HomeMy WebLinkAbout158024 04/01/2008 �{4ti CITY OF CARMEL, INDIANA VENDOR: 354575 Page 1 of 1
b ONE CIVIC SQUARE LS/OLDS CONSULTING LLC CHICK AMOUNT: $11,500.00
9 CARMEL, INDIANA 46032 8930 WOODACRE LANE
INDIANAPOLIS IN 46234 CHECK NUMBER: 158024
n CHECK DATE: 41112008
n
DEPART ACCOUNT PO NUMBE I NVOIC E NUMBER AMOUNT DES CRIPTION
902 4341999 18351 11,500.00 PROFESSIONAL FEES
INVOICE
April 1, 2008
PROFESSIONAL. SERVICES
REF: CARMEL REDEVELOPMENT COMMISSION MATTERS
FOR THE PERIOD MAR 1, 2008 THRU MAR 30, 2008
Date Description Hours
03/03/08 o Meeting with CRC staff to review all contractor and vendor 7.00
pay requests for work completed in Feb. 2008 payable at the
CRC's March 18, 2008 meeting
e Review third party legal action by past owner of "Tuesday
Morning building and the pending lawsuit against the
national offices of "Tuesday Morning" and the request for
documents by attorneys
e Meeting with Chief Fogarty and Asst. Chief Green to review
police department heating and air conditioning problems and
the possibility of tying the police department to the new
energy center
e Contacted Gunstra Builders on Monon and Main streetscape
work to press for completion of work funded by the CRC
03/04/08 a PEDCOR team meeting with Bruce Cordingly, Kathleen 6.00
Back, Steve Sturz, Signature Construction,
and CSO on design and construction issues for Parcel
#5, #7c, #12
e Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Ron Brown, and Steve Sturz to review legal and project
agreement issues for Parcel #5, #7c
e Review with Melissa Adveritt of PEDCOR proposed
purchaser of Old Town Shoppes phase II buildings #3 #4
and requested infrastructure changes
e Discussion with Mayor on CRC's purchase of planter boxes
for street level retail stores on Main St. in Old Town
e Review with CRC construction manager for PAC, tunnel
modifications to ensure water tight exterior walls
page 1
10902 Forest Lake Court Indianapolis, IN 462.78 T 317.858.3692 F 317.858.3750 Isolds @aol.com
ID. ate Description Hours
03/05/08 Meeting with Steve Engleking to review city of Carmel 6 D0
insurance claim by workmen injured on Parcel #5 PEDCOR/
Signature Construction site and need to check on CRC /city
indemnity in contract
Review with staff CRC Arts District projects and events for
April 2008 and the amount of CRC funding for special
events
Discussion with Karl Haas regarding PEDCOR project
agreement that allows for construction and engineering pay
requests to the CRC for Parcel #5 development
Review of appraisers for excess land at 3rd Avenue
intersection at Fourth Ave. to include the property in the CRC's
request for proposals on old street department site and
Harrill property
E -mail responses and miscellaneous correspondence
03/06/08 a Meeting with Evan Lurie, Nancy Heck and Sherry Mielke to 5.00
identify the locations for the first floor Seward Johnson
sculpture to be located in Old Town
Discussion with Karl Haas on proposed lease agreement
between the CRC and the HCCVB to sublease 300 sq.ft.
of first floor space in Old Town Shoppes 11
Contacted by Evan Lurie for CRC's permission to lease
2nd floor space owned by Evan Lurie at 30 W. Main to a
comedy club request denied by CRC executive director
E -mail responses and miscellaneous correspondence
03/07/08 Meeting with Duke Energy technical staff, Mike McBride, 5.00
and Bob Olson of CSO Engineers to review and discuss
future projects that will need to interface with Duke Energy
underground and overhead power lines and vaults
Meeting with Mayor and Sherry Mielke to review CRC
projects and related Arts District issues and future
Seward Johnson sculpture locations to create a
walking art exhibit
page 2
10902 Forest Lake Court Indianapolis, IN 46278 T 317.858.3692 F317.858.3750 Isolds @aol.com
Date Description Hours
03/10/08 v Discussion with Dan Moriarity of CSO and construction 4.00
manager for PAC on the possibility of extending March 18th
bid package #4 bid date
Review with Karl Haas PEDCOR phase I payments for
design and construction by CRC per project agreement and
the proposed changes for Phase II and III due to the hotel
moving forward
E -mail responses and miscellaneous correspondence
03/11/08 o PEDCOR team meeting with Bruce Cordingly, Kathleen 8.00
Back, Steve Sturz, Signature Construction,
and CSO on design and construction issues for Parcel
#5, #7c, #12
i Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Ron Brown, and Steve Sturz to review legal and project
agreement issues for city center
Review and preparation of exhibits to be included in the CRC
land sale RFP for property on Main Street between 1 st and
2nd Avenue
O Review with Steve Pittman appraisals for Hearthview
property on Main Street the CRC has purchased on contract 4.00
that will be offered in a public RFP
Meeting with Dan Moriarity of CSO on various CRC projects
in Old Town and status of PAC and Energy Center
s Review of PAC construction manager's monthly report to the
CRC on project status of construction activities
03/12/08 Preparation of document for inclusion in RFP for Parcel 4.00
#47a, #47b, #47c to include VFW and Tuesday Morning
properties
Meeting with Bob Olson of CSO to review parking for
utility relocation on National City Bank site, old First Indiana
site and Parcels #47a,b,and c
Review requests from Old Town business owners for CRC
grant funds to fix up and repair existing business exteriors
Discussion with Steve Pittman developer on CRC proposed
Old Town projects and the RFP's that will invite bidders to
purchase the existing properties
page 3
Date (Description Hours
03/13/08 Meeting with PEDCOR's management staff, Christen 8.00
Altman and members of the HCCVB to review proposed
yearly operating expenses for Old Town Shoppes I II
Meeting with James Rush of United Bank and Sherry Mielke
to review projected CRC revenues that will cover the CRC
portion of City Center to allow banks to fund PEDCOR's
share of the project
Meeting with Seward Johnson sculpture placement
committee to select locations for next group of sculptures
Meeting with PEDCOR, Kiko Obato, Ron Carter, and Bruce
Cordingly to review proposed way funding and
exterior graphics package for PEDCOR's City Center project
03/17/08 a Discussion with Steve Engleking on City Center utilities 7.00
support, such as life and pump stations that will have to be
maintained by city accounts once completed engineers will
make full list for John Duffy to review and approve
e Meeting with Mayor on various CRC issues that will be
discussed at both the executive session and public meeting
on March 18, 2008
e Continue preparation of exhibits necessary for the CRC
land sale offering on Parcels #47a,b,and c subject to CRC
approval
e Attend city council finance subcommittee meeting with
PEDCOR team to review city center parking issues and
financing terms that turn garages over to the city in the future
03/18/08 a PEDCOR team meeting with Delores Chrone, Bruce Cordingly 11.00
Steve Sturz, Kathleen Back, Signature Construction,
and CSO on design and construction issues for Parcel
#5, #7c, #12
Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Kathleen Back, Ron Brown and Steve Sturz to review legal and
project agreement issues for City Center projects
Meeting with Tom Lazzaro and Matt Worthly to discuss
access to historic homes that Lazzaro owns to verify their
ability to relocate structures to new site
page 4
10902 Forest lake Court Indianapolis, IN 46278 T 317.858.3692 F317.858.3750 Isolds @aol.com
S/ OLDS Consulting, LILC
Date Description Hours
cont. Meeting with Sheil Sexton and CSO to review proposed
change order to Energy Center tunnel waterproofing as
requested by PEDCOR for the part that goes under their
building
Attend CRC executive session
e Attend CRC monthly public meeting
03/19/08 Prepare letter response to Evan Lurie on his request for 4.00
financial support to build artist's lofts on 2nd floor at
30 W. Main St.
Review land appraisal issues for Hearthview block with
Karl Haas to set minimum land sale price for CRC RFP
for future project
E -mail responses and miscellaneous correspondence
03/24/08 Review of Old Town Shoppes homeowner association 7.00
budget for 2008 reflecting higher expenses for public
restroom maintenance
Review of Energy Centers cost of equipment that will be used
to establish a loan covering the cost of equipment
Meeting with Luci Snyder regarding Parcel #5 PEDCOR's
parking plan for garages and surface area and the need for
a plan defining space that will eventually go to city ownership
Meeting with Bob Olson of CSO Engineers to review cost
estimate for solving drainage problems on Parcel #62
in Old Town
Staff meeting to review operational procedures for
transforming payroll services to outside vendor
03/25/08 a PEDCOR team meeting with Bruce Cordingly, Kathleen 9.00
Back, Steve Sturz, Signature Construction,
and CSO on design and construction issues for Parcel
#5, #7c, #12
o Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Ron Brown, and Steve Sturz to review legal and project
agreement issues for Parcel #5, #7c
o Meeting with Mayor and Sherry Mielke to review ongoing
CRC projects and to discuss future goals and direction staff
should be focused on the next three months
page 5
10902 Forest Lake Court Indianapolis, IN 46278 T 317.858.3692 F 317.858.3750 Isolds @aol.com
L S/ LAPS Consi ting, LLC
Date Description Hours
cont. a Meeting with Rex Barrett owner of Old Town residential area
and the possibility of the CRC expanding their office space
into adjacent space on Main Street
e Assembly of documents for CRC Old Town Main Street
RFP for development of Hearthview site and Tuesday
Morning
03126/08 a Discussion with Tim Norton representing Brighthouse in 7.00
their search for property along 3rd Ave. to build a 3000 sq. ft.
building for a transmission hub to serve Carmel
e Prepared space plan for new VFW facility to be located in
Hearthview block for inclusion in RFP land sale advertisement
e Prepared layout for expanded CRC offices in Old Town space
vacated by Smoothie King on Main Street
e Assembly of documents and exhibits for Old Town RFP to
be available for developers to pick up by March 28th
03/27/08 a Attend special CRC meeting to open bids for bid package 8.00
#4 for PAC
e Attend interviews for two of the three finalists in the selection
of and advertising agency to promote the Arts Design
District
e Review with DOCS staff proposed sign submittals for Old
Town Shoppes I
e Respond to Kiki Obato on proposed city center landscape
upgrades in the center median
e Discussion with Cindy Sheen at clerk treasures office
on CRC staff outsourcing of payroll functions to Stivers
Staffing services
e E -mail responses and miscellaneous correspondence
03/28/08 Review with architect and construction manager bid package 5.00
#4 to include combination bids for presentation
to CRC members prior to April 3rd special meeting
e Attend interview of advertising agency for program
to market the Arts Design District
e Review of advertising agency presentations with Ron Carter
and CRC staff to determine a final selection
page 6
10902 Forest Lake Court Indianapolis, IN 46278 T 317.858.3692 F 317.858.3750 Isolds @aol.com
0 ti
Date Description Hours
Total Hours
115.00
Total Due
115.00 Hours x $100.00 Hourly Rate 11,500.00
page 7
10902 Forest Lake Court Indianapolis, IN 46278 T 317.858.3692 F317.858.3750 Isolds @aol.com
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
L S/ �101I C60%5Vl41A �-�G Purchase Order No.
I0 1OZ F or eal t k-,. Cocor4 Terms
I'ti 46278 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
y /i /og Ze68 otf p r o {iffp_c Sep v%ce
Total II 5
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
I OqpZ �orat� La Coc.rf
ON ACCOUNT OF APPROPRIATION FOR
�02� 43y��4q
Board Members
PO' r INVOICE NO. ACCT #/TITLE AMOUNT
PT. I hereby certify that the attached invoice(s), or
1 43y 4 qi t t Soo, E bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
nature_
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund