HomeMy WebLinkAboutBPW-081711Office of the
Clerk- Treasurer
City of Carmel
MEETI
NOTIC
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, AUGUST 17, 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
AUGUST 17, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk- Treasurer
1. MINUTES
Board of Public Works and Safety Meeting
AGENDA
Wednesday, August 17, 2011 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
a. Minutes from the July 20, 2011 Regular Meeting
b. Minutes from the August 3, 2011 Regular Meeting
2. PERFORMANCE RELEASES
3. CONTRACTS
City of C rmel
a. Resolution No. BPW- 08- 17- 11 -01; Towne Oak Estates; Street Signs, Exterior
Sidewalks; Cheryl Moore, Harlan Development
b. Resolution No. BPW- 08- 17- 11 -02; Lakes at Towne Road; Sections 1 Sidewalks
Section 1; Interior Sidewalks Section 2; Mark Connor, M/I Homes of Indiana
a. Request for Purchase of Goods and Services; Change Order #7; George Harvey
Sons; (Increase $2,480.00); Cool Creek Trails; Mike McBride, City Engineer
b. Request for Purchase of Goods and Services; Change Order #2; Eagle Valley;
(Increase $43,230.18); Chesterton Subdivision Drainage Improvement; Mike
McBride, City Engineer
c. Request for Purchase of Goods and Services; Change Order #7; Walsh
Construction; (Increase $12,660.53); Keystone Main Street; Mike McBride, City
Engineer
d. Request for Purchase of Goods and Services; Additional Service Agreement #24;
($16,000.00); Crossroad Engineers; Clay Terrace Blvd. Path Connection to the
Monon; Mike McBride, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
4. REQUEST TO USE CITY FACILITIES /STREETS
a. TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use
Palladium, Center Green, Theatre; June 16 23, 2013; AACTFEST; Susan
Creviston, Carmel Repertory Theatre
b. TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use
City Streets; Carmel Marathon; April 20 21, 2012; Carmel Road Racing Group
LLC
c. Request to Close City Streets; Friday, September 16, 2011; Homecoming Parade;
Saturday, September 10, 2011; 5K Walk/Run; Amy Skeens- Benton, Carmel High
School
d. Request to Use City Streets; Tour de Carmel; Saturday, September 10, 2011;
Carmel Clay Parks and Recreation
e. Request to Use City Streets; Run; Saturday, October 8, 2011; Carmel Lions Club
f. Request for Close City Streets; Neighborhood Gathering; September 3, 2011;
Village of West Clay North
g. Request to Close City Streets; Neighborhood Gathering; Sunday, September 4,
2011; Shelborne Park HOA
h. Request to Use Gazebo and Common Area; Friday, August 27, 2011; Anniversary
Party; Matthew McKim
i. Request to Use Gazebo and Common Area; Concert; Friday, August 19, 2011
Rehearsal; Saturday, August 20, 2011 Concert;
j. Request to Use Gazebo and Common Area; Various Dates; Young Life Club
k. Request to Use Gazebo and Common Area; Piano Recital; Sunday, September 18,
2011; Indy Piano Studio
1. Request to Use City Streets; Block Party; Saturday, August 27, 2011; Neighbors of
Mohawk Crossing
5. OTHER
a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Statement; Keith Freer, Carmel Fire Department;
Doug Haney, City Attorney
c. Request for Secondary Plat Approval; Spring Lake Estates; Lot 12; Mr. and Mrs.
William Wilhelm
d. Request for Lease Renewal with Pedcor; ($190,681.00 /Annual); John Duffy,
Director of the Department of Utilities
6. ADJOURNMENT
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CONTRACTS
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTE S
WEDNESDAY, AUGUST 17, 2011 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the July 20, 2011 Regular Meeting. Tabled.
Minutes for the August 3, 2011 Regular Meeting approved 2 -0.
PERFORMANCE RELEASES
Resolution No. BPW- 08- 17- 11 -01; Towne Oak Estates; Street Signs, Exterior Sidewalks; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Resolution No. BPW- 08- 17- 11 -02; Lakes at Towne Road; Sections 1&2; Sidewalks Section 1;
Interior Sidewalks Section 2; Board Member Burke moved to approve. Mayor Brainard seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #7; George Harvey Sons; (Increase
$2,480.00); Cool Creek Trails; Board Member Burke moved to approve. Mayor Brainard seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #2; Eagle Valley; (Increase S43,230.18);
Chesterton Subdivision Drainage Improvement; Board Member Burke moved to approve. Mayor
Brainard seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #7; Walsh Construction; (Increase
$12, 660.53); Keystone Main Street; Board Member Burke moved to approve. Mayor Brainard
seconded. Request approved 2 -0.
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Request for Purchase of Goods and Services; Additional Service Agreement #24; (816,000.00);
Crossroad Engineers; Clay Terrace Blvd. Path Connection to the Monon; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2 -0.
USE OF CITY FACILITIES
TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use Palladium, Center
Green, Theatre; June 16 23, 2013; AACTFEST; Susan Creviston, Carmel Repertory Theatre
TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use City Streets; Carmel
Marathon; April 20 21, 2012; Carmel Road Racing Group LLC
Request to Close City Streets; Friday, September 16, 2011; Homecoming Parade; Saturday,
September 10, 2011; 5K Walk/Run; Board Member Burke moved to approve. Mayor Brainard
seconded. Request approved 2 -0.
Request to Use City Streets; Tour de Carmel; Saturday, September 10, 2011; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Request to Use City Streets; Run; Saturday, October 8, 2011; Board Member Burke moved to approve.
Mayor Brainard seconded. Request approved 2 -0.
Request for Close City Streets; Neighborhood Gathering; September 3, 2011; Village of West Clay
North; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Request to Close City Streets; Neighborhood Gathering; Sunday, September 4, 2011; Shelborne Park
HOA; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Request to Use Gazebo and Common Area; Friday, August 27, 2011; Anniversary Party;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Request to Use Gazebo and Common Area; Concert; Friday, August 19, 2011 Rehearsal; Saturday,
August 20, 2011; Board Member Burke moved to approve. Mayor Brainard seconded. Request
approved 2 -0.
Request to Use Gazebo and Common Area; Various Dates; Young Life Club; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Request to Use Gazebo and Common Area; Piano Recital; Sunday, September 18, 2011; Indy Piano
Studio; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2 -0.
Request to Use City Streets; Block Party; Saturday, August 27, 2011; Neighbors of Mohawk Crossing;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2 -0.
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OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member
Burke moved to remove from table. Board Member Watson seconded. Request removed from Table.
Board Member Burke moved to approve. Board Member Watson seconded. Vote 1 -1, item remains
tabled.
Uniform Conflict of Interest Statement; Keith Freer, Carmel Fire Department
Request for Secondary Plat Approval; Spring Lake Estates; Lot 12; Board Member Burke moved to
approve. Mayor Brainard seconded. Request approved 2 -0.
Request for Lease Renewal with Pedcor; '$190, 681.00 /Annual); Board Member Burke moved to
approve. Mayor Brainard seconded. Request approved 2 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:06 a.m.
Approved
A TTEST:
-f
pi ana L. Cordray, I MC
Clerk- Treasurer
yor James Brainard
Diana L. Cordray, IA
Clerk Treasurer
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