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Home My WebLink About201280 09/13/2011 \,f CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $3,735.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 201280 CHECK DATE: 9/13/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2201 R4350900 21462 3,735.00 WEB PAGE MAINT INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: September 12, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 08 -31 -11 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 8 -01 Check to see if web site is up and running, then check a -mails to .75 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for City Council mtg. of 08 -01- 11 8 -02 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted a few Parks events also to calendar on new site Posted results for City Council mtg. of 08 -01 -11 8 -03 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Cancellation for City Council committee mtgs. of 08 -08 -11 and 08 -09 -11 Posted Minutes for CRC mtg. of 06 -15 -11 8 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -05 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Agenda for Plan Commission mtg. of 08 -16 -11 Posted Road Construction Updates 2 8 -06 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Resized and uploaded several new photos for new site 8 -07 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 8 -08 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted video and links Posted two News Releases for Comm. Rel. 8 -09 Check to see if web site is up and running, then check a -mails to .75 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted notice for CRC Exec. Session of 08 -17 -11 8 -10 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Bid Notice Added calendar event to new site Reposted better quality pdf version of CRC mtg. notice for 08 -17 -11 Posted Notice for CRC committee mtg. of 08 -18 -11 Re- Posted Notice for Plan Commission mtg. of 08 -16 -11 Posted Road Construction update Removed trash survey from pages 3 8 -11 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 08 -17 -11 Posted Notice for special meeting of City Council on 08- 23 -11 Posted Agenda for City Council mtg. of 08 -15 -11 Posted Revised Agenda for BPW mtg. of 08 -17 -11 8 -12 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for City Council mtg. of 07 -18 -11 Made updates and changes to HR pages Reviewed changes to new pages and links Posted Agendas for Hearing Officer and Regular mtg. for BZA on 08 -22 -11 Posted public mtg. for US 31 on new site Posted Paperless Packet for City Council mtg. of 08 -15- 11 8 -13 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -14 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -15 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Revised Agenda for BZA regular mtg. of 08 -22 -11 Worked with HR on web issues Added and revised calendar items for new site 4 8 -16 Check to see if web site is up and running, then check a -mails to .75 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for City Council mtg. of 08 -15 -11 8 -17 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -18 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes of City Council mtg. of 08 -01 -11 Posted Notice of Cancellation of City Council committee mtg. of 08 -23 -11 Posted Minutes of TAC mtg. of 08 -17 -11 8 -19 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on issues regarding file uploads for new site Posted Agendas for Special Meeting of Plan Commission Special Studies committee on 08 -30 -11 8 -20 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -21 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -22 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes and updated TAC member list Made updates to Road Construction pages Reviewed items on new site to prepare for switch and made revisions necessary. 5 8 -23 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Reviewed items to prepare for switch of pages and converted multiple documents Revised calendar items on new pages 8 -24 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Reviewed and revised items on new pages to prepare for launch 8 -25 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Reviewed various items after switch checking for functionalit 8 -26 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. staff and On Ramp Indiana regarding archive accessibility issues going forward Worked on new calendar revisions 8 -27 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -28 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added show for community partner CHS Converted various items, images for new page and added activities to new pages 8 -29 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Resized photos for new pages 6 8 -30 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Reset some links on new pages Worked with Comm Rel and VI staff on site adjustments 8 -31 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Uploaded documents to new site Total hours 62.25 $60 per hour X $60 Total due $3735.00 7 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) B/31/11 Invoice Web Site Maintenance $3,735.00 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance vith IC 5- 11- 10 -1.6 ,20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $3,735.00 ON ACCOUNT OF APPROPRIATION FOR #2201 Streets $3,735. 00 1 0# Dept. INVOICE NO. ACCT #!TITLE AMOUNT Board Members 21462 Invoice 4 3 5 0 9 0 3, 7 3 5. 0 0 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except i Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund