155397 01/10/2008 CITY OF CARMEL, INDIANA VENDOR: 354575 Page 1 of 1
ONE CIVIC SQUARE LS/OLDS CONSULTING LLC
CARMEL, INDIANA 46032 6930 WOODACRE LANE CHECK AMOUNT: $13,150.OD
INDIANAPOLIS IN 46234
CHECK NUMBER: 155397
CHECK DATE: 1/10/2008
DEPARTMENT ACCOUNT PO NUMBER INVOICE. NUMBER AMOUNT DESCRIPTION
902 4341999 18351 13,150.00 DEC 2007
L S /OLDS Cons lfing, LLC
INVOICE
January 1, 2008
PROFESSIONAL SERVICES
REF: CARMEL REDEVELOPMENT COMMISSION MATTERS
FOR THE PERIOD NOV 16, 2007 THRU DEC 31, 2007
Date Description Hours
11/19/07 Review with PEDCOR design the #7c proposed parking 9.00
garage count and the amount of additional cars that could
be added with two additional floors to make it a 6 level garage
Discussion with Kevin Hartman and Riley Burrell appraisers
retained by CRC to value Hearthview Old Town site and
VFW with Tuesday Morning setting land values only
Discussion with Jim Lewis of the Carmel Clay Historical
Society and the future needs of the society to expand their
current museum on the Monon Trail
Meeting with Mayor, Bob Merrill and owners of the new
proposed "French" restaurant to be located at 115 W. Main St.
in the old Pizza Inn retail space
Discussions with Karl Haas and Sherry Mielke on the Mayor
request of a list of committee CRC projects and the funding
necessary for the CRC participation from 2006 thru 2010
Review agenda items and proposed action items #1 -#4
for CRC action at the Nov. 20, 2007 meeting
Attend City Council meeting for their consideration of C -2
rezonings in Old Town as requested by DOCS and CRC
11/20/07 Meeting with Mayor, Tom Lazzarro, David Barker, and 12.00
Pat O'Brien on their proposed project on Parcel #5 in Old
Town on Main Street
PEDCOR team meeting with Bruce Cordingly, Kathleen
Back, Steve Sturz, Melissa Adveritt, Signature Construction,
and CSO on design and construction issues for Parcel #2,
#4,#5,#7c,#12
Meeting with Mayor, Karl Haas and Sherry Mielke on CRC
commitments for financial support for the various public/
private partnerships in City Center and Old Town
Meeting with Mayor, Curt Coonrod, Karl Haas and Sherry
Mielke on the setting up of financial forecasts for design and
construction to match TIFF revenues for the next five years page 1
010 Woodam lane k0wWft IN 46234 T 3i 3169 F 31721M.AW isatd .com
L. S /OLDS Consulting, LLC
Date Description Hours
cont. Attend CRC executive session for real estate and legal issues
Attend CRC monthly public meeting
11/21/07 Meeting with Jim Lewis of the Carmel Clay Historical 4.00
Society to discuss society's need to expand current
headquarters on' Monon Trail
Meeting with Rex Barrett and Denny Barrett owners of
AMILI Old Town project and their interest in developing the
Hearthview block on Main Street and the proposed public
offering
E -mail responses and miscellaneous correspondence
11/26/07 Prepare signage program for Old Town Shoppe's I II for 7.00
owners or tenants on 2nd thru 4th floor of both phases to
be placed on ground mounted pylons on Main St. and
Rangeline Road
Meeting with Evan Lurie to define Arts District sites,
building and tenant spaces to develop a marketing package
to lure arts related businesses to the district
Discussion with Jim Hill of National City Bank on progress
of RFP to select a development partner to work with the
bank on NE corner of Main St.and Rangeline Rd.
Job site trip to Old Town to meeting with SignCraft installers
to set location of last two ground mounted tenant signs on
Main St. and Rangeline Rd.
11127/07 PEDCOR team meeting with Bruce Cordingly, Kathleen 6.00
Back, Steve Sturz, Melissa Adveritt, Signature Construction,
and CSO on design and construction issues for Parcel #2,
#4,#5,#7c,#12
Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Kathleen Back, Ron Brown, Steve Sturz and Rex Barrett to
review legal and project agreement issues for City Center and
Old Town
Conference call with Curt Coonrod and Sherry Mielke on
financial forecast for CRC operations thru 2014 to include
PAC and other commitments
Review of VFW issues to include parking requirements and
recent appraisals of property values prior to meeting with
Post Commander Mel Fisher page 2
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L S /01DS Consulting, LLC
Date Description Hours
11/28/07 Meeting with Francheta Jaroza of The Indianapolis Star 6.00
to-discuss the role of Redevelopment Commission impact
on the community that they serve
Review with Mayor the long range funding of CRC projects
based on anticipated TIFF funds for the next seven years
Review of updated real estate appraisals for the VFW
property prepared by Terzo Bologna and Burrell appraisal
services
Contacted city engineers office to discuss additional right
of -way need at Parcel #12 to allow for First Ave expansion
to include street parking
E -mail responses and miscellaneous correspondence
11/29/07 a Meeting with Curtis Butcher and Evan Lurie to discuss 5.00
Butchers plans for the reuse of his building and the two
buildings on N. Rangeline Road to support Arts District
activities
a Meeting with Curt Coonrod, Sherry Mielke and Loren Mathis
on the CRC five year budget forecast and the funds available
for construction of the PAC and future bond payments
a Contacted John Crawford, owner of property at 41 First St SW
on obtaining right -of -way for First Ave. expansion
12/03/07 a Review of PAC builders risk policy for PAC with 7.00
Mike Wells of Hylant Group, city's insurance carrier,
effective date of policy to be Dec 21, 2007
a Meeting with Duffy Mullen and John Pesticlo owners of
building #4 Old Town Shoppe's I on their exterior
signage package for ground signs
a Meeting with Mel Fisher VFW Post Commander to review
VFW participation in the Hearthview block development
the VFW will establish a committee to represent their
interest in exchanging their property for a new one story
meeting hall in the complex
e E -mail responses and miscellaneous correspondence
12/04/07 a PEDCOR team meeting with Bruce Cordingly, Kathleen 8.00
Back, Steve Sturz, Signature Construction, and CSO
on design and construction issues for Parcel #2,
#4,#5,#7c,#12 page 3
8930 Wvodam 1 w* iN 46234 T 317,2 3.396'3 F 317'26&M LwMs@aoLcm
L S,OLDS Consulting, LLC
Date Description Hours
cont. Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Kathleen Back, Ron Brown, Steve Sturz and Rex Barrett to
review legal and project agreement issues for City Center and
Old Town
Finance meeting with Curt Coonrod, Loren Mathes, Bruce
Donaldson, Karl Haas and Sherry Mielke to review PAC
bond issue requirement for expanding funds for design and
construction
12 {06/07 Attend meeting with members of CCAT committee to 4.00
review and discuss bicycle trails and Monon Trail overlay
commitments by plan commission and sent to City Council
for approval
Review Old Town signage layouts with Main Street merchants
and business owners for fabrication by SignCraft to be
placed on new ground pedestals
Review Curt Coonrod's financial forecast for CRC use of
funds thru 2011 to match revenue expected with committee
expenses
12/07/07 Meeting with Ron Carter, Sherri Priebos, and Sherry Mielke 5.00
to discuss signage issue on the exterior of Old Town
Shoppe's I II and the need to follow the TIFF approved
sign package
Discussion with Curt Coonrod and Sherry Mielke on
the financial forecast for estimating the CRC's revenue
forecast and the cost of committee CRC projects thru 2014
Meeting with Ed West and realtor representing the new
owners of "Missing Pieces" property and their concurrence
to the proposed parking area changes and demolition of
old garage
12/10/07 Discussions with Mel Fisher of VFW on their need to be in 5.00
continuous operation during the demolition and construction
of their new facility
Meeting with John Crawford, property owner adjacent
Indiana Design Center on the purchase of additional
right -of -way on First Ave SW for road construction
page 4
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L S /OLDS Consulting, LLC
Date Description Hours
cost. Review and approval of vendors pay requests for work
completed in November 2007 payable at the CRC
December meeting
E -mail responses and miscellaneous correspondence
12/11/07 PEDCOR team meeting with Bruce Cordingly, Kathleen 5.00
Back, Steve Sturz, Signature Construction, and CSO
on design and construction issues for Parcel #2,
#4,#5,#7c,#12
Meeting with Karl Haas, Jennifer Shoup, Bruce Cordingly,
Kathleen Back, Ron Brown, Steve Sturz and Rex Barrett to
review legal and project agreement issues for City Center and
Old Town
Review vendor pay requests for design and construction
work completed in November 2007 for CRC payment in
December of 2007
PAC job site meeting with Sheil Sexton, CSO, consulting
engineers and job site staff to discuss construction issues
for PAC and Energy Center
12112107 Review with Mike Wells final cost for PAC building risk 4.50
policy that will cover 3.5 years of construction then will revert
to city general insurance coverage
Discussion with Steve Engleking regarding maintenance
of CRC public parking area west of Flagstar Bank also
discussed PAC insurance premium and how it will be paid
Meeting with Sherry Mielke on CRC 2008 budget forecast
based on PEDCOR's estimate of CRC's share of work
on Parcel #5 and the necessary funds from TIFF
12/13/07 Preparation of exhibits for CRC Dec. 18th public meeting 3.00
and defining of proposed resolutions to be considered by
commissioners
Discussion with Mike Anderson, project manager for Sheil
Sexton on PAC and change orders for Energy Center
common wall of Parcel #7 garage
Review of vendor pay requests for design and construction
work for November 2007 payable in December 2007 by CRC
page 5
M Wye IN 46234 T 3172933969 F 317.263.5Q0'3 kdd9@aaLcom
L S JOLDS (Consuldng UC
Date Description Hours
12/14/07 Attend public hearing conducted by DOCS to approve 4.00
all aspects of Parcel #12 Design Center to include site
plan, building elevations and signage
Review and preparation of documents for commissioners
briefing package for Dec. 18 public meeting
12/17/07 Discussion with Dave Hadley with the Indiana State VFW 6.00
on the rules and regulations governing the local VFW
buildings and land ownership rules for Hearthview block
Contact Rex Barrett owner of AMILI Old Town complex
about expansion of CRC offices at 111 W. Main St.
Meeting with Joe Schanhan and Mike Anderson of Sheil
Sexton to revise bidding procedures for various PAC
bid packages and the awarding of subcontracts at CRC
special meeting
E -mail responses and miscellaneous correspondence
12/18/07 PEDCOR team meeting with Kathleen Back, 12.00
Steve Sturz, Signature Construction, and CSO
on design and construction issues for Parcel #2,
#4,#5,#7c,#12
Meeting with Bob Merrill and owners of Integrity Auto
Service on the possible conversion of their property into
an upscale residence /restaurant structure
Prepare exhibits to be presented at the public CRC meeting
to outline proposed action items to be considered by
commissioners
Reviewed Applegate property with Tom Lazzaro and the
possible extension of purchase agreement to allow CRC
to complete due diligence of the site
Attend executive session of the CRC to review legal,
personal and land sale issues and purchase agreements
Attend CRC monthly public meeting
12/19/07 Attend meeting of PAC construction manager and 3.00
architect to review construction bids taken at CRC
December 18th 2007 meeting
E -mail responses and miscellaneous correspondence
page 6
L S JOUDS tConsu.dug ILLC
Date Description Hours
12/20/07 Meeting with Bob Olson of CSO Engineers to discuss 4.00
PEDCOR developments design concepts for Veterans
Way and plazas to determine CRC participation in funding
construction
E -mail responses and miscellaneous correspondence
12/26/07 Reviewed Terzo Bologna appraisal for Hearthview block 3.00
with Kevin Hartman to update document with separate price
for land and separate cost for existing improvements
Processed construction managers cost breakdown of
PAC bids for core and shell to determine what contracts
should be awarded at Dec. 28th special CRC meeting
E -mail responses and miscellaneous correspondence
12/27/07 Discussion with Denny Barrett, owner of AMILI Old Town 3.00
Shoppe's about the possible expansion of CRC
offices into rear section of Petals Florist shop that is vacant
Reviewed final bid recommendation of construction
manager list of recommended contracts to be awarded at
special CRC Dec. 28th meeting
Discussion with Star Newspaper reporter on the anticipated
use of the Old Town HearthviewNFW site that will be
advertised for sale by the CRC
12/28/07 Discussion with Mayor on PAC bid awards and the reason to 6.00
hold open alternate bids for 120 days to evaluate bidders
ability to execute complete exterior detailing and finishes
Review of VFW requirements for new facility and establish a
program of design and finishes to be included in the CRC's
RFP to developers
Study layouts for expanding CRC Arts District office to add
their work stations for expanded staff to support operations
E -mail responses and miscellaneous correspondence
Attend special CRC meeting to award contracts for PAC
shell and core construction
page 7
L S /OLDS Consulting, LLC
Date Description Hours
Totai Hours
131.50
Total Due
131.50 Hours x $100.00 Hourly Rate $13,150.00
page 8
8930 Woodacre Lane Wbnapofis, IN 46234 T 317.2 M3169 F 317.M.M Wds&oUom
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
G 5� o ld, L L Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
r` o_
1�E. l O� s� �t`o�'°sI,.C,.a S er vic ¢S i S�
Total (3 1.50.
'I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
11 ALLOWED 20
IN SUM OF
1 1 s v vc>
ON ACCOUNT OF APPROPRIATION FOR
0. S j 5
Board Members
Po# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
j 43� I c� rSo. bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
apt 20og
nature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund