The URL can be used to link to this page

Home My WebLink AboutBPW 09-07-11Office of the Clerk- Treasurer City of Carmel E:,.TNG NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, SEPTEMBER 7, 2011 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 7, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk Treasurer MEETING CALLED To ORDER 1. MINUTES Board of Public Works and Safety Meeting AGENDA Wednesday, September 7, 2011 10:00 a.m. Council Chambers City Hall One Civic Square a. Minutes from the July 20, 2011 Regular Meeting b. Minutes from the August 17, 2011 Regular Meeting 2. MD /QUOTES OPENING AND AWARDS a. Bid Opening for the Auman and Newark Neighborhood Improvements Phase 2; Mike McBride, City Engineer b. Quote Opening for the Roundabout Improvements at 141 and Towne Road; Parks Pifer, Street Department c. Quote Opening for the Roundabout Improvements at Hazel Dell and Cherry Creek; Parks Pifer, Street Department 3. CONTRACTS City of C rmel a. Request for Purchase of Goods and Services; Additional Services #25; Crossroad Engineers; (525,000.00); On Call Plan Review; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Services; A &F Engineers; (512,258.00); Southwest Clay Roadways Speed Studies; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; MEG Associates; (53,000.00); Planning "Holiday on the Square Nancy Heck, Community Relations d. Request for Purchase of Goods and Services; Change Order #6; Milestone Contractors; (Decrease S34,301.13); Keystone and 106` Street; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 e. Request for Purchase of Goods and Services; Change Order #6; Milestone Contractors; (Increase 580,162.78); Keystone and 126 Street; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #4; Rieth Riley; (Increase $20,109.81); 106 Street Path Michigan to Ditch; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Chance Order #6; Gradex, Inc.; (Increase $68,284.62); Shelborne Road 116 to 126 and 131 RAB; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Change Order #7; Rieth Riley; (Increase $8,946.36); Keystone and 116 /Carmel Drive); Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Additional Services; Rundell Ernstberger; ($3,850.00); Greyhound Trail Logo; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Myers Contracting; (545,700.00); Paint Buildings; Dave Huffman, Street Commissioner 4. REQUEST TO USE CITY FACILITIES /STREETS a. TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use Palladium, Center Green, Theatre; June 16 23, 2013; AACTFEST; Susan Creviston, Carmel Repertory Theatre b. TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use City Streets; October 1, 2011; Women of Hope c. Request to Use City Street; Marathon; April 20 -21; 2012; Carmel Marathon 2012 d. Request to Use Center Green; Concert; Sunday, September 25, 2011; 11:00 a.m. to 6:00 p.m.; Indiana Wind Symphony e. Request to Use City Streets; Run; Sunday, September 18, 2011; Claridge Farm HOA f. Request to Use City Streets; Run; Saturday, September 3, 2011; Village of West Clay NO APPROVAL NECESSARY EVENT TOOK PLACE BEFORE MEETING /APPROVAL g. Request to Use Gazebo; Fundraising; October 8, 2011; 3:30 p.m. to 5:30 p.m.; Cindy Sheeks h. Request to Close City Streets; Holiday Parties; Various Dates; Detour An American Grille i. Request to Use City Streets; Block Party; September 24, 2011; 3:00 p.m. to 8:00 p.m.; Ashmore Trace HOA j. Request to Use City Streets; Street Party; Saturday, October 1 2011; 3:00 p.m. to 11:00 p.m.; Jeff Thomas 5. OTHER a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Dedication of Streets; Monon Farms; Mike McBride, City Engineer c. Request for Water Line Easement Agreement (1); Stephen/Rosalind Mitchel; John Duffy, Director of the Department of Utilities d. Request for Water Line Easement Agreement (2); Stephen/Rosalind Mitchel; John Duffy, Director of the Department of Utilities e. Request for Easement Agreement; Guilford Road; Ransburg; Mike McBride, City Engineer f. Request for Variance; 2091 St. Andrews; Robert Hicks g. Request for Secondary Plat Approval; Heather Knoll Section Three B; Dennis Olmstead, Stoepplewerth Associates h. Request for Secondary Plat Approval; Applegate Subdivision; Justin Moffett, The Old Town Design Group i. Request for Variance; 11500 Shelborne Road; Mr. /Mrs. Varhan j. Request for Commercial Project, Curb Cut, Open Pavement Cut, Stormwater Variance and Sidewalk Closure; Mark Thorpe, Schneider Corporation 6. ADJOURNMENT 1 1 BOARD OF PUBLIC WORKS SAFETY MEETING MINUTE S WEDNESDAY, SEPTEMBER 7, 2011 -10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the July 20, 2011 Regular Meeting approved 2 -0 Minutes for the August 17, 2011 Regular Meeting approved 2 -0. BID /QUOTE OPENINGS AND AWARDS The Bids for the Auman and Newark Neighborhood Improvements Phase 2 were opened and read aloud by Mayor Brainard, Company Amount Alternate Alternate Hunt Paving $595,898.00 $0 SO Gradex $835,173.40 +$25, 000.00 +$40, 000.00 Atlas $624,320.00 $5,000.00 The Quotes for the Roundabout Improvements at 141' and Towne Road were opened and read aloud by Mayor Brainard, Company Amount Hittle $33,599.57 Garden of Growth $35,899.42 TMT $22,100.00 Mainscape $59, 650.00 1 1 1 The Quotes for the Roundabout Improvements at Hazel Dell and Cherry Creek were opened and read aloud by Mayor Brainard, Company Amount Hittle $21, 763.96 Garden of Growth 826, 672.07 Mainscape $43, 200.00 TMT $15,730.00 CONTRACTS Request for Purchase of Goods and Services; Additional Services #25; Crossroad Engineers; (525,000.00); Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services; A &F Engineers; (812,258.00); Southwest Clay Roadways Speed Study; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; MEG Associates; (53,000.00); Planning "Holiday on the Square Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #6; Milestone Contractors; (Decrease 834,301.13); Keystone and 106 Street; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #6; Milestone Contractors; (Increase 580,162.78); Keystone and 126 Street; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #4; Rieth Riley; (Decrease 820,109.81); 106 Street Path Michigan to Ditch; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #6; Gradex, Inc.; (Increase 568,284.62); Shelborne Road 116 to 126 and 131' RAB; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #7; Rieth Riley; (Increase 58,946.36); Keystone and 116 /Carmel Drive; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Rundell Ernstberger; (53,850.00); Greyhound Trail Logo; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. 1 1 1 Request for Purchase of Goods and Services; Myers Contracting; (845,700.00); Paint Buildings; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES TABLE ALL PERMISSIONS HAVE NOT BEEN RECEIVED Request to Use Palladium, Center Green, Theatre; June 16 23, 2013; AACTFEST; Susan Creviston, Carmel Repertory Theatre Request to Use City Street; Marathon; April 20 -21; 2012; Carmel Marathon 2012; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request to Use Center Green; Concert; Sunday, September 25, 2011; 11:00 a.m. to 6:00 p.m.; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Run; Sunday, September 18, 2011; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Run; Saturday, September 3, 2011; Village of West Clay NO APPROVAL NECESSARY EVENT TOOK PLACE BEFORE MEETING /APPROVAL Request to Use Gazebo; Fundraising; October 8, 2011; 3:30 p.m. to 5:30 p.m.; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request to Close City Streets; Holiday Parties; Various Dates; Board Member Burke moved for approval. Board Member Watson seconded. Board Member Burke moved to table. Mayor Brainard seconded. Request tabled 3 -0. Request to Use City Streets; Block Party; September 24, 2011; 3:00 p.m. to 8:00 p.m.; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Street Party; Saturday, October 1st, 2011; 3:00 p.m. to 1 1:00 p.m.; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member Burke moved to remove from table. Board Member Watson seconded. Request removed from Table. Board Member Burke moved to approve. Board Member Watson seconded. Vote 1 -1, item remains tabled. Request for Dedication of Streets; Monon Farms; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2 -1. Request for Water Line Easement Agreement (1); Stephen/Rosalind Mitchel; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. 1 1 Request for Water Line Easement Agreement (2); Stephen/Rosalind Mitchel; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Easement Agreement; Guilford Road; Ransburg; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Variance; 2091 St. Andrews; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Secondary Plat Approval; Heather Knoll Section Three B; Board Member Burke moved to table. Mayor Brainard seconded. Request Tabled 3 -0. Request for Secondary Plat Approval; Applegate Subdivision; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Variance; 11500 Shelborne Road; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Commercial Project, Curb Cut, Open Pavement Cut, Stormwater Variance and Sidewalk Closure; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:34 a.m. Approved ana L. Cordray, IA Clerk Treasurer Diana L. Cordray, Clerk Treasurer a yor James Brainard C