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HomeMy WebLinkAboutMinutes TAC 12-20-00Carmel /Clay Technical Advisory Committee Minutes December 20, 2000 Members present: Laurence Lillig Carmel DOCS Scott Brewer Carmel Urban Forester John Lester Carmel Parks Rec. Dick Hill Carmel Eng. Rick McClain Cinergy John South Ham. Co. Soil Water Chuck Shupperd Indiana Gas Steve Cash Ham. Co. Surveyor Gary Hoyt Carmel Fire Dept. Steve Broermann Ham Co. Highway Hazel Dell Corner, Lot 1 Osco Drug (180 -00 SP; 181 -00 ADLS; SU- 198 -00; V -199- 00 through V 205 -00). The site is located at 5790 East 131 Street. The site is zoned B- 3/business. Filed by J. Murray Clark of Clark Quinn Moses Clark for American Partners. Attorney Murray Clark represented the applicant in this proposal for development on 1.69 acres. The location was cited for the Osco Drug Store that will have a drive thru element. All TAC members should have received plans. Dan Schnur, Schneider Corporation, was introduced. Mr. Murray explained the BZA aspects of this case to be heard on January 8, 2001. He requested TAC comments. Dick Hill's comments dealt with the overriding issue of how the entire development will be done. Usually, the developers do the infrastructure. Mr. Hill does not believe that is the case with Hazel Dell Corner. The Engineering Department will not approve permits until the infrastructure is approved. Dan Schnur proposes to take the set of overall plans and incorporate the Osco changes. He will then resubmit the plans. This will indicate how the overall project is changing to accommodate Osco. The western exit drive is to be brought down quicker to provide a smoother entrance drive. He will make certain the storm sewer pipes are sized correctly. The routing of sanitary sewer changed on the overall. It will not tie into the existing sanitary manhole near the intersection of 131 and Hazel Dell. It will tie into an existing sanitary line that runs through the site. They will bring the sanitary from the west to Lot 1. They will also be able to serve Lots 2 and 3 through that route as well. Mr. Schnur will submit plans that reflect those changes at the time Osco is resubmitted. Dick Hill stated there are other issues beyond water and sanitary sewer. Bonds will need to be posted. Dan Schnur is working on that. His clients at Osco were asked to sign off on the overall plans by someone at Olympia Partners. Mr. Schnur was then asked to check these plans. It is important to clarify who is working on what. Osco may provide actual usage information to help the Engineering Department's calculation of fees. Jeff Kendall had no comments. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 1 Chuck Shupperd said gas is available. John Lester has the same concerns as Dick Hill. There appears to be a change in the asphalt path. Mr. Lester needs to see the extension of the path. He also needs information about the treatment of the access road. This may be the developer's responsibility. Mr. Lester needs to know how they will do the curb cuts and access. It would be helpful to identify the crosswalks. Scott Brewer has written a letter and met with the petitioner a number of times. Replacement with live trees must be guaranteed for trees removed in the City's right of way. Mr. Brewer suggests removing the note to "spray river birches once a year They are not susceptible to bores. John South wrote a letter. Dan Schnur will incorporate those notes into the plan. There is a high potential for soil erosion. Mr. Schnur said there is a standard note placed on drawings indicating when the anti erosion measures will be implemented. He will add additional notes. Gary Hoyt sent a letter to Dan Schnur. All of the fire sprinkler equipment will be located in the storage area in the northwest corner of the building. The Fire Department would prefer a remote connection. Mr. Schnur will set a hydrant and fire department connection at the landscape area in the northwest portion of the site. There is a water main on the north side of the access site. A Knox box is acceptable to the petitioner. The access area should be closest to the riser room. Rick McClain got all the easements in place. It is unclear who is the overall developer. Dan Schnur agreed. The best option is a plan that provides electric service to their site and has potential to tie into the other sites. Mr. Schnur stated the lots will be sold individually. There is no contractor yet. Some one needs to meet on site with Cinergy. Dan Schnur agreed to a meeting. He said the project was going out to bid next month with an anticipated start date of early spring work. Laurence Lillig commented, in regard to the plat, the name on sheet one is Hazel Dell Corner. It should be Hazel Dell Subdivision. The scale mandated by the Ordinance is 1 inch to 50 feet. The subdivider's phone number needs to be included. The zoning may be removed or change the title to "Zoning at Time of Platting The source of title must be included. East 131 Street South must be specified. The name is Hazel Dell Parkway not road. Dick Hill cannot recall why the City settled for less right of way than the thoroughfare plan called for, but he and Laurence Lillig remember the conversation. The commission certificate is listed twice on sheet two. It is needed on the first and last sheets of a plat. The variances for this case will be heard at the January 8, 2001 BZA meeting along with the special use. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 2 Mayflower Park, Block 1, Lots 4 -6 (197 -00 SP) The site is located in the 9800 block of Mayflower Drive. The site is zoned I -1 /industrial. Filed by Jamie Browning of Browning Investments Jamie Browning presented the secondary plat for three lots on the site and introduced Andy Geroom, FRP, Inc. This conditional secondary plat was filed for this project several years ago. Thesubmission is for final plat approval for Lots 4, 5, and 6. The property has access from Mayflower Park Drive and 99 Street. Building permit applications will have more specific details regarding what is actually being built. Final approval is requested for the Secondary Plat of these three sites. Dick Hill had no comments. Jeff Kendall asked Laurence Lillig to comment on frontage issues. Lot 5 has one access between Lot 1 and 2. Lot 4 is accessed from 99 street. Lot 6 is being purchased by Irving Materials, owners of the lot to the south. Their access is from 96 Street. Laurence Lillig stated that Terry Jones mentioned a possible need for variances based on frontage deficiencies. Lot 6 is in question; it appears there is a setback problem. IMI intends to build over the line. This property probably should be vacated out of Mayflower Plat. Jamie Browning inquired about the procedure. Mr. Lillig responded it is the same process as a primary plat amendment. It needs to be removed from the secondary plat. Individuals from IMI should meet with staff to discuss whether they want to build across the line. Jamie Browning will dedicate 99 Street. Mr. Lillig believes that should solve the problem. The process must remove Lot 6 from the Mayflower Plat. A primary plat amendment should be filed with the Plan Commission because this ground has gone through the platting process. Chuck Shupperd was concerned about access to the two lots. He understands the clarification made. John Lester and Scott Brewer had no comments. Steve Broermann asked for a new copy of the plat when Lot 6 is removed. It is necessary to resubmit. John South and Gary Hoyt had no comments. Laurence Lillig reviewed the process for Mr. Browning. A primary plat amendment will seek Plan Commission approval. The scale must be changed to 1 inch equals 100 feet to make it consistent. The real estate should become one single piece of ground for IMI. Variances for frontage deficiencies should be discussed with Terry Jones. Mr. Lillig stated the variance and plat should go together. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec North Haven Development Plans (162 -OOZ) The site is located northwest of East 96 Street and Gray Road. The site is zoned S- 1 /residence. Filed by James J. Nelson of Nelson Frankenberger for C.P. Morgan. The case was presented by Attorney Charlie Nelson. He introduced Mark Boyce, C.P. Morgan, Greg Snelling, CSO, and John Hart, J.C. Hart Co. in connection with their request to annex and rezone the 42 -acre parcel outlined in the photo to R -5 for multi family and office side. The location of the parcel was cited. Bottamiller Enterprises is the house directly to the south. Construction plans have been submitted; the petitioner has returned to TAC for any additional comments. Greg Snelling is now the lead contact on this project. Dick Hill sent a letter to Bob Doster on December 4, 2000 expressing concern over Gray Road drainage issues and the passing blister. Mr. Snelling said the geometry has been worked out with the County. The stacking should be correct. However, Greg Snelling will be happy to make any changes if necessary. The connection changes are being determined. The infrastructure and sanitary sewer must be accepted prior to building permits being issued. Greg Snelling has received IDEM approval; the petitioner will speak with Carmel Utilities. Mark Boyce wants to begin work in February. Dick Hill said the Board of Works approvals must be obtained first. The change to an R5 zone requires development plan approval. Laurence Lillig stated the petitioner must plat because they will utilize access easements. There is an anticipation that the commercial and residential will be separated into two different properties. Mr. Lillig stated R5 is a planned district in the Ordinance which makes it subject to the provisions of Chapter 24. It is similar to the M3 district and must go through the full development plan process. Mr. Hart desires to pay for park impact fees before the new charges take affect in about six months. Their economics were not planned with new fees. Mr. Lillig added the effective date is for the increased fees will be June 18, 2001. Charlie Frankenberger understands that everything south of their property, with the exclusion the Bottamiller Enterprise, has been annexed to the City. He further stated, at the last meeting, Lucy Snyder suggested they include more than just their land for annexation. Mr. Frankenberger asked if it was beneficial to the City to bring in Bottamiller and anything else to the north. Mr. Lillig does not know; this may be a political question. Regarding the Bottamiller property, the department does not like annexation pockets. Bottamiller Enterprises may be opposed. The petitioner will lose time if they must wait for a determination of annexation. Annexation should not affect permitting. Dick Hill stated when the area south of this property was annexed long ago, the City went to the center line of Gray Road. This is now Hamilton County jurisdiction. With new annexation, one needs to take the entire right of way of Gray Road. If the outlot is annexed, it may be beneficial to take the right of way of Gray Road down to the center line of 96 Street. Laurence Lillig added the City would still be annexing a portion of Mr. Bottamiller's property. Mr. Lillig encouraged Mark Boyce to begin the submission process. He has missed the cut off date for the February meeting. The primary plat will be based on how the commercial piece is divided between commercial and residential. It will be important s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 4 to split the large block first. Dick Hill requires all approvals before taking this project to the Board of Public Works. Jeff Kendall believes this matter was at the September TAC meeting. There will be 266 apartments and commercial development. There will be about 24 buildings. Approximately one half of the area is taken up by a lake. There are 23 buildable acres. Chuck Shupperd stated gas is available for the apartments. The petitioners responded that gas might be used in the community center. However, the apartments are totally electric. Citizens Gas is coming back with a plan for gas use. John Lester would like a path along Gray Road. There is a path inside but he wants a connection coming down to 96 Street. Greg Snelling believes there is an eight -foot asphalt path within the right of way that extends along the frontage. The new Ordinance and Thoroughfare Plan requires a ten -foot path. Scott Brewer has no additional comments; he has been working with the petitioner. Steve Cash understands this parcel is in the process of being annexed. It should be complete in the next three to six months and prior to construction of any buildings. Mr. Cash requested a copy of their paper work. Charlie Frankenberger stated they might have to amend their petition for annexation to address the request by one of the City Council members. That person wants more real estate to be included. Steve Broermann stated if construction starts before annexation, a permit would be needed from the Highway Department to come in off of Gray Road. The County attorney has developed an agreement, to be accepted by the County Commissions, that allows the City to have complete jurisdiction of the project pending the annexation. Mr. Broermann will mail a copy to the petitioner. Charlie Frankenberger will give Steve Broermann a copy of the revised annexation petition. Mr. Cash wants all of Gray Road south of the northern border of their property. John South explained that Greg Snelling has taken care of their comments. Gary Hoyt asks for another set of plans. He understands the three story buildings will be sprinkled. Rick McClain had no comments. This area is serviced by IPL. Laurence Lillig had no other comments. Charlie Frankenberger indicated, as part of the plat approval process, his client will ask for some waivers. He questions whether a variance would be required or would a waiver be sufficient to remove 62 of the woodlands. The petitioner will reforest 1.13 acres resulting in a net loss of 25.9 The Ordinance does not provide that one can set off their reforestation. The reduction is greater than the 15 permitted to vary by a waiver. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec Laurence Lillig will consider this question. He stated a waiver will be handled at the time of primary plat. If this is needed to accommodate the open space requirement, he encouraged Mr. Frankenberger to subdivide the commercial from the residential. Mr. Lillig stated the Ordinance is imprecise in that area. The primary plat action is the correct time. 141 -OOZ Mark Boyce spoke on the future CP Morgan 7.5 acre rezone project at the north side of 1 16 Street, west of Range Line Road and east of Guilford Road. The rezone request is from R1 to B5. The B5 office use is intended as transition use between more is within the floodway. Mr. Boyce briefly described their intended development and the buffer plans. Laurence Lillig needs something in writing to amend their petition from an M3 to a B5. John Lester stated the crossing, over the Monon Trail, would require a pedestrian crossing. His office does not want crossings except at intersections. A path will be needed on 116 Street. Jeff Kendall asks about the white house he believes is on the property. Mr. Boyce stated there is a bungalow there. The church location was given. Part of the parcel is wooded. There is also an open field. Steve Cash stated the allowable discharge is .25 cfs per acre. The Ordinance prohibits filling the flood plain. However, his department will accommodate fill if there is other storage created. This is a flood plain; it is not just flood way. Mark Boyce would like this case heard at the January Plan Commission. Laurence Lillig responded that given the unique features Monon Trail, Rosemead Subdivision, and the floodway) this case should again be heard at TAC. St. Mark's United Methodist Church (Special Use) SU- 225 -00 The site is located at 4780 East 126 Street. The site is zoned R -1/ residence. Filed by Paula A. Wright of The Partenheimer Group for St. Mark's United Methodist Church. Mark Van Allen presented the project. He is the Vice President of Partenheimer Group and represented St. Mark's in regard to their proposal to expand and add on to the church. The location of this 6 acre site was described. The church was founded in the early 1980's. Two additions have been constructed since that time. Mr. Van Allen was their architect in the mid 1990's when a 2.5 million dollar addition was constructed. Weihe Engineers will provide civil engineer services. Greg Rasmussen is the project manager. The property has been surveyed. The church is oriented at a 45 degree angle to the intersection of 136 and Gray Road. The entrance is at the north. There is a 500 seat sanctuary, administrative offices, and Christian education space. There is a partial s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec basement with a partial sprinkler system. The rest of the church is built with rated wall construction separated with two hour fire walls. This scheme will be maintained. The success of the last addition has increased membership. A church study resulted in a decision keep the sanctuary in its present size but to accommodate additional programming and youth services needs. This long range project will be accomplished in three phases. The congregation can afford the first phase in 2001. The master plan includes: an addition on the east side to provide youth ministry space, adult education space to the south, and the last phase will wrap the south and east sides with the construction of a new chapel. A Knox box will be used. They do not plan to connect the addition to the sprinkler system. There is a fire hydrant on the south side of the site. Additional men's and women's restrooms will be added. This might result in increased usage fees. Previously, it was determined that appropriate usage fees were paid when the building was first constructed. Mr. Van Allen welcomes this discussion. Weihe Engineers has not developed a drainage plan yet. There is a storm sewer on the property picking up downspouts and the parking lot that goes through a controlled outlet on the southwest corner of the site. Any additional storm water runoff would be channeled into that same system. They would not increase the flow of the site. There is a landscape barrier around the site. Better species could have been chosen. The church is trying to replace trees. A new landscape plan will be developed by Salsbery Brothers Landscaping Irrigation. The church wants to supplement plantings on site to meet Carmel guidelines. This special use will be heard by the Board of Zoning Appeals. The plans indicate pitched roof sections with some flat roof portions, and the same exterior materials to be used as possible. Nothing will be above one story. There are no setback issues. MacDougall Pierce will be their contractor. Dick Hill will reserve comments until he receives plans. Jeff Kendall requested plans be especially clear per submittal since so many phases are anticipated. Their next submittal will only show what the church can do now. Mr. Van Allen will be back later to talk about future additions. A wall section must be shown for all the walls. Chuck Shupperd inquired if it would be necessary to increase load size to accommodate additional heating loads. It might be necessary to relocate the meter. They need to get a location on the gas line near fellowship hall. Meter size may need to increase. John Lester noticed their sidewalk ends on the north side of Gray Road. This must be on the plans. The sidewalk, north of their drive, should connect up with sidewalk for the subdivision. Mr. Van Allen agreed. Scott Brewer asked to look at the plan. Tony, at Salsbery Brothers, is working on this. Scott will to review these plans. He believes it is time to supplement the landscape plan. Steve Cash stated no county regulated drains are affected by this. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 7 John South said any comments would pertain to site design. He does not anticipate much. Gary Hoyt inquired about the phase indicated at the top of the plans. Mr. Van Allen answered this portion would not to be done now. Rick McClain stated there is a transformer that needs to be relocated. He will meet with MacDougal Pierce on site. Laurence Lillig understands that the plans to show Phase I as existing building. Phase II is what they are considering. An April ground breaking is planned. Mr. Lillig stated there are time limitations on special use approvals that provide one year for work to begin. The parking lot is not fully curbed. Part of the perimeter is not curbed. No changes are proposed for the parking lot. Mr. Van Allen encouraged TAC members to contact him with any questions. He does not have to respond in writing to comment letters. Stoughton R.E. Partners (UV- 227 -00) The site is located at 1917 East 116 Street. The site is zoned R/1 residence. Filed by Thomas H. Stoughton of Stoughton R.E. Partners. Chris King, office manager for Stoughton R.E. Partners, represented Tom Stoughton and explained the request for a use variance. A bid has been made on a foreclosed house at 1350 East 116 Street. It is east of the Morton Trail. The petitioner wishes to operate a consulting business and rent office space to an attorney. Renovation will be needed on the home. It has been empty for two years; plumbing and foundation work is needed. The house is listed by GMAC. Their offered price has been accepted contingent upon approval of this use variance. Mr. King clarified that 1917 East 116 Street is the company's current location. The new site is 1350 East 116 Street. Dick Hill commented that the house has a well and septic system. Mr. King stated their desire to have city water and sewer if possible. Dick Hill does not know where the mains are located. Clay Regional provides sewer service; Carmel provides water. A commercial curb cut approval is required because the use of the parcel will be changed. If water is available, the petitioner will have to go to the Board of Public Works. Some charges will be involved. Jeff Kendall asked if this out of the flood way. Chris King thinks it is. The property is at the front edge of Rosemead Commons. Mr. Kendall stated if this property is in the floodway or fringe, it will adversely affect Carmel's issuance of permits for any upgrade work to be done there. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec John Lester commented that 116 Street will be widened and a path will be required. The City will require an easement. Dick Hill would like the right of way dedication now for 116 Street. Steve Cash asked about the gravel driveway. It must be paved and curbed. Laurence Lillig will require additional parking be added. Mr. Cash would like to discuss possible requirements with the petitioner. The Fertig Regulated Drain is next to this parcel. Scott Brewer stated there may be landscape issues. Chris King said there a good number of mature 50 -foot mature oak and walnut trees. John South has no issues. However, the flood plain is important. The elevation of the structure needs to be checked. Gary Hoyt confirmed there is a basement. The Fire Dept might ask for a Knox box. Rick McClain will meet with the petitioner on site if necessary. He asked to be called later. Laurence Lillig asked who directed the petitioner to a use variance. Mr. King said it was Steve Engelking. A better site plan is not available. Mr. Lillig requested a more complete site plan showing the location of the parking lot and curbs. A landscape plan is needed. At their west boundary, C. P. Morgan is pursuing a rezone to B5. Mr. Lillig thinks this course of action would be appropriate for this property too. A use variance will not be recommended by the staff but the ultimate decision will be made by the Board of Zoning Appeals. More detail was requested; a survey of development details is needed. Rick McClain left the meeting at 11:40. He plans to return for the case scheduled at 2:00 p.m. Jeff Kendall asked about ownership of the property. His Department spent a lot of effort to keep weeds down on this property. He asked the petitioner to take care of this problem next spring. There may be a lien on the property for the money spent to mow the grass last summer. Laurence Lillig described what should be shown on the survey. Carmel Christian Church (SU 226 -00) The site is located at 463 East Main Street. The site is zoned R -2 /residence. Filed by James J. Nelson of Nelson Frankenberger for Carmel Christian Church. The case was presented by Attorney Jim Nelson. He introduced Jim Johnson, Mark Smith, MAS Associates, and Joel Fritz, Smith Development and Construction Company. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec The church is located on a small parcel on the south side of Main Street between the old and new library. The petitioner proposes to expand the church to provide for a one -story 5,000 square foot addition to the existing church. The project was represented in the site plan displayed by Mr. Nelson. The existing church is shown in a dark color; the hash marks depict the addition to the church. Dick Hill sent limited notes to Mark Smith. Revised storm drainage calcs are needed. There may be more charges. Mr. Hill will prepare additional comments later. Jeff Kendall confirmed construction will not include a sanctuary. It will be an education addition. Chuck Shupperd can relocate the meter if necessary. It is possible that additional load will require an increase in meter size. John Lester did not receive plans. However, he has no comments. There is an existing path in place. Scott Brewer faxed his comments to the petitioner last night. He does not recommend two needle pines because of the local soil type. These are highly susceptible to disease. Mr. Brewer requested a note on the landscape planting details to remove stakes and guy lines after one year. The root crown needs to be planted at grade level. Steve Cash had no comments. John South wrote a comment letter for Jim Nelson. A silt fence is suggested to help drainage and provide inlet protection. Gary Hoyt assumes the addition will not be sprinkled. A Knox box is recommended. Mark Smith agreed. Laurence Lillig had no comments. Martin Marietta Materials (Special Use; Development Standards Variance) The site is located at the northeast corner of East 106 Street and Gray Road. The site is zoned S -1 /residence. Filed by Thomas H. Engle for Martin Marietta Materials, Inc. The case was presented by Tom Engle. He introduced Bob Furlong and Max Williams of Martin Marietta. A packet was sent. The petitioner made two requests. A special use for mineral extraction and artificial lake on the Mueller property and a variance from the development standards regarding the open space buffer surrounding the Mueller property. An aerial was displayed and the location was cited. No development plans were provided because they are not constructing a building. The location of the current processing plant was given. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 10 The natural open space buffer for this special use is required to be 300 feet. The two considerations are the surface mineral extraction and the underground stone mining. The area of the Mueller property, which is south of 116 Street, will be conducted from surface down. The sand and gravel on the property north of 106 street will be dredged. Then, the stone mining underground will be done from the side. Once stone mining from the 96 Street operation approaches 106 street, they will go underneath not from the surface. Regarding the 300 buffer, the petitioner proposed several ideas. They will increase the buffer to 500 feet where they abut Kingswood Subdivision. They request permission to reduce the buffer to 100 feet on the other sides of the property. For the surface operations along the Kingswood Subdivision, they have requested plans to see how it would look with completed when the buffer is decreased from 300 to 150 feet and 100 feet everywhere else. Mr. Engle displayed a conceptual plan for the property north of 106 Street showing the artificial lake. Mining operations south of 106 Street were not shown. Dick Hill had no comments. Jeff Kendall's only concern dealt with how close the project is to a residential subdivision. It will be within 150 feet of the backyards of homes. The surface mining is within 100 feet of some of the homes now. Bob Furlong explained the slope travels 100 feet down to the lake. The lake will be increased by dredging. For some period of time there will be 10 to 15 foot sand mounds. The dredge floats in the middle of the water. It is like a vacuum cleaner with an 80 -foot hose. There is fencing at the current operation. Tom Engle stated there are currently discussions going on with property owners regarding the disposition of the property. A lawsuit has been filed by the subdivision that is separate from these discussions. Martin Marietta is close to making commitments to the subdivision. These reclamation commitments will eventually give land to the homeowners. This will be accomplished with an agreement with the Muellers. This documentation will be obtained by Martin Marietta. John Lester wants to work on a path on both sides of 106 Street. He wants an easement to provide a trail from the east to the west within the township. John Lester wants a 12- foot wide asphalt path. A grant from the DNR has been received to improve the road and parking. It will start next spring. They want to go along Gray Road and continue to the park. The Parks Department would like to talk with Martin Marietta about developing some of the land into a natural area. Scott Brewer noted the wooded area that is south of the park. The rest of the parcel is agricultural. There is also some untilled agricultural land with scrubs, etc. Because this is an unusual development, Scott may have some comments later. North of 106 Street, the land will become a lake. South of 106 Street it will be open pit mining. Mr. Brewer is interested in possible reforestation. Steve Cash understands the petitioner has spoken with Kurt Wanninger from the Surveyor's office regarding reconstruction of the drain. County Commissioners must s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 11 approve any work to be done. Whenever there is reconstruction, a project must go before the drainage board, a petition form must be completed, and letters of credit and bonding will be reviewed. Mr. Cash's office is currently reviewing the design. This can tie in with the walkway. Tom Engle asked if they must maintain 75 feet easement on both sides. Mr. Cash responded Indiana code allows reduction down to 25 feet from the top of the bank. The Surveyor's office prefers more than that to allow maintenance. A great deal depends on design. Since this is being relocated, the Surveyor's office might not need 75 feet. John South has not sent a letter. He asked if there would be any mining on the eastside of Hazel Dell Parkway. There will be no surface mining going on there. There will be underground mining on both sides of Hazel Dell Parkway. Max Williams stated they have a current application with the DNR. John South requested a drawing of the locations to accompany the written description along with a time table and schedule of operations. Tom Engle said there were discussions with adjacent property owners. The overall plan starts from the east and goes to the west. Mr. South stated there are flood plain issues. The flood plains need to be identified in larger scale on the survey. Wetland and archeological issues on the property need to be investigated. Max Williams spoke further on their wetland topics. Mr. South stated a 401 permit would be required if the creek was being relocated. Tom Engle distributed a large survey to Laurence Lillig and John South. An erosion control plan is needed. Mr. South inquired whether the underground mining below the lake will this affect the water level. Bob Furlong does not expect any change. A large change would affect stability of the banks. Steve Broermann asked how close the lake would be to 106 Street. Mr. Engle responded there would be 100 feet from right of way line to 106 Street. Within the 100 feet will be the easement or ownership for the walkway. The County Engineer asked about River Road south of 106 Street. Vacation is not a high priority; perhaps in 20 years this will be done. There is one old house on the property owned by Mueller family. That house is currently rented; it will be razed. Bob Furlong stated the right of way to 106 Street would not be dedicated at the present time. Tom Engle will provide a larger set of drawings. Gary Hoyt has no concerns at this time. Laurence Lillig inquired about any correspondence from DNR regarding this property. Max Williams has not sent in applications but met with Kent Hanower about the creek relocation. The petitioner plans to work first with the County Surveyors and then with DNR. There is a floodway along the creek. But, there is no floodway fringe north of 106 Street. There is floodway south of 106 Street. Mr. Lillig stated DRN approvals must be obtained before the Department can assign a docket number to their special use request. The letter from Bill Wendling, attorney for Kingswood Homeowners Association, was discussed. The neighbors are asking for certain points in conjunction with this application. Mr. Lillig will review the letter. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 12 John South asked about well -head protection. Mr. Lillig has not received anything from the Utility Department. He suggested the petitioner contact John Duffy. Scott Brewer asked about 43. Reclamation listed under Commitments. He requested a copy of the conceptual landscape plans. The petitioners responded there was no "real" landscape plan at this time. It would be done later. Steve Broermann established there would not be another entrance on 106 Street. He inquired about any liability for possible collapse of 106 Street due to mining under the road. Bob Furlong stated his company would be liable. However, he believes it will not occur. They are mining under Gray Road. Mr. Furlong hopes it is never an issue. Jeff Kendall asks about the property on the southwest corner of 106 and Hazel Dell Road. Refrigerators and appliances are stored there. Mining operations at the site will be all surface. The petitioners have spoken to the Muellers about the problem. Once they determine where the creek will be, the area will be fenced to stop dumping. Martin Marietta will take control of the property in the future and the problem will be gone. They are dealing with the County and DNR. Both homes will be razed. Bob Furlong promised to take care of the problem before they go the BZA. West Carmel Center, Block A Ritter's Frozen Custard (207 -00 DP Amend /ADLS Amend) The site is located at 10575 North Michigan Road. The site is zoned B -3 /business within the U.S. 421 Overlay Zone. Filed by Kevin D. McKasson of Glendale Partners. Kerry Buckley, American Consulting Engineers, described the Michigan Road Ritter's project. This is the last undeveloped lot and is located south of Wendy's. Ms. Buckley introduced Sam Barrick, Ritter's Frozen Custard, Craig Willians, Olympia Partners, Inc., and Blaine Paul, American Consulting Engineers. Questions on the project were solicited from the TAC committee. Dick Hill, Jeff Kendall, and John Lester had no comments. Scott Brewer received the plans; they meet the Ordinance. He suggested changing the crab apple type to Prairiefire or Beverly. Steve Cash said this project is similar to other projects. An outlet permit is needed. There will not be any entrance drive from County roads. Steve Broermann had no issues. John South stated the erosion control plan is fine. Regarding the adjacent properties, the swale and detention basin that parallel U.S. 421 needs to be stabilized and seeded. It is in a bad condition. Mr. South knows that is not part of this project, but they are all tied together. This is an Olympia Partners concern. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 13 Gary Hoyt understands the building will not be sprinkled. He would like the petitioner to install a Knox box. Rick McClain stated this parcel is within IPL territory. Laurence Lillig commented that when this project came in for predesign, Staff suggested the developer consider shifting down to the northwest corner to tie in with the green belt and landscaping. The Department still believes this is a good idea. However, they are welcome to disregard it. The overall landscape plan has not been received. John Lester asked if there is a path along U.S. 421. The State of Indiana will install a path. This should be added to the plans. John Lester needs a copy. Scott Brewer asked if there were any sidewalks on the access roads. Mr. Lillig responded that there is a walk that extends back on the north side of the Wendy's site. He asked if the petitioner would consider installing a walkway on the access road. Detail on the dumpster needs to be provided. A meeting is scheduled with Olympia to discuss and look at elevations on Thursday of this week. Mr. Brewer stated the landscaping for overall site has been installed but not according to the approved plan. There are deficiencies with Walgreens and possibly Wendy's. The petitioner must correct what is lacking before the final inspection. Laurence Lillig will meet with the petitioners tomorrow to discuss actual design, tree species, dumpster detail, sidewalk issue, and 421 detail. The landscape plan will be covered by Scott Brewer. Ritter's Frozen Custard North Range Line Road (205 -00 Z) The site is located north west of 8th Street Northwest. Filed by Herman A. Judith R. Sierzputowski. Bruce Sklare, Bay Development, introduced Ritter's proposed location on the west side of Range Line Road approximately 1,000 feet north of 136 Street. A site plan was included in the packets. One half acre of the northwest corner of the site is part of the U.S. 31 Overlay district. The site is zoned B2 and faces Range Line Road. A cemetery separates the parcel from U.S. 31. An area in the middle of this site shows up on the federal wetland maps. Mr. Sklare cited a letter dated October 11, 1991 from the Army Corps of Engineers that stated no jurisdictional wetlands of waters of the United States will be impacted by this proposed project. He learned this week that an investigation is being done to confirm this nine -year old letter. Dick Hill distributed information on Engineering Department procedures. Greg Rasmussen, Weihe Engineers, was introduced. There may be additional comments on drainage issues. The fees have been calculated; Engineering will discuss the figures. The accel/decel lanes are existing. Tract 2 is in the floodway area. There will be no development in that area. There is a future use in back of the north parcel. The site goes s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 14 to the west end. It is a flat area. Depending on retention requirements, an office building may be constructed on the site. The sanitary sewer is on the north property line. Mr. Sklare said there is a possible connection to the Monon Trail. Arrangements would need to be made with the cemetery. Mr. Hill asked for a commitment for a sidewalk. Laurence Lillig believes the thoroughfare plan calls for an eight or ten -foot path. A date for installation was not required at this time. Mr. Hill just wants a commitment. Laurence Lillig said Range Line Road is designated as a secondary arterial with a 90 -foot right or way or a 45 -foot half. This should be acquired now. A ten -foot asphalt path is required for a secondary arterial. Commitments can be accepted at this time. Dick Hill stated the engineer has not reviewed the drainage calcs. She will work in conjunction with Hamilton County Surveyor's Office. Steve Cash said the Fulton Marrow is on the other side of Range Line Road and is not a county regulated drain. A permit is not required. Dick Hill wants the detention pond to be lined. This will soon be a requirement with Clay. The Utility Department can provide the specifications. Greg Rasmussen stated Bruce Sklare has talked to Kate Weese to revise calcs. Jeff Kendall has no issues. However, an improvement permit requires the pre submittal process. Dick Hill stated Plan Commission and /or Board of Zoning Appeals approval is required before the matter can be placed on the public works agenda. John Lester has spoken with the petitioner about a path on Range Line Road. The Parks Department will be happy to speak with Ritter's about connection to the Monon Trail. Vehicle driving must be prohibited on the path. The Parks Department has had no discussion regarding Tract 2. If in the wetlands area, Mr. Sklare should contact Terry Jones about flood way issues. Scott Brewer will probably ask for additional landscape requirements. Mr. Sklare responded that the site has existing trees. Under the U.S. 31 Overlay requirement, the property would be required to have 39 trees and 112 shrubs. There are 13 trees now. Buffers requirements also exist. Mr. Brewer needs a detailed tree preservation plan and limits of construction lines on the map. He will meet with Bruce Sklare. Steve Cash does not need a permit on this annexed parcel. A study is being done now on flooding problems on Cool Creek. His office received notices from DNR on some issues. Bruce Sklare stated in the past dirt material was put into Cool Creek without permission. When that was identified, the State went through a mitigation/mediation procedure. The fill was removed from Cool Creek and Tract 1, which is in the northern part, was filled. The State has approved this action. Steve Cash requested a copy of the final judgment. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 15 John South wants the 100 -year flood elevation added to these plans. The State wants anything 811 or above on the plans. Gary Hoyt needs a Knox box. Rick McClain stated if there will be development on the west end, they will need some utility easement for that lot. He would like this now. The start date is early spring. Ursell Cox, Bay Development Corp., asked which pole would supply power. He would prefer it come off the pole to the south. Laurence Lillig does not remember the inclusion of an office building on the west end of the site during preliminary discussions. Bruce Sklare was told if they had any thoughts on how it might be used to indicate that on the plan. Mr. Lillig suggested a commitment as part of rezone process that any office use developed on the site would be subject to the 31 Overlay requirements for DP /ADLS. As part of the rezone, the Plan Commission will want a series of commitments. The Department has no preliminary set of commitments. Laurence Lillig wants a copy. In exchange for excusing the property from the 31 Overlay requirements, the Plan Commission will want to know the advantage to the City for doing so. Landscape and sidewalks plans must be determined. The plans must be labeled Range Line Road. Mr. Lillig wants a color copy of the elevations for this file. The half right of way for Range Line Road is 45 feet. The sign appears too close to the right of way. A detail of the sign was not included. Mr. Lillig has spoken with Gordon Byers about the rezone plans. Terry Jones agreed that a text amendment is not appropriate. Dick Hill said, regarding 9 13 Sanitary Sewer, the easement is not seen. It has St Vincent's interceptor. Kingsborough, Section 4 (Secondary Plat) 208 -00 SP The site is located northeast of West 141 Street and Ditch Road. The site is zoned S- 1 /residence. Filed by Curtis C. Huff of Stoeppelwerth Associates for Zaring National. Bill Bryant, Stoeppelwerth, stated this is the last section of the development. Some comments have been received. Zaring plans to start construction in early spring. Jeff Kendall believes this section has 19 lots. It is a small part of the subdivision. John Lester did not get a set of plans. No path is shown along Ditch Road. This needs to be an eight -foot asphalt path. It must match the width of Brookstone Subdivision's path. Scott Brewer has some issues with planting street trees. They are indicated on the primary plat and should be on the secondary also. Zaring has planted in the right of way. This is not allowed. The original plan shows them in the utility easement. Red maples are recommended. White pines and red maples are shown. The landscape plan has been s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 16 prepared by the Zaring Cincinnati office. The original plan was drawn in 1994. That plan shows groupings around the Ditch Road entrance which are more extensive than what is shown on the secondary plat. Steve Cash's comments will be the same as previous sections. The petitioner said everything has been filed with the Surveyor's office. A letter of credit or bond has not been received. Mr. Cash is concerned with the swale along the north end; he thought that would be piped. His concern is no so much the amount of flow. He wants to be certain the swale is adequate for the constant flow. His Department is seeing a lot more of these types of swale with constant flow due to irrigation systems. They are wet all of the time. This type of problem should be avoided. It needs to have a subsurface drain. The off site flow cannot be controlled. Kent Ward may require that be intercepted with a pipe at the road. Steve Broermann stated the big issue is the right of way for the decel lane. The project cannot start until that issue is solved. The Highway Department should be informed. The road must be saw cut if there is any widening. Bill Bryant asked for right of way form. Steve Broermann will mail it to him. John South stated there is an existing 10 -inch tile under the property. There needs to be a tile to pick up the flow. He recommends raising the swale somewhat as it drops in places. It needs to be kept higher and dryer. Gary Hoyt had no comments. Rick McClain needs to relocate the poles. The petitioner must pay for this and request service. Laurence Lillig stated the addresses shown seem to be out of range. The petitioner must check these with Bill Akers, Communications operations supervisor. The source of title is missing. The administrative version should be used for the commission certificate. The Ditch Road right of way needs a non access easement. No development plans have been shown for common area 4, but there is an address and building line. There are no plans for it at this time. The non access abbreviation shows on the plat but not on the legend. Monuments and markers are missing. The scale of 1 to 50 feet required. The key map should be on sheet one. The property owner and developer certificate dates need to be changed from 1998 to 2001. There is no detailed subdivision signage for common areas 4 and 5. If signage was not approved previously as part of the primary plat, the petitioner must come back to Plan Commission for ADLS approval. Common area 5 has a drainage and utility easement that does not carry across. The location of that easement with the signage /landscape easement could cause the petitioner to go to the Surveyor's office to locate the sign within that drainage /utility easement. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 17 Two -Story Medical Office Building (DP /ADLS) The site is located southeast of West Smokey Row Road and Oak Ridge Road. The site is zoned B -5 /business within the U.S. 31 Overlay Zone. Filed by Adam DeHart of Keeler -Webb Associates for F.C.C. Development. The case was tabled by request of the petitioner. Village of WestClay, Section 8501 (Secondary Plat) The site is located southeast of West 131 Street and Towne Road. The site is zoned PUD /planned unit development. Filed by Keith Lash of The Schneider Corporation for Brenwick TND Communities. Keith Lash, Schneider Engineering, introduced Parks Pifer, Brenwick Corporation. This parcel is west of the village center near Towne Road. There are 14 lots and 5.75 acres. A good deal of the infrastructure is in place from last summer's Home Show. Now Brenwick wishes to plat those 14 lots. Treaty Line needs to be extended north, an alley is required to service some of the lots, the sanitary sewer and water main extension. Regarding the entrance and right of way for Towne Road, the Glebe Street plans have stopped short in anticipation of the reconstruction of Towne Road. Mr. Lash invited questions from TAC members. Jeff Kendall had no comment. John Lester understands the path on Towne Road is not shown because the road will be rebuilt. Mr. Lash stated that is correct, the path will be added later. Brenwick will install it. Scott Brewer said most of the landscaping is in place. Parks Pifer stated everything in the center islands is complete. The street tree planting will be done after the homes are framed. Scott Brewer requested a set of plans. Mr. Pifer will send a set to him. Steve Cash had one comment about the construction plans. He asked how the SSD would handle this. The plans show SSD going out, taking the under drain out. There is kind of a road side ditch. They have put the SSDs out to help collect water. Steve Cash asked how it would be handled when it is cut off. When Towne Road is built, there will be under drains under the curbs. Steve Broermann said it was important to ensure there is room for the right of way along Towne Road. Keith Lash will provide an exhibit showing where platting will be. He believes it will be 20 feet from the right of way. The private drive will be out of the right of way. All of the infrastructures are in. John South and Gary Hoyt had no comment. Rick McClain asked is the easements are 10 feet wide. They are less than that in some areas. Most electrical is along the alleys. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 18 Laurence Lillig commented on monuments and markers. The 20 -foot curb radius at corners is missing. He asked when the Towne Road right of way will be platted. Keith Lash said it might be deeded as metes and bounds. The improvements will be done when the right of way is dedicated. Laurence Lillig said the Towne Road right of way called for in the Thoroughfare plan is 140 feet with a 70 -foot half. Plans show an 88.56 foot dimension out from the section line. Typically old roads have their center lines on the section lines. There are a series of high tension poles to be in the medians. The right of way will be 140. Mr. Lillig said the planting area must be numbered. Otherwise, they will show up as parcels. The homeowners are responsible for maintenance. The address list is not shown on the draft. Keith Lash has not seen it. Laurence Lillig suggested not putting addresses on plat. Keith Lash responded the addresses are good for the utility companies. The street names are not on the plat. He requested a note on sheet one indicating primary plat docket number (18 -98 PP) and the secondary plat number (203 -00 SP) should be included. The date on sheet 2 should be 2001. Mr. Engelking indicated the next WestClay plat to be approved will be Provost Park. The following case was added to the agenda. First Indiana Bank 196 -00 ADLS David Huffman, CSO Engineers, stated this project was heard at Plan Commission last night and was sent to special studies committee. They need to be heard at TAC. They want to tear down the old bank and construct a new building. Mr. Huffman has received some letters. The building will not be sprinkled. It will be located at Merchants Square Drive and AAA Way. The address is 2168 E 116 Street. Bill Akers wants to address the bank with AAA Way number. The bank is using a self assigned address off Merchants Square Drive. The application was filed with the 116 street address. Mr. Huffman said this will be the fourth or fifth bank with the new prototype. The location is being shifted to improve traffic flow. The redevelopment commission will realign road after the building is razed. John Lester and Steve Cash had no comment. The meeting adjourned at 4:05 p.m. s: \TechnicalAdvisoryCommitte \Minutes \tac2000Dec 19