXPENSES
1047. 4239099 161676 33.39 OTHER MISCELLANOUS
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ary b '�6
1212 South Rangellne Rd. RENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Parry Time Rental
q P MA Carmel, IN 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
(317) 844 -5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnity and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
j FAX (317)- 575-2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to; the'manufacture, selection, delivery, possession, use operation,
www.ptrinc.com or return of the equipment. X�`q
RILLTR/RENT TR RETIUER TR, lNURICENR
CARMEL CLAY PARKS RECREATION CLAY TERRACE Res# 120356
1411 EAST 116TH STREET CLAY TERRACE BLVD Cora# 16154A
CARMEL IN 46032 CARMEL 46033
RATE. TIME_
AR 795 W 317) 648 7215 09112108 6:00 AM AW
PR. t 'RRUERER BV 7
AW TOUR DE CARMEL SARAH CARLING DUE 09113/06 5:00 PM KM
CONTRACT Charge for 1.00 Day(s) Page: I
.afi`a =,�,ath�`S `aa',
44 ,5a.aP. fC.t av?d M,3is ,�,`tiG;,
Rental Text BILLING
DEL: AFTER 2PM ON 9112 **CALL FIRST***
PU: IPM ON 9113 4.A
*SU1TD TENT -WILL BE WEIGHTED
CONTACT: SARAH CARLING SHE WILL SHOW
YOU WHERE TO PLACE THE TENT OR SOMEONE SHOULD
BE ON SITE TO SHOW YOU WHERE TO PLACE TENT
1 6686 -0000 TENT FRAME 20X40 WHITE 458.00 1350.00 4050.00 450.00 45.00 405.00
2 4482-0000 20' FRAME END W 0.00 0.00
2 6115 -0000 20' F RAME MID W 0.121 0.00
16 4473 -0000 TENT WEIGHT 13.130' 39.00 117.00 208.00 20.80 187.20
1 6111 -00F10 TENT. TARP 2OX40 FRAME 0.00 0. CIO
I 46033 CARMEL PID -33 60.00 60.00
1 NEW FUEL SURCHFUEL SURCHARGE NEW 10.00 i0.00 10.00
4 345678 OVERTIME .DELVIPU 20.00 80. Coo 80.00
'Payments
No Payment Made Purchase
Description T
P.O. I q_L &xF
G.L. A 5 �fi. 1 23103 r S EP ED
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14J �1/�,� ""I "1'�i`fi� 3 .2008
ry1 i:Ine Desot
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Call 252.3832 before aft er T 1 4 2008 QUQTE FINALBILLING
hours for equipment problems.
CL Cr Customer responsible for ALL
Z \a DAMAGED 1 MISSING equipment t 592.20
Egq NCY #(317) 252 -3832 UNDERGROUND (80 8 44 Sales 150.00
Other 0.00
IHEREBY AUTHORIZE TH AKE APPROPRIATE CHARGES TOM CARD. Dmg Wa 35.53
YES SME Tax 0.00
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE' Sales T ax 0.
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED &.DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit 0.00
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and, understood the above terms as well as the Additional Terms and Conditions on TOTAL DUE 77 7 7 3 TOTAL PAID 0Q1
the reverse side hereof, hereby agrees to rent the above equipmenVarticles on`the terms and conditions set forth
in this Rental Agreement, and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X tA,
N EQUIPMENT RETURNED BYX EST A14 Dil l, 777. d 5
Terms and Conditions
1. INSPECTION, Lessee acknowledges that he has had an opportunity to personally inspect the e- quipn,ent and finds it suitable for his needs and in good corlat Eon. Lessee understands
is proper use. Lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects_
2. TIME OF RETURN. Lessee rig.; of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's
obligations under this contracT, Time is of the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon iri'writing.
3. RETURN OF EQUIPMENT, At the termination of this agreement, Lessee shall return, all the equipment to Lessor's premises during Lessor's regular business 1 yours; in the condition
and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for ail damages to or loss of the Equipment occurring because it was not returne
within Lessor's regular business hours. If Lessor has agreed to deliver the Equipment "o Lessee or to pic` up the Equipment from Lessee, lessee shall be responsible for all losses or
damage to the Equipment from time of delivery to Lessee and until picker: up by Lessor,
4. PARTIES. As used in this Rental Agreement, the terms "Lessor» and "we" shall mean PTR. Inc. dfbfa Party Time Rerntai, The terms "Lessee" and "you" shall mean the party execsrting
this Rental Acreement as such or the face hereof_
5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
damages to property or otherwise, and�expenses; of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee
or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving li bility !covered by the
ndemnificat'on provision in this paragraph,
6. TIME. All equipment ren charges are far time out, NOT TINAE USED, Most�prices quoted are for a one day (24 hours` charges. If equipment is needed for a longer time prod, we
also have wcekiy (7 days) and .monthly !2 8 days; rates. For most eac ;ipment the weekly rate Js three times .fie daily rate and the monthly rare is three times the weekly rate.
Z LIABILITY ATI equ prom is tour rental purposes only, and it is understood that the Lessor shall not be held responsible foe any accident or damage resulting directly or indirectly from
the use of the leased equipment. The Lessor expressly disclaims all warranties, either' expressed or implied including any implied warranties of'nierchantability or fitness for a particular
,purpose. and neither assumes nor authorizes any other person to assume for it -ally liability in connection with the use of this equipment. Tt e Lessee agrees to indemnify and -hold he
Lessor hamless_from and against any claims actions, proceedings, costs, damages .c property,,consequential damages loss of income or any other incidental damages, even those
damages ,a sect by the negligence of the including attorneys' fees. arising out of, connected with or resulting front the use of the equipment, including but not limited to, the
manufacture. selection, delivery, possession, use operation, or return of the equipment.
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcement of the
Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason Lessee agrees to discontinue its use and to noti ly -essor.
Lessor wiii ilepair or replace the equ'ipmem with similar equipment in good working order if available and if the defect is the result of normal use, Lessor is not responsible for arri;
ncidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto,
10 DAMAGE WAIVER: A six percent :(6 °'a1 non refundafale damageaiveris applied to the cost of all rental equipentThiscdst is only minor repairable damage, and i8 not to be
construed a> insurance. The damage waiver does not cover damage caused by misuse; abuse nor does it cover theft. Mirror damage is defined as damage that can be repairer; for an
amount less than six percent (6%) of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather. or other_ damage the' occurs from issue of
equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date,
12. THEFT OF EQUIPMENT, The Lessee agrees to pay for equipment Eat its replacement cost when rented! for all types of theft or mysterious disappearance. Damage Waiver does not
cover theft.
13. WEATHER RELATED RISKS, Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting become unusable dcre to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in (1,111 of all
charges.
14. €31RTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to ro nted equipment regardless of cause, except reasonable vyear and tear while equipment is out of
possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge foray: equipment returned dirty. Accrued rental charges canro� be applted.against the purchase or cost
of repair or damaged goods. Rental Equipment damage beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be bon ie by the Lessee,
whether performed by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the lessee assumes all risk of loss or of damage to the
leased equipmient from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.
Lessor sha' gave the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. ttu'e require a valid Visa, Mastercard, Amehcan Express or Discove- card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental. The credit card number will sepure th resent' ton until the date of the event.. If a credit card is not presented at pick -Lip, then a cash security
deposit equal to the replacement cost of the equipment is required in additidn -lo the rentail fee.. 4
17 CANCELLATION. A party rlraki g m4' rsi11 be subject to era tonsehelled ^rithin thirt�t3f3! days of the even This policy applies
to all parties incl €,icing thoae l ;�ho'h va pre arranged accounts at Party of inflata ie and spgc of geascral equipme.; will be subject `c a 1 J6 fee.
18. DELIV f f PIGK P "Selivery is made to closest point truck ,ran park. Extra charges vrill result in de lvertes to upstairs, elevator use or any point where extra time is involved.
Our servor'dcxh= net include set up and knock down of tables and c.ha' �r �(�i�G ae made several days prior to delivery with a special charge
quoted. If no arrangements.ar ^'made and this service i's desired on dolivery, our driver must call for authorization. If time :p67 we will try to accommodate you after quoting the price.
fin pick up Dore no prior arrangements have been mace and equiprn W w 6 sh 1` :aged area, tables and chairs will be fefi until the next cay when
a special craw can be scheduled. There twill be. an additional one day rental, A kr_g.down fee will rest l if equip rat i�stdi up.
19. PREPARATION OF SITE. Lessee agpes to have the site upon ;vnicn the equip is[ 1. ut t" w 6nd'�cieaf i]f ail obstacles, natural and man mace, prior to the arrival of
the Lessor's �ivor'• cretin Lessee further agrees to have all tents deal p ithent and decoratior;s shall be cleared and taken from site. If
Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
26. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, ire the vicinity of the Equipment installation, clearly markeo prior to the arrival of Lessor's work
crerhls. Lessee see assumes fug responsibility for damage to all Underground Facilities 7o:idanitity Undergro =nd Faci Lessee must caii one week prior to installation. CALL BEFORE
YOU DICE 800 -382 -5544
21. SET-UP/TEAR DOWN. Set up and'or'ear down of equipment is also available._ Party Time Renta :ill be happy to duote a charge to the customer based on the rent a. mm to be
set-up=tcrn down. Any equipment not previously sch eduled to be Set up or ern co v,ili be aSSessed.cg eel se: up/tear down c :araes pins a €rinimum �a6 fee.
22. IDENTIFICATION. When Picking up rental equipment at our location, we require a valid Indiara.S:a ilv�er's License. For insurance purposes, we are required to photocopy the
Lessees license,
23. EQUIPMENT T USE. Upon picking up or accepting delivery of e €fuiprner :.t learn to. use.the °ens` ve do our best to instruct each customer on how to safely use the equipment.
Should an item not work properly, please contact the Lessor as soon as you have cisvered the prgbleir. We will either provide further instruction or we will rep',ace the item_ Also,
upon picking up or accepting delivery of equipment, be sure that you have received all of the items tliiit you reserved. Provided 'hat the items are not correct or acceptable we must be
advised immediately in order to remedy the situation. The Lessee shall use the equipment in a careful and-proper manner.
24. LIQUIDATED DAMAGES. In the event that the Lessor fails to deliver any equipment, or is unable to ranredy problems with the delivered equipment, the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY If any provision of this Rental Agreement is held invalid by a court of competent iurlsdiclon, it shall be considered deleted from this Rental Agreement, but such
invalidity shall not affect the other provisions that can be given effect in the absence o` the invalid provisions.
26. ATTORNEY'S FEES. In the event that either party files an action in relation to this Rental Agreement, the !Unsuccessful party in the action shrill pay to the successful party, in addition
to all other sums that either party rnay be called upon to pay, a reasonable sum for the successful party's attorneys' tees.
27 LINENS, Table linens are inspected -prior to pick up and upon -r °urn. DO NOT ROLL UP OR PLACE WET LINENS IN ANY RAG mildew will result. If there is obvious car ages such
as mildew excessive stains, burns or tears, you will be: charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste.
28. COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and or Cleaning expe to tent tops due to cooking processes under or near tents.
1212 South Rangellne Rd. RENTAL AGREEMENT
_47 The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Party Time Rental
mn 'Carmel, I N 46032 t "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
4 expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
(317) 844-5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
REM/ L FAX (317) 575-2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
www.ptrinc.com or return of the equipment." X(
BILlTOlRENT10 r RELIURik j r ,INVUICENU N
CARTEL CLAY PARKS RECREATION CHERRY TREE ELEMENTARY Res# 120357
1411 EAST 116TH STREET 13989 HAZEL DELL RD Con# 161542
CARMEL IN 46032 CARMEL 46032
.DATE.
A 1 795 W (317) 1148 -7275 09}12/058 8%00 AN Ain!
E= sil_At
UE1 TOUR DE CARMEL SARAH CARLING DUE 09!13!08 5:00 GM KM
CONTRACT Charge for 1.005 Days) Page: 1
f
a ..'a`€
Rental Text BILLING
DEL: AFTER ORDER TO CLAY TERRACE 9/12
PU NOON ON 9 -13 RF
C FI VED:.
�SUtTD TENTS STAKED IN GRASS**
CONTACT: SARAH CARL I NG 529 -45505 S E P 2 3 2008
SHE WILL SHOW YOU WHERE TO PLACE TENTS
NOTE: THESE ARE ACTUALLY (1) 9 TENT AND-(1) BY:
9'X20° TENT
#���•�•�••eye;•�• rte• �•�•����r���•���•���•a��•�••a�
3 6441 -0000 TENT MARQUEE 9X 10' WHi TE 90.00 270: 00 810.00 270.00 27.00 243.00
3 4595 -0000 TENT TARP MARQUEE 9X10 0.00 0.00
1- 46032 CARMEL PYD -32 60.00 60.00
1 NEW FUEL SURCHFUEL SURCHARGE 10.00 10.00 10.00
2 345678 OVERTIME DELVlPU CF.IVFD 20.00 40.00 40.00
Payments OC j 4
No Payment Made ZOO8
urchase
BY: r ascription ?ell
P.O. /�/f if 9 P or
Bud et r
g
a_f f` °.b' ^r.. LineDescr i���lir�3
r
Y Purchaser r ate
kA
r ?PProval r Date.
Call 25.?. 3832 before a`f't er QUOTE FINAL BILLING
hours for equipment problems.
LU
Customer responsible for ALL
Z DAMAGED 1 MISSING equipment Rent 243.00
GENCY #(317) 252 -3832 UNDERGROUN 55 Sales 110.00
Other Q.00
I HEREBY AUTHORIZ STOMYCREDI A Ding Wa 14.58
YES INITIALS
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SME Tax 43: 00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sa l es Tax 0.00
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit 0.00
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to rent the above equipmenUarticles on the terms and conditions set forth TOTAL DUE 367.58 TOTAL PA I 0. 0 0
in this Rental Agreement, and is an authorized agent for the Lessee. F
EQUIPMENT LEASED BY X
EST AMT DU 367.
EQUIPMENT RETURNED BY X' f
Terms and Conditions
1. INSPECTION. Lessee a ckriowledges that he has had an opportunity to personalty inspect the equipment and finds it suitable fprhis needs and in good condition. Lessee understands
its proper uso. Lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects_
2.TIME OF RETURN, Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's
obligations under this contract. Tame is of the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the�ccndition
and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned
within Lessor's regular business hours. if Lessor has agreed to deliver the Equipment to Lessee or to pick up the Equipment frOrn Lessee, Lessee shall be responsible for all losses or
damage to the Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES, As used in this Rental Agreement, the tears Lessor" and °we "shall mean PTR ind. dibfa Party Time Rental. i'h+e terms "Lessee" and "you" shall mean the party execrating
this Rental Agreement as such err the face hereof.
5. HOLD HAMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
damages to property or otherwise, and expenses, of,every character whatsoever.., resulting from the actions, negligent or otherwise, of Lessee. Lessee's employees and agent of Lessee
or Lessee subcontractor, The indemnities included in this exhibit s ^all Include reasonable aftorney's fees paid by Lessor in defending suit and actions involving liability covered by the
indemnification provision in this paragraph.
6.TIME. All equipment rental charges are for time out NOT TIME USED, Most prices quoted are for a one day (24 hours) charges. If equipm -ont is needed for a longer time period, we
also have weekly (7 days) and monthly 1 28 days; rites. For most equipment the. rate is three times +me daily rate grid the monthly rate is three times the weekly rate.
7 LIABILITY A111 equipment is for renta' purposes only and it is understood #hat the Lessor shall not be held responsible fief any accident or damage. resulting directly or indirectly from
the use of the leased equipment. The Lessor expressly disclaims alFwarrarities, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, ar is neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims actions, proceedings, costs, damages to property, consequential damages, loss of Income or any other incidental damages, even those
damages caused by the negligence of the Lessor, including attorneys fees, arising ouit of, connected od"In or resulting from the use of the equipment, including but not limited to, the
manufac ,are, selection, celive y, possession, use operation or return of the equipment.
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorneys and court fees and other expense =s involved in the collection of charges or enforcement of the
Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT If the equipment becomes unsafe or in disrepair for any reason Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace he equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any
inciden "tat or consecuential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER, A six percent (6 refundable damage waiver !s applied to the cost of a l rental equipment. This is only mine repairable damage, and is not to
construed as insurance. -The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is aefinea as damage that can be repaired for an
amount less than pix pei`ceht ;(6 pf the' rental fee.
11. PROTECTION OF EQUIPMIENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment, The Lessee rrrusi,prctect -the equipment until it is returned or until the agreed pick -up time and date.
12.THEFT OF EQUIOMENT. It he Lessee agrees to pay for equipment ;at its replacement cost when rented] for all types of theft or mysterious }disappearance. Damage Vraiver does not
cover theft.
13. WEATHER RELATED RISKS. L esses assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting become unusable-due to wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee Shall still be liable for payment in full of all
charges.
14. DIRTY, CFI DAMAGED EQUIPMENT, Lessee agrees-to pay-for any damage to,r€ c,tea Pcluipment regardless of cause, except reasonable wear and tear while equipment is out of
possession of Lessor. Lessee also agrees to pat, a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
of repair or damaged goods. Rental Equipment damages beyond repair will be paid toady Lessee at its Replacement Cost when rented, The cost of repairs will be bone by the lessee,
whether performer by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the
leaser equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.
Lessor �haa have the option of repairing or replacing the equipment, and Lessee shall be responsible for..such costs.
16. PAYMENT TERMS, r> i, require a valid `lisa, fv asterCard, AmericanlzE press or Discover card number to make a reservation unless the Marty renting the equipment has a pre-
arranged account at Party Time Rental. The credit card number will secure the reservation until the date os the event. If a credit card is not presented at pick -up, then: a cash security
deposit equal to the replacement cost of the equipment is required In addition to the.rental fee.
17 CANCELLATION. A party making a reservation will be subject to a,25% caneellation fee if the entire reservation is cancelled within thirty (30) days of the event. This policy applies
to all parties, including those }v,No have pre arranged accounts at Pasty Time Rental. Cancellation of inflatable and special seasonal equipment U,ili be subject io a 100 fee.
18. DELIVER AND PICK -UR Delivery s made to closest point 'truck can park. Extra charges will -result f in'deliveries to upstairs, elevator use or any point where extra time is involved.
Our service does net include set up and knock down of tables and chairs. If this service is required, arrangements should ne made several says prior to delivery with a special charge
quoted, l` r o arrangements are mad and i is °sor4�ice sde�iretf on 4H ry, our driver must call for au,hon- ation. If time ;permits, we will try to accommodate you after quoting the price.
On pick rite where no prior arrangements have been made and e!tgrprpt- �s not knocked down and assembled In one sheltered area, tables and chairs will be left until the next day when
a special crone can be'scheauloa °There wijl be an "additional one day. rental, A knockdown fee will result if equipment is still up.
19. PREPARATION OF SITE. Lessee agrees to have the site upon .r.hch the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of
the Lessor's work crew", Lessa further agraes fo hiv alJ tents cleared for removal prior to our arrival. All non- !eased equipment and decorations shall be cleared and taken from site. if
Lessee fails to do so, then Lessee shall pay all. :costs- involved -for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROt ND ILITIES Les see agrees to have all Underground Facilities, in to vicinit lo` she Equipment installation, clearly markea prior to the arrival of Lessor's taork
crews. Lessee assumes full fcsponsiboity for dam',ade :o all Undemmund Facilities. Try identify Undefdro nd-.— /ties. Lessee must cal{ one vtoo r prior to installation. GAL! BEFORE
YOU DIG 800 -382-5544 0-, z
21. SET U ITEAR DOWN, Set up and/or tear down of equipment also available, Party Time Pent ..It 11 be happy to quote a charge to the customer based on the rental item fo be
set- upttorn aotu,., Any ecILlipmeni not previously scheduled to he set -up or tern so.a,, will be assess .,d�-tirmal set upttear down charges p a minimum S50 fee,
22. IDENTIFICATION. When picking up rental equipment at our location, ;^Je require a valid Indiana Este Ltriver's License. For insurance purposes, eve are required to photocopy the
LK 't
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment learn to use the item's? VVe-e0 our best to instruct each customer on how to safely rise the equipment.
Should an item not work properly, please contact the Lessor as soon as you have disc-overed the- problem. We will either provide further instruction or we will replace the item. Also,
upon picking pup or accepting delivery of equipment be sure that you have received all of the items that you reserved. Provided that the items are not correct or acceptable, we must be
advised immediately in order ID remedy the situation, The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES. In the event that the Lessor fails to deliver any equipment, or is unable to')emedy problems with the delivered equipment the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of competent Jurisdiction, it shall be considered deleted from this Rental Agreement, out such
invalidity shall not affect the other provisions that car, be given effect in the absence of the invalia provisions.
26.ATTOR EY'S FEES. in the event that either party files an action in relation to this Rental Agreement the Unsuccessful party in the action shall pay to the successful party, in addition
to all other s.ims that either party may be called upon to pay, a reasonable sum for the successful party's attorneys' tees.
27 LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL U? OR PLACE WET LINENS IN ANY BAG mildew will result. if there is obvious damage such
as mildptlr, excessive stains, burns or tears, you will be.charged the cost of the linen and keep same as though it were a sale. Return all linens ary and free of waste.
28. CObkING UNDER TENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent, Lessee assumes full responsibiiity and costs incurred for
aamade and er cleaning expense to tent tops due to cooking processes under or near tents.
1212 South Rangeline Rd. FIENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR,'Inc. drb /a Party Time Rental
Carmel, I N 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
(31 7) 844-51 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
www.ptrinic.com, or return of the equipment. X
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CARMEL CLAY PARKS RECREATION MONON CENTER Res# 118831
1411 EAST 116TH STREET 1235 CENTRAL PARK DR EAST Con## 161676
CARMEL IN 46032. CARMEL, IN 46032
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DEL: AM 8/19
PU: AM 3/22
ENTER FROM 111TH STREET
„CALL FIRST 573 -5242 y
CLIENT WILL MEET THERE:...:
i 4168 -0000, WEDDING SILVER ARCH ROUND 23Q� 3, v &�M H•.,c s.r�1+ 23. �Q! 29.50
ALL DECOR MUST BE REMOVED PRIOR TO RETURN
X10 REMOVAL FEE PER ITEM ASSESSED OTHERWISE
1 433 -0000 WEDDING SILVER ARCH TOP ROUND 0. CEO
1 4+92 -0000. WEDDING SILVER ARCH BASES /2
1 4094-0000 SILVER 2' EXTENSION 2.00 6 18x'00 2.00 2.00
Payment-s 7
FORCE CHARGE 33e 39 .09/24/08>
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E hours for'equi'pment problems:'
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N�Custamer responsible for ALL
?.DAMAGED MISSING equipment Rent 31.50
EMERGENCY' #(317).252 -3832 UNDERGROUND (800) 382 -5544 Sales 0.00
Other 0.00
I HEREBYAUTHORIZETHE LESSOR TO MAKE APPROPRIATE CHARGESTO MY CREDIT CARD. Dm Waiver 1
YES INITIALS g
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE S ME Tax 0 00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFFTHEFT IS PUNISHABLE Sales Tax 0. 00
BY 2YEARS IN PRISON PLUS UP TO A $10,000 FINE.. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN, INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit 0 00
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth TOTAL DUE 33.39 T IT PAID 0
in this Rental Agreement, and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
EQUIPMENT RETURNED BY X Am f BILLED 33.3 s
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4.
Terms and Conditions
1. INSPECTION, Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good condition. Lessee understands
its proper us Lessee further acknowledges Lessee responsibility to inspect the equipment
prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's
obligations under this contract. Time is of the essence in this agreement. Any extension,must, at Lessor's election be I'MitUally agreed upon in writing,
3. RETURN OF EQUIPMENT. Al the termination of this agreement, Lessee shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the condition
and repair' as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned
t h regular business hours. If Lessor has agreed to deliver the Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or
M� in Lessor's
damage to the Equipment from time of de to Lessee and until picked up by Lessor,
4. PARTIES, As used in this Rental Agreement, the terms `Lessor' and "we" shall mean PTR, Inc. d/b/a Party Time Rental, The terms "Lessee" and "you" shall mean the party executing
this Rental Aareement as such on the face hereof.
5, HOLD HARMLESS AGREEM Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
damages to property or otherwise, and expenses, of every character whatsoever.. resulting from the actions, negligent or othenlivise, of Lessee, Lessee's employees and agent of Lessee
or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the
indemnification provision in this paragraph.
TIME. All equipment rental charges are for "irne cut, NOT TIME USED. Most prices quoted are for a one day (24 hours) charges. If equipment is needed for a longer time period, we
also have weekly (7 days) and monthly (28 days) rates. For most equipment the weekly rate is three 'times the'dailv rate and the monthly rate is three times the weekly rate.
7 LIABILITY. Ail equipment is for rental purposes only, and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from
the use of the leased equipment, The Lessor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a•particular
purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages, loss of income or any other incidental damages, even those
damages caused by the negligence of the Lessor, including attorneys fees, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
.rnanu( acture, selection, delive y, possession, use operation, or return of the equipment,
COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcement of the
Lessors rights under this contract,
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENTMf the equipment becomes unsafe or in disrepair any reason, Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace the equipment with similar equipment in good working order if available,'and If the defect is the result of normal use, Lessor is not responsible for any
incident, or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto.,
10. DAMAGE WAIVER. A six percent (6%) non-refundable damage waiver is applied to the cost of all rental'equipme This cost is on] y. m inor inor repairable damage, and is not to be
construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an
amount less than six percent (6" of the equipment's rental fee"
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment, The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment [at its replacement cost when rented] for all types of theft or mysterious disappearance. Damage Waiver does not
cover theft.
13. WEATHER RELATED RISKS, Lessee assurnds all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting-become unusable-due to high wind, snow, rain, flooding,.extr6me-cold 6f-heat, or_ any_other factor-beyond -Lessor's control, Lessee shall still-be liable for payment in full of all
charges,
14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any clamagle to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out of
possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
r orcamaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be borne by the Lessee,
r.perlbrmec by Lessor, or at the Lessor's option by others,
115. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Marriage Waiver provision, the Lessee assumes all risk of loss or of damage to the
leased equipment from any cause. No loss of or damage to the equipment shall.im pair any obligation of the Lessee under this Rentai Agreement, including the repayment of rental fees.
L esso r shall have the option of repairing or replacing the equipment and,Lessoe.sh`all be responsible for such costs.
16. PAYMENT TERMS. We require a valid number to make;_�: ik*d.iv'a F�,�e .'.Paoy�t the, equipment has a pre-
arranged account at Party Time Rental. The credit q a V
date off the ev6nt care i a dree care J care 'is nor presented; at pick-up, then a cash security
deposit equal to the replacement cost of the eq6l� i required in addition to the w ,"d, fee:
1Z CANCELLATION. A party making a reservation-Mm4n, �UUJi=Uf,LU-CA c_1j_t'1."1�liakf1A; i.0 il Liort is days of the event. This policy applies
to all pgrties. incl filing those_ t�.ttave pre arrang c ccounts.at Party Time Rental. `Cancellation of Inflatable and special seasonal equipment will be subject to a 100% fee,
9 deliverie�' to upstairs, elevator use or•any-taint where extra time is involved.
Oyr`se vice does not Inc ude set up and knock d +rn of tables ant rho :r, !f is reg delivery wi'th a special charge
qupted. If no arrangemenfs axg.made and thES service is desired on delivery, our driver muRb!'_'Nfwr authorization. if time port we will try to accommodate you after quoting the price.
Gn pick u rriere no pylon arPargemehls have been rna tip, ��tU� �,e �ssesnbled _irr.onesheltered.area, tables and chairs•will be left until the next, day when
a pecEai urev can be scheduled. There Frill be an dcrit nai one -knock down fee will result if equipment is still up.
ITE_1.:et§qe;agrees to have the site upon rviich the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of
MEL -ssot =s Vvqf x erevr- Lessee f uIrtfier 'agrees to have all tents cleared for removal prior to our arrival. All non-leased equipment and decorations shall be cleared and taken from site. If
Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES, Lessee agrees to have all Uncerground Facilities, in the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's work
crows. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE
YOU DIG 800-382-5544
21. SET-UP/TEAR DOWN. Set up andfor fear down of equipment is also available. Party Time Rental will be happy to q uote uote a charge to the customer based on the rental item to be
set up/torn cown. Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum $50 fee.
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each customer on how to safely use the equipment.
Should an itern not work property, please contact the Lessor as soon as you have discovered the problem. We will either provide further instruction or we will replace the item. Also,
upon picking up or accepting delivery of equipment, be sure that you have received all of the items that you reserved, Provided that the items are not correct or acceptable, we must be
advised immediately in order tc remedy the situation. The Lessee shall use the equipmen 1: in a careful and proper manner.
24. LIQUIDATED DAMAGES, In the event that the Lessor fails to deliver any equipment, or is unable to remedy problems with the.dellvered equipment the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment,
25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of competent, jurisdicticn, shall be considered deleted from this Rental Agrqement, but such
invalidity shall not affect the other provisions that can be given effect in the absence of the invalid provisions,
26. ATTORNEY'S FEES. in the event that either party files an action in relation to this Rental Agreement,.the Unsuccessful party in the action shall pay to the successful party, in addition
to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorneys' fees.
27 LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY SAG mildew will result. If there is obvious damage such
as mildew. excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste,
28. COOKING UNDER TENTS, Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes f ull responsibility and costs incurred for
d amage amage an(i or cleaning expense to tent tops due to cooking processes under or near tents,
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee Purchase Order No.
237300 Party Time Rental
Date Due
1212 S. Rangeline Rd
Carmel, IN 46032
Invoice P161541 nvoice Description Amount
Date umber (or note attached invoice(s) or bill(s2PO
19419 F 367.58 9/12/08 161542 Tent Rental Tour de Carmel O 19419 F 777.73
9/12/08 Tent Rental Tour de Carmel 33.39
9/19/08 161676 Arch for ban uest services
Total 1,178.70
I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
1 20
Clerk- Treasurer
Voucher No. Warrant No.
Allowed 20
237300 Party Time Rental
1212 S. Rangeline Rd
Carmel, IN 46032 In Sum of
1,178.70
ON ACCOUNT OF APPROPRIATION FOR
104 Program Fund 853 Gift Fund
PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members
Dept
853 161542 5023990 367.58 1 hereby certify that the attached invoice(s), or
853 161541 5023990 777.73 bill(s) is (are) true and correct and that the
1047 161676 4239099 33.39 materials or services itemized thereon for
which charge is made were ordered and
received except
24 -Oct 2008
Signature
1,178.70 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund