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Home My WebLink About156069 02/05/2008 CITY OF CARMEL, INDIANA VENDOR: 354308 Page 1 of 1 ONE CIVIC SQUARE ANDREA STUMPF I° CHECK AMOUNT: $4,050.00 CARMEL, INDIANA 46032 1225 N ALABAMA UNIT A INDIANAPOLIS IN 46202 CHECK NUMBER: 156069 CHECK DATE: 2/5/2008 DEPARTMENT ACCOUNT PO NUMBER INV OICE NUMBER AMOUNT DESCRIPTION 902 4341999 18355 200802 4,050.00 PROFESSIONAL FEES c`z i t Abed rea y. Shu" pi 1225 N. Alabama St. Unit A Indianapolis, IN 46202 Invoice: 2008 -02 01/31/08 Date Description Hours 1/2/08 Office Depot order 7.5 hrs. Phone call with Judy Erner of HCCVB re: marketing presentation Merchant emails and phone calls 1/3/08 Meeting with Phyllis Morrissey re: CRC work and 10 hrs. meeting preparation Meeting with Les Olds, Sherry Mielke and Phyllis Morrissey re: CRC retreat Phone call with Judy Erner re: marketing class for merchants Created purchase orders for 2008 holiday event CRC binder and filing organization Meeting with Sherry Mielke regarding office roles and duties 1/4/08 Merchant Association marketing meeting 9 hrs. Meeting with Megan McVicker re: sponsorship thank you packets Holiday bills, purchase orders and budget Contracted Indianapolis Monthly February advertisement 1/7/08 Claims preparation for submittal 7.5 hrs. Reviewed Marketing RFP Sent January 15 CRC meeting notice Final revisions to Marketing RFP CRC meeting checklist revisions 1/8/08 Checked Arts and Design District webmail 8.5 hrs. Wrote job descriptions for front office, special projects and communications manager Office Depot order Posted CRC notice at City Hall and in boxes Delivered reimburse check and documents to Clerk Treasurers Final revisions of CRC 12 -18 -07 minutes First draft of Jan. 15 CRC agenda 1/9/08 Attended OTADMA meeting 9 hrs. Revisions to Jan. 15 agenda Revised CRC oaths of office Checked Phyllis' emails for notifications Created CRC meeting checklist Emailed Soori Ardalan re: cooperative advertising Holiday budget and claims Added upcoming events to Arts Design District calendar 1/10/08 Organized merchant activities for Jan. /Feb. to include in 8.5 hrs. news release and post on website Checked webmail Updated email list with merchant directory and on -line newsletter list Meeting with Denise Pettee re: gallery opening CRC packet preparation 1/11/08 Emails to Wilkinson Brothers re: RFP on website 9 hrs. Updated merchant contacts on email newsletter list CRC packet preparation Checked webmail and responded to holiday art contest question Created 2008 Vol. 1 Merchant Newsletter 1/14/08 Created schedule for banners on District gateways 7 hrs. Meeting with Evan Lurie regarding Art Walk Emails to Cherie Piebes regarding Connecting with Carmel schedule for OTADMA members Created news release for Jan. /Feb. district events Sent agenda to media and public lists 1/15/08 CRC meeting preparation 11.5 hrs. Final draft of Jan. /Feb. events news release Updated A &DD calendar with events Took notes and prepared CRC meeting 1/16/08 Sent events release 5.5 hrs. Prepared February 19 meeting notice Email to Matt Frey re: facade grant application Updated fagade grant spreadsheet Sent approved minutes to public and city website 1/17/08 Emails re: OTADMA by -laws and summer interns 7.5 hrs. Phone call with WZPL ad representative Phone call with prospective business owner relocating to s District Claims preparation 1/18/08 Event committee holiday wrap -up meeting 8 hrs. Claims preparation Finalized holiday budget and paid final costs Email to Cherie Piebes re: OTADMA by -laws and agenda Archway sign scheduling and call with Carmel Clay Historical Society re: signs Sent 2008 Vol. 1 Merchant Newsletter 1/22/08 Input January 2008 GASB costs 7.5 hrs. Filed January 2008 GASB invoices Performing Arts Center 2008 GASB recording of costs Sent 2007 Holiday event wrap -up notes to committee Phone call with Carmel Magazine reporter re: restaurants 1/23/08 Taste of the Chamber preparation 8.5 hrs. Addressed merchant emails Phone call with citizen requesting copies of DVDs of CRC meetings Jan 15 CRC minutes DRAFT Meeting with Sherry Mielke re: updates Created fagade grant letter to Matt Frey 1/25/08 PillowTalk event newsletter 5.5 hrs. Checked webmail CRC Jan. 15 minutes 1/28/08 CRC minutes 7.5 hrs. Phone call with Girl Scout troupe leader re: selling cookies in the District Checked webmail Addressed merchant emails 1/29/08 Meeting with Megan McVicker re: Rock the District 7.5 hrs. Meeting with Sherry Mielke and Les Olds re: Rock the District and other CRC matters Gathered Art Walk events for release and website Gathered capital assets costs for parcels 13 and 16 1/31/08 Event meeting re: St. Patrick's Day Parade, Rock the 8 hrs. District Parcel 13 and 16 costs 2/1/08 Claims preparation and review 9 hrs. Parcel 13 and 16 costs Phone call with Cub Scout troupe leader re: viewing 3 -1) models of development projects Total Hours: 162 hrs. Total Due: $4,050.00 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL r An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Total ��C?SZ)_U I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in a e with IC 5- 11- 10 -1.6. V 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. T ALLOWED 20 IN SUM OF ��1� 1� �LZU o�5 b) ON ACCOUNT OF APPROPRIATION FOR Board Members PO# r INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or X355 ZC,) S0 Z 1 13 i ll 1 5-Z cfo bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except --QLVV4J- Si ture• i-A�� Cost distribution ledger classification if Title claim paid motor vehicle highway fund