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HomeMy WebLinkAbout156059 02/05/2008 CITY OF CARMEL, INDIANA VENDOR: 354575 Page 1 of 1 ONE CIVIC SQUARE LS /OLDS CONSULTING LLC is CHECK AMOUNT: $9,200.00 CARMEL, INDIANA 46032 8930 WOODACRE LANE INDIANAPOLIS IN 46234 CHECK NUMBER: 156054 CHECK DATE: 21512008 D EPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4341999 18351 9,200.00 PROFESSIONAL FEES i I L S /OLDS Consulting, LLC INVOICE February 1, 2008 PROFESSIONAL SERVICES REF: CARMEL REDEVELOPMENT COMMISSION MATTERS FOR THE PERIOD JAN 1, 2008 THRU JAN 31, 2008 Date Description Hours 01/02/08 a Reviewed VFW requirements with Post Commander Mel 4.00 Fisher and the need to field measure existing facility to determine space layout for new post operations Contacted Traymen Associates, appraisers, to evaluate City of Carmel and CRC property to set values for future RFP Meeting with Bob Olson of CSO on cost estimates for utility relocations at Hearthview block and other town locations 01/03/08 e Meeting with members of CCAT committee on various 7.00 bike trails and Monon Trail issues at City Center and Old Town e PAC design team meeting at CSO to include all team members for design, engineering and construction to review procedures for the construction phase of the project e Review with Karl Haas procedure for Jan.3rd meeting of all stakeholders in City Center to review and approve design concepts for the PEDCOR and city building e Meeting with Sherry Mielke and staff to begin planning for CRC retreat to start planning for future of CRC operations 01/08/08 a PEDCOR team meeting with Bruce Cordingly, 4.00 Steve Sturz, Melissa Adveritt, Signature Construction, and CSO on design and construction issues for Parcel #5, #7c, #12 Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly, and Ron Brown to review legal and project agreement issues for City Center and Old Town e Meeting with City Center Stakeholders to review and approve various design and construction final site plans for the City Center Development page 1 WO Woodwe L,aim h*aapoft., IN 46234 T 31729;1.3169 F 317261W bokW@aol.com L S OLDS Consulting, LLC Date Description Fours 01/10/08 Prepare commissioners briefing package and financial 4.00 documents for CRC Jan. 15, 2008 public meeting e E -mail responses and miscellaneous correspondence o Attend City Council land use sub- committee public meeting on the Monon overlay proposed ordinance 01114/08 Discussion with Dave Hadley at state VFW headquarters 6.50 for their approval for the Carmel VFW to enter into an agreement with CRC, action approved by state VFW Requested update from Leo Stenz, CRC partner in Lurie building, Carmel Art Condominiums for update at CRC meeting o Contacted Mike Hollibaugh of DOCS on meeting with Luci Synder and Kevin Ryder to the discuss the Monon Trail overlay proposed ordinance o Meeting with Evan Lurie to discuss Arts District issues effecting merchants and gallery owners Meeting with Curt Coonrod and Sherry Mielke on forecasting financial goals for CRC for next five years based on TIFF receipts 01/15/08 PEDCOR team meeting with Bruce Cordingly, 12.00 Steve Sturz, Melissa Adveritt, Signature Construction, and CSO on design and construction issues for Parcel #5, #7c, #12 o Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly, Kathleen Back and Ron Brown to review legal and project agreement issues for City Center and Old Town e Meeting with Tom Lazzarro to discuss CRC land purchase of site on 2nd St. and 2nd Ave. for relocated historic residents relocated by new development o Preparation for CRC monthly public meeting on Jan 15. 2008 Attend CRC executive session for legal, personnel and land purchase issues e Attend CRC public monthly meeting page 2 L S /OLDS Consulting, LLC Date Descriigtiou Hours 01/16/08 Job site meeting with CRC development partner to review 4.50 condominium model unit to review finishes and possible reconfiguration of one of the units for sale m Meeting with J. O. Meal, sales marketing representative of Stenz Corp. that is responsible for condo sales e Meeting with real estate broker to discuss CRC goals for future property acquisitions for future development 01/17/08 Meeting with Brandon Bogan of CSO to review and discuss 6.00 construction change order process for the energy center and PAC a Meeting with Luci Synder, Kevin Ryder and Mike Hollibaugh to discuss proposed Monon Trait overlay zone and the impact on CRC publiclprivate partnerships in the C1 and C2 zoning areas s CRC staff meeting to finalize 2008 proposed budget based on Curt Coonrod's overview of revenue and projected expenses e Discussed with Mayor, Evan Lurie desire to create artists lofts on the 2nd floor of 40 W. Main and the impact on the Arts District e Review of 2nd and 3rd floor tenant signage on Main and Rangeline Road 01/22/08 PEDCOR team meeting with Bruce Cordingly, 8.00 Steve Sturz, Melissa Adveritt, Signature Construction, and CSO on design and construction issues for Parcel #5, #7c, #12 Meeting with Bob Olson, CSO engineers to discuss Duke Energy issues at Parcel #7c utility relocation and site planning for historic homes relocation in Old Town Meeting with Evan Lurie to start planning for proposed artists lofts in 2nd floor of 40 W. Main a Meeting with Curt Coonrod and Sherry Mielke on five year CRC financial forecast of expenditures for operations and construction based on TIFF revenues e Review of Parcel #7c easement issues with property to the south of new garage and Duke Energy's need for space on south of property for equipment page 3 Iii Law kK§mapdk IN 46n4 T 317AM.Mfig F 317.E L. S /OLDS Consulting, LLC Date Description Fours 01/23/08 PAC site visit and meeting with construction manager and 5.00 architect to review contractor change orders for energy center and Parcel #7c garage west foundations Meeting with Kathy Henderson, business owner on Main St. to discuss grant funds for storefront renovations and the proposed public parking Staff meeting with CRC team to review Arts District programs, grant applications and future artists lofts and Arts Walk for 2008 o E -mail responses and miscellaneous correspondence 01/24/08 Developed design concepts for new VFW facility to be 6.00 located on first level of Hearthview block redevelopment as part of CRC RFP land sale Prepare design concept for 40 W. Main St. 2nd floor artists lofts ranging in size from 500 sq. feet to 1000 sq. feet, developed non binding letter of intent for tenants Meeting with Sirrian Warner regarding the possible use of bus touring companies using Carmel as an overnight stopping point to help feed Carmel's retail and restaurant business Review energy center's prime contractors contract updates with Ron Carter for CRC approval of changes 01/28/08 Prepare space plan for artists lofts with details and 6.00 specification information to allow CRC construction manager to estimate cost of construction to determine rent rates Meeting with Bob Olson of CSO Engineers to review site engineering concepts for Old First Indiana property off of Rangeline Road to solve drainage and flooding issues of existing Main St. building Review of site plan for Historic House's relocation to 2nd Street and 2nd Avenue, begin contracting house relocation contractors for moving up to four historic homes Discussed with Signature Construction the return of letters of credit on Parcel #12 garage that has been completed Discussion with Sally Shapiro on the use of CRC's parking area west of Cornerstone Dentistry and Flagstar Bank for a private function page 4 SWWnadaaelaw e kidimsapolls,11146234 -'T 317.Zt1=G9 F 317.26UM m L S /OLDS Consulting, LLC Date Description Hours 01/29/08 a PEDCOR team meeting with Steve Sturz, 7.00 Melissa Adveritt, Signature Construction, PEDCOR and CSO on design and construction issues for Parcel #5, #7c, #12 m Meeting with Karl Haas, Jennifer Shoup, Steve Sturz, Melissa Adveritt and Ron Brown to review legal and project agreement issues for City Center and Old Town e Discussion with Tim Campbell and Evan Lurie regarding a draft lease for the 2nd floor of 40 W. Main with teams based on a net lease agreement e Review with PEDCOR's Jeremy Buchanan future underground conduits and vaults to serve Parcel #5 #7 and the CRC's participation in the work e Forward proposed land contract purchase agreement for Tom Lazzarro for site to hold historic homes to Karl Haas for review O Meeting with CRC staff to discuss Arts District future projects and funding 01/30/08 a Meeting with Leo Stenz, Craig Cassidy and Matt Worthly 6.00 on proposed artists lofts construction estimate based on concept space plan, also review status of external site work at Parcel #21 Meeting with Alexi Donahue of DOCS on CRC proposed Historic House relocation site in Old Town and the need for variances to build foundations and garages for relocated homes e Prepare outline of scopes of work for VFW portion of Hearthview site to be included in RFP to sell property to developers e E -mail responses and miscellaneous correspondence 01/31/08 a Meeting with Steve Gerardi of SG Entertainment on the 6.00 possible participation in "bookings" for the PAC for various entertainment venues e Discussion with Melissa Adveritt of PEDCOR on the current offer in their hands to buy units 1 2 in Old Town Shoppes Phase II and the CRC's counter offer e Meeting with Mel Fisher of the Carmel VFW to present floor plan concept for their new post to be built on the first floor by the developer selected for Hearthview block page 5 8930 Woadacre lane Indianapolis, IN 46234 T 317293.3169 F 317163.5M Isolds@aolcom r L S /OLDS Consulting, LLC Date Description Hours Cont. E -mail responses and miscellaneous correspondence Total Hours 92.00 Total Due 92.00 Hours x $100.00 Hourly Rate $9,2 page 6 8930 Woodacre Lane In knapolls, IN 46234 T 317.293.3169 F 317.263.5M lsolds@2d.com Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee f1 U S w6asu J 7 29 L-LC Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) v Total 0�) U I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in,fa ordance with IC 5- 11- 10 -1.6. 20 A Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 L .S o) a s 60 r S U) /71 7 IN SUM OF g9 h w da ecc LA 91 2 CIO ON ACCOUNT OF APPROPRIATION FOR Board Members Po# r INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or sS C> ©Z bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 0 S i tore la l ri I1 Ci. ✓1 LP Cost distribution (edger classification if Title claim paid motor vehicle highway fund