HomeMy WebLinkAbout163070 08/27/2008 CITY OF CARMFL, INDIANA VENDOR: 361718 Page 1 of 1
ONE CIVIC SQUARE SIGNATURE BRIDGE
i CHECK AMOUNT: $57,073.01
�Q CARMEL,'iNDIANA 46032 PO BOX 364
GRAND RIVER OH 44045 -0364 CHECK NUMBER: 163070
CHECK DATE: 8/27/2008
DEPARTMENT ACCO PO NUMBER INVOICE NUMBER AM OUNT DESCRIPTION T
905 4462706 080453D -1B 52, 615.00 BROOKS14IRE BRIDGE
905 4462706 080453D -2 4,458.01 BROOKSHIRE BRIDGE
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Invoice:
0804534 -1b
Sold To: Ship To:
Brookshire Golf Club Brookshire Golf Club
1212013rookshire Parkway 12120 Brookshire Parkway
Carmel, IN 46033 Carmel, W 46033
Attn: Mr. Bob Higgins,
Golf Course Superintendent
.Invoice Date Due Date PO Number Page
7 -1408 Immediately Upon Completion of Work 1
Location Structure LF/# Cast Extension
Contract Proposal #080453d dated 5- 12 -08:
20% w/ signed contract proposal $10,523.00
Contract Proposal #080453d dated 5- 12 -08:
50% upon commencement of work $26,307.50
Contract Proposal. #080453d dated 5 -12 -08:
30% upon completion of work 15184.50
Invoice Total $52,615.00
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We appreciate your timely payments O Y
NOTE: MAIL ALL FUTURE PAYMENTS TO BELOW ADDRESS:
P.O. Box 364 Grand River, Ohio 49045 -0364 Toll -free: 800 -409 -8070 Fax: 440 -205 -2989
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Sold To: Ship To:
Brookshire Golf Club Brookshire Golf Club
12120 Brookshire Parkway 12120 Brookshire Parkway
Carmel, IN 46033 Carmel, IN 46033
Attn: Mr. Bob Higgins,
Golf Course Superintendent
Invoice Date Due Date PO Number Page
8 -13-08 Immediately Upon Completion of Work 1
Location Structure LF/# Cost Extension
Change Order 1 dated August 4, 200$ J4,458.Q1
Invoice Total ....$4,458.01
We appreciate your timely payment!
NOTE: MAIL ALL FUTU PAYMENTS TO BELOW ADDRESS:
P .O. Box 364 Grand Rimer, Ohio 49045 -0364 Totl -free: 800 409 -8070 Fax 440 -205 -2989
Proposal#080453d
r s 7 Brookshire Golf Club IN
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BrEKq g Page 1 of 5 Siructural lntcgriry. nvironmrnral Harmony.
Contract Proposal
Brookshire Golf Club
This contract proposal is based on Signature Bridge, Inc. designs, which include the use of No. 2 grade,
southern yellow pine (S.Y.P.), 0.60 CCA, which meets, and /or exceeds all application guidelines. An
upgrade to ACQ treated material is available at additional cost.
We are excited to offer this contract proposal pricing and service to provide on -site construction of
custom timber bridges and /or retaining walls per the specified scope of work as detailed below.
I. Project Site Preparation by Contractor Owner_(Prior to Crew Arrival):
a) Bridge centerline begin/end points staked Including proposed deck elevations. (To avoid
confusion simply draw elevation mark (tine) on centerline staking) Note Any curvilinear
changes in alignment shall be staked every 25' or as needed.
b) Lay down area(s) for materials and equipment -can be confirmed with Signature Bridge, Inc.
Crew Supervisor on arrival date.
c) Approved access roadway corridor(s) to lay down area(s), and each bridge site (Traversable with
rubber fire backhoe).
d) Please flag o£E any irrigation heads, other structures, utilities, etc. that are adjacent to our lay
down area(s), access roads (cart path), and bridge sites. (To avoid any potential damage)
e) SBI Foreman and crew shall perform work with care for existing facilities. However, damage may
occur to concrete /asphalt /gravel pathway, and turf immediately adjacent to access roadway /s
corridor during construction. SBI shall not bear the expense of any required repairs. Note: SBI
personnel shall be responsible for any damage caused outside of approved access roadway /s
corridor.
f) Contractor Owner shall contact your local utility locator to insure that any potential utility
conflicts can be resolved prior to crew arrival (If applicable).
II. Project Conditions:
a) This contract proposal does not include any submittals or any permitting, fees, cost, or taxes,
performance and payment bonds, builders risk insurance, or other charges as required by federal,
state or local agencies. This contract proposal does not include any testing or sampling. The
Contractor Owner is responsible for compliance with all federal, state or local agency code and
permit requirements. All prices are contingent upon site inspections.
b) Contractor Owner shall disclose any requirements pertaining to any building and /or
environmental permit, prior to Signature Bridge, Inc. crew mobilization.
c) This contract proposal includes management, manual labor, material, and equipment necessary
for installation of all work as specified in the range of this contract proposal only. Prices are
based on non -union and/or non prevailing wage labor. Signature Bridge, Inc. is to work under
the license and supervision of the Contractor Owner.
P.O. Box 364 Grand River, Ohio 44045 -0364 Toll Free: 800 -409 -8070 Fax: 440- 205 -2989
Proposal #080453d
Brookshire Golf Club
Carmel, IN
Page 2 of 5
d) Engineered, sealed drawings, calculations and /or submittals will require additional costs and
must be requested before Signature Bridge, Inc. arrival.
e) Signature Bridge, Inc. recommends installation of code compliant handrail on all structures.
0 Any material theft from the project site shall be the responsibility of the Contractor Owner.
g) All required erosion control measures shall be coordinated, installed, and purchased by the
Contractor Owner.
h) Signature Bridge, Inc. is not liable for: 1) Design, supply, and /or placement of backfill material
(retaining walls). 2) Failure of retaining walls due to improper placement of backfill material. 3)
Retaining wall designs do not account for vehicular equipment, buildings (structure), or
pavement loads directly above behind.
i) Contractor Owner is to provide adequate access to each bridge and /or construction site for
materials and equipment, Condition of access may include clearing grubbing, road shaping,
back- blading, or applying gravel to solidify the road (Traversable with rubber tire backhoe).
j) Site prep work for the construction of all work must be substantially completed on this project
before Signature Bridge, Inc. crew arrival. The Signature Bridge, Inc. crew will begin work
immediately upon arrival. All prep site work, to be done by Contractor Owner, this will include
deck height elevations, center lines, exposing buried utility lines or pipe in bridge path,
excavation of soil, back filling of soil, and finish grading.
k) The Contractor Owner is responsible for location and/ or marking of all buried utility lines or
pipe within 30' of any proposed structure. Signature Bridge, Inc. shall not be held liable for any
damages arising from non performance or location errors of this requirement.
1) Thus contract proposal does not include irrigation work, electrical- related work, concrete work, or
any final wood finish treatment.
m) This contract proposal is based on the assumption of normal pile installation. This contract
proposal does not include any concrete, labor, equipment, or other materials needed to stabilize
pile due to rock, or any soil condition that prevents driving pile to mandatory depth, or
otherwise sufficient placement. Alternate methodology including pile splicing and /or pile
driving beyond specified depths, concrete footings, or foundations, rock or soil auguring and /or
drilling required for proper piling installation will result in additional charges.
n) Signature Bridge, Inc. will clean up each bridge site daily, placing all scraps in a centralized
location specified by Contractor Owner representative for removal by others.
o) Final Approval of Work: Final punch list and approval must be performed during our last two
days of construction of all work (During initial mobilization). SBI office will coordinate this
meeting between SBI supervisor and your designated on -site representative. Upon completion of
all punch list items, your on -site representative shall provide final written authorization of
satisfactory completion in a time efficient manner to allow SBI crew to continue on to their next
scheduled work assignment. Any delays due to personnel unavailability may result in additional
cost.
p) Any delays by Contractor Owner or his sub contractor which prevents or hinders bridge and /or
retaining wall installation upon Signature Bridge, Inc. arrival may result in additional costs.
Signature Bridge, Inc. will not be held responsible or liable for work stoppage or delays, due to
adverse weather or natural disaster.
q) Reduction in the range of work by the Contractor Owner after mobilization of the Signature
Bridge, Inc. crew may result in additional costs. Price quoted is based on the installation of
specified range of work at the same time (Single mobilization). Any deductions of quantities
or composition could affect unit pricing for the remainder of the contract proposal. Cancellation
of contract proposal may result in compensation charges for lost profit and /or overhead.
P.O. Box 364 Grand River, Ohio 44045 -0364 Toll Free: 800409 -8070 Fax: 440- 205 -2989
Proposal#O80453d
Brookshire Golf Club
Carmel, IN
Page 3 of 5
III. Project Specific -Scope Of Work:
Line Item One (1):
1 Bridge at 10' Wide (9' Clear) x 55 Total Linear Feet x Up To 4' Height
Location(s) (Bridge Length /Spans/Max. Height): Bridge #1 (55'/55'/4
1) Glue Laminated Timber Free Span DesigLi 5 TON G.V.W.
2) Constructed on timber abutments (See below)
3) 12" diameter- foundation pilings -0.80 CCA (55' -0" out to out)
4) 12" x 12" pile caps
5) Glue- laminated timber stringers S.Y.P. (0.40 Penta)
6) 6" x 12" cross beams
7) 3" x 12" stringers
8) 3" x 8" decking (S4S)
9) 4" x 6" curb on each side with 4" x 6" x 18" blocks spaced at 5' centers
Estimate includes a maximum deck height of up to 4' above grade.
Estimate includes pilings at up to 10' in the ground. In the event refusal is not met at 10',
additional pilings and hardware will be required, resulting in further cost. Longer piling
shall be charged at $25.00 per foot of piling.
Bridge decking will be fastened with S.S. screws to minimize future maintenance.
Notes-
I. Aerial clearance required to swing excavator for "Pick and set" of bridge components.
11. Signature Bridge crew needs direct access via roadway traversable with rubber fire
equipment to each riverbank to construct abutments, and set bridge components.
III. Any permits, special clearances, utility verification and potential relocation (aerial
buried) shall be by others.
Line Item One (1) Total:
55 Total Linear Feet $44,320.00 Total
Line Item Two (2):
Standard Abuftnentwith Wins W -f7 anii 9' Height- Ifeadwall Only)
Location(s) of Abutments Max. Height): Bridge #1 (1 @7' and 1 99')
1) 7' 9' (nominal) high x 12' long abutment headwall at each end of each bridge with
2) Two 5' (nominal) high x 5' long wing -walls
3) Using 3" x 12" horizontal boards
4) 3" x 8" cap boards
5) 8" butt pilings -0.80 CCA
6) Geo-textile fabric liner to prevent erosion
7) Note: All backfill of abutments by Contractor Owner. This includes appropriate front
filling of abutments to avoid headwall undermining, and wing -wall scour.
Line Item Two (2) Total:
(2) Standard Abutments with Wing -Walls (H5) $4,170.00 Total
P.O. Box 364 Grand River, Ohio 44045 -0364 Toll Free: 800 409 -8070 Fax: 440- 205 -2989
Proposal #080453d
Brookshire Golf Club
Carmel, IN
Page 4 of 5
Line Item Three (3):
Option 41 -42" Height Standard Handrail-Option #1
1) 42" height standard handrail along each side of the entire length of each bridge.
2) 4" x 6" posts spaced at 5' centers
3) 2" x 6" cap, and mid -rail
4) 2" x 4" cap -rail
Line Item Three (3) Total:
Option #1 -110 Total Linear Feet of 42" Height Standard Handrail $4,125.00- Option #1
P.O. Box 364 Grand River, Ohio 44045 -0364 ToA Free: 800 4098070 Fax: 440- 205 -2989
Proposal #080453d
Brookshire Golf Club
Carmel, IN
Page 5 of 5
Signature Bridge, Inc. proposes hereby to furnish management, manual labor,
material, and equipment, complete in agreement with Signature Bridge, Inc.
specifications for the sum of:
$48,490.00* Includes Line Item #1, and 2 2 base bid L initials
$4,125.00 Line Item #3 -110 LF of 42" H -Hand Rail Option #0f Initials
*Note: Price total does not include optional pricing for 42" standard handrail.
Note: Prior to execution of this subcontract agreement Signature Bridge, Inc. and Brookshire Golf
Club remain bound and governed by the original subcontract agreement as detailed in SBI proposal
#080453c dated May 9, 2008. Upon the mutual agreement (execution) of this subcontract agreement
(SBI proposal #080453d dated May 12, 2008) it is understood that this document shall act as the sole
subcontract agreement for this project. Otherwise, the original subcontract shall remain in effect.
'Penns Conditions:
a) Price quoted is good for thirty days
b) Price includes a 1 -year warranty against defects in material and craftsmanship
c) Payment to be billed as follows:
1. 20% w/ signed contract proposal, 50% upon commencement of work, and 30% upon
completion of work (All invoices are due upon receipt)
2. In the event of late pay a 1.5% charge will be added monthly, and any cost to collect
remainder of balance will be added.
3. In the event of non payment, customer shall be responsible for all attorney fees and
miscellaneous costs to collect
Acceptance of Contract Proposal: The above prices, specifications and conditions are satisfactory and are
hereby accepted. Payment will be made as outlined above.
Accepted and Agreed:
Client Name Signature Bridge, Inc.
By. ti By
Name: Mr. Ededuwa Name: James Butler
Title: General Manager Title: resident
Co. Name: Brookshire Golf Club Date: May 12, 2008
Address: 12120 Brookshire Parkway
Carmel, IN 46033
Note: Immediately fax signed proposal to 1-440- 205 -2989 to "lock -in" the "best available" schedule date
and to allow for immediate processing of your project. MAIL ALL PAYMENTS TO BELOW ADDRESS.
P.O. Box 364 Grand River, Ohio 44045 -0364 Toll Free: 800- 409 -8070 Fax: 440 -205 -2989
Ratification of Brookshire Golf Course Bridge Replacement. July 2, 2008
R ald E. arter, Presi e RicharTL
illiam Hammer, Vic r s' ent Carolyn Anker, Commissioner
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Je ell, Commissioner
CO; 08M
Brookshire Goli Club
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IN.
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Field Change Order 41
Contractor /Owner's Representative: by executing this Field Change Order, said representative
authorizes all adjustments in scope of work, quantities and pricing as stated below.
:1. D18 n r� C�` �S iG' j i :n i •s3 h
#1 Additional Site Preparation LUMP' $4,458.01 $4,458.01
As follows:
Removal of existing bridge structure
Removal of demolition debris
Completion of concrete demolition
at abutments
Placement of scour protection
CHANGE ORDER TOTAL (ADD) $4,458.01
Note #1: This change order shall add (2) days to the work of this subcontract.
Note 02: This Change Order is contingent upon all of the conditions contained in the Signature Bridge
Inc., Contract Proposal #P080453d
Price quoted is valid for two (3) days.
All payment terms to be as follows (unless otherwise negotiated): To be within the same tens
as the original contract proposal (subcontract).
Accepted and Agreed:
Client Nance Signatu Bridge, Inc.
B By. A.%^.
Name: Mr. Dave V Bruaene N e: 14r. James Butler
Title: General MAnagez Title. resident
Co. Name: Brookshire Golf Club Date: August 4, 2008
Address: 12120 Brookshire Parkway
Carmel IN.
Note: Immediately fax signed change order to 1-440 -205 -2989 to avoid unnecessary delays within the set-
up and scheduling of your project. MAIL ALL PAYMENTS TO BELOW ADDRESS.
P.O. Box 364 Grand River, Ohio 44045 -0364 Toll Free: 800 -409 -8070 Fax: 440 -205 -2989
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
R r of sp Purchase Order No.
Po B .,c 36 Terms
01 —o 0 36y Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Oyu nj- I Q w� S 093. of
Total S7 0 17).
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
Q ALLOWED 20
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