162503 08/07/2008 CITY OF CARMEL, INDIANA VENDOR: 354005 Page 1 of 1
ONE CIVIC SQUARE MARVIN STEWART 11
1 fir' CARMEL, INDIANA 46032 10817 TOURNAMENT LANE CHECK AMOUNT: $853.73
INDIANAPOLIS IN 48229 CHECK NUMBER: 162503
CHECK DATE: 8/712008
DEPARTMENT AC COUN T PO NUMB INVOICE NUMB A MOUN T DES
1115 4343004 853.73 TRAVEL PER DIEMS
x-
CITY OF CARMEL. Expense Report (required for all travel expenses)
I
EMPLOYEE NAME: ;4RVW 57_,- APt_r DEPARTURE DATE: 7 -19 -08 TIME: 6" no (0/ PM
DEPARTMENT: C3MP1UN" C'q `77 0IJ5 RETURN DATE: -7 2.7 -c$' TIME:
REASON FOR TRAVEL: C&_E1 DESTINATION CITY: 00c .4 8,47 FI-
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT t-' TRAVEL PER DIEM
Date Transportation Gas/Tolls/ Lodging Meals Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
7/19/08 $128.82 $65.00 $193.82
7/22/08 $26.63 $65.00 $91.63
7/23/08 1 $26.63 $65.00 $91.63
7/24/08 $26.63 $65.00 $91.63
7/25/08 $26.63 $65.00 $91.63
7/26/08 $26.63 $65.00 $91.63
7/27/08 $136.76 $65.00 $201.7
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
)0
Total 1 $0.00 $0.001 $0.001 $133.151 $265.58 $0.00 $0.00 $0.001 $0.00 $455.00 $0.00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: l Date: 7_ 3 "Z
City of Carmel Form ER06 Revision Date 7/30/2008 Page 1
ROOM RATE ARRIVE DEPART FOLIO NO. ACCOUNT GROUPING PF ID PAGE
312 148.00 07/22/08 07/27/08 *VIEW* 2 CBAN 2 -CAME 11 1
STEWART, MR. MARVIN BR- 545258 -1 03;20 JJC EPDO 2'0
31 FIRST AVE NW CARMEL CLAY CO
CARMEL IN 46032 *np25dh 05/09
DATE CODE REFERENCE I ID DESCRIPTION CHARGES PAYMENTS BALANCE
530 991 941 JJC ADVAN DEPOSIT 825.10 825.10
0722 112 JBH ROOM 312 148.00 677.10
0722 811 JBH TAXES 17.02 E50.08
0722 859 JBH CVT PARKING 26.63 633.45
0723 112 JBH ROOM 312 148.00 485.45
0723 811 JBH TAXES 17.02 468.43
0723 859 JBH CVT PARKING 26.63 441.80
0724 112 JBH ROOM 312 148.00 293.80
0724 811 JBH TAXES 17.02 276.78
0724 859 JBH CVT PARKING 26.63 250.15
0 2 74 i2 4 n r' oars LUt3rtY r;SrKr;SSu iii.65 239 :SU
0725 112 JBH ROOM 312 148.00 -91.50
0725 811 JBH TAXES 17.02 -74.48
0725 859 JBH CVT PARKING 26.63 -47.85
0726 112 RR1 ROOM 312 148.00 100.15
0726 811 RR1 TAXES 17.02 117.17
0726 859 RR1 CVT PARKING 26 .63 143.80
TOTAL 968.90 825.10 143.80
jL43,�v
U f' lei d- Veh
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47- n �tTs
BOCA RATION RESOU o CLUB
BOCA RATON
RESORTOCLU6
EXPRESS CHECK OUT
Express
PLEASE OPEN -THIS IS YOUR RECEIPT
Check Out AS OF 4 AM TODAY.
Room No.
You can use our Voice Mail Check Out, You have indicated that you are scheduled to
depart today. For your convenience in checking
when you are ready to vacate your room. out, we have two express check out options
Dial 6800 available:
Leave your name and room number then 1 You can express check out on your
deposit your room keys in the drop box television by following the menu options.
at the front desk and have a great day!
No need to check out at the Front Desk! 2. You may express check out using our
voice mail system. All you need to do is:
For future reservations you can call
X561) 447 -3000. a. Dial extension 6800 on your room
Please leave your email address phone.
on our voicemail. b. Please state your name and your
room number.
c. Drop your room keys in the box near
Thank you for staying at the the front desk.
Boca Raton Resort Club. This bill acts as your receipt for all charges
incurred. If you do not have any additional
charges, it is not necessary to stop at the front desk.
Thank you for staying at the Boca Raton Resort
Club. We value your patronage and look forward
BOCARATON to seeing you again soon.
RESORTOCLU6
501 East Camino Real Boca Raton, FL 33486 Have a great day!
WVI/W.bocaresort.com
JACKSONVILLE, FL 32221 V S A
TELEPHONE 904- 783 -8277 FAX 904 -693 -2480 official sponsor U.S. Olympic Team
STEWART, MARVIN L 111' /KXTD
10817 TOURNAMENT LN name room number: address arrival date: 07/19 /087:4fiPM
INDIANAPOLIS, IN 46229
departure date: 07/20/08
US adult/child: 1$014.00
room rate:
If the debit/credit card you are using for check -in is attached to a bank or checking account, a hold will RATE PLAN LV 1
be placed on the account for the full anticipated dollar amount to be owed to the hotel, including HH#
estimated incidentals, through your date of check -out and such funds will not be released for 72 business AL:
hours from the date of check -out or longer at the discretion of your financial institution. BONUS AL: CAR:
Confirmation: 88312723 Rates subject to applicable sales, occupancy, or other taxes. Please do not leave any money or items of value unattended in
your room. A safety deposit box is available for you in the lobby. I agree that my liability for this bill is not waived and agree
to he held personally liable in the event that the indicated person, company or- association -fails to pay for any part -ct- the -full
07/20/08 PAGE 1 amount of these charges. In the event of an emergency, I, or someone in my party, require special evacuation due to a
physical disability. Please indicate yes by checking here:
signature:
1
07/19/08 234633 GUEST ROOM $114.00
07119108 234633 RM CITY TAX $6.84
07/19/08 234633 RM STATE TAX $7.98
WILL BE SETTLED TO $128.82
EFFECTIVE BALANCE OF $0.00
for reservations call 1.800.hampton or visit us online at www.hiampton.com
account no. date of charge folio /check no.
card member name authorization 100354 —A initial
establishment no. and location establishment a t o transmitto card holder for payment purchases services
taxes
tips misc.
signature of card member
total amount
X
0.00
�rror�� �S
Lai Fiesta ocean Inn a su Page 1 of 1
810 A1A Beach Boulevard
St. Augustine Beach, FL 32080
(904) 471 -2220 Fax (904) 471 -0186
www.lafiestainn.com
Marvin Stewart Room Folio CheckIn CheckOut Balance
10817 Tournment Lane G 12 5 196 0 0 07/28/2008 0.00
Indianapolis, IN 46229
Master Folio
Date Room Description Charges) Credits Balance
i
07/27/2008 G -12 Room Taxable 119.991 119.99
07/27/2008 G -12 sales Bed Tax 9.000% 10.80f 130.79
07/27/2008 G -12 I Resort Fee 5.971 i 136.76
07/27/2008 G -12 j 136.761 0.00
C Balance Due 0.00 1
j Summary and Taxes I I,
4 Taxable Sales 119.99
I Sales &Bed Tax 9.00% 10.80
j I Resort Fee 5.97 j 5.97
I
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CMG
07)2812008 07:31 AM Thank you from: La Fiesta Inn Beachfront B B
Page 1 of 2
Gordon,Peggy D
From: emailconfirmations @bocaresort.com
Sent: Wednesday, March 26, 2008 1:19 PM
To: Gordon,Peggy D
Subject: Confirmation BR5452581 for Mr. Stewart NO REPLY
Dear Mr. Stewart,
We are pleased to confirm your upcoming stay at the Boca Raton Resort Club, arriving on July 22,
2008 departing on July 27, 2008.
You have requested a Resort Selected accommodation with Comm. On Accreditation/Law Enforcement
Agencies, at the rate of $148.00* per room, per night, for 2 Guest(s) *rates are subject to 11.5% room to
for 2 Guest(s). For your convenience the Resort fee includes the following: u nlimited local and 800 calh
daily access to wired Internet service, fitness center, daily newspaper, welcome key lime cooler, Resort
transportation and bellman services.
Your confirmation number is BR5452581. Please retain this number for reference if you need to make
modifications to your reservation.
Thank you for your Advance Deposit of $.00.
The following has been noted on your reservation:
48 Hour Cancel Required
King Bed Preferred
We are looking forward to your upcoming stay with us, and as our valued guest, would like to share the
exciting news about the renovation of our Boca Beach. Club, currently in progress. The transformation of
this boutique hotel includes new arrival, lobby, guestrooms, restaurants bars, fitness center, children's
activity center, and pools. While the Beach Club is closed for the renovation, including its current pool
deck cabanas, the beach remains open with a Temporary Beach Arrival Center that provides guests wi
easy access, towel service, chaise lounges and restrooms.
For more information about our resort, and to assist you in planning your stay, please review at your
leisure, the following links:
Room Accommodations
Dining
Area Map Directions
Resort Activities
3/26/2008
Page 2 of 2
Contact Us
Tn the interim, should you have any questions about you r reservation, please contact one of our
Reservation Sales Associates at 1 -800- 327 -0101.
On behalf of the Management and Staff of the Boca Raton Resort Club, we are delighted that you havf
chosen to stay with us, and look forward to your arrival on July 22, 2008.
Sincerely,
The Boca Raton Resort Club Reservations Team
Boca Raton Resort Club 501 East Camino Real Boca Raton, FL 33431 www.bocaresort.com
3/26/2008
Boca Raton Resort Club Page 2 of 5
PREMIER MEMBERS ABOUT BOCA RESORT AREA MAP DIRECTIONS
BOCA RKrON
RESORT CLUlY
Atli LX JU. i:sowr
a�
Reservations t'
Accommodations
Specials Packages�'� F
Resort Activities
Family Activities
I tI�
Spa Palazzo
Beach
Meetings Everts
Group Reservation, Confirmation Number: 110 223723
1 888 4912622
Welcome
501 EAST CAMINO REAL Dear Marvin Stewart:
BOCA RATON, FLORIDA 33432
Guest Info Credit Card Info
Marvin Stewart Card Type:
Shared With: 0 Card Number. *
Email pgordon @carmel.in.gov Expiration Date:
Phone. 317- 571 -2586 Card Holder: Marvin Stewart
31 First Ave NW
Carmel Clay Communication Centre
Carmel,lndiana 46032
USA
Reservation Info
Confirmation Number: 110223723
3/26/2008
Conference Hotel Page 1 of 3
Arnone, Janet R
From: Gordon,Peggy D
Sent: Wednesday, March 26, 2008 10:39 AM
To: Arnone, Janet R
Subject: Emailing: conferencehotel.htm
i just submitted our registration for the conference (and also sent an email to wendi about the best method of
payment) .....total will be 1,090. (490.00 x2, and 110.00 x1)
should i go ahead and get hotel reservations set up? did you want me to get allreserved at the same time?
peg
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Employment
3/26/2008
VOUCHER NO. WARRANT NO.
ALLOWED 20
Marvin Stewart
IN SUM OF
10817 Tournament Lane
Indianapolis, Indiana 46229
$853.73
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO# Dept. INVOICE NO. ACCT# /TITLE AMOUNT Board Members
1115 43- 430.04 $853.73 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday, July 30, 2008
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 261 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/30/08 I I $853.73
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer