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HomeMy WebLinkAboutMinutes TAC 11-19-031 TAC 11/17/03 CARMEL CLAY TECHNICAL ADVISORY COMMITTEE MINUTES November 19, 2003 REPRESENTING THE CITY OF CARMEL: Bill Akers, Carmel Clay Communications Jim Blanchard, DOCS Scott Brewer, DOCS Urban Forester Angie Butler, Dept. of Community Services John Dobosiewicz, DOCS Brooke Gajolonik, E911 Address Coord. Dick Hill, City Engineering Greg Hoyes, Hamilton County Surveyor’s Gary Hoyt, Carmel Fire Department Mike McBride, City Engineering Attachments: Andy Kern John South, Hamilton County Soil & Water Mark Westermeier, Carmel Clay Parks Via e-mail: Andy Kern, Clay Township Regional Waste District Page 3. Lakeside Park, Sec 1, Block A- Amenity Area (Development Plan) Page 4. Village of West Clay, Sections 10002 & 10003 (Secondary Plat and Construction Plans) Page 6. Village of West Clay – Broccoli Bills Building (Construction Plans) Page 8. Lady Hamilton Estates, Lot 6- Broad Horizons Montessori School Page 9. Claybourne, Sec 2, Blk L- Amenity Area (Development Plan) Page 11. Carmel Science & Technology Park, Lots 11B & 11C: Congressional Flex Space (Development Plan) 2 TAC 11/17/03 Page 15. Tom Wood Subaru – Development Plan Page 17. Briar Creek, Block 1, Lot 11: Aspen Prairie Homes Page 18. Meridian Technology Center – Corvasc Medical Office Bldg (Site Development Plan) Page 21. Cherry Creek Estates, Section 3 (Secondary Plat and Construction Plans) Page 23. Carey Addition, Lot 3 (Use Varinace) 3 TAC 11/17/03 Carmel Science & Technology Park, Lots 11B & 11C: Congressional Flex Space (Development Plan) Filed by Mila Slepaya of Mid-States Engineering. Representing the Petitioners: John Hart, J.C. Hart Company Todd May, J.C. Hart Company Gary Nance, Nance Design Lyndmila Slepaya, Mid-States Chris Ried, Hoosier Contracting Jeff Breeze, Comes now Carmel Science and Technology Park. The applicant seeks to construct two (2) buildings. The site is located at southwest 122nd Street and Congressional Boulevard. The site is zoned M-3/Manufacturing. HART: C. Ried has an office warehouse building off Carmel Drive and we are in the 10401 building North Meridian. We are looking to build and relocated our corporate headquarters and build some additional flex space. NANCE: We are trying for this retro warehouse kind of look with a residential flare. We are going for a different look for the north side. HOYES: I sent a letter to Mila. I did not realize your storm water calcs are preliminary. I would like to see a more extensive set. This falls in Carmel’s jurisdiction. WESTERMEIER: No comments. BREWER: Is there any tree preservation on the site? You have some existing trees on the north side and woods on the west. HART: No, it is not part of the property. Just a very small part of the property is on the fringe of the wooded area and the rest of that will remain the ownership of Conseco. BREWER: I noticed on the west side you did not list any plant material. HART:That is due to the existing vegetation plant material. BREWER: Are you going to take that out? HART:Only what is in the development area. BREWER: I will make a site visit. On your plant schedule you have listed twelve (12) Ashes and there is a pest called the Emerald Ash Boer that is killing all 4 TAC 11/17/03 species of Ash. I am advising people to plant other species. Locust is the only other tree listed and you have twenty-two of those. I would like you to break that up with another species. Our website has a list of recommended street trees. Call out the planting details. The graphic planting detail should read that the Root Flare should be planted at grade level. BLANCHARD: On building one (1), if you intend an access on the west end you will need to add a walk way to the public way. Will there be any elevators or basements? HART: No. BLANCHARD: Will you build both buildings at the same time? HART: Yes. BLANCHARD: Will you have a construction trailer? HART: Yes. BLANCHARD: You will need a Temporary Use application. Before a building permit is issued a copy of the requirements and a copy of the commercial permitting procedures will need to be filled out, signed off and approved before scheduling a presubmittal meeting in our office with G. Stahl. HOYT: We would like to see a Knox Box on each building I sent Mila a letter to that regard. I am assuming both buildings will be sprinkled? HART:Yes. HOYT: You need to set up a meeting to discuss the location of those hook-ups. We will also ask that you purchase Knox Caps for the connections. What is the height of the buildings? BREEZE: Thirty-seven feet (37’) to the peek of the roof. HOYT: Are they flat roofs? BREEZE: No. HOYT: Office portions are the 2-story open concept? HART:Not yet determined. It will be case by case. HOYT: We are going to ask you to supply two (2) more hydrants. One (1) to the west of your entrance off 122nd Street and the grassy park curb island and the other entrance off Congressional Boulevard. It looks like there is a water line that runs along the bottom here to be placed in the northeast corner of the grassy island. I do not think there is any water that runs down Congressional. I guess you will have a fire alarm as well? If you have a Grand Entrance that you use an Enunciator Panel for the other buildings. 5 TAC 11/17/03 HART:There are no common area entrances. HOYT: Then we can go with the Fire Alarm Panel in the Fire Department Riser Room. That being the case we would want an exterior entrance to the Riser Room. AKERS: How many tenants or suite numbers? HART:Ten (10) or eleven (11) suites. AKERS: Does each tenant have their own entrance into the building? HART:Yes and there will be overhead doors and passage doors. AKERS: Each building will have a significant address and each suite will have their own numbers. How many suites in building two? HART:A max of four (4) more likely one (1) or two (2). HILL: Some general things, this job will require Board of Public Works approval for curb cuts. Temporary construction entrance if it is different than a permanent driveway location. Secondary plat will require Board of Public Works approval if there is any right-of-way to be dedicated. We will be looking for justification on three (3) entrances. Will you be looking for a median break on City Center Drive? HART:No. HILL: So you are looking at right in and right out only on City Center? HART:Yes. HILL: We would like to see the City project included in the drawings. MCBRIDE: You can contact our engineer for the road project and get an electronic file and insert those into yours. HILL: Would like to see right-of-way lines labeled. Sidewalk or pass one foot (1’) inside the right-of-way line. MILA: We think there is a utility conflict. HILL: We would like to see flow elevations on the new swales. Need a multi-use path specification of the drawings. We will provide that in our comment letter. BUTLER: No additional. SOUTH: You need to show your construction limits. A couple of additions to your construction sequence show inlet protection for the two existing inlets on the site before construction starts. I recommend a silt fence around the 6 TAC 11/17/03 entire site. I recommend the better inlet protection since you are discharging offsite. DOBOSIEWICZ: Just a follow up on the comment letter concerning some changes that need to be made to the plan in terms of the half right-of-way along City Center Drive, adjustments to the improvements to the south as well as the provision of sidewalk and/or path along both of those roadways. It would be good if a copy of the plans for the City Center Drive as part of the development on approval process. Dedication of right-of-way per the Thoroughfare Plan would be required. It appears that the forty feet (40’) half along Congressional is identified but there is a seventy feet (70’) half and that parameter is going to require significant adjustments from the south to the site plan. In addition to that, we need verification on building height to calculate the building base landscape along the front. Sidewalks are allowed to cut into that perpendicular to the parking lot. Parallel sidewalk adjacent to the parking spaces would not be allowed to encroach into that required front base landscape area. The driveway to the south accessing the existing access road I would like to see that cleaned up so it is design like a normal driveway segment. Also like to see that northern edge of that existing drive curb better traffic control along your site making sure we do not have people dipping into that grass area off that drive. You might also look at the southwest corner of the site again to better define traffic control into the rear of the property. Request was made for rear and side elevations as well as a cut sheet for lighting fixtures with a 90-degree cut-off. Identify the property lines and there is an area defined for a dumpster that needs to be enclosed and we need the detail showing what it is going to look like. MCBRIDE: Just to interject, typically we do have and acquired right-of-way necessary for the roadway project. With a road project we only acquire what is necessary and consistent with the Thoroughfare Plan and Ordinance. KERN: The District’s Project Specialist will distribute a comment letter regarding this project. Revised plans need to be submitted. Building permits should NOT be issued unless the District has issued connection permits. …END… 7 TAC 11/17/03 Tom Wood Subaru – Development Plan Filed by Lawrence Lawhead of Barnes & Thornburg Representing the Petitioners: Michael Balay, BALAY ARCHITECTS Mike Hoff, FALCON ENGINEERS This particular item is incomplete due to technical difficulties. Comes now Tom Wood Subaru - Development Plan. The applicant seeks to construct a new auto sales building. The site is located at 3230 East 96th Street. The site is zoned B-3/Business. We are moving it over to this lot and tearing down the existing but keeping it a dealership. HOYES: It is in the City of Carmel, no requirements. BREWER: (Lost transmission) BLANCHARD: (Lost transmission) HILL / MCBRIDE: Sent comment letter. The City Engineer has not reviewed the drawings or drainage calculations submitted for this project. We reserve the right to provide additional comments upon review. HOYT: Will the building have a fire suppression system installed? If so a meeting would need to be set up to discuss the location of the fire department connection. BALAY: The building will be sprinklered and to contact Mike Balay of Balay Architects to set up a meeting. HOYT: We are requesting a Knox Box and Knox locking Fire Department Connection Caps. BALAY: A Knox Box will be installed. Please discuss the location with Mike Balay. HOYT: What is the height of the building and will the building have a basement? BALAY: The building height is twenty-four feet (24’) and there is no basement. HOYT: Will the building be equipped with a fire alarm system? If so, we are requesting a remote enunciator be located at the main entrance of the building. BALAY: A fire alarm is scheduled. Please discuss the locations with Mike Balay. AKERS: The same address will apply. BALAY: Will we need to build a sidewalk/path? 8 TAC 11/17/03 DOBOSIEWICZ: At a minimum you will need to build the approaches at your entrance so the asphalt path to be constructed then you deal with things in your department and put money into Escrow with them or make a contribution. BALAY: Should we go ahead and in that entrance drive to leave the curb down… DOBOSIEWICZ: Depress the curb so you do not have to tear out the curb later. But that will be at the discretion of the City Engineer. HILL: I notice you are putting in a new sign in the right-of-way. That will require a permit from the City. We need storm pipe material length and slope. BALAY: Okay. HILL: Show it on the plans. According to what you do, the curb cut will be new construction to match the right-of-way pavement on 106th Street? Go ahead and include the multi-use path. MCBRIDE: No other comments. BUTLER: No comments. SOUTH: Revise the plans according to my comment letter. DOBOSIEWICZ: Pursuant the approval of the Development Plan, the dedication of additional right-of-way along 96th Street pursuant to the Thoroughfare Plan is required. You will need to draw that up and work through the Department of Engineering for dedication. I believe it is a seventy-five feet (75’) half along 96th Street. That fifty feet (50’) existing is identified. Respond with regard to that issue of construction of the path I still want to see the depression at the entrance. I do not have a detail of the ground sign. BALAY: The General Manager has been on vacation. DOBOSIEWICZ: If they have to have this number of signs to make this work then they might want a site south of 96th Street because this will not be acceptable to the Plan Commission or the Board of Zoning Appeals. I would make a list of the signs that absolutely have to be there. I told L. Lawhead the same thing. Is the owner to the east the same owner as this parcel? BALAY: Okay and yes. DOBOSIEWICZ: There is a narrow distance between the new building edge and the east property line. We do have control over what happens on the 9 TAC 11/17/03 south side and I understand that is open to the asphalt area. I think it would be appropriate if they could acquire an easement off the property owner to the east to make sure they have adequate space to access the rear property. BALAY: Okay. DOBOSIEWICZ: And a reminder to the property owner to the east they would require to seek additional approvals when they remove or change the signage from their existing dealership. …END… Briar Creek, Block 1, Lot 11: Aspen Prairie Homes Filed by John Smeltzer of Bose McKinney & Evans LLP Representing the Petitioners: John Smeltzer, BOSE MCKINNEY & EVANS Comes now Briar Creek, Block 1, Lot 11: Aspen Prairie Homes. The applicant seeks the following Use Variance to operate an elder care home: V-113-03 #03110008 §6.1 permitted use. The site is located at 10495 Lakeshore Place. The site is zoned S- 2/Residential. There are no plans to be distributed. This is a residential home being used for Elder Care. This home currently has four (4) individual within the home with two (2) 24-hour caregivers. There are no special needs concerning utilities. The caregivers park their cars in the home. The individuals residing in the home range in age from 67-90 years of age. HOYES: No comments. BREWER: No comments. BLANCHARD: No comments. HOYT: No concerns. AKERS: No comments. HILL: No comments. BUTLER: No additional. SOUTH: No comments. DOBOSIEWICZ: John you have been notified that although you have been scheduled December 22, 2004 Plan Commission, it may be cancelled or delay to January but you need to make the notice for that December 22, hearing. SMELTZER: I have sent notice out for the 22nd. …END… 10 TAC 11/17/03 Meridian Technology Center - Corvasc Medical Office Bldg (Site Development Plan) Filed by Mark Monroe of Drewry Simmons, Pitts & Vornehm for REI Representing the Petitioners: Mark Monroe, DREWRY SIMMONS PITTS & VORNEHM Robert Doster, SCHNEIDER CORP Toni Grimes, RATIO ARCHITECTS David Young, RATIO ARCHITECTS Comes now Meridian Technology Center – Corvasc Medical office building. The applicant seeks approval to construct an office building. The site is located on the south side of College Avenue, 1/8 mile east of Pennsylvania Street. The site is zoned B- 2/Business. MONROE: The site itself contains four (4) acres of ground with building orientation toward College Drive. It is a 3400 square feet two-story structure, no basement and with parking to the west and south of the building. There is a future expansion area to the north and east of the proposed building with a parking expansion area southwest corner of the site. The building elevations show mainly brick with some metal fascia. HOYES: I sent a review letter November 12, 2003. Everything has been met except the outlet permit. BREWER: According to the Buffer Yard Requirements 26.4 you have only a third of the trees you need. Also, I talked with R. Howe about species changes. You have Ash on here and the Emerald Ash Borer is killing all Ash trees. On the additional trees you need I recommend Native Oaks. On the planting graphic detail the Root Flare is planted at grade level. Also there are no planting notes or specifications, show those. BLANCHARD: Is there an elevator? GRIMES: Two (2). BLANCHARD: You will need to contact Morris Hensley (317-571-2673) for a Well permit. On future expansion all exits will require a walkway to a public way. The office building discharge shall be illuminated at all times. Will there be a construction trailer? MONROE: More than likely. BLANCHARD: That will require a Temporary Use application. Before a building permit is issued a copy of the requirements and a copy of the commercial permitting procedures will need to be filled out, signed 11 TAC 11/17/03 off and approved before scheduling a presubmittal meeting in our office with G. Stahl. HOYT: I would like to sit down with you and discuss the placement of the Fire Department connection. We request Knox Box and Knox Equipment Caps. Will there be an alarm on the building? MONROE: Yes, did you get my letter I faxed yesterday? HOYT: No not yet. Is all this going in at the same time? MONROE: All but the southwest corner. AKERS: How many tenants on each floor? MONROE: One (1) for the whole building. HILL / MCBRIDE: There is couple of bonding issues. Right-of-way bond for any work done in the right-of-way. Like to see the right-of-way lines. We would also like to see the Median and College Drive incorporated and the opposing drive. MONROE: It is there it just faded away. HILL: Is there a Drainage Easement on this lot? DOSTER: No, they have a Fiber Optic line that runs from the Conseco campus over to building “K”. It runs about thirty (30) to forty (40) feet into the property and across. It is just there. It is not in an easement. HILL: That off-site storm runs in that easement. Is that a dedicated easement? Has it already been granted? DOSTER: No, nothing has been granted. We could go through Americenter’s property. HILL: Assuming your own site is going to be private what about that offsite? DOSTER: I assume it will be Corvasc and ties into the IER office. DOBOSIEWICZ: Can you provide verification that you have adequate offsite storm capacity? DOSTER: We did that in our storm calcs. DOBOSIEWICZ: Assuming you have to have some type of approval granted by them. MONROE: We will look into that. 12 TAC 11/17/03 HILL: Access in the southeast corner? That goes into a private drive I assume, what is that? MONROE: That is the connection to the parking lot for Conseco. DOSTER: That is executed now? I assume you want a copy of the access agreement? HILL: The curb cut will require Board of Works approval. I would like the locations of the sanitary sewer water mains and darken that storm sewer data. Identify the storm pipe material and pipe and describe where it is. Identify the dimension of the subsurface drain. BUTLER: I will get you a review letter out this week. SOUTH: The revisions you made will correct the problems. DOBOSIEWICZ: I want to verify the setback of the proposed building from College Drive right-of-way and that spec that we are asking for is a five (5) feet asphalt path. That may have been concrete that was used adjacent to the lot and I want to make sure it matches. DOSTER: It is asphalt. DOBOSIEWICZ: Provide a connection between the sidewalk or the asphalt path along College Drive. At another sidewalk location the southeast corner along the parking if you could take it out to the drive about another thirty (30) feet but tie it in with the curb stopping at the sidewalk. We need a detail for the dumpster enclosure. I suggest that you prepare a current proposal for future expansion on your landscape plan, proposed Phase I and proposed Phase II. Also, you will need approval for the ground and the wall signs. KERN: The District’s Project Specialist will distribute a comment letter regarding this project. Revised plans need to be submitted. …END… 13 TAC 11/17/03 Cherry Creek Estates, Section 3 (Secondary Plat and Construction Plans) Filed by William A. Bryant of Stoeppelwerth & Associates, Inc. for Platinum Properties, LLC. Representing the Petitioners: Tim Walter, PLATINUM PROPERTIES Christina Mowery, MITCHELL MARKETING GROUP Bill Bryant, STOEPPLEWERTH Comes now Cherry Creek Estates, Section 3 - Secondary Plat and Construction Plans. The site is located on the east side of Hazel Dell Parkway north of Cherry Tree Road. The site is zoned S-1/Residential – Low Intensity. This is Section 3, of Cherry Creek Estates with thirty-eight (38) lots. The streets are a continuation from Section 1A and 1B. HOYES: We have issue with the floodway. We will want to look at the construction of the creek. BRYANT: We have the Lowmar complete for Section 3. BREWER: No landscape plans. I need plans. HOYT: I sent a letter. Will there be an amenity building? BRYANT: Not in this section, no. HOYT: Would like to see additional hydrant location between lots 29 & 30 or 28 & 29. AKERS: I will send you the addressing. HILL / MCBRIDE We need to get K. Weese’s final input. BUTLER: No additional. SOUTH: I sent a letter this morning. A couple of detail items. Is the floodway Seeded? WALTER: Yes, everything behind lots 164-167. SOUTH: It looks like the construction entrance is out on existing Cherry Creek Boulevard you should change that. DOBOSIEWICZ: Is there common area north of Cherry Creek Boulevard? WALTER: A twenty feet (20’) stripe of common area. DOBOSIEWICZ: On the plat there is a small sliver is that…(interruption) WALTER: We included that in Section 1A. Cinergy had to run their power. DOBOSIEWICZ: So establish a twenty feet (20’) common area on the north side. Monumentation the only place we need to see concrete is at the 14 TAC 11/17/03 bearing change. On the Construction Plans how are the neck- downs working out? WALTER: The radius is large enough they can run their curb machine right along Powder Drive. DOBOSIEWICZ: Do we have one planned along Powder Drive? On the key map if you could show the whole subdivision. Do you have a time schedule on when we will see the other side of the creek? WALTER: Spring. DOBOSIEWICZ: Will the Lomar address any…(interruption) WALTER: No, we put it in Section 2 earthwork. DOBOSIEWICZ: But is it on the plans? WALTER: Yes. DOBOSIEWICZ: Did we get all of our answers on the proximity of the boulders at the entryway? WALTER: Yes. HILL: I passed on the information. DOBOSIEWICZ: Is the Lomar going to be approved? WALTER: On the Primary Plat we talked about the connection with Spring Creek entrance. Getting rid of that little bit of Cherry Tree Road. I met with the homeowner and he is going to talk to an appraiser/realtor for the value of his property. DOBOSIEWICZ: If you cannot come to terms with him I would encourage the City to get involved to make that happen. Set up a meeting with K. Weese after you get further along with him and we can discuss the paving plan. WALTER: He will need to connect to the sewer because we will be taking out a third (1/3) of his finger system. HILL: I have comments on Section 2. Soil issues have we received any revisions to that? WALTER: You should get them early next week. W had to make changes due to water table issues. Swale and grading comments are currently being addressed. BREWER: On the south side of Hazel Dell are you going to add that d-cell turn lane is there any other timing on that? WALTER: That was planned for Section 2, spring or early summer. 15 TAC 11/17/03 BREWER: I just wanted to make sure I did not have to move those trees this fall. …END… Carey Addition, Lot 3 (Use Variance) Filed by Jan Long and Christina Mowery for Two Sisters, LLC Representing the Petitioners: Comes now Carey Addition, Lot 3. The applicant also seeks a Use Variance to allow an office building. The site is located at 110 3rd Avenue North East. The site is zoned R- 2/Residential within the Old Town Overlay Zone, Character Sub-district. Proposal to operate an office. The only home is the lodge right of us, the parking lot and a retail on 2nd Avenue. We would like to use the home as our marketing business. But now we want to get a legal sign on the outside of the house. HOYES: No comments. HOYT: Is this the old Christy property? PETITIONER: No. HOYT: Is there a basement? PETITIONER: Yes. HOYT: This is subject to an inspection for fire extinguishers. AKERS: No comment. HILL: No additional. Do you have parking planned? PETITIONER: We have a driveway with only three cars parking in it. SOUTH: No comments. …END OF TRANSMISSION.