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Home My WebLink About158143 04/01/2008 0 o, CITY OF CARMEL, INDIANA VENDOR: 354308 Page 1 of 1 ONE CIVIC SQUARE ANDREA STUMPF CARMEL, INDIANA 46032 1225 N ALABAMA UNIT A CHECK AMOUNT: $4,212.50 �'_�20 INDIANAPOLIS IN 46202 CHECK NUMBER: 158143 CHECK DATE: 4/1/2008 DEPARTMENT ACCOUNT PO NUMBER INVO NUMB A MOU NT DESCRIPTION 902 4341999 18355 200804 4,212.50 PROFESSIONAL FEES I 3/21/08 Dog day logo email 6.5 hrs. Mailed marketing finalist and non finalist letters Merchant emails 3/24/08 Review of marketing proposals for finalists interviews 8.5 hrs. Creation of questions for marketing firms Updated online calendar with April events Stivers meeting to fill out employee documents Searched for 2005 CRC minutes re: Hearthview 3/25/08 Rock the District event committee meeting 11 hrs. Delivered TIF documents to City Hall Polled CRC members for meeting dates Created notices for April meetings Input February costs and Requisitions #27 928 into GASB spreadsheet Email to CRC members re: meeting confirmations and dates 3/26/08 OTADMA executive committee meeting 12.5 hrs. Office clean -up Created dog day merchant cover letter and activity sheet 3/27/08 CRC meeting for PAC bid openings 8.5 hrs. Meeting with Pearson Partners re: marketing Meeting with Roman BrandGroup re: marketing [electricity out for one hour] Sent bid tab sheet to reporter Addressed request for information re: DVDs 3/28/08 Parcel 47 RFP packet preparation 9 hrs. Meeting with Tom Missler re: Rock the District logo Meeting with Hirons Co. re: marketing Meeting with Ron Carter, Les Olds, Sherry Mielke and Megan McVicker re: marketing capabilities of firms Total Hours: 168.5 hrs. Total Due: $4,212.50 Amd r¢a ig. Stool p f 1225 N. Alabama St. Unit A Indianapolis, IN 46202 Invoice: 2008 -04 03/31/08 Date Description Hours 3/3/08 [Internet down] 7.5 hrs. Claims preparation for submittal Sent email soliciting April activities Updated CRC contract totals March 27 CRC meeting set -up, notice and agenda March 18 CRC agenda Sunday activity feedback email Created marketing RFP proposal file 3/4/08 Meeting with Commercial Furnishings re: A &DD Office 5 hrs. build out Collected merchant feedback on Sunday hours Input February submission into GASB report Updated fagade grant spread sheet 3/5/08 Phone call with Judy Erner re: HCCVB get -away 8 hrs. promotions Sent March 27 CRC meeting notice Posted notices to bulletin board Delivered additional services request to Clerk Treasurer and updated contract totals Sent emails to select merchants re: parking passes Sent volunteer organization sign -up to HCCVB 3/6/08 Event committee meeting 9 hrs. Sent all missing CRC minutes to Pedcor Meeting with Sherry Mielke, Les Olds, Nancy Heck Evan Lurie re: sculpture placement Meeting with Commercial Furnishings re: desk layout and order 3/7/08 Office organization 6.5 hrs. Created Frazier Pettee grand opening release Ordered parking passes for Lions Club 3/10/08 Created calendar of major events in Indpls. And Carmel 7 hrs. Created marketing evaluation compilations spreadsheet Prescri5ed'by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee A J1 e,, G t Purchase Order No. 1 225- N. f1146s,.,� S�_ f Terms I S 1 s co /�r T IC 2 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3/3 (/,o Zoog 0c Pc o �e' i -5 y 712. SD ti �1 Total y SD I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in .aejrdance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer f VOUCHER NO. WARRANT NO. ALLOWED 20 r IN SUM OF TA) q(o ON ACCOUNT OF APPROPRIATION FOR 9 434 t 4 a °c Board Members PO or INVOICE NO. ACCT #/TITLE AMOUNT r. I hereby certify that the attached invoice(s), or j Zco $oy May S 1 4 Z 1 z. sv bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 3 20 a Sig at Cost distribution ledger classification if Title claim paid motor vehicle highway fund 3/11/08 Phone call with Sherry Mielke re: office duties and CRC 7.5 hrs. meeting Took recycling Sent CRC meeting notice and placed in council boxes Meeting with Wilkinson Brothers re: web updates 3/12/08 OTADMA meeting 10 hrs. Meeting with Chris Campbell re: advertising and OTADMA sponsorship Created Parcel 47A,B C Exhibit D Meeting with Sherry Mielke re: events and CRC meeting Meeting with Heather Pirowski re: Lucky Lou closing Meeting with Jeff Brunty and Rick McCool re: parking passes 3/13/08 Event committee meeting 10 hrs. Meeting re: sculpture placement CRC packet preparation Sent Frazier -Pettee news release 3/14/08 CRC packet preparation 4 hrs. Map of businesses Updated online and Excel merchant directories 3/17/08 Created Community Newsletter Vol. 3 10 hrs. Organization of marketing finalists Claims preparation for submittal Created DRAFT of April events news release 3/18/08 Purchased drinks and food for CRC meeting 10 hrs. CRC meeting preparation Sent April events news release CRC meeting 3/19/08 Dog event agenda for meeting 9.5 hrs. CRC meeting minutes Post meeting filing and organization Revisions to Parcel 47 Exhibit D Scheduled new day and time for CRC meetings 3/20/08 Event committee meeting 8.5 hrs. Sent CRC meeting notice and put in council boxes Emailed pictures of fountain view to Sherry Mielke for sculpture Created marketing finalist and non finalists letters Checked web mail 3/21/08 Dog day logo email 6.5 hrs. Mailed marketing finalist and non finalist letters Merchant emails 3/24/08 Review of marketing proposals for finalists interviews 8.5 hrs. Creation of questions for marketing firms Updated online calendar with April events Stivers meeting to fill out employee documents Searched for 2005 CRC minutes re: Hearthview 3/25/08 Rock the District event committee meeting 11 hrs. Delivered TIF documents to City Hall Polled CRC members for meeting dates Created notices for April meetings Input February costs and Requisitions #27 #28 into GASB spreadsheet Email to CRC members re: meeting confirmations and dates 3/26/08 OTADMA executive committee meeting 12.5 hrs. Office clean -up Created dog day merchant cover letter and activity sheet 3/27/08 CRC meeting for PAC bid openings 8.5 hrs. Meeting with Pearson Partners re: marketing Meeting with Roman BrandGroup re: marketing [electricity out for one hour] Sent bid tab sheet to reporter Addressed request for information re: DVDs 3/28/08 Parcel 47 RFP packet preparation 9 hrs. Meeting with Tom Missler re: Rock the District logo Meeting with Hirons Co. re: marketing Meeting with Ron Carter, Les Olds, Sherry Mielke and Megan McVicker re: marketing capabilities of firms Total Hours: 168.5 hrs. Total Due: $4,212.50