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Home My WebLink About202615 10/11/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $1,470.00 CARMEL IN 46033 CHECK NUMBER: 202615 CHECK DATE: 10/11/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2201 R4350900 21462 1,470.00 WEB PAGE MAINT INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo. com Today's Date: October 10, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of invoice 09 -30 -11 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 09 -01 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some events. Loaded document and posted News Release for Comm. Rel Loaded document and posted Agenda for BPW and linked to calendar listing Loaded document and posted Agenda for City Council Special Meeting and added agenda link to calendar (added to calendar) Loaded document and posted Notice for CRC meeting of 09 -06 -11 09 -02 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Discussed new policy regarding Paperless Packets with Comm. Rel. and posted via link on Council pages Made changes to CPD staff pages Loaded documents and posted Minutes for Plan Commission Special Studies Committee meetings for 07- 05-11 and 08 -02 -11 Loaded document and posted bid notice for 2011 -12 Paving Program 09 -03 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 09 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -05 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -06 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Noted Cancellation of CRC Finance Committee mtg. on calendar and loaded document and posted notice for Cancellation of finance committee mtg. of 09 -06 -11 Worked on final changes for old URL elimination 09 -07 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Loaded document and posted results on City Council pages for Council Special Mtg. of 09 -06 -11 Worked on making final changes necessary to eliminate all references to old site URL Added documents and posted meeting Notices for City Council committees mtgs for 09 -12 -11 and 09 -15 -11 and added to calendar Loaded document and posted News Release for Comm. Rel. and made thumbnail graphic and link for homepage spotlight section 09 -08 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Edited photos and resized for use on web a es 3 09 -09 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Loaded document and posted Agenda for Plan Commission TAC mtg. of 09 -21 -11 Loaded document and posted Plan Commission Agenda for mtg. of 09 -20 -11 Loaded documents and added links where appropriate for new Trash Recycling Program information, FAQs and Opt Out form. Loaded documents and linked to Road Construction updates 09 -10 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Loaded new FAQs for Trash Recycling into system and added category for selection 09 -11 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Created links to LaserFiche for specific City Council meetings Total hours 24.5 $60 per hour X $60 Total due $1,470.00 4 VOUCHER N WARRANT N ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46032 $1,470.00 ON ACCOUNT OF APPROPRIATION FOR #2201 Streets $1,470.00 3 0# Dept. INVOICE NO. ACCT#lTITLE AMOUNT Board Members 21462 Invoice 4 3 5 0 9 0 $1 4 7 0. 0 0 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except yor Title Cost distribution ledger classification if claim paid motor vehicle highway fund r Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 9/30/11 Invoice Web Site Maintenance 1 470.00 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance iith IC 5- 11- 10 -1.6 20 Clerk- Treasurer