HomeMy WebLinkAboutCorrespondence: Engr'g Dept Review ltrOctober 18, 2011
Mr. Eric Carter
Weihe Engineers
10505 North College Avenue
lndianapolis, IN 46280
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JAMES BI AINARD, MAYOR
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RE: Carmel Hope Fellowship Phase 3- Project Review #1
Dear Mr. Carter:
The City received your construction plans on September 16, 2011. The project is scheduled for review at
the October 19, 2011 Technical Advisory Committee meeting. We offer the following comments:
GENERAL INFORMATION
1. These comments represent the Department of Engineering's first review of the preliminary
development plans for this project.
2. We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result
in the delay of the review process.
3. It is critical that this office be made aware of ail modifications made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews. Please provide revised plans including all revisions. Please notify us of
any changes and specifically state any changes, including changes resulting from Plan
Commission, BZA or other committee meetings.
4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. If you have not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
5. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off -site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f. All fees are paid.
6. The Department reserves the right to provide additional comments based upon subsequent
reviews.
7. An approved Storm Water Management Permit is required prior to commencing any earth
disturbing activity. Please contact Mr. John Thomas regarding storm water quality
requirements.
8. An approved right -of -way permit is required prior to commencing any work in the public
right -of -way.
9. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within
one -foot of the outside edge of the proposed right -of -way.
10. The Department requires that the construction drawings be developed in accordance with the
City of Carmel digital submission standards and that all required submittals for primary plat,
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Mr. Eric Carter
October 18, 2011
RE: Carmel Hope Fellowship Phase 3- Project Review #1
Page 2 of 4
secondary plat, and construction drawings be made. The digital files must be submitted to
the Department of Engineering prior to the approval of the construction plans. Please contact
the City GIS Department for the requirements.
11. Jurisdictions:
a. The project site is located within current City of Carmel Co orate Limits.
b. Perimeter Street and Right -of -Way— Hamilton County (146" Street)
c. Water City of Carmel Utilities
d. Sanitary Sewers City of Cannel Utilities
e. Storm Sewers /Drainage City of Carmel.
f. Legal Drains Hamilton County Surveyor's Office.
12. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require 9 sets of drawings for approval after all issues have been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
13. Carmel Utilities will provide separate reviews of this project for water issues. Please assure
that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 131 Street 901 North Range Line Road
Westfield, IN 46074 Carmel, IN 46032
14. Cannel Utilities subscribes to "Holey Moley" who should be contacted directly for all water
main locations.
15. The following items will be sent electronically upon request regarding this correspondence
and project:
a. Project Approval Checklist
b. Performance /Maintenance Guarantees
c. Utility Jurisdictions /Right of Way Permits
d. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
16. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be
sent electronically for your use upon request. Please use the Engineering Department
deadlines for submissions to the Board.
17. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and /or the Board of Zoning Appeals (if applicable) and completion of
review by the Technical Advisory Committee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Number and the date (or dates) of
approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable).
18. Water Availability and Sanitary Sewer approval from the Board will be required. This is an
EDU approval based upon the proposed use of the site. Reference Items #33 to #35 below
for additional details /explanations. Please note that if an entryway or other irrigation
system is planned for this development, additional Water Availability Approval from
the Board will be required and additional Water Connection Fees will be assessed based
upon the size and usage of the system as determined by the Director of Carmel Utilities.
19. Commercial Curb Cut Approval. Please provide 8 x 11 exhibits with the request for
approval. Provide all pertinent information including lane widths, overall width, radii, lane
markings, location of opposing drives or streets, relationship to the location of previous curb
cut, etc.
Mr. Eric Carte
October \8,20||
RE: Cannel Hope Fellowship Phase ]'Project Review
Page 3 of 4
20. Teinporary Construction Entrance Approval. It appear the planned construction entrarice is
located at the site ofa temporary curb cut planned on Carey Road. Therefore, a separate
approval frorn the Board will be required.
Z\, The installation of any permanent, privately owned and/or maintained iinprovement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easernents requires the execution ofa Consent to Encroach Agreernent between the Owner
and the City of Carrnel. Such agreements are executed by the Board of Public Works and
Safety, The City Engineer may approve irrigation system agreements.
22. Secondary Plat approval ifapplicable. All performance guarantees inust be posted prior to
submission ofsecondary plats for Board of Public Works and Safety approval.
23. Dedication n[dght'nf-wayif not platted. This is based upon the City ofCarmel 20-Year
Thoroughfare Plan requirements. Dedication documents are available upon request. Please
be advised that all Right-of-Way Dedications must be accompanied by a Sales Disclosure
Agreement completed hy the owner for the property beirig dedicated to the City. The
dedication document cannot be recorded without a completed Sales Disclosure. The forin is
available upon request.
24. Any open pavement cuts of Carey Road, other than those required for the curb and median
cuts, will require Board approval.
BONDING REQUIREMENTS
25. Please contact Mr. Dave Barnes to review performance guarantee requirernents. Please
contact Mr. John Duffy to review water and sanitary sewer bonding requirernents.
26. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer, Please provide detailed Engineer's Estimates for each
ilnproverrlent including quantities, unit costs, pipe do:y, and materials, etc.
27. Upon completion and release of individual Performance Guarantees, a three-year
Maintenance Guarantee will be required (see Street Sign comments above). The
Maintenance Guarantee arnount is based upon 15% ofthe Performance amount for Streets
and Curbs and l0%o[ the Performance amount for all other improvements.
28. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
29. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
30. Any work in the dedicated right-of-way will require an approved Right-of-Way Permit and a
License Permit Bond.
31. The bond arnount is determined by our Right-of-Way Manager. However. ifthe work is
included in the scope of work of a required and posted Performance Guarantee, the
Performance Guarantee may be used to satisfy the bond requirements of the Right-of-Way
Permit,
32. Please contact our RigFitof-Way Manager, Fred Glaser, to arrange right-of-way permitting
and bonding.
AVAILABILITY AND CONNECTION FEES
33. We defer to Cannel Utilities regarding this issue.
34. Ilan entryway or overall site irrigation system is planned for this development,
additional Water Connection Fees will be assessed based upon the size and usage of the
system and upon the recommendations of the Director of Carmel Utilities.
35. These fees are required to be paid prior 10 final approval of construction plans by
Engineering and prior to issuance uf building permits by Building Codes Services, Please
confirm these fees and calculations with Carrnel Utilities.
Mr. Eric Carter
October 18, 2011
RE: Cannel Hope Fellowship Phase 3- Project Review #1
Page 4 of 4
CONSTRUCTION DRAWING REVIEW COMMENTS
36. General Comments
a. This project is subject to the City's Storm Water Management and Storm Water Quality
Ordinances.
b. Please add the following note to the drawings: "IF IT WILL BE NECESSARY TO
RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION
SHALL BE THE RESPONSIBILITY OF THE DEVELOPER. ALL UTILITY POLES
SHALL BE LOCATED WITHIN ONE FOOT OF THE PROPOSED RIGHT -OF-
WAY."
37 Please add note stating "NO EARTH DISTURBING ACTIVITY MAY COMMENCE
WITHOUT AN APPROVED STORM WATER MANAGEMENT PERMIT" to construction
set.
38. All swales on site must have sub surface pipe installed. Pipe to conform to requirements of
Storm Water Technical Standards Manual and shall be double wall, HI -Q pipe.
39. Please omit Sheet L101, Landscape Plan, from construction sets to be submitted for review
by this department. The Department of Engineering does not have approval authority over
landscape plans or photometric plans.
40. Will this development be platted?
41. Sheet C001 Title Sheet.
a. Please remove the title for the Landscape Plan from the Index.
If you have questions, please contact me at 571 -2441,
Sincerely,
Nicholas J. Redden, P.E.
Plan Review Coordinator
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Cannel Utilities
Paul Arnone, Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg llko, Crossroad Engineers, PC
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