Loading...
HomeMy WebLinkAboutCorrespondence: TAC Review Mindham, Daren From: Mindham, Daren Sent: Wednesday, March 23, 2011 11:50 AM To: 'khartlep @interdesign.com' Subject: FW: Woodland Terrace Attachments: CDplanting2 24x36L1.pdf; CDplanting2 24x36L1 -0.pdf Karen, The following email represents comments for this project specifically addressing the area of urban forestry. I have reviewed the drawings and offer the following comments: URBAN FORESTRY REVIEW COMMENTS 1) Could you email a copy of the civil plan with the Tree Preservation signage design. 'I have attached a tree preservation signage design for posting the tree preservation areas. I highly recommend posting signs on the east perimeter, due to past concerns. SHOWN AND WILL BE LABELED AND DETAILED ON CIVIL PLANS FOR INSTALLATION PRIOR TO THE START OF CONSTRUCTION.' 2) I had a request from the Kensington folks to ask for some evergreen trees where possible between your building and their neighborhood. 3) Under planting notes, #13.2 The Manual of Woody Landscape Plants has a more current edition. You may want to note current edition rather than Co. 1990. 4) #21 and 28, I have not seen wordage like this before. Is that specific to this project just curious. 5) #26, it notes...removal of a branch...of a plant shall promptly be treated as required... There is no treatment for a tree wound except removal when necessary. Tree paint, concreting a cavity ect. are no longer a practiced method. Was there something else in mind in reference to the statement? Otherwise, the plan looks great. Please let me know when you might be available to have someone walk the tree preservation area with me for comments. Sincerely, Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 *The true meaning of life is to plant trees, under whose shade you do not expect to sit. Nelson Henderson From: Karen Hartlep [mailto:khartlep @interdesign.com] Sent: Wednesday, March 23, 2011 10:53 AM 1 -e._,o\ a \KIa -evil ti hR4lilA CARMEL TECHNICAL ADVISORY COMMITTEE p 4" v MEETING AGENDA /WDIANt: Date: Wednesday, March 16, 2011 Place: Dept. of Community Services Conference Room, 3rd Floor, Carmel City Hall. Time: 9:00 a.m. 9:00 a.m. Latter -Day Saints Mormon Temple Meetinghouse The applicant seeks the following special use approval for a temple and religious meetinghouse: Docket No. 11020010 SU Ordinance Chptr 6.02: church/ temple/place of worship in S2 zone. The site is located at the southwest corner of 116 St. and Springmill Rd. on 12 acres and is zoned S2/Residence. Filed by Kerry Nielsen of the Church of Jesus Christ of Latter -Day Saints for Suburban Land Reserve, Inc. No Objection, the site is in Carmel Utilities service territory. 9:1.5 a.m. Docket No. 11020012 SP Amend: Replat of North Augusta, lots 20 29A The applicant seeks secondary (final) plat amendment approval to create 5 lots from 2, on 3.14 acres. The sites are located at 3802 W 96` St. and 9640 N. Augusta Dr. They are zoned B -5 and B- 7/Business, both within the US 421 Michigan Rd. Overlay Zone. Filed by Bill Niemier for Sand Capital IX, LLC. No Objection, the site is in Carmel Utilities service territory. 9:25 a.m Docket No. 11020013 DP /ADLS: Woodland Terrace CCRC The applicant seeks site plan design approval for a continuing care retirement community (CCRC) on 7 acres. The site is located at 136` Street and Pro Med Lane, and is zoned B- 6/Business, within the US 31 /Meridian Street Overlay. Filed by Charlie Frankenberger of Nelson Frankenberger, on behalf of Justus Homes, Inc. No Objection, the site is in Carmel Utilities service territory. i 9:35 a.m. Docket No. 11020014 TAC: Veolia Indianapolis White River North Water Treatment Plant Expansion. The applicant seeks Technical Advisory Committee approval to add a UV Disinfection Facility. The site is located at 11825 River Rd. The site is zoned S- 1/Residence and lies within the Flood Hazard District. Filed by Robert Willet of Black Veach for Indianapolis Dept. of Waterworks. No Objection, the site is in Carmel Utilities service territory. Veolia Water Indianapolis (VWI) is the contract operator for the Indianapolis Water (IW) utility, and as such has reviewed the above referenced TAC Agenda Topics the bold blue type is the response for each of the topics. Page 1 of 1 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571 -2417 lit �tl jTe }3zt...Y -T7Ei. March 1 1, 20] 1 CI .t i MEL Mr. Rick N. Reynolds JAMES BRAINARD, .MAYOR EMH &T 7400 North Shadeland Avenue, Suite 150 Indianapolis, IN 46250 RE: Woodland Terrace CCRC Project Review #1 Dear Mr. Reynolds: The City received your development plans on February 17, 2011. The project is scheduled for review at the March 16, 2011 Technical Advisory Committee meeting. We offer the following comments: GENERAL INFORMATION 1. These comments represent the Department of Engineering's first review of the development plans for this project. 2. We request that all responses to our comments be provided in writing and be accompanied by a drawing reflecting the requested revisions. Failure to provide written responses may result in the delay of the review process. 3. It is critical that this office be made aware of all modifications made on the plans being re- submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans including all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, BZA or other committee meetings. 4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage calculations submitted to this office for review. If you have not already done so, please provide a set of drainage plans and calculations to their office for review. We will share Crossroad's comments as they are received. 5. Final drawings will not be approved for construction until: a. All Engineering Department and Utility Department and Hamilton County Surveyor issues have been resolved. b. All bonds and performance guarantees are posted. c. All Board of Public Works and Safety approvals and any other governing agency approvals (if required) are obtained. d. All off -site easements necessary to install utilities to serve the development are secured. e. SWPPP is approved. f. All fees are paid. 6. The Department reserves the right to provide additional comments based upon subsequent reviews. 7. An approved Storm Water Management Permit is required prior to commencing any earth disturbing activity. Please contact Mr. John Thomas regarding storm water quality requirements. 8. An approved right -of -way permit is required prior to commencing any work in the public right -of -way. 9. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne solely by the developer. Any utility poles requiring relocation shall be relocated to within one -foot of the outside edge of the proposed right -of -way. 10. The Department requires that the construction drawings be developed in accordance with the. City of Carmel digital submission standards and that all required submittals for primary plat, Del'9It1\1L:VI UP EVGIV11i121M, Ovl Crete. tiVI A1{1'. C.11tvlEL, IN 46032 Or rice 317.5- 1,2a-t1 Fvt 31 E11,V 1. cron,L.1010,carmei in ,qu\ Mr. Rick N. Reynolds March I I 2011 RE: Woodland Terrace CCRC Project Review #1 Page 2 of 4 secondary plat, and construction drawings be made. The digital files must be submitted to the Department of Engineering prior to the approval of the construction plans. Please contact the City GIS Department for the requirements. 11. Jurisdictions: a. The project site is located within current City of Carmel Corporate Limits. b. Perimeter Street and Right -of -Way City of Carmel (Old Meridian Street, Grand Boulevard) c. Water City of Carmel Utilities d. Sanitary Sewers City of Carmel Utilities e. Storm Sewers /Drainage City of Carmel. f. Legal Drains Hamilton County Surveyor's Office. 12. Drawings submitted for approval: a. The design engineer must certify all drawings submitted for final approval. b. This office will require 9 sets of drawings for approval after all issues have been resolved. The drawings will be statnped as approved and signed by the City Engineer and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained on the construction site at all times. If this project is subject to review and approval by the Hamilton County Surveyor's Office, a total of 11 sets will be required for final approval. 13. Carmel Utilities will provide separate reviews of this project for water issues. Please assure that copies of all drawings are sent to: Paul Pace Paul Arnone Carmel Utilities Distribution Carmel Utilities Collection 3450 West 131 Street 901 North Range Line Road Westfield, IN 46074 Carmel, IN 46032 14. Carmel Utilities subscribes to "Holey Moley" who should be contacted directly for all water main locations. 15. The following items will be sent electronically upon request regarding this correspondence and project: a. Project Approval Checklist b. Performance/Maintenance Guarantees c. Utility Jurisdictions /Right of Way Permits d. Availability (acreage) Fees BOARD OF PUBLIC WORKS AND SAFETY 16. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be sent electronically for your use upon request. Please use the Engineering Department deadlines for submissions to the Board. 17. Any submission to the Board requires prior approval by the Carmel Clay Plan Commission and/or the Board of Zoning Appeals (if applicable) and completion of review by the Technical Advisory Committee. All written requests to be placed on the Board's agenda must include the appropriate Docket Number and the date (or dates) of approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable). 18. Water Availability and Sanitary Sewer approval from the Board will be required. This is an EDU approval based upon the proposed use of the site. Reference Items #33 to #35 below for additional details /explanations. Please note that if an entryway or other irrigation system is planned for this development, additional Water Availability Approval from the Board will be required and additional Water Connection Fees will be assessed based upon the size and usage of the system as determined by the Director of Carmel Utilities. 19. Commercial Curb Cut Approval. Please provide 8Y2 x 11 exhibits with the request for approval. Provide all pertinent information including lane widths, overall width, radii, lane markings, location of opposing drives or streets, relationship to the location of previous curb cut, etc. Mr. Rick N, Reynolds March 1 1, 201 1 RE: Woodland Terrace CCRC- Project Review #1 Page 3 of 4 20. Temporary Construction Entrance Approval. It is anticipated that the construction entrance will be shown on forthcoming construction plans. 21. The installation of any permanent, privately owned and /or maintained improvement (signs, decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated easements requires the execution of a Consent to Encroach Agreement between the Owner and the City of Carmel. Such agreements are executed by the Board of Public Works and Safety. The City Engineer may approve irrigation system agreements. 22. Secondary Plat approval if applicable. All performance guarantees must be posted prior to submission of secondary plats for Board of Public Works and Safety approval. 23. Dedication of right -of -way if not platted. This is based upon the City of Carmel 20 -Year Thoroughfare Plan requirements. Dedication documents are available upon request. Please be advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure Agreement completed by the owner for the property being dedicated to the City. The dedication document cannot be recorded without a completed Sales Disclosure. The form is available upon request, 24. Any open pavement cuts of Smokey Row Road, other than those required for the curb cuts, will require Board approval. BONDING REQUIREMENTS 25. Please contact Mr. Dave Barnes to review performance guarantee requirements. Please contact Mr. John Duffy to review water and sanitary sewer bonding requirements. 26. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for I00% of the cost of labor and materials to construct the individual improvements, to be provided by the design engineer. Please provide detailed Engineer's Estimates for each improvement including quantities, unit costs, pipe sizes, and materials, etc. 27. Upon completion and release of individual Performance Guarantees, a three -year Maintenance Guarantee will be required (see Street Sign comments above). The Maintenance Guarantee amount is based upon 15% of the Performance amount for Streets and Curbs and 10% of the Performance amount for all other improvements. 28. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of Credit. 29. Please reference the available enclosures for more detailed explanation of our procedures. RICHT OF WAY PERMIT AND BONDING 30. Any work in the dedicated right -of -way will require an approved Right -of -Way Permit and a License Permit Bond. 31. The bond amount is determined by our Right -of -Way Manager. However, if the work is included in the scope of work of a required and posted Performance Guarantee, the Performance Guarantee may be used to satisfy the bond requirements of the Right -of -Way Permit. 32. Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way permitting and bonding. AVAILABILITY AND CONNECTION FEES 33. We defer to Carmel Utilities regarding this issue. 34. If an entryway or overall site irrigation system is planned for this development, additional Water Connection Fees will be assessed based upon the size and usage of the system and upon the recommendations of the Director of Carmel Utilities. 35. These fees are required to be paid prior to final approval of construction plans by Engineering and prior to issuance of building permits by Building Codes Services. Please confirm these fees and calculations with Carmel Utilities. Mr. Rick N. Reynolds March 11, 2011 RE: Woodland Terrace CCRC- Project Review #1 Page 4 of 4 CONSTRUCTION DRAWING REVIEW COMMENTS 36. General Comments a. This project is subject to the City's Storm Water Management and Storm Water Quality Ordinances. b. Please add the following note to the drawings: "IF IT WILL BE NECESSARY TO RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION SHALL BE THE RESPONSIBILITY OF THE DEVELOPER. ALL UTILITY POLES SHALL BE LOCATED WITHIN ONE FOOT OF THE PROPOSED RIGHT -OF- WAY." 37. Please add note stating "NO EARN DISTURBING ACTIVITY MAY COMMENCE WITHOUT AN APPROVED STORM WATER MANAGEMENT PERMIT" to construction set. 38. Sheet C1.0 Title Sheet. a. Please remove the titles for the Landscape Plan, Landscape Details, and Site Lighting Photometric Nan from the Sheet Index from construction sets to be submitted for review by this department. The Department of Engineering does not have approval authority over landscape plans or photometric plans. If you have questions, please contact me at 571- 2441. Sincerely, Nicholas J. Redden, P.E. Plan Review Coordinator Department of Engineering cc: Angelina Conn, Department of Community Services John Duffy, Carmel Utilities Paul Pace, Carmel Utilities Paul Arnone, Cannel Utilities Greg Hayes, Hamilton County Surveyor's Office Greg Ilko, Crossroad Engineers, PC issvrapps\user datatz:\shared \DRILL \PROJREV I i1WOODLANDTERRACEREV#1 U �vEy 0R'S Op Z���, S i .xj 1 �:I Ili C I �fl z- 1 111 tip (3 C 1 e d OR LKenton C. `Ward, CrEM 4 Suite 18g Surveyor of J County One Namitton County Square Tl one (317) 776 .2 oblesville, Indiana 46060 -2230 Tax (317) 776 -962g March 11, 2011 EMH T ATTN: Rick Reynolds 7400 North Shadeland Avenue, Suite 150 Indianapolis, IN 46250 VIA E -MAIL: rreynolds(aemht.com RE: Woodland Terrace CCRC Dear Mr. Reynolds: We have reviewed the construction plans submitted to the Hamilton County Surveyor's Office on February 23, 2011, for this project and have the following comments: 1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of Carmel. 2. The proposed project DOES NOT fall in a Carmel Wellhead Protection Zone. 3. The proposed project does not fall in a Hamilton Regulated Drain Watershed. 4. Please direct all stormwater questions to the City of Carmel Engineering Department. Should you have any questions, I can be reached at 317- 776 -8495. Sincerely, °Lit1/112 Greg Hayes, AC, CFM, CPESC Plan Reviewer CC: Angie Conn Carmel DOCS Dave Barnes Carmel Engineering John Thomas Carmel Engineering Greg Ilko Crossroad Engineers /Sty 0 f Cq� G R!\LRS/ „4F� a e'nfFL'�e I it i iel ,..,,,,,t,,..._.,„„:„0,4 N, Atn 1ava?i DEPARTMENT OF COMMUNITY SERVICES March 10, 2011 Mr. Rick Reynolds EMH &T 7400 North Shadeland Ave, ste 150 Indianapolis, IN 46250 RE: Woodland Terrace Dear Mr. Reynolds: The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the project submitted for the March 16, 2011 Technical Advisory Committee meeting, and offer the following comments: Alternative Transportation Review and Comments 1) The City of Carmel Parking Ordinance requires developments to include bicycle parking. Bicycle parking spaces are required at a rate of five (5) bicycle parking spaces per one hundred (100) parking spaces. Please see the City of Carmel's Parking Ordinance in order to determine the appropriate locations and construction details for the above. 2) Please indicate ADA compliant ramps and crosswalks at each location a path or sidewalk crosses a street or drive. 3) Please ensure that all sidewalks and paths are fully located within right -of -way or easement. We request that all responses to our comments be provided in writing. Failure to provide written responses may result in delay of the review process. It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if any such changes are considered "new” or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, Special Studies or other committee meetings. Page 1 ONE CIVIC SQUARE CARREL, INDIAN A 46032 317/571-2417 C,s1' of Ctj 4 vkiNER e y f T ,..2,-," r s"x .q. .u..'" Ors i Vi e. sy� f= 4, SA '19 N! g ilt W (ND IAN-P DEPARTMENT OF COMMUNITY SERVICES The Department of Community Services reserves the right to provide additional comments based on subsequent reviews. If you have questions, please contact me at 571 -2417. Sincerely, David Littlejohn Alternative Transportation Coordinator Department of Community Services cc: Angie Conn, Department of Community Services Engineering Department Review Project File Page 2 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2417 February 24, 2011 EMI &T, Inc 7400 North Shadeland Ave. Suite 150 S� Indianapolis, IN 46250 itg QA RE: Woodland Terrace CCRC Dear Mr. Reynolds: We have received Construction Plans, dated February 18, 2010 for the above referenced project. There were no drainage calculations included with this submittal. At this time, there is nothing for our office to review. Prior to any proposed land alteration activities, construction plans and drainage calculations will need to be prepared and submitted to our office for review and acceptance. The drainage submittal and requirements shall be in accordance with the manual, which can be found online at http: /www.ci.carmel.in.us/ services /Engineering /engineering2.html. Please include with your submittal, one (1) copy of the comments indicating the action taken or a written explanation for action not taken. Construction plans and drainage calculations are not to be re- submitted without implementing changes with respect to any and all review comments from the City of Carmel and the Hamilton County Surveyor's Office. The comments and plans may be submitted to my attention at the following address: CrossRoad Engineers, P.C. 3417 South Sherman Drive. Beech Grove, IN 46107 Please contact me at (317) 780 -1555 ext. 112 with any questions. Sincerely, CrossRoad ngineers, P.C. Greg Ilko, P.E. Sr. Project Manager copy: Gary Duncan, City of Carmel Assistant Engineer Greg Hoyes, Hamilton County Surveyors Office File 3417 Sherman Drive a Beech Drove, Indiana 46107 a Tel 317.7(30•1555 e Fax 317•780.6525 5: t of _C8II'Il7Ltll1eY Carmel Poi 6e DeparimentE C81II°]CQ7La RECEIVE 1. FEB232 February 22, 2011 a DOGS Rick N. Reynolds, RLA, ASLA EMH &T 7400 N. Shadeland Ave., Suite 150 Indianapolis, IN 46250 RE: Woodland Terrace CCRC Job no.: 2011 -0066 Dear Mr. Reynolds: The information for the above referenced project has been reviewed. At the present time, I see nothing in the plans that would hamper law enforcement efforts. If we can be of any further assistance to you, please contact us. Respec I Tim thy J. Green Chief of Police TJG:vb cc: Dept. of Community Services (317) 571 -2500 A Nationally Accredited'Law Enforcement Agency Fax (317) 571 -2512 Conn, Angelina V From: Mindham, Daren Sent: Tuesday, February 22, 2011 3:25 PM To: 'RKelly @emht.com' Cc: 'Jon Dobosiewicz'; Conn, Angelina V Subject: Woodland Terrace Attachments: Crabapple List.pdf; Tree Preservation Detail.pdf; Tree Preservation Sign pre const.doc; Tree Preservation Sign- postconst.doc Rich, The following email represents comments for this project specifically addressing the area of urban forestry. I have reviewed the drawings and offer the following comments: URBAN FORESTRY REVIEW COMMENTS 1) The bar scale will need labeled lengths; also needed is a north arrow. 2) The site's use is as a multi family development (nursing facility) which is a permitted use in B -6; conversely, the use, for the purposes of the bufferyard requirement, is not business (offices). So, the perimeter bufferyards should be all C except for along Smokey Row which is D. This will not affect the tree preservation areas, or the total shade trees needed, however, the West P.L. will need a total of 13 ornamentals and 69 shrubs and the South P.L. will need a total of 14 ornamentals and 77 shrubs. The additional required shrubs can easily be placed near the parking area for use as a buffer from headlights and cars. Also, from my counts, the current shrub totals in these two areas do not match the noted counts in the listed bufferyard chart. 3) I have attached a tree preservation signage design for posting the tree preservation areas. I highly recommend posting signs on the east perimeter, due to past concerns. 4) It might not be initially feasible to plant trees within the tree preservation areas for example on the Pro Med /Smokey Row intersection and one of the MJA on the north buffer. The tree preservation should be fenced off with no construction /grading inside the fence. 5) 1 noticed a sanitary line and a 4' wall going through the tree preservation area near Pro Med and Smokey Row Rd, also there is a variable height retaining wall in the same location as the tree preservation fencing on the east perimeter. For the tree preservation areas to be effective, construction cannot occur in these areas. Even with a retaining wall and parking to the west of it, these structures will have a devastating effect on the tree preservation to the east. The roots of many large trees currently are in non preservation areas and adding fill and compaction of these areas will have an effect on the trees in the preservation area. Better mapping of this crucial divide will need to be shown on the plans. The tree preservation fencing should be one of the first things in place before construction starts. I realize that the purpose is to have the tree preservation for 50', but the construction limits for a wall will obviously encroach into this 50' area. I would like the plans to reflect that with the tree preservation fencing, knowing that this wall to fence area will then be left to 'fill in' afterwards. 6) Please substitute the TCG with native yellowwoods or maybe Japanese tree lilacs; TCG are very susceptible to Japanese beetles. Also, please substitute the GBA with native trees like more tulip trees, river birch, or oak. The ginkgo is such an exotic looking tree, I feel the overall aesthetics would benefit from sticking with a more native setting. 7) Redbuds are native to woodland edges, it would provide better survivability to have the redbuds along the woods and the crabapples along the building on the northwest side of the building or simply substitute the 3 MJA for 3 more CCA. 8) MPR is on our 'not recommended' crabapple list, please select an approved species. Attached is our crabapple list. 9) There are 2 GBA tree circles overlayed by lawn at the SW entrance. Please have the tree circles on the top. 10) The water quality plants will eventually need quantities. 11) Within the Plant Schedules: 'Spring' should not be capitalized and 'headed' should be removed from all remarks. Heading is a term for pruning from the top down, I believe the intent here is for pruning from the bottom up (crown raising). We never recommend topping a tree. Definition of heading: Pruning off the terminal or "head" growth of a plant, especially a tree. Heading back is a general term, whose subcategories include "topping" and pollarding." Topping is performed on large old trees as an inexpensive alternative to their full removal. Pollarding, in contrast, is performed for aesthetic reasons. Pollarding begins when a tree is young, and continues throughout the life of the tree. Please illustrate how these comments will be addressed by letter or revised plan. If you have any questions, feel free to contact me. Thanks. Sincerely, Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 571 -2283 *The true meaning of life is to plant trees, under whose shade you do not expect to sit. Nelson Henderson 2