159442 05/14/2008 CITY OF CARMEL, INDIANA VENDOR: 355133 Page 1 of 1
ONE CIVIC SQUARE AUDREY B KOSTRZEWA
CARMEL, INDIANA 46032 2592 TURNING LEAF LANE CHECK AMOUNT: $22,117.00
CARMEL IN 46032
CHECK NUMBER: 159442
CHECK DATE: 5/1412008
DEPARTMENT ACCOUNT PO NUMBER I NVOICE NU MBER AMOUNT DESCRIPTION
104 5023990 22,117.00 CHANGE FUND
I
Resolution No. 5- 13 -08 -01
A RESOLUTION OF THE CARMEL /CLAY
BOARD OF PARKS AND RECREATION
WHEREAS, the Carmel /Clay Board of Parks and Recreation (the "Park Board created
pursuant to the Indiana Interlocal Cooperation Act and vested with the authority delegated to it by and
through that certain document entitled `INTERLOCAL COOPERATION AGREEMENT BETWEEN
THE CITY OF CARMEL, INDIANA, AND CLAY TOWNSHIP OF. HAMILTON COUNTY,
INDIANA is the governing body created to administer a parks and recreation program for the benefit of
the Citizens of the City of Cannel and the Citizens of Clay; and
WHEREAS, pursuant to Resolution 4- 24- 07 -01, the Park Board established and created a Cash
Change Fund within the Parks and Recreation Nonreverting Operating Fund (AKA as the Parks Program
Fund 104), to make change at designated locations within the Carmel /Clay Park and Recreation System
for the benefit of the general public, amended by Resolution 6- 12 -07 -01 and replaced by Resolution 9 -11-
07 -01, and
WHEREAS, it is appropriate to increase the amount of money within the Cash Change Fund for
the 2008 Summer season.
NOW, THEREFORE, BE IT RESOLVED by the Carmel /Clay Board of Parks and Recreation
that the Cash Change Fund established and created within the Parks and Recreation Nonreverting
Operating Fund commonly known as Parks Program Fund 104 shall be increased and managed as
follows:
1. That the warrant or claim in the amount of Twenty Two Thousand One Hundred and
Seventeen Dollars ($22,117.00) attached hereto as Appendix A is hereby approved to
be drawn in the name of Audrey Kostrzewa, an employee of the Cannel /Clay Department
of Parks and Recreation (the "Department who holds the position of Business Services
Manager; and
2. That the amount represented by such warrant or claim shall be added to the amount of
Five Thousand Five Hundred and no 00's Dollars ($5,500.00) already in use in the Cash
Change Fund authorized pursuant to Resolution 9- 11 -07 -01 bringing the total amount in
the Cash Change Fund to Twenty Seven Thousand Six Hundred Seventeen and no /I00's
Dollars ($27,617.00);
3. That upon receipt of such money, Ms. Kostrzewa is hereby directed to use the money in
the Cash Change Fund to facilitate the making of change from cash drawer tills and
vending machines located at The Monon Center at Central Park 1235 Central Park Drive
East, Cannel, IN 46032, for the benefit of the general public;
4. That the exact locations of the cash drawers, safes and vending machines and the
amounts in each shall be determined by agreement of the persons in the following
positions: the Department's Business Services Manager, the Department Director and the
Park Board Treasurer.
5. That for security purposes, the exact monetary amounts and cash drawer and safe
locations are to be determined promptly and made available on a form similar to that
provided in Appendix B for examination and verification by ONLY the Park Board, its
legal representatives, auditors engaged in an audit of the Department and /or the Park
Board's Fiscal Officer.
6. That the Department Director is hereby authorized to take all steps necessary and
appropriate to implement the provisions of this Resolution including but not limited to
Second Resolution regarding Cash Drawers Pagel of 4
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee Purchase Order No.
Kostrzewa, Audrey
Date Due
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) Amount
5/13/03 Resolution Chan e fund at the Monon Center 22,117.00
Total 22,117.00
1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
1 20
Clerk- Treasurer
Voucher No. Warrant No.
Allowed 20
Kostrzewa, Audrey
In Sum of
22,117.00
ON ACCOUNT OF APPROPRIATION FOR
104 Program Fund
PO# or INVOICE NO. ACCT #[TITLE AMOUNT Board Members
Dept
104 Resolution 5023990 22,117.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
12 -May 2008
Si ure
22,117.00 Busines Services Manager
Cost distribution ledger classification if le
claim paid motor vehicle highway fund
the training of Department staff to follow the fiscally responsible administrative
procedures by which the cash drawers are balanced and managed consistent with Indiana
State Board of Accounts' practice and procedure; and
7. That Department employees assigned to handle cash within and attributable to the Cash
Change Fund are qualified, trained, and bonded.
APPROVED AND ADOPTED this 13 day of May 2008.
CARMEUCLAY BOARD OF PARKS AND RECREATION
Susannah H. Dillon Judith F. Hagan
James Engledow Patricia Chester
Tim Tolson Dan Dutcher
Joan B. Ketterman Joe Miller
James Rosensteele
ATTEST: Secretary
Patricia Chester
Second Resolution regarding Cash Drawers Page 2 of 4
Appendix B
Cash Change Fund: per Resolution 5- 13 -08 -01
May, 2008
Locations and Amounts
The Monon Center
1235 Central Park Drive East
Carmel, Indiana 46032
Exact Locations and Amounts of Cash Change Drawers from a Total Cash Change Fund of
Dollars to place in each of U cash
drawers within The Monon Center, Dollars to be used to
make change, facilitate use of vending machines and initiate the cash needs of the cash
drawers, all for the overall benefit of the general public at The Monon Center in Central
Park:
a. Monon Center West: 1195 Central Park Drive West Cash Drawer Locations:
L U stations with drawers;
stations with drawers
stations with drawers;
b. Monon Center East: 1235 Central Park Drive East Cash Drawer Locations:
station with drawers;
c. Outdoor Aquatic Park:
stations with drawers;
stations with drawers.
Dollars for placement in eleven (l 1) Vending Machines
located throughout The Monon Center supporting the anticipated needs of the general public;
and
o Dollars for placement in a safe at the Monon Center East for
the purpose of supporting the anticipated needs of the cash drawers located at The Monon
Center; and
e Dollars for placement in the safe at the Outdoor Aquatic
Admission Building for the purpose of supporting the anticipated needs of the cash drawers
located at the Aquatic Admission Entrance; and
Dollars for placement in a safe in the Outdoor Aquatic
Concession Area for the purpose of supporting the anticipated needs of the general public;
and
Dollars to be used to make change for the benefit of the
general public at Department Sponsored Special Events within Clay Township, Hamilton
County, Indiana.
Mark Westermeier, Department Director Judith F. Hagan, Treasurer
Date: Date:
Audrey Kostrzewa, Business Services Manager
Date:
Second Resolution regarding Cash Drawers Page 4 of 4
APPENDIX A to Resolution on 5- 13 -08 -01
Carmel Clay Board of Parks and Recreation
May 13, 2008 WARRANT CLAIM For Cash on Mon on Center Premises
104 PARKS PROGRAM FUND
Date Claimant's Name Amount Fund Line Description R eference Note
5/13/08 Kostrrzewa, Audrey 22,117.00 104 5023990 Unappropriated Funds Resolution No. 5- 13 -08 -01 For change fund at The Motion Center
TOTAL CLAIMS 22117.00
Signature 4E Date
Signature Date
Second Resolution regarding Cash Drawers Page 3 of 4