HomeMy WebLinkAboutBPW 09-21-11Office of the
Clerk- Treasurer
City of C
rmel
1VIEETING
OTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, SEPTEMBER 21, 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
SEPTEMBER 21, 2011 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk Treasurer
MEETING CALLED TO ORDER
1. MINUTES
City of C rmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, September 21, 2011— 10:00 a.m.
Council Chambers City Hall One Civic Square
a. Minutes from the September 7, 2011 Regular Meeting
2. BID /QUOTES OPENING AND AWARDS
a. Bid Opening for the 2011 -2012 Street Paving Program; David Huffman, Street
Commissioner
b. Quote Award for the Roundabout Improvements at 141s and Towne Road; TMT;
($22,100.00); this was the lowest and most responsive bid; Parks Pifer, Street Department
c. Quote Award for the Roundabout Improvements at Hazel Dell and Cherry Creek; TMT;
($15,730.00); this was the lowest and most responsive bid; Parks Pifer, Street Department
3. REQUEST TO USE CITY FACILITIES /STREETS
a. TABLED 9/7/11: Request to Close City Streets; Holiday Parties; Various Dates;
Detour An American Grille
b. Request to Use Palladium, Center Green, Theatre; June 16 23, 2013;
AACTFEST; Susan Creviston, Carmel Repertory Theatre
c. Request to Use City Streets; Fundraiser/Walk; October 1, 2011; Women of Hope
d. Request to Use City Streets; Block Party; Sunday, October 9, 2011; Old Town 3rd
Avenue NE /1 Avenue NE, Luanna Albrecht
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
e. Request to Use City Streets; Block Party; Saturday, October 15, 2011; Springmill
Streams HOA
f. Request to Use Caucus Room; Meeting; Tuesday, October 18, 2011; 5:00 pm to
7:00 pm; Creekside HOA
g. Request to Use City Streets; Run; Saturday, October 15, 2011; 6:30 am to 11:30
am; Creekside Middle School
4. OTHER
a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. TABLED 9/7/11: Request for Secondary Plat Approval; Heather Knoll Section
Three B; Dennis Olmstead, Stoepplewerth Associates
c. Request for Qualified Domestic Relations Order (QDRO); Barbara Lamb, Human
Resources
d. Request for Grant of Perpetual Storm Water Quality Management Easement; The
National Bank of Indianapolis; Michael McBride, City Engineer
e. Request for Grant of Perpetual Storm Water Quality Management Easement;
Pilgrim Lutheran Church; Michael McBride, City Engineer
f. Request for Curb Cuts, Pathway Closure, Open Pavement Cut, Lane Closure; The
Barrington of Carmel; Benjamin Deichmann, Roger Ward Engineering
g. Request for Sidewalk Closure; 25 West Main Street; Koula Anagnosdou
h. Request for Variance; 2091 St. Andrews; Robert Hicks
i. Request for Reduce Lot Frontage Performance Bond; Village of West Clay; Keith
Lash, Brenwick Development Company
j. Request for Variance; The Bridges; Improvements to premises; Williams Mill
Subdivision
k. Request for Variance; Fence in Easement; 14154 Murphy Circle East; Mr. /Mrs.
Jess McKinney
1. Request for Replat; North Augusta, 2 Section; Andrew Miller, Weihe Engineers
m. Request for Replat; Guilford Park, Lot 86; Julie Grissom, Homeowner
5. ADJOURNMENT
1
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the September 7, 2011 Regular Meeting approved 2 0
BID/QUOTE OPENINGS AND AWARDS
The Bids for the 2011 -2012 Paving Program were opened and read aloud by Board Member Burke,
Company
Grady Brothers
Rieth Riley
Milestone Contractors
E &B Paving
Calumet
Shelly Sands
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTE S
USE OF CITY FACILITIES
WEDNESDAY, SEPTEMBER 21, 2011 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
Package A
8595, 898.00
$756,309.80
$709,282.00
$812,999.19
$724,500.80
$923,497.14
Package B
$2,221,759.18
$1,944,652.67
$1,849,885.71
82,153,114.49
$1,951,724.11
$2,259,229.54
Package C
$3,504,837.79
$2,953,834.42
$2,902,758.77
$3,289,137.70
83,140, 568.03
83, 424, 686.67
The Bids were given to Dave Huffman, Street Commissioner for review and recommendation.
TABLE Request to Close City Streets; Holiday Parties; Various Dates; Board Member Burke moved
for approval. Board Member Watson seconded. Board Member Burke moved to table. Mayor
Brainard seconded. Request tabled 3 -0.
Request to Use Palladium, Center Green, Theatre; June 16 23, 2013; AACTFEST, Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Fundraiser /Walk; October 1, 2011; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
1
Request to Use City Streets; Block Party; Sunday, October 9, 2011; Old Town 3 Avenue NE /1 sr
Avenue NE, Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request to Use City Streets; Block Party; Saturday, October 15, 2011; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Caucus Room; Meeting; Tuesday, October 18, 2011; 5:00 pm to 7.:00 pm; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Run; Saturday, October 15, 2011; 6:30 am to 11:30 am; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member
Burke moved to remove from table. Board Member Watson seconded. Request removed from Table.
Board Member Burke moved to approve. Board Member Watson seconded. Vote 1 -1, item remains
tabled approved 3 -0.
TABLED 9/7/11: Request for Secondary Plat Approval; Heather Knoll Section Three B; Board
Member Burke moved to remove from table. Board Member Watson seconded. Request removed from
table. Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2 -0.
Request for Qualified Domestic Relations Order (QDRO); Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Grant of Perpetual Storm Water Quality Management Easement; The National Bank of
Indianapolis; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Pilgrim Lutheran
Church; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Curb Cuts, Pathway Closure, Open Pavement Cut, Lane Closure; The Barrington of
Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Sidewalk Closure; 25 West Main Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Item was on agenda in error. Request for Variance; 2091 St. Andrews; Robert Hicks
1
1
1
Request for Reduce Lot Frontage Performance Bond; Village of West Clay; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Variance; The Bridges; Improvements to premises; Williams Mill Subdivision: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Variance; Fence in Easement; 14154 Murphy Circle East; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Replat; North Augusta, 2 Section; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Replat; Guilford Park, Lot 86; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2 -0.
ADD ON
Gary Duncan, Assistant City Engineer brought three items to the Board and requested they be added
to the agenda. Mr. Duncan stated that these items had to be added or a special meeting would need to
be called.
Request for Agreement between the City of Carmel and US Department of Interior; Geological Survey.
Board Member Burke moved to add item to agenda. Board Member Watson seconded. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Agreement of Purchase of Goods and Services; Hunt Paving; ($595,898.80);
Auman/Newark Neighborhood Improvements. Board Member Burke moved to add item to agenda.
Board Member Watson seconded. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 -0.
Request for Consent to Encroach; The Bridges; Board Member Burke moved to add item to agenda.
Board Member Watson seconded. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 -0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:16 a.m.
Tana L. Cordr s 1, IAMC
Clerk Treasurer
1
1
1
Approved
ATTEST:
&N",z4
Diana K Cordray, I, ABC
Clerk Treasurer ILA.
IC
James Brainard